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HomeMy WebLinkAboutVILLAGE BOARD - 10/11/1994 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING AT 901 WELLINGTON AVENUE ON TUESDAY, OCTOBER 11, 1994 Village President Dennis J. Gallitano called the meeting to order at 8 :13 p.m. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Nancy J. Czarnik, Craig B. Johnson, James P. Petri, Paul A. Rettberg, and Michael A. Tosto Absent : Ronald L. Chernick Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B . Knickerbocker; and Village Clerk, Patricia S. Smith A quorum was present . 2 . INVOCATION: The Reverend Chuck Ellis, Pastor of the First Baptist Church, delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on September 27, 1994 as submitted. MOVED: Trustee Petri SECONDED: Trustee Tosto Voice vote MOTION CARRIED. 4. REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . SUBURBAN O"HARE COMMISSION - A public meeting was held this evening just prior to this meeting on the impact of O'Hare noise and in particular the 11150" Study. 2 . PROCLAMATIONS - The President issued the following proclamations : 1 . Make a Difference Day - October 22 , 1994 ; 2 . Red Ribbon Week - October 22-30, 1994 . 3 . RECYCLING - Since the Village began recycling in November of 1988 there has been collected over 26, 622, 000 pounds of materials for recycling. The Village is now at an all time high recycling rate of diverting 38 . 6% of waste into recyclables . 5 . APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the October 11, 1994 Accounts Payable Warrant in the amount of $456 , 321. 77 . MOVED: Trustee Petri SECONDED: Trustee Tosto AYES : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto ABSENT:Trustee Chernick MOTION CARRIED The Village Manager requested that item A, a request from Queen of the Rosary Parish for a liquor license for a dinner dance be removed from the consent agenda as the event has been cancelled; and that item J consideration of payment to certain property 1 10-11-94 owners for land acquisition for the Biesterfield Road Improvement Project - Phase II be amended by adding payment to the Cohen Financial Group in the amount of $160, 425 . 00 . Trustee Rettberg requested that item G consideration of adopting a new smoking policy for municipal buildings be removed from the Consent Agenda. Trustee Johnson questioned Consent Agenda items B, consideration to authorize the Plan Commission to conduct a public hearing for a text amendment and D, consideration of awarding a contract for holiday decorations . 6 . CONSENT AGENDA B . ZONING ORDINANCE TEXT AMENDMENT - Authorize the Plan Commission to hold Public Hearings on the following text amendments to the Zoning Ordinance : Change in the number of children permitted in in-home day care centers; Parking of vehicles on hard surfaces; Period of time truck trailers are permitted to park in commercial zoned districts; Hours to conduct snow removal in commercial districts. C. Village Board Meetings Rescheduled - Authorize the following: Cancel the regularly scheduled November 8 Village Board Meeting; Hold a Special Village Board meeting on Tuesday, November 15 at 8 :00 p.m. Cancel the regularly scheduled November 22 Village Board meeting; and Cancel the regularly scheduled December 27 Village Board Meeting. D. Folgers Outdoor Lighting, Blue Island. IL - Waive the formal bidding process; and Award a contract for the rental, installation, removal, storage, maintenance, and complete insurance of twenty- eight (28) holiday decorations in an amount not to exceed $1 , 985 . 00 (Biesterfield Road between Beisner Road and Arlington Heights Road) . E. Systems and Analysis Group. Inc . (SEA) , Schaumburg, IL Waive the formal bidding process; and Award a contract for network service and support for a total of 100 block hours at a rate of $75 per hour in an amount not to exceed $7, 500 . (Police and Fire Departments) F. McKay Contractors, Chicago, IL - Extend a purchase contract for a one-year period to provide snow and ice control for the 1994-95 season at a per unit cost not to exceed the following and at a total contract cost not to exceed $45, 000 . 2 10-11-94 1994/95 Per Hour (3) Road Graders with Operators Regular Time $127 . 00 Overtime & Saturdays 147 . 00 Sundays & Holidays 167 . 00 (2) Endloaders with Operators Regular Time 127 . 00 Overtime & Saturdays 147 . 00 Sundays & Holidays 167 . 00 (4) 6-Wheelers with Operators Regular Time 96 . 00 Overtime & Saturdays 116 . 00 Sundays & Holidays 156 . 