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HomeMy WebLinkAboutVILLAGE BOARD - 12/13/1994 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS HELD AT THE CHARLES J. ZETTEK MUNICIPAL BUILDING AT 901 WELLINGTON AVENUE ON TUESDAY DECEMBER 13, 1994 Village President Dennis J. Gallitano called the meeting to order at 8 : 11 p.m. 1. ROLL CALL: Present : President : Dennis J. Gallitano; Trustees : Ronald L. Chernick, Nancy J. Czarnik, Craig B. Johnson, James P. Petri, Paul A. Rettberg, and Michael A. Tosto Absent : None Also Present : Village Manager, Gary E. Parrin; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S . Smith A quorum was present . 2 . INVOCATION: The Reverend Mark Clem, Pastor of Elk Grove Baptist Church delivered the invocation. 3 . APPROVAL OF MINUTES: Motion to approve the minutes of the Regular Meeting held on November 15, 1994 and the minutes of the Special Meeting held on December 6, 1994 as submitted. MOVED: Trustee Petri SECONDED: Trustee Tosto Voice vote MOTION CARRIED. 4 . REPORT OF THE VILLAGE PRESIDENT - DENNIS J. GALLITANO 1 . ADMINISTRATIVE ASSISTANT - Renee Farrell will be leaving the office of the Village Manager and the Village to pursue a new career. She provided excellent services and will be missed. 2 . PLOTE INC. - President Gallitano provided testimony before the Cook County Zoning Board in opposition to the stone crushing facility being located next to the Village Industrial Park. The property has since been purchased by Con-Way Central Express and therefore Plote has dismissed its petition. 3 . COFFEE WITH THE PRESIDENT - A meeting was held on November 19, 1994 with a fair amount of response . The 1995 schedule for Coffee with the President will be held on March 18, June 17, September 16 and November 18, 1995 9 : 00 a.m. to 10 : 30 a.m. 4 . SUBURBAN O'HARE COMMISSION - The Board of Directors met on December 12 , 1994 to discuss legislative strategies in the upcoming session with Springfield relative to a third airport in Peotone . 5 . NORTHWEST MUNICIPAL CONFERENCE - The compensation committee met on December 5, 1994 at 7 :30 a.m. 6 . WEST IRVING DIE CASTING COMPANY - The Village held a Special Board Meeting on December 6, 1994 to approve an Industrial Revenue Bond for this company which will be relocating to the Village from Bensenville . 1 12-13-94 7 . CHRISTMAS DECORATING CONTEST - This is the week that the Jaycees will be judging the decorations . 5 . APPROVAL OF WARRANT Motion to authorize payment of invoices as shown on the December 13 , 1994 Accounts Payable Warrant in the amount of $ 1, 058 , 393 . 27 . MOVED: Trustee Petri SECONDED: Trustee Tosto AYES : Trustees Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto MOTION CARRIED Trustee Tosto requested that Consent Agenda Items A, B, and C, requests for waiver of license fees be removed from consideration at this time . 6 , CONSENT AGENDA D. Driveway Variation - Grant a request from Don and Kim Cropper, 1673 Salem Drive, for a variation from Section 8-8A-3 .A1 of the Village Code to permit a driveway to be constructed of brick pavers . E. P. R. Streich and Sons . Inc . , Franklin Park, IL - Award a purchase contract to the lowest responsive and responsible bidder to furnish an automatic sump pump for the Biesterfield Public Works facility in an amount not to exceed $8, 200 . F. Fire Department-Ambulances - Award a purchase contract to the lowest responsible and responsive bidder, Wheeled Coach Industries, Kenosha, WI. for a Ford-F type I ambulance in an amount not to exceed $71, 649 . 00, including the trade-in value of a 1988 Ford E-350 Type 3 Wheeled Coach Ambulance valued at $10, 000 . G. PRP Wine International . 1701 Howard Street - Grant a request to hold a warehouse sale on Saturday December 17, 1994 from 10 : 00 a.m. to 4 : 00 p.m. H. Annual Financial Report - Accept Elk Grove Village' s Comprehensive Annual Financial Report for fiscal year ended April 30, 1994 . I . Lexington Homes - Grant a request from Lexington Homes to vary from Section S-12B-1-2m1 (a) of the Village Code with respect to the number of parkway trees as delineated on a landscape plan dated 11/15/94 (Huntington Chase Subdivision) ; and Donation - Accept a donation from Lexington Homes to plant 30 parkway trees on municipal property. J. Public Works Department - Authorize a professional service contract with Rust Environment and Infrastructure to evaluate software systems for the Public Works Department mapping system at a cost not to exceed $3 , 800 . K. Village President - Authorize the Village President, Dennis J. Gallitano, to attend the U. S. Conference of Mayors' Winter Meeting in Washington D. C. from January 25 through January 27, 1995 at a cost not to exceed $1, 567; and Increase the Village Board and Commission' s budget by $1, 500 for this purpose . 