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HomeMy WebLinkAboutVILLAGE BOARD - 09/13/1994 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING AT 901 WELLINGTON AVENUE ON TUESDAY, SEPTEMBER 13, 1994 Village President Dennis J. Gallitano called the meeting to order at 8 : 09 p.m. 1 . ROLL CALL Present : President : Dennis J. Gallitano; Trustees : Ronald L. Chernick, Nancy J. Czarnik, Craig B. Johnson, James P. Petri, Paul A. Rettberg, and Michael A. Tosto Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S . Smith A quorum was present 2 . INVOCATION The Reverend Jack R. Cory, Pastor of Prince of Peace United Methodist Church, delivered the invocation. 3 . APPROVAL OF MINUTES Motion to approve the minutes of the Regular Meeting held on August 23 , 1994 as submitted. MOVED: Trustee Petri SECONDED: Trustee Tosto Voice vote MOTION CARRIED. 4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . SOLID WASTE AGENCY OF NORTHERN COOK COUNTY - Attended a meeting on August 30, 1994 to discuss the 404 permit denial by the Army Corps of Engineers . 2 . COMMUNITY HEALTH - Met on August 31, 1994 with Brother Philip Kennedy and Kelly Clancy of Alexian Brothers Medical Center to discuss a regional approach to improving community health in the area. 3 . CHICAGO AREA TRANSPORTATION STUDY GROUP - Met on September 1, 1994 to discuss redefining subcommittee tasks and transportation subcommittee matters . 4 . NORTHWEST COUNCIL OF MAYORS - Met on September 8, 1994 to discuss changing rules and procedures relating to this organization. 5 . SOLID WASTE AGENCY OF NORTHERN COOK COUNTY - Met on September 8 , 1994 to further discuss litigation options in connection with the Army Corps of Engineers permit denial . 6 . SUBURBAN O'HARE COMMISSION - Several members met on September 10, 1994 with Lieutenant Governor Kustra to discuss issues relating to the O'Hare expansion and the hold pads . 7 . SOLID WASTE AGENCY OF NORTHERN COOK COUNTY - Met this morning, September 13, 1994 , with members of the industrial park to inform them about the recycling ordinance that the Village will be putting into place in October of this year. 1 09-13-94 8 . GROVE MALL - Several significant events have occurred within the last two or three weeks : 1 . A lawsuit was filed against the Village on August 25, 1994 seeking to enjoin the Village from condemning the property of Grove Mall . The Village had not taken action at that time to condemn. In the interim, an offer was made to purchase the property from the owners of the Grove Mall . There have been some recent discussions as late as this afternoon on the premise that the Village would entertain settling or discussing a possible redevelopment with the existing owners provided that the lawsuit against the Village and all parties thereto was dismissed immediately. We are pleased to report that as of this afternoon the Village has received a notice of dismissal by the attorneys representing the owners of the Grove Mall that the action against the Village has been dismissed. That will give the Village the ability to enter into discussions with the owners of the Grove Mall to seek the redevelopment of that parcel on an amicable basis . One of the conditions of the Village moving forward again to even discuss settlement however was that fact that the Village was going to have a first reading of the condemnation ordinance tonight . ( The first reading is not an approval of the ordinance but simply a first reading and by doing that the ordinance is entered into the record. ) Secondly, all settlement negotiations on a redevelopment agreement must be completed by September 30, 1994 and if settlement discussions are not concluded by that time then the matter of condemnation would again be brought before this Board for its consideration. The Village feels that good faith has been shown by the owners of the Grove Mall by their dropping of the lawsuit . Another condition of the redevelopment is that the financing be in place by December 31, 1994 and the ground breaking would occur by March 1, 1995 . President Gallitano presented an ordinance of condemnation of the Grove Mall property for a First Reading. Motion to have a First Reading of an Ordinance entitled "AN ORDINANCE AUTHORIZING THE ACQUISITION OF PROPERTY THROUGH CONDEMNATION OR OTHERWISE IN ORDER TO ELIMINATE THE BLIGHTED CONDITIONS EXISTENT THEREON" . MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto ABSTAIN: Trustee Chernick MOTION CARRIED. 5 . APPROVAL OF ACCOUNTS PAYABLE WARRANT Motion to authorize payment of invoices as shown on the September 13, 1994 Accounts Payable Warrant in the amount of $1, 339, 115 . 06 . MOVED: Trustee Petri SECONDED: Trustee Rettberg AYES : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick MOTION CARRIED Trustee Rettberg requested that item D. consideration to execute an agreement between the Village of Elk Grove Village and the 2 09-13-94 Suburban Bus Division (PACE) be removed from the Consent Agenda. Trustee Tosto requested that item E . consideration of adopting a smoking policy and rescinding a former smoking policy be removed from the consent agenda. 