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HomeMy WebLinkAboutVILLAGE BOARD - 05/10/1994 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, COOK COUNTY, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING AT 901 WELLINGTON AVENUE ON TUESDAY, MAY 10, 1994 Village Clerk Patricia S. Smith called the meeting to order at 8 : 03 p.m. 1. ROLL CALL: Present : Trustees : Nancy J. Czarnik, Craig B . Johnson, James P. Petri, Paul A.Rettberg, and Michael A. Tosto Absent : President Dennis J. Gallitano; and Trustee Ronald L. Chernick Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S . Smith A quorum was present . Motion to appoint Trustee Tosto as President Pro tem in the absence of President Gallitano. MOVED: Trustee Rettberg SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED 2 . INVOCATION The Reverend Thaddeus Czarnecki, Deacon of Queen of the Rosary Parish delivered the invocation. 3 . APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on April 26, 1994 as submitted. MOVED: Trustee Petri SECONDED: Trustee Johnson AYES : Trustee Czarnik, Johnson, Petri, Rettberg, Tosto ABSENT: Trustee Chernick MOTION CARRIED 4. REPORT OF THE VILLAGE PRESIDENT Pro-tem - Trustee Tosto 1 . SERVICE AWARD - A four year service award was presented to Trustee Czarnik, with thanks and appreciation for her efforts on behalf of the Village of Elk Grove . 5 . APPROVAL OF ACCOUNTS PAYABLE WARRANT Motion to authorize payment of invoices as shown on the May 10 , 1994 Accounts Payable Warrant for Fiscal Year 1993/94 in the amount of $225, 342 . 50 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Johnson, Petri, Rettberg, Tosto, Czarnik ABSENT: Trustee Chernick MOTION CARRIED Motion to authorize payment of invoices as shown on the May 10, 1994 Accounts Payable Warrant for Fiscal Year 1994/95 in the amount of $212 ,442 . 97 . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Petri, Rettberg, Tosto, Czarnik, Johnson ABSENT: Trustee Chernick MOTION CARRIED 1 The Village Manager noted that Item Q of the Consent Agenda, consideration to award a contract to the lowest responsive and responsible bidder for the Elk Grove Boulevard and J. F. Kennedy Boulevard/Rev. Morrison Boulevard Roadway Reconstruction and Rehabilitation Project should reflect Palumbo Brothers as the contractor in an amount not to exceed $1, 338, 392 . 90 . Trustee Johnson requested that Item N, consideration to adopt an ordinance granting a variation for property located at 1200 East Higgins Road be removed from the Consent Agenda. The Assistant Director of Finance requested that Item L 'be modified regarding the surplus copiers to read that they be disposed of by auction rather than through the sealed bid process . 6 . CONSENT AGENDA A. Prince of Peace United Methodist Church, 1400 S. Arlington Heights Road - Grant a request to waive the $100 business license fee for the Mother' s Day Out Preschool . B. Medaco Corporation, Elk Grove Village. IL. - Accept the donation of a freezer estimated at $350 . 00 . C. Plan Commission Public Hearing - Authorize the Plan Commission to hold a public hearing on the petition of Master Motors to obtain a special use permit to operate an automobile repair facility in an I-1 Zoning District (1280 Howard Street) . D. Greater O'Hare Association of Industry and Commerce - Grant a request for payment of FY 1994-95 dues in the amount of $250 . 00 . E. Hansen and Associates, Lake Bluff, IL. - Waive the formal bidding process; and Renew a 12-month maintenance agreement on two IBM Model 50 copy machines at a cost not to exceed $7, 416 . F. Eastman Kodak - Waive the formal bidding process; and Award a sole source service contract in the amount of $8, 400 for maintenance on the Police Department' s Eastman Kodak 2255 photocopier. G. Thompson Elevator Inspection Service, Mt . Prospect, IL. Award a professional service contract to perform elevator inspection services on a per inspection basis for a total amount not to exceed $9, 500 . H. Kale Uniforms, Inc . . Chicago, Illinois. IL. - Waive the formal bidding process; and Award a blanket purchase contract for Police Department uniforms for the period May 1, 1994 through April 30, 1995, in an amount not to exceed $21, 800 . I . M&M Industries . Inc . . 1600 Pratt Boulevard - Grant a request to hold a warehouse sale on June 11 and June 12 from 10 : 00 a.m. until 4 : 00 p.m. J. Rust Environmental and Infrastructure, Schaumburg, IL. Award a professional services contract for engineering design services for the water storage tank (southeast corner of the Lexington Homes site) on a cost plus fixed fee basis amount not to exceed $29, 000 . 