00 H. Agreement-Solid Waste Contract - Adopt Resolution No. 49-94 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN ELK GROVE VILLAGE AND WASTE MANAGEMENT (SOLID WASTE CONTRACT) . " I . Plat of Subdivision-Americana - Adopt Resolution No. 50-94 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS AMERICANA RESUBDIVISION (MANOR CARE/NERGE & PLUM GROVE RD. ) . " J. Land Acouisition - Authorize payment to certain property owners for land acquisition for the Biesterfield Road Improvement Project, Phase II, as follows : Joseph Serfecz, Maria Serfecz and First Chicago Trust Company of Illinois, Trust Number 684, in the amounts of $1, 600, $35, 900 and $8,250; Southland Corporation in the amount of $13, 000; Albert S . Nathan and Eman S. Nathan, in the amount of $5, 900; Citicorp in the amount of $4, 600; Paul Buteria and George Gullo as tenants in common in the amounts of $8,450 and $100; and Cohen Financial Group in the amount of $160,425.00 . Motion to approve Consent Agenda items "B, C, D, E, F, H, I and J " . MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES : Trustees Johnson, Petri, Rettberg, Tosto, Czarnik ABSENT: Trustee Chernick MOTION CARRIED CONSENT AGENDA - ITEM G Trustee Rettberg stated that he would vote against the proposed Resolution adopting a new smoking policy for the municipal buildings emphasizing the health issues as related 3 10-11-94 to all employees and all people who use Village facilities . Input from the Board of Health on this issue was requested. A phase-in program to smoke free buildings was further suggested to acclimate employees to the restrictions . The Village President reiterated the areas under consideration for permissive smoking, stating that the proposed policy is much more restrictive than the current policy. Since a full Board was not present this evening it was a consensus of the Board to defer this item for discussion at a Committee of the Whole when the entire Board would be in attendance. Staff was directed to coordinate a letter of solicitation to the Board of Health for input . BOARDS AND COMMISSIONS 7 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN TOSTO 1995 STREET PROGRAM - The committee met on September 21, 1994 and discussed the 1995 street program. This was a preliminary review of those streets which will require resurfacing. The programs over the last number of years have started to decrease due to the very good condition of the streets . The Motor Fuel Tax (MFT) Fund is extremely healthy because the annual revenues in this area has been exceeding the expenditures and projected to continue under the Village' s current policies . Some additional streets will be added to the initial program, therefore, a follow up meeting to finalize the streets to be repaved will be held in mid-November. The Village will go out to bid as early as possible to get the best price . The Director of Public Works is looking into a different maintenance method of applying low cost asphalt rejuvenating agents to older pavement to extend their life. Trustee Tosto and President Gallitano discussed the possible use of MFT Funds for other uses such as curb and gutter. This will be considered at a Committee of the Whole meeting in the future. 8 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRWOMAN CZARNIK FENCE VARIATION - 97 KESWICK ROAD - The Committee met on October 3 , 1994 to discuss the request for a variation to construct a fence that would encroach 7 feet into the 10 foot setback. The consensus of the Committee was to recommend the granting of the request . Motion to direct the Village Attorney to prepare an ordinance granting a variation for the construction of a fence that would encroach 7 feet into the 10 foot required setback on property located at 97 Keswick. MOVED: Trustee Czarnik SECONDED: Trustee Rettberg Voice Vote MOTION CARRIED Staff was authorized to issue a permit for the fence construction prior to the passage of the ordinance . PARENTAL RESPONSIBILITY ORDINANCE - The Police Department is reviewing three items of consideration. A meeting will be 4 10-11-94 held on Monday, October 24 , 1994 at 7 : 00 p.m. in the Trustees Conference Room to discuss those items . TOWERS - This item was added to the committee' s agenda for consideration of the type of towers that might be constructed in the Village. 