2 12-13-94 L. Police Department Vehicles - Award a purchase contract to the lowest responsive and responsible bidder under the Illinois State Joint Purchasing Agreement, Miles Chevrolet, Decatur, IL, to furnish twelve (12) Police patrol vehicles in an amount not to exceed $190, 584 . M. Rockford Medical , Rockford. IL - Award a purchase contract to the lowest responsive and responsible bidder for commodities as outlined below: Account Number Qty Description Unit Cost Total Cost 101-213-574.501 4 Adult Mast Suits 425.90 $1,703.60 101-213-574.502 4 Pediatric Mast Suits 378.85 1,515.40 101-213-574.506 1 Patient Stretcher 1,650.00 1,650.00 101-213-574.507 2 Oxygen Regulators 302.84 650.68 Total Amount $5,474.68 For a total cost not to exceed $5, 474 . 68 . N. Employee Retirement Award - Adopt Resolution No. 65-94 entitled, "A RESOLUTION AMENDING THE PERSONNEL RULES AND REGULATIONS RELATING TO THE EMPLOYEE RETIREMENT AWARD PROGRAM. " O. Illinois Drug-Free Workplace-Adopt Resolution No. 66-94 entitled, "A RESOLUTION IN COMPLIANCE WITH THE ILLINOIS DRUG-FREE WORKPLACE ACT BY THE VILLAGE OF ELK GROVE VILLAGE. " Drug Free Workplace Policv - Adopt Resolution No. 67-94 entitled, "A RESOLUTION ADOPTING THE VILLAGE OF ELK GROVE VILLAGE DRUG-FREE WORKPLACE POLICY. " Employee Drug and Alcohol Testing - Adopt Resolution No. 68-94 entitled, "A RESOLUTION AMENDING ARTICLE IX DISCIPLINE, RULES AND EMPLOYEE COMMUNICATION PROCEDURES OF THE PERSONNEL RULES AND REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE. " P. Class 6B Status - Adopt Resolution No. 69-94 entitled "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1990 FOR CERTAIN REAL ESTATE OWNED BY WEST IRVING DIE CASTING COMPANY 970 PAULY DRIVE, ELK GROVE VILLAGE, ILLINOIS. " Q. Variation - Adopt Ordinance No. 2397 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 5 . 1 OF THE ZONING ORDINANCE AS IT PERTAINS TO THE USE OF YARDS FOR STRUCTURES TO PERMIT THE CONSTRUCTION OF A FIREPLACE IN THE REQUIRED EIGHT (8' ) FOOT SIDE YARD AREA ON PROPERTY LOCATED AT 945 CASS LANE, ELK GROVE VILLAGE (FILMORE) . " Motion to approve Consent Agenda items "D, E, F, G, H, I, J, K, L, M, N, 0, P and Q" . MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick MOTION CARRIED. CONSENT AGENDA - ITEMS A, B, C A. ELK GROVE PARK DISTRICT - Grant a request to waive the $25 . 00 alarm license fee for the period 1/1/95 through 12/31/95 for the following Park District facilities : Al Hattendorf Sr. Citizen Center Al Hattendorf Recreation Center Elk Grove TV Studio 3 12-13-94 Elk Grove Teen Center Elk Grove Park District (main office) Elk Grove Historical Society Museum Fox Run Golf Course Elk Grove Park District Warehouse for a total amount of $200 . 00 . B. School District 59 - Grant a request to waive the $25 alarm license fee for the period 1/1/95 through 12/31/95 for the following locations : Admiral Byrd School Clearmont School Grove Junior High School Ridge School Rupley School Salt Creek School for a total amount of $150 . 00 . C. School District 54 - Grant a request to waive the $25 alarm license fee for the period 1/1/95 through 12/31/95 for the following locations : Mead Junior High School Stevenson Elementary Schools (2) for a total amount of $75 . 00 . Motion to approve Consent Agenda items "A, B and C" . MOVED: Trustee Rettberg SECONDED: Trustee Czarnik Motion to table the previous motion for further discussion of the waiving of fees at a Committee of the Whole meeting. MOVED : Trustee Chernick SECONDED: Trustee Tosto AYES : Trustee Johnson, Petri, Tosto, Chernick NAYS : Trustees Rettberg, Czarnik MOTION CARRIED (It was the consensus of the Board that there would be no enforcement of the license requirement until after the discussion at the Committee of the Whole. ) 7 . REGULAR AGENDA A) NORTH SUBURBAN CLINIC - 701 BIESTERFIELD - Grant a request for a sign variation as follows : PERMITTED BY VARIATION ITEMS PROPOSED ORDINANCE REQUESTED Illuminated One One None Identification Sign Area of Sign one double- 45 sq. ft. 33 sq. ft. faced sign totaling 78 sq. ft. MOVED: Trustee Johnson