6 . CONSENT AGENDA A. Public Hearing-Special Use Permit - Authorize the Plan Commission to hold a public hearing on the petition of Office Depot to construct a retail shopping center in an I-2 zoning district located at the southeast corner of Devon and Busse . B . Eden Road Watermain Project - John Neri Construction Approve the Balancing Change Order for a net decrease of $578 . 50 ; and Approve the Final Pay Estimate of $20 , 206 . 50 for this project . C. Parkway Trees - St . Aubin and Brothers, Inc . , Kirkland, Il . - Award a purchase contract to the lowest responsive and responsible bidder to furnish and plant three hundred (300) balled and burlapped deciduous shade trees in an amount not to exceed $139 . 70 per tree, and not to exceed a total amount of $20, 676 from the General Fund and $21, 235 from the Capital Projects Fund; and Increase the Capital Projects Fund budget by $21, 235 for the purchase of 152 additional trees scheduled for planting along Meacham Road. F. No Parking, south side of Bonaventure - Adopt Ordinance No. 2388 entitled, "AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, SECTION 6-4- 5-3 , PROHIBITED AND RESTRICTED AREAS (BONAVENTURE) . " Motion to approve Consent Agenda items "A, B, C, and F" . MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick MOTION CARRIED. CONSENT AGENDA - ITEM D D. SUBURBAN BUS DIVISION (PACE) - Adopt Resolution No. 47- 94 "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL-A-RIDE) " . MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Johnson, Petri, Tosto, Chernick, Czarnik ABSTAIN: Trustee Rettberg MOTION CARRIED CONSENT AGENDA - ITEM E Trustee Tosto commented on the proposed new smoking policy which prohibits smoking in all of the Village facilities, stating that he did not feel that the present smoking policy was a problem. He further stated that he felt a designated indoor smoking area should be provided so that employees did not have to go outside the building to smoke . 3 09-13-94 E. ELK GROVE SMOKING POLICY - Adopt Resolution No. 48-94 "A RESOLUTION ADOPTING THE VILLAGE OF ELK GROVE VILLAGE SMOKING POLICY AND RESCINDING RESOLUTION NO. 6-93" . MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustees Petri, Rettberg, Czarnik NAYS : Trustees Tosto, Chernick, Johnson MOTION FAILED FOR LACK OF A MAJORITY - (President Gallitano declined to vote stating that the policy, as presented, should be modified for employee moral and referred the matter back to staff for review of the ventilation system and a recommended smoking area. A recommendation should be made to the Committee of the Whole for modification to the proposed policy. ) BOARDS AND COMMISSIONS 7 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN TOSTO A meeting of the committee will be scheduled at the next Board meeting to coincide with the Youth in Government program. 8 . JUDICIARY, PLANNING & ZONING COMMITTEE CHAIRWOMAN CZARNIK FENCE VARIATION - A meeting has been scheduled for October 3 , 1994 at 7 : 00 p.m. to review a recommendation of denial from the Zoning Board of Appeal relative to the requested variation for the construction of a solid fence on property located at 97 Keswick Road; and the Parental Responsibility Ordinance . Students in the Youth in Government program will be invited to attend this meeting. 9 . PERSONNEL COMMITTEE - CHAIRMAN PETRI A meeting will be scheduled during the Youth in Government program. 10 . RECYCLING COMMITTEE - CHAIRMAN CHERNICK AND VICE CHAIRMAN JOHNSON A meeting was scheduled for Tuesday, September 20, 1994 at 6 : 30 p.m. The Assistant Village Manager, the Health Coordinator and the Village Sanitarian were requested to attend this meeting. INDUSTRIAL & COMMERCIAL RECYCLING - A meeting was held this morning with the business community to explain the ordinance that will take effect this fall for recycling in the industrial park and commercial establishments . There was also a seminar to help educate the businesses of the community as far as how to precycle, recycle and work on waste reduction. Attending that meeting were members of staff from the Health Department and Anne Tennes from the Solid Waste Agency of Northern Cook County. Guest speakers included some business owners from the community, who originally were very apprehensive about the recycling program, have found it to be very successful . 11. PLAN COMMISSION - VILLAGE MANAGER No report . 12 . ZONING BOARD OF APPEALS - VILLAGE MANAGER No report . 