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HomeMy WebLinkAboutVILLAGE BOARD - 04/26/1994 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, COOK COUNTY, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING AT 901 WELLINGTON AVENUE ON TUESDAY APRIL 26, 1994 Village President Dennis J. Gallitano called the meeting to order at 8 : 06 p .m. 1. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Ronald L. Chernick, Nancy J. Czarnik, Craig B. Johnson, James P. Petri, Paul A.Rettberg, and Michael A. Tosto Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B . Knickerbocker; and Village Clerk, Patricia S . Smith A quorum was present . 2 . INVOCATION: The Reverend Rodney L. Pickett, Pastor of the Wesleyan Community Church, delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on April 12 , 1994 as submitted. MOVED: Trustee Petri SECONDED: Trustee Tosto Voice vote MOTION CARRIED. 4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . PROCLAMATIONS - Motorcycle Awareness Month - May, 1994 Youth Volunteer Day - April 28, 1994 National Tourism Week - May 1 - 7, 1994 Municipal Clerk' s Week - May 1 - 7, 1994 2 . CERTIFICATE OF ACHIEVEMENT FOR FINANCIAL REPORTING - The President presented this award to Hilda Ingebrigtsen, Director of Finance. The President congratulated Mrs . Ingebrigtsen and her staff for their continued efforts in attaining this award for the 10th consecutive year. 3 . PRIVATE INDUSTRY COUNCIL (PIC) - The Village of Elk Grove was one of the founding members of PIC and through the efforts of PIC the Village, as a governmental agency in cooperation with other governmental agencies, encourage and stimulate cross representation from government and industry in this job training organization. Last year was the first year that a Community Scholarship Awards Program was created. The effort was for each community to generate funds so each village could provide a community scholarship award to a Village resident for educational training. 04-26-94 1 The President introduced Mary Pepperl, Executive Director of PIC, who reiterated that this was indeed the first year for the scholarship campaign. Ms . Pepperl thanked President Gallitano for his involvement in the campaign and gave a brief recital of the history and purpose of the organization. Significant contributions to the campaign were made by Alexian Brothers Medical Center and the Suburban National Bank, which helped in the funding for the scholarship. Ms . Pepperl introduced the Scholarship Award winner, Roxanne Traviss Mayer, who stated that she is now finishing an Associates Degree at the College of DuPage in substance and alcohol abuse . Mrs . Traviss Mayer expressed her appreciation for the opportunity afforded her through the scholarship program and the intervention of Sandy Costanza, Community Service Coordinator, President Gallitano and the Private Industry Council . She will now be able to continue her education at National Lewis University. President Gallitano presented the Scholarship Award to Roxanne Traviss Mayer. RECESS - 8 : 18 p.m. RESUME MEETING - 8 : 19 p.m. 5 . APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the April 26, 1994 Accounts Payable Warrant in the amount of $434 , 424 . 41 . MOVED: Trustee Petri SECONDED: Trustee Tosto AYES : Trustees Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto MOTION CARRIED 6 . CONSENT AGENDA A. Easement Variation - Mueller Metal Products Corporation Grant a request for a variation from Section 8-12B-1-1D of the Village Code to encroach 5 feet upon a 15-foot public utility and drainage easement with a concrete retaining wall . B. Frankfort Garden Center, Frankfort . Illinois - Award a purchase contract to the lowest responsive and responsible bidder to furnish and plant balled and burlapped deciduous shade trees in an amount not to exceed $45 , 300 . C. Palumbo Brothers, Inc . , Hillside. Illinois - Waive the formal bidding; and Award a contract for earth excavation and aggregate materials for sidewalk replacement (south side of Biesterfield from Martha to Wellington) as required under Section I of the Biesterfield Road FAUS Improvement project in an amount not to exceed $6, 000 . D. Pizza