2 05-10-94 K. Illinois Criminal Justice Information Authority, Chicago, IL. - Approve a contract in the amount of $20, 405 to provide computer hardware access and software programming and maintenance for the Police Information Management System (PIMS) . L. Ambassador Office Equipment , Schaumburg, IL. Waive the formal bidding process; and Award a purchase contract to furnish and install three (3) Canon NP 6650 copy machines as follows : Fire Department Village Hall Public Works Canon 6650 Base Cost $8,000 $8,000 $8,000 Image Editing Feature 275 - 275 275 On-Line Color Capability 350 350 350 Security Control Feature 795 795 Delivery - Install 40 40 40 TOTAL COST $8,665.00 $9,460.00 $9,460.00 for a total amount not to exceed $27, 585 ; and Declare as surplus property a Sharp 8300, Sharp 9750 and Xerox 1040 copiers for sale by the Village through the auction process . M. Sign Variation, 901 Wellington Avenue - Approve a sign variation that would allow "Charles J. Zettek, Municipal Building" signage at the northeast corner of the municipal building. O. Scavenger Licenses - Adopt Ordinance No. 2364 entitled, "AN ORDINANCE AMENDING TITLE 3 , CHAPTER 14 , SCAVENGERS, OF THE OFFICIAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE. " P. Agreement-Triton Consulting Engineers, LTD - Adopt Resolution No. 23-94 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND TRITON CONSULTING ENGINEERS, LTD. (ELK GROVE BOULEVARD AND J.F. KENNEDY BOULEVARD/REV. MORRISON BOULEVARD. ) " Q. PALUMBO BROTHERS - Award a contract to the lowest responsive and responsible bidder for the Elk Grove Boulevard and J.F. Kennedy Boulevard/Rev. Morrison Boulevard Roadway Reconstruction and Rehabilitation Project in an amount not to exceed $1, 338 , 392 . 90 . R. Miles Chevrolet , Decatur, Illinois - Award a purchase contract for one 1994 Chevrolet Caprice under the State of Illinois contract in an amount not to exceed $14 , 932 . 71; and Declare as surplus property Police Squad #223 , a 1993 Chevrolet Caprice . 3 Motion to approve Consent Agenda items "A, B, C, E, F, G, H, I, J, K, L, M, 0, P, Q and R. " MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES: Trustees Rettberg, Tosto, Czarnik, Johnson, Petri ABSENT: Trustee Chernick MOTION CARRIED. N. NELSON MARINE, 1200 E. Higgins Road - Consideration to adopt an ordinance granting a variation of Sections 3 . 55B (2) and 3 . 94 B of the Zoning Ordinance pertaining to the surface requirement for the parking of vehicles to permit the parking and storing of boats and/or trailers in the rear yard on property located at 1200 East Higgins Road, Elk Grove Village (Nelson Marine) . Trustee Johnson questioned if the proposed ordinance addresses whether an escrow account had been set up to be used to pave the parking lot; and what would happen if the obligation is not met in a timely manner; and what would happen if the current owners should sell the business prior to meeting their commitment to pave the parking lot . The Village Attorney responded that if Nelson Marine does not meet their obligation and notify the Village of the deposit of $10, 000 . 00 annually, the Village can rescind the ordinance and immediately cause them to be in violation of Village Ordinance . That would be in normal course and if they do not meet the requirements they would lose their variation and be in violation which would have them in Housing Court subject to a $500 . 00 per day penalty. The proposed ordinance does not run with the land and is only binding on the current owner, unless the Board wants to ratify the proposed ordinance. Trustee Johnson voiced his concern wanting this ordinance to address these issues . The Village Manager stated he intended to ask that this item be removed from consideration as he heard from the Attorney for Nelson Marine that there is disagreement with the wording in the ordinance that is attached to the agenda and has not had an opportunity to confer with the Village Attorney. Between now and the next Board meeting the questions that have been brought up this evening can be addressed. The Village will meet with the Nelson Marine attorney and find out what their problems are with the ordinance that was being presented this evening. The consensus was to defer action on this item to the next Board meeting. 7 . REGULAR AGENDA A) LEXINGTON HOMES - Adopt Resolution No. 24-94 entitled "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND LEXINGTON HOMES" . MOVED: Trustee Petri SECONDED: Trustee Czarnik AYES : Trustees Rettberg, Tosto, Czarnik, Johnson, Petri ABSENT:Trustee Chernick MOTION CARRIED B) LEXINGTON HOMES - Adopt Ordinance No. 2365 entitled ,AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE (LEXINGTON HOMES) " . 4 05-10-94 MOVED:Trustee Rettberg SECONDED: Trustee Johnson AYES: Trustees Rettberg, Tosto, Czarnik, Johnson, Petri ABSENT:Trustee Chernick MOTION CARRIED. BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN TOSTO No Report 9 . JUDICIARY, PLANNING & ZONING COMMITTEE CHAIRWOMAN CZARNIK No Report 10 . PERSONNEL COMMITTEE - CHAIRMAN PETRI No Report 11. RECYCLING COMMITTEE - CHAIRMAN CHERNICK AND VICE CHAIRMAN JOHNSON INDUSTRIAL & COMMERCIAL RECYCLING - Trustee Johnson stated that this was his first time to work on a Village Board committee and thanked Trustee Chernick for the opportunity to be Vice Chairman. A thank you was expressed to the Health Coordinator, Sanitarian and Assistant Village Manager for their time, effort and patience in the work that went into preparing the recycling ordinance that was passed at the last meeting. 