SECONDED: Trustee Czarnik AYES: Trustees Petri, Rettberg, Tosto, Chernick, Czarnik MOTION CARRIED 4 12-13-94 BOARDS AND COMMISSIONS 8 . CAPITAL IMPROVEMENTS COMMITTEE - CHAIRMAN TOSTO STREET MAINTENANCE PROGRAM - 1995 - A meeting was scheduled for Thursday, January 5, 1995 at 6 : 30 p.m. to discuss the 1995 Street Program. PUBLIC SIDEWALK - 1601 PRATT BOULEVARD - A request was presented for a temporary waiver to construct a public sidewalk for property located at 1601 Pratt Boulevard. Motion to adopt Resolution No. 70-94 "A RESOLUTION APPROVING A STATEMENT OF COMMITMENT TO CONSTRUCT PUBLIC SIDEWALK BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND KLENK & MEIER ENTERPRISES, INC. (1601 PRATT BOULEVARD) " . MOVED: Trustee Tosto SECONDED: Trustee Johnson AYES : Trustees Petri, Rettberg, Tosto, Chernick, Czarnik, Johnson MOTION CARRIED BANYAN DRIVE - The committee recommends that the sidewalk be widened by 4 foot so that in an emergency, if Elk Grove Boulevard floods, access may be made via the sidewalk which is at a much higher level than the street . The widening of the sidewalk would also allow for use as a bike path. This item will be discussed at the Committee of the Whole meeting. 9 . JUDICIARY, PLANNING & ZONING COMMITTEE - CHAIRWOMAN CZARNIK AMERITECH - The committee has been informed that Ameritech has asked for their petition for a cellular tower to be placed on hold for 30 days . 10 . PERSONNEL COMMITTEE - CHAIRMAN PETRI The Committee' s agenda items were acted upon on tonight' s consent agenda and may therefore be removed. 11 . RECYCLING COMMITTEE - CHAIRMAN CHERNICK & VICE-CHAIRMAN JOHNSON No report . 12 . PLAN COMMISSION - VILLAGE MANAGER RIEMER PLAT OF SUBDIVISION - The Plan Commission as a condition of approval of the plat of subdivision recommended that the requirement for public street frontage be waived for this lot; that water and sanitary sewer service be allowed to be provided by a private water main and sanitary sewer service line; and that parking be prohibited on private access road. The resolution as well as an easement agreement with the property owner will effectuate those recommendations by the Plan Commission. Motion to adopt Resolution No. 71-94 "A RESOLUTION APPROVING A PLAT OF SUBDIVISION ENTITLED RIEMER' S FIRST RESUBDIVISION" . MOVED: Trustee Chernick SECONDED: Trustee Czarnik AYES : Trustees Rettberg, Tosto, Chernick, Czarnik, Johnson, Petri MOTION CARRIED 5 12-13-94 13 . ZONING BOARD OF APPEALS - VILLAGE MANAGER Docket No. 94-9 501 PINEWOOD AVENUE - Motion to concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare an ordinance granting a variation to permit the construction of a deck that will be within 20 feet of the front lot line and 6 feet into the 25 foot building setback line . MOVED : Trustee Tosto SECONDED: Trustee Petri Voice Vote MOTION CARRIED 14 . REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. CABLE TV COMMITTEE - TRUSTEES PETRI & RETTBERG REGIONAL CABLE GROUP - The Group met on December 8 , 1994 and discussed various items and the progress of the new contract with Continental . There has been a snag in the confidentiality of our auditor acquiring the cable data that is needed and the disposition of the data . The two parties have been directed to resolve the problem by the next meeting which will be held on January 12, 1995 . PUBLIC MEETING - A meeting will be held on Friday, December 16 , 1994 for community people to address and assess their needs . There are 21 participants scheduled to appear at that session. Concerned individuals who are unable to attend the meeting may submit their comments in writing to the Cable Group in care of Trustee Petri . b. COMMUNITY SERVICE BOARD - TRUSTEE CZARNIK PRIVATE INDUSTRY COUNCIL - Attended a dinner meeting for PIC Industry Scholarship Campaign of which Elk Grove Village received $5, 925 . 00 to be used for a scholarship for an Elk Grove Village resident . The targeted goal for the Village for 1994 was reached and exceeded by $425 . 