Hut , 50 Biesterfield Road - Grant a request to hold a Mexican Independence outdoor celebration on Tuesday, May 3, 1994 from 5 : 00 p.m. to 9 : 00 p.m. 04-26-94 2 E. National Guardian, Chicago, Illinois - Award a purchase contract to the lowest responsive and responsible bidder, to furnish and install a supervised fire alarm system in Fire Station 9 (Greenleaf) in an amount not to exceed $9, 214 from the FY 1994-95 Budget . F. Lions Club of Elk Grove Village - Grant a request to donate $5, 000 from the FY 1994-95 Budget for the annual July 4 fireworks display; and Waive the permit and license fees associated with the July 4th event at Lions Park. G. Township High School District 214 - Grant request to waive the 1994-95 vehicle sticker fee ($100 . 00) for five passenger vehicles located at the Elk Grove High School . H. Bartlett Heating, Wheeling, Illinois - Award a maintenance contract to the lowest responsive and responsible bidder for the maintenance of heating, ventilation, and air conditioners at all Village-owned facilities in an amount not to exceed $28, 292 . I . Northwest Municipal Conference Dues - Authorize the payment of $12, 202 for FY 1994-95 dues. J. Down and Dirty, Inc . , Elk Grove Village, Illinois - Award a contract to the lowest responsive and responsible bidder for the Village Drainage Improvements - Phase III Project - in an amount not to exceed $767, 002 . 25 . (Relief storm sewer from Johnson Park to the Forest Preserve on Rohlwing Rd. and a relief storm sewer on Shadywood Lane . ) K. A & A Equipment , Bensenville, Illinois - Award a contract to the lowest responsive and responsible bidder, to furnish and install a portable air compressor in an amount not to exceed $9, 624 , including the trade-in price of $1, 000 . L. Koz Trucking and Sons, Inc . , Medinah, Illinois - Award a purchase contract for the following items : -- 2 , 600 tons of CA-6 Grade 9 gravel delivered at a unit cost of $8 . 35/ton. -- 200 tons of CA-6 3" limestone delivered at a unit cost of $8 . 65/ton. -- 900 tons of CA-6 Grade 8 limestone aggregate delivered at a unit cost of $8 . 35/ton. For a total amount not to exceed $30, 955 . M. Cook County - Shared Traffic Signal Maintenance Authorize the payment of $8, 441 to Cook County Department of Highways for shared traffic signal maintenance (11 intersections) under the 1994 Maintenance Contract. N. I .D.O.T. - Shared Traffic Signal Maintenance - Authorize the payment of $15, 669 . 67 to the Illinois Department of Transportation for shared traffic signal maintenance (9 intersections) under the 1994 State of Illinois Maintenance Contract. O. Arthur J. Gallagher & Company - Insurance Premiums Approve the FY 1994-95 Insurance Premiums for the FY 04-26-94 3 94-95 Fiscal Year at a premium level to be determined for the following coverage : Worker' s Compensation $ 38, 283 General/Auto Liability 278, 786 (includes Bldg. & Contents) EMT & Paramedic liability -0- Public Officials' Liability -0- Police Professional Liability -0- Boiler & Machinery 9, 856 Federal Flood Coverage 3, 848 Excess Liability (H.E.L.P. ) 73, 149 Community Nurse/Clinics 9,222 Fiduciary Liability Pension Funds 3,737 Total $416, 881 P. FY 1994-95 Budget - Adopt the following budgets for FY 1994-95 : General $ 21, 506,251 Civil Defense 59,205 Motor Fuel Tax 658,531 Municipal Purpose 65, 000 Asset Seizure 20, 000 Recycling 313, 040 Capital Projects 5,718,200 Water & Sewer 9,240, 547 $ 37,580,774 Q. Compensation and Salary Plans Adopt Ordinance No. 2357 entitled "AN ORDINANCE AMENDING THE HOURLY RATE FOR CUSTODIAN PERSONNEL OF THE VILLAGE OF ELK GROVE VILLAGE. " Adopt Ordinance No. 2358 entitled, "AN ORDINANCE AMENDING THE SALARIES FOR THE SUMMER EMPLOYEES OF THE VILLAGE OF ELK GROVE VILLAGE. " Adopt Ordinance No. 2359 entitled, "AN ORDINANCE AMENDING THE SALARIES FOR THE SCHOOL CROSSING GUARDS OF THE VILLAGE OF ELK GROVE VILLAGE. " Adopt Ordinance No. 2360 entitled, "AN ORDINANCE AMENDING WAGES FOR PART TIME WATER METER READERS OF THE VILLAGE OF ELK GROVE VILLAGE. " Adopt Ordinance No. 2361 entitled, "AN ORDINANCE ESTABLISHING THE HOURLY SALARIES FOR TEMPORARY PART TIME ADMINISTRATIVE INTERNS OF THE VILLAGE OF ELK GROVE VILLAGE. " Adopt Ordinance No. 2362 entitled, "AN ORDINANCE AMENDING THE CLASSIFICATION AND SALARY PLANS : THE CLASSIFICATION PLANS; AND SALARY RANGE FOR MERIT PAY PLAN POSITIONS OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE. " R. Authorize the following with an effective date of April 26 , 1994 . 