12 . PLAN COMMISSION - VILLAGE MANAGER No Report 13 . ZONING BOARD OF APPEALS - VILLAGE MANAGER No Report 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI & RETTBERG CABLE TV REGIONAL GROUP - The next meeting will be held in Elk Grove Village on Thursday, May 12 , 1994 at 7 : 30 p.m. in the Trustees Conference Room. b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK ELK GROVE EXCHANGE - Five members of the Board appeared on the television show last Thursday, May 5, 1994 and explained the workings of the Board and how it works in conjunction with the Community Service Department and Village Board of Trustees . It was a plus for the Village to get this information out to the public. The Community Service Department will represent the Village at the Senior Celebration Day Festival at Randhurst Shopping Mall on Wednesday, May 11, 1994 . The next Community Service Board meeting will be held on Thursday, May 19, 1994 at 8 : 00 p.m. in the meeting rooms in the lower level . The Community Service Board will attend the Committee of the Whole meeting on May 24, 1994 to make a presentation. 5 05-10-94 c. SUBURBAN O'HARE COMMISSION - TRUSTEE RETTBERG Attended a meeting of the Commission on April 27, 1994 substituting for President Gallitano. Several items discussed were: 1 . COURT DECISION - RYAN VS CITY OF CHICAGO - This case is pending in DuPage County which ruled in favor of the plaintiff essentially permitting School Districts to recover damages for cost of noise abatement resulting from increased noise out of O'Hare Field. SOC was behind this litigation and view it as a milestone, a breakthrough and felt that it may have some great impact in the future with respect to the question of additional runways at O'Hare Field as well as providing for private remedy for individuals who are damaged as a result of additional or excessive noise from the airport . 2 . The Executive Committee of the Commission did some lobbying in Springfield within the last month. They met with Senator Philip, President of the Senate who has indicated that he will sponsor a resolution opposing additional runways at O'Hare Field and also the proposal to hold legislative hearings on the airport issue. 3 . There was discussion with respect to trying to insure that promises that were made not to have additional runways at O'Hare Field be kept . and approaches that will be made to the Governor particularly with respect to the upcoming election. A resolution will soon be coming from SOC on that subject . 4 . There was a consensus reached at the meeting that the Executive Committee would like to meet with the Democratic Candidate, Treasurer Netsch to discuss her position on the additional runways at O'Hare Field. 15 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS None 16 . UNFINISHED BUSINESS None 17 . REPORT FROM THE VILLAGE MANAGER No Report 18 . NEW BUSINESS CONSTRUCTION/DEMOLITION MATERIAL FACILITY - 2940 OLD HIGGINS ROAD - The City of Chicago has been petitioned by Plote Brothers in order to provide a concrete recycling plant on a lot adjacent to the Village industrial area. It is the far western part of the City of Chicago that is adjacent to the far eastern part of the Village of Elk Grove. The Village has a number of concerns and wish to register an objection to the petitioners application. 6 05-10-94 Motion to adopt Resolution No. 25-94 entitled "A RESOLUTION DIRECTED TO THE CITY OF CHICAGO, DEPARTMENT OF ENVIRONMENT IN RESPONSE TO A PUBLIC HEARING HELD ON MAY 10, 1994, REGARDING THE APPLICATION FOR PERMIT TO CONSTRUCT A REPROCESSABLE CONSTRUCTION/DEMOLITION MATERIAL FACILITY AT 2940 OLD HIGGINS ROAD. " MOVED: Trustee Petri SECONDED: Trustee Rettberg AYES : Trustees Rettberg, Tosto, Czarnik, Johnson, Petri ABSENT: Trustee Chernick MOTION CARRIED Motion to adopt Resolution No. 26-94 entitled "A RESOLUTION DIRECTED TO THE CITY OF CHICAGO, ZONING BOARD OF APPEALS IN RESPONSE TO A PUBLIC HEARING TO BE HELD ON MAY 20, 1994 REGARDING THE APPLICATION FOR SPECIAL USE PERMIT TO CONSTRUCT A REPROCESSABLE CONSTRUCTION/DEMOLITION MATERIAL FACILITY AT 2940 OLD HIGGINS ROAD (AS KNOWN AS 11600 W. TOUHY) . " MOVED: Trustee Petri SECONDED: Trustee Rettberg AYES : Trustees Rettberg, Tosto, Czarnik, Johnson, Petri ABSENT: Trustee Chernick MOTION CARRIED. AUDIENCE - 8 :27 p.m. Mr. Philip Haverland, 38 Avon Road, addressed the Board concerning the proposed development located at Arlington Heights Road and Cosmon Road, expressing his concerns as to notification to future owners regarding the prohibition of building sheds, fences and decks . The Village Attorney responded to the concerns referring to covenants that will be recorded which names the Village as a 3rd party beneficiary. The Covenants entitle the Village to enforce those covenants if the Homeowners Association does not enforce them upon itself . Each subsequent owner will receive such a notice . 19 . ADJOURNMENT Motion to adjourn the meeting at 8 : 29 p.m. MOVED: Trustee Johnson SECONDED: Trustee Czarnik VOICE VOTE MOTION CARRIED Patricia S. Smith Village Clerk Michael A. Tosto President Pro tem 7 05-10-94