00 . MEETING SCHEDULE - The December Community Service Board meeting has been cancelled. The next meeting will be held on Thursday, January 19, 1995 at 8 : 00 p.m. C. SUBURBAN O'HARE COMMISSION - A very good meeting was held to discuss a proposed third airport in the Peotone area. 15 . ORDINANCES, RESOLUTIONS & COMMUNICATIONS None 16 . UNFINISHED BUSINESS CONDEMNATION OF PROPERTY - GROVE MALL - A first reading of an ordinance was held on September 13 , 1994 . A revised ordinance has been distributed which is in essence the same except for the expansion of the property to be declared blighted and to be acquired by the Village. Removed from the original ordinance was the parenthetical phrase exclusive of the Burger King and the Theater, which means that the Village would be declaring and, therefore, condemning the entire Grove Mall Shopping Center. In addition, Exhibit A was changed by adding a fourth parcel 6 12-13-94 which is the legal description for the Theater and a portion of the Burger King Restaurant . Motion to adopt Ordinance No. 2398 "AN ORDINANCE AUTHORIZING THE ACQUISITION OF PROPERTY THROUGH CONDEMNATION OR OTHERWISE IN ORDER TO ELIMINATE THE BLIGHTED CONDITIONS EXISTENT THEREON" , which ordinance as amended had a first reading on September 13 , 1994 . MOVED: Trustee Rettberg SECONDED: Trustee Czarnik AYES : Trustees Tosto, Chernick, Czarnik, Johnson, Petri, Rettberg MOTION CARRIED 17 . REPORT FROM THE VILLAGE MANAGER 1 . SNOW REMOVAL - One week ago there was a heavy, wet snowfall of 7 to 8 inches, which took 2 to 3 hours longer to remove because smaller bites of snow had to be taken due to fishtailing of the equipment . Therefore more passes had to be made on the streets . The Village utilized 260 tons of salt during that snowfall . In addition there were 50 to 60 parkway trees with severe wind damage, some of which closed down various roadways in the Village . Those trees are being repaired and/or removed. Private property tree damage also occurred and Public Works upon request will be picking up any tree damage that a resident brings to the curb. 2 . STREET LIGHT OUTAGE - There have been continuing problems on Kennedy, Rev. Morrison and Elk Grove Boulevards as relates to street light outages . Commonwealth Edison has been told to immediately get those lights lit and that includes giving them the opportunity to temporarily string overhead lights to get the lights repaired. The first time Commonwealth Edison has the opportunity this spring, when the weather permits, those lines will be buried. 18. NEW BUSINESS PARAMEDICS - Request for additional paramedics to adequately man the outlying fire engines in order to respond first before the paramedic ambulances arrive on the scene . Presently, in order to accomplish this, personnel is being shuffled and it is now felt that at this point in time to man those engines with paramedics for each shift would require an increase in the authorized strength of paramedics from 36 to 42 . Three would be trained in February and three in the fall of 1995 . Motion to approve Ordinance No. 2399 "AN ORDINANCE AMENDING THE FIRE DEPARTMENT/PARAMEDIC PERSONNEL OF THE VILLAGE OF ELK GROVE VILLAGE" . MOVED: Trustee Johnson SECONDED: Trustee Tosto AYES : Trustees Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto MOTION CARRIED. FIRE ADMINISTRATION BUILDING - There is currently budgeted money to rewire and replace electrical services to the existing nine lights in the parking lot. Some of these lights are 10 to 12 months away from repair and rather than buy new light standards, as well as rewire these, a proposal was sought to look at the entire parking lot to see if the same amount of lighting, utilizing less energy and less poles, can be done at this time . Then the Village would not be faced in the future with replacing some nine light poles . 7 12-13-94 A proposal was received after competitive bids in the amount of $8 , 850 . 00, which amounts to $4, 280 . 00 additional dollars to not only rewire and replace the electrical service which is currently budgeted but would remove the old poles and replace them with three new poles . It is felt at this time to be the most economical way to go. The funds can be pulled from the contingency fund for the overall project and not require an increase to the budget . This would be a short term and long term solution to potentially replacing all nine lights . After discussion regarding the type of lighting being considered and the height of the new poles, further information was requested from staff and it was the consensus that this item be considered at the next meeting of the Village Board. AUDIENCE - 8 :53 p.m. No Response 19 . ADJOURNMENT Motion to adjourn the meeting at 8 :54 p.m. MOVED: Trustee Johnson SECONDED: Trustee Rettberg Voice vote MOTION CARRIED Patricia S. Smith Village Clerk Dennis J. Gallitano Village President 8 12-13-94