3 . 5°s value increase to non-union Step-Pay Plan positions; 3 . 5% value increase to specific rate Pay-Plan positions; 04-26-94 4 0% to 3 . 5% increase for Merit Salary personnel based on individual performance; 2 . 0% merit pool for Merit salary personnel with merit increases of 0% - 2 . 5% for employees, based on individual performance; 1 . 5% Range Movement pool for Merit Salary personnel with range movements of 09,; - 316 for employees; A non-union Management Enhancement Program that consists of annual lump sum payments of $400, $500, $575, and $650 to four (4) respective group classifications of Merit Salary personnel on November 1 of each year; Re-organization of positions in the Finance Department which includes the elimination of the Payroll/Cash Control Supervisor position and Utility Billing Supervisor position; the establishment of the Receivable/Billing Supervisory position; and the addition of one (1) Accounts Payable Clerk; and The assignment of an annual salary of $86, 000 for the Village Manager. S . Management Vacation Benefit - Billing Supervisor Position - Adopt Resolution No. 19-94 entitled, "A RESOLUTION AMENDING SECTION 8 . 3 SUB-SECTION D. , ELIGIBILITY LIST FOR THE MANAGEMENT VACATION BENEFIT, OF THE PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE. " T. 1994 Private Activity Bond Authority - Adopt Resolution No. 20-94 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND THE VILLAGE CLERK TO CEDE THE VILLAGE' S 1994 PRIVATE ACTIVITY BOND AUTHORITY TO THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY FOR PARTICIPATION IN THE 1994 MORTGAGE CREDIT CERTIFICATION PROGRAM. " U. Christopher B. Burke Engineering. Ltd. - Adopt Resolution No. 21-94 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND CHRISTOPHER B. BURKE ENGINEERING, LTD. TO PROVIDE CONSTRUCTION SERVICES FOR THE VILLAGE DRAINAGE IMPROVEMENT PROJECT - PHASE III. " V. Recycling Program - Adopt Ordinance No. 2363 entitled, "AN ORDINANCE AMENDING TITLE 3, CHAPTER 14, SCAVENGERS, OF THE MUNICIPAL CODE BY ESTABLISHING THEREIN REGULATIONS FOR THE VILLAGE' S INDUSTRIAL OR COMMERCIAL RECYCLING PROGRAM. " W. FY 1993-94 Budget - Increase the FY 1993-94 General Corporate Fund budget in the amount of $290, 000 . Motion to approve Consent Agenda items "A, B, C, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S, T, U, V, and W" . MOVED: Trustee Rettberg SECONDED: Trustee Johnson AYES : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick MOTION CARRIED. 04-26-94 5 BOARDS AND COMMISSIONS 7 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN TOSTO No report . 9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRWOMAN CZARNIR SPRUCE MEADOWS PLAT OF SUBDIVISION - The committee has not reached a consensus due to some questions and concerns that require clarification. Matthew Klein, Attorney for the developer, made a presentation to the Board describing the proposed development of nine (9) homes . Some of the items discussed were : compensatory storage of over 300 cubic yards for flood water, which has received a preliminary approval from FEMA; location of homes to be built in relation to possible flood water; distance of proposed homes from Salt Creek; the covenants regulating the Homeowners Association, and the notice that will be given to prospective buyers regarding the proximity of the floodplain; restrictions governing the location of fences, sheds and other accessory structures; that no changes in topography to the land within the floodplain are permitted. The Village Attorney will work with the developer to prepare the proper wording for the notice that will meet with the Board' s concerns . Mr. Gaston of Arlington Partners (Developer) and the President discussed two items of concern to the Board, those being the floodproofing of the basements of the proposed homes and the preservation of the pine trees on the