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HomeMy WebLinkAboutVILLAGE BOARD - 06/28/1994 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, COOK COUNTY, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING AT 901 WELLINGTON AVENUE ON TUESDAY, JUNE 28, 1994 Village President Dennis J. Gallitano called the meeting to order at 8 : 02 p.m. 1 . ROLL CALL Present : President Dennis J. Gallitano Trustees: Ronald L. Chernick, Nancy J. Czarnik, Craig B . Johnson, James P. Petri, Paul A. Rettberg, and Michael A. Tosto Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S . Smith A Quorum was present 2 . INVOCATION The Reverend William Kalivoda, Deacon of St . Julian Parish delivered the invocation. 3 . APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on June 14, 1994 as submitted. MOVED: Trustee Petri SECONDED: Trustee Tosto Voice vote MOTION CARRIED. 4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . GROVE MALL SHOPPING CENTER - A proposal was offered to the owners at the last Village Board meeting. An acceptance of the proposal has not been received. The Village Attorney has been instructed to meet and concur with our advisors to look at an expedited condemnation proceeding against Grove Mall . 5 . APPROVAL OF ACCOUNTS PAYABLE WARRANT Motion to authorize payment of invoices as shown on the June 28, 1994 Accounts Payable Warrant in the amount of $859, 738 . 38 . MOVED: Trustee Rettberg SECONDED: Trustee Tosto AYES : Trustees Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto MOTION CARRIED Mr. Ted Popielewski, Elk Grove Firefighter, addressed the Board regarding Item J. of the Consent Agenda referencing the consideration of adoption of a resolution amending the Personnel Rules and Regulations of the Village of Elk Grove Village. 6 . CONSENT AGENDA A. Alexian Brothers Medical Center Auxiliary Thrift Shop - Grant a request to waive the $100 business license fee for the retail sales conducted in the thrift shop. B . Children' s Advocacy Center - Grant a request for payment of FY 195 dues in the amount of $3 , 500 . 1 06-28-94 C. Northwest Community Hospital , Arlington Heights. Illinois - Award a professional service contract in an amount not to exceed $9, 235 for an "in station" required paramedic training program. D. Sero Scotty R.V. , Irwin, PA. - Waive the formal bidding process; and Award a sole source purchase contract for one (1) fire safety house in an amount not to exceed $23 , 893 . E . Kustom Signals , Shorewood, Minnesota - Waive the formal bidding process; and Award a contract to furnish six (6) Kustom HR-12 police radar units and two (2) Kustom Pro-100 police radar units at a total cost not to exceed $12 , 808 including a trade-in price of $400 for eight (8) radar units . F. Gerard Printing, Elk Grove Village, IL - Award a professional service contract for the typesetting and printing of three (3) residential newsletters and three (3) business newsletters in an amount not to exceed $12, 700 . G. Elk Grove High School - Grant a request to waive the 1994-1995 $50 business license fee for the Homecoming Parade scheduled for October 14 , 1994 from 1 :45 p.m. to 2 :45 p.m. H. Budget Transfer - Approve the transfer of $9, 048 . 85 from the FY 1993-94 Commissions Budget into the FY 1993-94 Village Board Budget; and Increase the FY 1993-94 Village Board budget by $44 , 604 . 27 . I . Grant of Easement - Adopt Resolution No. 33-94 entitled, "A RESOLUTION APPROVING A GRANT OF EASEMENT FOR WATERMAIN BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND ELK GROVE PARK DISTRICT - OLMSTEAD PARK. " J. Residency - Adopt Resolution No. 34-94 entitled, "A RESOLUTION AMENDING ARTICLE III, SECTION 3 . 2 II, RESIDENCY, OF THE PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE. " K. Zoning Variation - Adopt Ordinance No. 2375 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTIONS 3 . 54A AND 5 . 1 OF THE ZONING ORDINANCE AS THEY PERTAIN TO THE USE OF YARDS FOR PRINCIPLE STRUCTURES TO PERMIT A SCREENED PORCH FOR PROPERTY LOCATED AT 1823 MARYLAND DRIVE, ELK GROVE VILLAGE (SCUMACCI) . " L. Zoning Variation - Adopt Ordinance No. 2376 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTIONS 3 . 54A AND 5 . 1 OF THE ZONING ORDINANCE PERTAINING TO STRUCTURES WITHIN THE REQUIRED REAR YARD TO PERMIT THE CONSTRUCTION OF A DECK AND SPA ON PROPERTY LOCATED AT 912 CHRISTA COURT, ELK GROVE VILLAGE (KEENAN) . " Motion to approve Consent Agenda items "A, B, C, D, E, F, G, H, I, J, K, and L" . MOVED: Trustee Johnson SECONDED: Trustee Rettberg AYES : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick MOTION CARRIED. 2 06-28-94 7 . REGULAR AGENDA A) MASTER MOTORS. INC. - Adopt Ordinance No. 2377 entitled, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO MASTER MOTORS, INC. TO PERMIT AN AUTOMOTIVE REPAIR FACILITY IN AN I-1 INDUSTRIAL ZONED DISTRICT FOR PROPERTY LOCATED AT 1280 HOWARD STREET, ELK GROVE VILLAGE" . MOVED: Trustee Tosto SECONDED: Trustee Petri AYES : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick MOTION CARRIED BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN TOSTO FIRE ADMINISTRATIVE BUILDING - A meeting was scheduled for Wednesday, July 6, 1994 at 6 : 30 p.m. to discuss the remodeling of the Fire Administration Building. The Village Manager and the Fire Chief were requested to attend this meeting. 9. JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRWOMAN CZARNIK MOBIL CATERING - The committee is satisfied with the current regulations and request this item be removed from the agenda. 10. PERSONNEL COMMITTEE - CHAIRMAN PETRI No report . 11. RECYCLING COMMITTEE - CHAIRMAN CHERNICK & VICE-CHAIRMAN JOHNSON No report . 12 . PLAN COMMISSION - VILLAGE MANAGER No report . 13 . ZONING BOARD OF APPEALS - VILLAGE MANAGER No report . 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI & RETTBERG CABLE FRANCHISE RENEWAL - A final report on the public hearing was submitted to the Village Board for consideration. There are a couple of items that stand out other than the technical items from the Village, Channel 6 and the School Districts in regard to consumer service issues that were brought to the Board by the residents : 1 . There should be an increase in the capability of handling telephone complaints regarding outages and difficulties with the service. A uniform procedure should be developed as part of the franchise agreement where a consumer would be credited for the amount of down time that occurs because of a cable outage . 2 . There should be a better response time to complaints to cable outages, restoration of sod after burial of cable. 3 06-28-94 These are some of the areas that will be discussed during franchise negotiations . The Village has asked for parental control on all stations so that parents can control what is being watched in the home. There is a study being done with regard to other technical items dealing with fees and current rate structure and if they comply with federal law. A report on this study will be available sometime in August . b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK MAKE A DIFFERENCE DAY - Plans are well underway. Residents and organizations interested in planning a project and/or volunteering for a project should contact the Community Service Department at 364-2676 . SENIOR SURVEY - To date approximately 60 senior citizen housing questionnaires have been returned to the Village. A copy will be in the up-coming Village Newsletter. ADMINISTRATIVE INTERN - A new intern has been added to the Community Service staff, who will be coordinating the Youth Employment Service . 14 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS - VILLAGE CLERK ROTARY CLUB OF ELK GROVE VILLAGE - The Village has received a request for a waiver of fees incidental to the carnival and sale of food, beer and wine in an amount of $2, 600 . 00; and for permission to place four (4) temporary signs to be located at the following locations : 1 . Corner of Arlington Heights Road and Elk Grove Boulevard 2 . Corner of Biesterfield and Arlington Heights Roads 3 . Corner of Nerge and Rohlwing Roads 4 . Corner of Higgins and Arlington Heights Roads Motion to waive the fees incidental to the Rotaryfest to be held from August 10 through 14, 1994 for the sale of food ($100 . 00) , beer and wine ($2, 000 . 00) and the carnival ($500 . 00) in a total amount of $2 , 600 . MOVED: Trustee Johnson SECONDED: Trustee Rettberg AYES : Trustees Czarnik, Chernick, Johnson, Petri, Rettberg, Tosto MOTION CARRIED Motion to permit the placement of four temporary signs to advertise the Rotaryfest as noted above . MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Czarnik, Chernick, Johnson, Petri, Rettberg, Tosto MOTION CARRIED 15 . UNFINISHED BUSINESS - VILLAGE ATTORNEY NELSON MARINE - Negotiations are underway regarding the condition that during the four year period an amount of $10 , 000 . 00 is annually being submitted in escrow in an account by Nelson Marine. A forfeiture situation is now being dealt with as for instance if the premises are sold within a three year period and the buyer does not want to 4 06-28-94 use the variation, the issue of what happens to the $30, 000 . 00 in escrow is being considered. The negotiations include the fact that the Village does not want to give up the $30 , 000 . 00 even though the variation at that point wouldn' t be utilized or be it a free variation for that period of time. In working with the Nelson Marine Attorney a 50/50 split or a cost incurred by the Village regarding this variation would be reimbursed to the Village out of that escrow and then the variation would be terminate. President Gallitano stated that the Board would be allowing this property owner not to come into compliance with Village Code and the multi year funding was simply an economic concession because they could not fund the full amount the first year. A consensus was taken of the Board as to a split of the escrow between the Village and Nelson Marine or a full forfeiture of the funds in escrow. The majority felt a full forfeiture of the funds should be part of the funding agreement for the variation. The Village Attorney will convey this condition to Nelson Marine and a report will be given to the Board as to their acceptance of the clause by the next Board meeting. If this condition is not accepted, it will be brought before this Board for enforcement purposes . 