4 09-13-94 13 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI & RETTBERG PUBLIC EDUCATION GOVERNMENT PUBLIC HEARING - A letter is being mailed tomorrow to all of the Cable Group communities and schools notifying them of the public hearing to be held on September 28, 1994 in the Council chambers of the Charles J. Zettek Municipal Building at 7 : 30 p.m. A special notice will be given to Elk Grove High School so they can have the students be prepared to attend this meeting. b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK MAKE A DIFFERENCE DAY - The plans for the Make a Difference Day - Harvest Celebration are progressing nicely. Nearly 20 projects are being planned in Elk Grove Village to promote this day of doing good. The Celebration will take place on October 22 , 1994 from 1 : 00 p.m. to 5 : 00 p.m. at the Elk Grove Village Park District Pavilion grounds. SENIOR CITIZEN HOUSING SURVEY - A thank you is extended to all the village residents who responded to the questionnaire, the comments and input were greatly appreciated. The next meeting of the Community Service Board will be held on Tuesday, September 15, 1994 at 8 : 00 p.m. in Meeting Room C on the lower level . 14 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS None 15 . UNFINISHED BUSINESS C . 1591 OREGON TRAIL - Petition for a variation from the Zoning Ordinance to permit the parking of a recreational vehicle that would encroach into the required six foot distance between the structures and lot line. Motion to adopt Ordinance No. 2389 "AN ORDINANCE GRANTING A VARIATION OF SECTION 3 . 55A(2) OF THE ZONING ORDINANCE OF THE VILLAGE TO PERMIT THE PARKING OF A RECREATIONAL VEHICLE THAT WOULD ENCROACH INTO THE REQUIRED SIX (6) FOOT DISTANCE ADJACENT TO BOTH THE STRUCTURE AND LOT LINE ON PROPERTY LOCATED AT 1591 OREGON TRAIL, ELK GROVE VILLAGE (ASCONE) " . MOVED: Trustee Chernick SECONDED: Trustee Tosto AYES : Trustees Rettberg, Tosto, Chernick, Czarnik, Petri ABSTAIN: Trustee Johnson MOTION CARRIED 16 . REPORT FROM THE VILLAGE MANAGER 1 . FALL LEAF COLLECTION PROGRAM - The information fliers have been distributed to the Village residents by Waste Management with their invoices . In addition to that information going to residents the Village will also be advertising on Channel 6 and the Village message board. Extra fliers will be available at the Municipal Complex and we will check to see if they can be displayed at the new Elk Grove Park District Pavilion. Last year the Village tried to have only 3 collections, however this year there will again be 4 collections as in the past . 5 09-13-94 2 . WATER TOWER CONSTRUCTION - The Village has had its pre- construction meeting with the firm that will be constructing the water tower on the Lexington Homes property. The site work should begin some time in October. The tower itself will be fabricated during the winter months off site and brought to its actual location during the month of February. That construction will go on until July, then it will be painted and operating in August, 1995 . 3 . TREE REPLACEMENT PROGRAM - The purchase of trees was approved earlier this evening under the consent agenda from St . Aubins and Brothers in Kirkland, Illinois . The Village was able under the competitive bidding process to attain very good rates this year which will be extended to the public under the tree replacement program. The trees this year will be $70 . 00 less than last year. The trees will be selling for $160 . 00 which includes tax and installation versus last years price of $230 . 00 . Information will be given out to the public on the trees . 4 . COMMONWEALTH EDISON - About one and a half years ago the Village undertook an effort with the NWMC as well as other municipal conferences to create a legal fund to approach the Illinois Commerce Commission to obtain an order that would have Commonwealth Edison revise its rate structure as it applies to Chicago' s 416 franchise fee . The City of Chicago has a franchise fee of 4% of Commonwealth Edison' s gross revenue . That cost was spread over not only Commonwealth Edison' s customers in the City of Chicago but over their entire customer base which included the suburban area also. This resulted in a suburban subsidy of over $33 , 000, 000 annually to the City of Chicago. The ICC ruling if it is upheld will show a drop in the annual energy cost to Commonwealth Edison from $8 . 00 to $12 . 00 a year for Village residents . This equates to, just for the Village of Elk Grove, a savings of approximately $120, 000 to $180, 000 per year. Businesses will find a greater savings on their bills . This all started with a $350 . 00 investment by the Village to participate in this program with the Northwest Municipal Conference . 17 . NEW BUSINESS EXECUTIVE SESSION Motion to hold an Executive Session following tonight' s Board meeting for the purpose of discussing personnel . MOVED: Trustee Czarnik SECONDED: Trustee Rettberg AYES : Trustee Tosto, Chernick, Czarnik, Johnson, Petri, Rettberg MOTION CARRIED AUDIENCE - 8 :42 p.m. Firefighter Ted Popielewski, 148 Glen Road, Hawthorn Woods, Illinois addressed the Board regarding the Smoking Policy for the Municipal Buildings . 6 09-13-94 18. ADJOURNMENT Motion to adjourn the meeting at 8 :45 p.m. MOVED: Trustee Petri SECONDED: Trustee Tosto Voice vote MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 7 09-13-94