9 . PERSONNEL COMMITTEE - CHAIRMAN PETRI A meeting of the committee was scheduled for Tuesday, October 18 , 1994 at 7 :00 p.m. The Personnel Director was requested to attend this meeting as well as the students participating in the Youth in Government Program. The second half of this meeting will be held in Executive Session for the purpose of discussing personnel regulations . Motion to allow the Personnel Committee to meet in Executive Session On Tuesday, October 18, 1994 . MOVED: Trustee Johnson SECONDED: Trustee Rettberg AYES: Trustee Petri, Rettberg, Tosto, Czarnik, Johnson ABSENT: Trustee Chernick MOTION CARRIED 10 . RECYCLING COMMITTEE - CHAIRMAN CHERNICK & VICE-CHAIRMAN JOHNSON A meeting of the committee was scheduled for Wednesday, October 26 , 1994 at 9 :30 a.m. The Youth in Government students assigned to the members of the committee were invited to attend this meeting. The meeting will actually be a field trip to look at the multi-family recycling program and how the new multi-family waste contract will be impacted and what changes may have to be made. The Health Coordinator and Assistant Village Manager were invited along with their students to attend. The President announced that Youth in Government Month is now in progress and introduced his assigned student, Courtney Farroh. 11. PLAN COMMISSION - VILLAGE MANAGER NEXTEL SPECIAL USE PERMIT - An ordinance granting a Special Use to permit the placement of radio communication antennas on a Village water tower was presented for consideration; and a water tower lease agreement . Motion to adopt Ordinance No. 2390, "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO SMART SMR OF ILLINOIS, INC. , A SUBSIDIARY OF NEXTEL COMMUNICATIONS TO PERMIT THE PLACEMENT OF RADIO COMMUNICATIONS ANTENNAS ON A WATER TOWER AND THE CONSTRUCTION OF AN UNPAINTED EQUIPMENT SHELTER ON PROPERTY LOCATED ON PRATT AVENUE EAST OF TONNE ROAD IN ELK GROVE VILLAGE, ILLINOIS . " MOVED: Trustee Johnson SECONDED: Trustee Rettberg AYES : Trustees, Rettberg, Tosto, Czarnik, Johnson, Petri ABSENT: Trustee Chernick MOTION CARRIED Motion to adopt Resolution No. 51-94 "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND NEXTEL COMMUNICATIONS (PRATT AVE. WATER TOWER) . " MOVED: Trustee Rettberg SECONDED: Trustee Johnson AYES : Trustees, Rettberg, Tosto, Czarnik, Johnson, Petri ABSENT: Trustee Chernick MOTION CARRIED 5 10-11-94 4 AMERITECH SPECIAL USE PERMIT - 952 FARGO - A Finding of Fact was reviewed from the Plan Commission recommending the petition for a tower structure and an equipment shed at 952 Fargo. Based on Committee of the Whole discussion, the JPZ Committee will be reviewing whether or not there should be guidelines for tower construction, particularly since in the last year the Village has been approached by two more corporations also seeking antenna structures within the community. Due to the concern of possible proliferation, the Board may want to defer action on the Ameritech petition pending review by the JPZ Committee . It was the consensus of the Board to lodge this request with the general overall review of the communication towers by the JPZ Committee. Mr. John Riley, representative of Ameritech Cellular, addressed the Board citing the company' s experience in Elk Grove Village noting a compromise that was reached on the location of their previous tower in the Village . Mr. Riley also pointed the out the need for certain locations necessary in order to be located within a grid pattern. He further urged the Board' s consideration this evening due to this tower being a short structure and being located within the industrial park. President Gallitano responded by stating that the Village does not want a corridor of communication towers going up and down the major thoroughfares . Mr. Riley was invited to discuss his concepts at the JPZ Committee meeting to be held on October 24, 1994 . This will be an informal discussion to gather information to arrive at some criteria . 12 . ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No. 94-8 SPECIALTY COATINGS - 2500 - 2526 DELTA LANE Motion to concur with the Zoning Board of Appeals and direct the Village Attorney to prepare an ordinance granting a variation to permit two buildings on one lot . MOVED: Trustee Petri SECONDED: Trustee Tosto Voice vote MOTION CARRIED 13 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI & RETTBERG PUBLIC HEARING - A public Hearing was held on September 28, 1994 regarding public education and government which was well attended and many comments were given. REGIONAL CABLE GROUP - The next meeting will be held on Thursday, October 13 , 1994 at 7 : 30 p.m. in the Trustees Conference Room. CONTINENTAL CABLE RATES - One of the items under discussion