16 . REPORT FROM THE VILLAGE MANAGER 1 . MANOR HEALTHCARE - There will be a public hearing at 7 :45 p.m. on July 12 , 1994 to consider the annexation of the Manor Healthcare property on Nerge Road for the proposed 56 bed Alzheimer Unit . 2 . POLICE DEPARTMENT- TEEN SUMMER PROGRAMS - Over 100 teenagers attended the Rock & Bowl on Tuesday, June 21, 1994 at the Elk Grove Bowl . The Police Department continues to sponsor this event through the summer every Tuesday through August 9, 1994 . The Police Department is also very involved in the Summer Jam Program this year. The first was held at the Super KMart on Friday, June 24 , 1994 . There were approximately 125 teenagers that attended even with the cold, windy and wet beginning of that weekend. There are 6 additional activities planned similar to the Summer Jam, including Rainbow Falls . These activities will continue until August 19, 1994 and will be advertised in the Village Newsletter. 3 . RAINFALL - The Village recorded a rainfall of approximately 7 inches over the course of June 23rd and 24th. The newspapers were reflecting about 4 . 2 , however, the Village rain gauges on both the east and west sides of the Village recorded 7 inches of rain. Schaumburg recorded the same total and Arlington Heights recorded almost 6 inches of rain. The Village had 8 intersections closed due to high water and there were also 4 County closures at intersections with Village streets . We do not know of any homes or private property with any flooding due to the high water. We are aware of some homes that 5 06-28-94 received water in the basement not coming from streets but just because the sump pumps could not keep up with the influx of water that came from that particular storm. The improvements and overflows that the Village installed over the last two years were found to be extremely effective in reducing the impact of the storm on both Village streets and private property. The last phase of the drainage improvements are under construction right now which include the storm sewers to be installed along Rohlwing Road in the Parkview Heights Subdivision as well as the work that is going on in the Shadywood area of the Village . By the end of this construction season, the Village will have completed all three phases of that drainage improvement program. 17 . NEW BUSINESS EXECUTIVE SESSION Motion to hold an Executive Session following tonight' s Board meeting for the purpose of discussing personnel . MOVED: Trustee Czarnik SECONDED: Trustee Johnson AYES : Trustee Johnson, Petri, Rettberg, Tosto, Chernick, Czarnik MOTION CARRIED AUDIENCE 8 :35 P.M. Elaine Olson voiced her concerns to the Village Board regarding the drainage and swale which is under construction in her back yard. Mrs . Olson was assured that the problem that she envisions will be taken care of upon completion of the construction. Randy Nelson, Elk Grove Village Police Officer questioned the Board regarding the Resolution which was passed earlier this evening regarding the residency requirements for sworn personnel and the criteria necessary for a variation. Officer Nelson was informed that each variation is considered on its own merit, special facts and extremely extenuating circumstances and that there is no list relevant to a variation. President Gallitano stated that what the Board is not going to do tonight is debate Personnel Policies that are privileged and are subject to the executive session. Mr. Ted Popielewski, Firefighter, referred to a denial that he received regarding a request to meet with the Personnel Committee and voiced his opinion that the Rules and Regulations should be addressed by those who are effected. President Gallitano responded that the Village is currently in negotiations with the Fire Union and it is very difficult to separate what issues are subject to negotiations and what issues are not subject to negotiations . He further stated the he did not want to enter into any dialogue that might effect those union negotiations . The President further stated that he would personally examine this request after those fire union negotiations have been completed. The President' s understanding was that commitment would be honored by himself and Mr. Popielewski . 6 06-28-94 Further discussion between the President and Mr. Popielewski relative to the residency item ensued. Mr. Michael Wiclin of Master Motors addressed the Board regarding the Special Use Permit that he had received earlier this evening and requested a 90 day extension to have the fence installed which is part of the requirements for the Special Use Permit . The President informed Mr. Wiclan that he should work with the Engineering Department and have the fence installed before 90 days . 18 . ADJOURNMENT Motion to adjourn the meeting at 8 :51 p.m. MOVED: Trustee Czarnik SECONDED: Trustee Rettberg Voice vote MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 7 06-28-94