property to be developed. Mr. Gaston assured the Board that they would save as many trees as possible . The architect for the development explained that fiberglass would be used to damp-proof the foundation walls in the basements . Mr. Boffice, the Village Engineer, stated that he has not had an opportunity to review the type of waterproofing that was described. The consensus of the Board was to vote on the approval of the plat of subdivision with the provisos that the developer meet the satisfaction of the Board on the items as discussed: 1 . Floodproofing of the foundations/basements as acceptable to the Village and subject to the Village Engineer' s review of a memo from the developer stating what the plans entail and any suggested modifications . If the subdivision is approved it would be subject to the Village Engineer' s approval of the final plans. 2 . Preservation of the trees . 3 . The contract process, including the wording of the notice to the buyers, to be reviewed/approved by the Village Attorney. The Village Attorney stated that a letter of understanding will be sent to the Attorney for the Developer and then reach an agreement on the issues that the Village raised. 04-26-94 6 Building permits will not be issued until these items have been resolved to the satisfaction of the Village . Motion to adopt Resolution No. 22-94 "A RESOLUTION OF APPROVAL OF A PLAT OF SUBDIVISION IDENTIFIED AS SPRUCE MEADOW SUBDIVISION" conditioned upon satisfaction of the noted items, floodproofing of basements, tree preservation and the contract process . (Upon request from the President for further comments from the Board and any comments from the audience, there was no response . ) MOVED: Trustee Czarnik SECONDED: Trustee Chernick AYES : Trustee Petri, Rettberg, Tosto, Chernick, Czarnik, ABSTAIN: Trustee Johnson MOTION CARRIED 9 . PERSONNEL COMMITTEE - CHAIRMAN PETRI No report 10 . RECYCLING COMMITTEE - CHAIRMAN CHERNICK & VICE-CHAIRMAN JOHNSON INDUSTRIAL & COMMERCIAL RECYCLING - The ordinance was presented to the Business Liaison Council for their review. The members had some questions and concerns which were accepted and reflected in the ordinance. The ordinance does not require the businesses to participate in recycling, however, it does require the 16 scavengers doing business in Elk Grove Village to offer recycling. The businesses have indicated that they do want to participate in the recycling program, which is not done anywhere else in the country. The Business Committee was thanked for their help and input in the long hard task of putting an acceptable program together. President Gallitano stated that he wished to underscore the fact that Elk Grove Village was the first community in Illinois to establish a comprehensive residential recycling program; the first in Illinois to present a multi-family recycling program; and now the first in Illinois, and perhaps the country, to present a comprehensive voluntary recycling program in the industrial park. There is hope that this will become a model for other industrial parks and other areas of economic activity in the country so businesses can look to this ordinance to determine whether or not they can encourage recycling in their own economic communities . Congratulations were expressed to the Recycling Committee, the Village Board, the Health Coordinator, Nancy Yiannias, and Ann Tennes of the Solid Waste Agency of Northern Cook County. It will be announced to Ms. Tennes and the Agency that the ordinance was adopted and will begin on October 1, 1994 . 11. PLAN COMMISSION - VILLAGE MANAGER No report 12 . ZONING BOARD OF APPEALS - VILLAGE MANAGER No report 13 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI & RETTBERG REGIONAL CABLE GROUP - The next meeting will be held on May 3, 1994 in Buffalo Grove . There are a number of items to be discussed at this meeting. 