at the Regional meeting will be compliance with the Cable Communication Statute as far as justification of rates for the basic tier of cable service which the municipalities can regulate . Two methods of calculation are: 1 . Bench mark standard, which is a study of equivalent cable rates across the country or; 6 10-11-94 2 . A cost of services justification which is the cable company showing that is costs them x number of dollars to produce the service and a fair reasonable profit on top of that . Until this time Continental had been going on the cost of service justification. The Regional Cable Group hired a consultant to look at a very complicated procedure and will now be considering what the cable group is going to do with respect to the existing rates for basic cable tier. The renewal of the franchise agreement with Continental Cable is not being considered at this time . b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK The next meeting of the Community Service Board will be held on Thursday, October 20 , 1994 at 8 : 00 p.m. in Conference Room C. MAKE A DIFFERENCE DAY - This event will take place on October 22, 1994 and volunteers are still needed. U.S .A. Weekend will be filming the activities on that day. 14. ORDINANCES, RESOLUTIONS & COMMUNICATIONS None AUDIENCE - 9 : 00 P.M. Mr. John Meyers addressed the Board regarding signage on I-290; and communication towers; requesting that the Village look into the possibility that various companies share a tower. Mr. Meyers was invited to attend the JPZ Committee meeting on October 24 , 1994 . GROVE MALL - The President noting representatives of the Shopping Center in the audience reported that negotiations are going well pending further work being done by the developer. A request came from the Village in a good faith effort to have the signs removed from the property that are currently existing which are anti- Village and anti-Village President . The President stated that he would seek the support of the Board that before any further procedure with negotiations that the signs must be removed. A representative of Grove Mall stated that various comments have been made to the press by the Village after it was agreed that in good faith comments to the press would not be made . Discussion followed regarding the removal of the signs from the premise of the Grove Mall . RESUME MEETING - 9:09 P.M. 15 . UNFINISHED BUSINESS None 16 . REPORT FROM THE VILLAGE MANAGER 1 . ELK GROVE EXCHANGE - The program is scheduled for Thursday, November 3 , 1994 at 7 : 00 p.m. at the Channel 6 Studio. 7 10-11-94 2 . NORTHWEST CENTRAL DISPATCH - An enhanced level of service will be provided. Dispatchers will be attending classes in order to receive an Emergency Medical Dispatcher (EMD) certification. Once this certification is received, the dispatchers at Northwest Central will be able to provide medical instruction over the phone prior to the arrival of emergency equipment and personnel . It is anticipated that the program will be implemented at the first of the year depending on the availability of training and ability to certify the personnel to provide this service . 3 . FIRE DEPARTMENT - OPEN HOUSE - Since this is Fire Prevention Week the Fire Department will be hosting an Open House on Sunday, October 16, 1994 from 1 : 00 p.m. to 4 : 00 p.m. There will be demonstrations of various firefighting and emergency medical activities, dedication of the new Fire Safety House which will be opened up for children to show fire safety techniques . There will be various other children' s activities and the announcement of the poster contest winners, which was conducted through the local schools . Fire-fighting staff will be on hand to answer any questions . 17 . NEW BUSINESS ARBITRATORS AWARDS - The Board of Trustees, after much consideration, is now prepared to adopt an Arbitrator' s Awards between the Village and the International Association of Firefighters Local 3398 and not challenge that award. Motion to adopt Resolution No. 52-94 "A RESOLUTION ACCEPTING THE ARBITRATOR' S AWARDS FOR FISCAL YEARS 1993/94; 1994/95; AND 1995/96 IN THE NEGOTIATIONS BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 3398 . " MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustees Tosto, Czarnik, Johnson, Petri, Rettberg ABSENT: Trustee Chernick MOTION CARRIED. 18 . ADJOURNMENT Motion to adjourn the meeting at 9 : 15 p.m. MOVED: Trustee Tosto SECONDED: Trustee Johnson Voice vote MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 8 10-11-94