04-26-94 7 The Assistant Village Manager will become more involved with the committee in the cable franchise negotiations. The June meeting will begin the meetings being held in Elk Grove Village . A draft report has been compiled of the findings with respect to the public hearings and 30 day period. The report should be ready for presentation to the Board at the May 10, 1994 meeting. The input that has been received from the cable users is appreciated and residents are encouraged to attend the future meetings that will be held in Elk Grove Village on the second Thursday of each month. b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK COMMUNITY SERVICE DEPARTMENT - Aid in the form of Easter Baskets was distributed to 29 families in Elk Grove Village; the department received 157 calls during March with 180 service requests . The next meeting of the Community Service Board will be on Wednesday, May 19, 1994 at 8 : 00 p.m. in Meeting Room C. A tentative date of August 19, 1995 has been set for a parade possibly in conjunction with the Rotary Festival . 14 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS None 15 . UNFINISHED BUSINESS- VILLAGE MANAGER c.1 NELSON MARINE - A discrepancy in the determination of the number of construction seasons to lapse prior to the paving of the parking lot for boat storage was explained. Discussion followed between the Board and Mr. Condit, Attorney for Nelson Marine, whereupon it was the consensus of the Board to grant the temporary variation for the gravel parking lot until September, 1998 . c. 2 . ELK GROVE PARK DISTRICT - Request to waive the Village' s 1994-95 Vehicle License fees as follows : 10 passenger vehicles @ $20 . 00 ea. $200 . 00 13 Class B vehicles @ $40 . 00 ea. 520 . 00 8 Class D, F vehicles @ $65 . 00 ea. 520 . 00 3 Class H, J, K vehicles @ $90 . 00 ea. 270 . 00 1 Class L, N, P, Q vehicle @ $105 . 00 ea. 105 . 00 $1, 615 . 00 Motion to remove item C.2 . from the Table. MOVED: Trustee Tosto SECONDED: Trustee Czarnik Voice Vote MOTION CARRIED C. 2 . ELK GROVE PARK DISTRICT - Grant the request to waive the Village' s 1994-95 vehicle license fees in the amount of $1, 615 . 00 . MOVED: Trustee Tosto SECONDED: Trustee Czarnik AYES : Trustee Petri, Rettberg, Tosto, Chernick, Czarnik, Johnson MOTION CARRIED AUDIENCE - 9 : 06 p.m. 04-26-94 8 No response . 16 . REPORT FROM THE VILLAGE MANAGER 1 . SURVEY TO BUSINESS COMMUNITY - On April 18, 3 , 309 surveys were mailed to the business community. The survey was the result of the Business Liaison Council . They wanted to provide an opportunity for review of how the Village provides municipal services to the business community. They also wanted to find out what community attraction brought them to Elk Grove Village and allowed Elk Grove Village to be the place they wanted to conduct business . The Village Manager' s Office worked with the consultant and the Business Liaison Council' s sub-committee to develop the survey. The Fire Department provided the mailing addresses for all the businesses . The Police Department used their computer equipment to personally address each envelope to give a very professional look. There will be a second mailing sometime in the middle of May to any business that has not responded. All of the responses should be received by the first part of June so that by the end of June the results will be analyzed. EXECUTIVE SESSION Motion to hold an Executive Session following tonight' s Board meeting for the purpose of discussing personnel . MOVED: Trustee Czarnik SECONDED: Trustee Johnson AYES : Trustee Rettberg, Tosto, Chernick, Czarnik, Johnson, Petri MOTION CARRIED 17 . NEW BUSINESS NORTHWEST MUNICIPAL CONFERENCE TRUSTEE INSTITUTE - Trustee Rettberg reported that he and Trustee Johnson were in Springfield on April 12 , 1994 for the purpose of becoming familiar with the inner workings of State Government and to lobby the State Legislators who represent Elk Grove Village to pass a Bill on Unfunded Mandates with respect to municipal bodies . They were able to meet with State Representatives Terry Parke and Kay Wojcik, and State Senator Peter Fitzgerald on that day. The vote, however, did fail in the Senate but has gone back to a committee between the House and the Senate and perhaps some modified type of the Bill will pass . 18 . ADJOURNMENT Motion to adjourn the meeting at 9 :13 p.m. MOVED: Trustee Tosto SECONDED: Trustee Rettberg Voice vote MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 04-26-94 9