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HomeMy WebLinkAboutVILLAGE BOARD - 06/08/1993 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 8 , 1993 President Dennis J. Gallitano called the meeting to order at 8 : 09 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present : Trustees Ronald L. Chernick, Nancy J. Czarnik, Craig B . Johnson, James P. Petri, Paul A. Rettberg, Michael A. Tosto . Village Manager, Gary E . Parrin; Village Attorney, George Knickerbocker; and Village Clerk Patricia S . Smith were present at this meeting. The Reverend Chuck Ellis, Pastor of the First Baptist Church, delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of May 25 , 1993 be approved as submitted and that the Board dispense with the reading thereof . The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gallitano reported on the following: 1 . On May 26 , 1993 , President Gallitano attended his first Joint Action Water Agency meeting and was installed as a new Director of that organization. 2 . On May 27, 1993 , the President had a meeting with the Village Manager, Jim Sheridan and Todd Berlinghoff of Hamilton Partners to discuss the redevelopment of the Grove Shopping Center. 3 . On May 28 , 1993 , the President attended a convention center meeting to further discuss the means to get political support for the convention center. There is some positive movement for that center at this point in time . 4 . On June 2 , 1993 , Mr. Serfecz, his daughter Judy, and their representatives met with President Gallitano, the Village Manager and the Village Attorney to discuss the redevelopment of the Grove Shopping Center. Mr. Serfec2 has indicated that he is seriously entertaining and will embrace a total redevelopment of that property as opposed to a piecemeal or somewhat less than a total development . 5 . On June 3 , 1993 , the President and the Economic Development Assistant met with Lorie Stone from the Greater O'Hare Association to discuss ways to gain support for the Convention Center and also some industrial development programs . President Gallitano will be speaking before the Greater O'Hare Association on Thursday, June 10 , 1993 at 4 : 30 p .m. on the reasons why the Greater O'Hare Association should support the Convention Center. 6 . On June 7 , 1993 , President Gallitano attended the retirement dinner for Leo Hunt, Principal , and other teachers who are retiring from Elk Grove High School . - 1 - 6-08-93 7 . Preliminary inquiries were made today with the Illinois Tollway Authority regarding the possibility of a full interchange at Elmhurst Road. 8 . The Solid Waste Agency of Northern Cook County will meet tomorrow evening, June 9 , 1993 , at 6 :30 p.m. , followed by the Northwest Municipal Conference meeting at 7 : 30 p.m. 9 . Thursday, June 10 , 1993 , is the Greater O'Hare Association meeting. 10 . There will be a tour of the Joint Action Water Agency facility on Saturday, June 12 , 1993 . It was moved by Trustee Petri and seconded by Trustee Czarnik that the Board authorize the disbursement of $843 , 192 . 94 in payment of invoices as shown on the June 8 , 1993 Accounts Payable Warrant . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Czarnik, Johnson, Petri , Rettberg, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Czarnik requested that Item I . , consideration to adopt a resolution releasing a Letter of Credit from NBD Elk Grove Bank, be removed from the Consent Agenda. Trustee Tosto questioned Consent Agenda Item D; consideration to authorize the payment of $2, 000 to Community Education Foundation Township High School District 214 for the "Fighting Back Program" asking if the program was sponsored by District 214 . The Village Manager responded that the program is sponsored by District 214 and that it encompasses the communities that are in the boundaries of District 214 to have a consolidated approach to fighting back on drug abuse and how it impacts the high schools . Trustee Tosto requested that Item D. be removed from the Consent Agenda. CONSENT AGENDA It was moved by Trustee Chernick and seconded by Trustee Johnson that : A. The Board grant a request from the Northeastern Illinois Planning Commission (NIPC) for payment of FY 1993-94 dues in the amount of $4 , 011 . B . The Board waive the formal bidding process and award a purchase contract to Kale Uniforms , Inc . , Chicago, Illinois for Fire Department uniforms for the period June 1, 1993 through April 30, 1994 , in an amount not to exceed $14 , 150 . C . The Board waive the formal bidding process and award a sole source maintenance contract to Motorola, Inc. , Schaumburg, IL for the maintenance of the KDT (computer-sided dispatch) equipment used by the Fire and Police Departments in an amount not to exceed $10 , 256 . 40 . 2 - 6-08-93 E. The Board grant a request from Alexian Brothers Medical Center Auxiliary to waive the $100 business license fee for their Auxiliary Thrift Shop at 120 Turner Avenue . F. The Board waive the formal bidding process and award a purchase contract to Motorola, Inc . , Schaumburg, IL as a sole source supplier, to furnish eight (8) tactical radios at a total cost not to exceed $12 , 800 . G. The Board grant a request from the Prince of Peace United Methodist Church to waive the $100 business license fee for their Mother' s Day Out Preschool . H. The Board adopt Resolution No. 32-93 entitled, "A RESOLUTION DETERMINING THE APPROPRIATENESS FOR CLASS 6B STATUS PURSUANT TO THE COOK COUNTY REAL PROPERTY CLASSIFICATION ORDINANCE AS AMENDED JANUARY 1, 1990 FOR CERTAIN REAL ESTATE OWNED BY NIAGARA ENVELOPE, 2001 ARTHUR AVENUE, ELK GROVE VILLAGE, ILLINOIS. " J. The Board adopt Ordinance No. 2303 entitled, "AN ORDINANCE AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE AND METROPOLITAN FIBER SYSTEMS (MFS) . " K. The Board adopt Ordinance No. 2304 entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 1957 AND APPROVING AND AUTHORIZING THE APPOINTMENT OF A DIRECTOR AND ALTERNATE DIRECTORS TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY, A MUNICIPAL JOINT ACTION AGENCY. " L. The Board adopt Ordinance No. 2305 entitled, "AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, SECTION 6- 4-5-3a, ADDITIONAL NO PARKING STREETS AND AREAS . " The President directed the Village Clerk to call the roil on the motion to adopt Consent Agenda items "A, B, C, E, F, G, H, J, K, and L" and upon the roll being called the following answered AYE : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick; NAY: none ; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto asked that a letter requesting a waiver of the fee for the Fighting Back Program for the Village be sent to School District 214 , since the Village waives the School District fees on various items . Discussion followed in which it was pointed out that the School District Fighting Back Program relies on donations from the communities participating in School District 214 as well as private funding from various companies . It was moved by Trustee Chernick and seconded by Trustee Petri that the Board authorize the payment of $2 , 000 . 00 to Community Education Foundation Township High School District 214 for the Fighting Back Program. - 3 - 6-08-93 (Further discussion followed as to the benefits of the program. ) The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Johnson, Petri, Rettberg, Tosto, Chernick, Czarnik, NAY: none; ABSENT : none ; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Rettberg that the Board adopt Resolution No. 33-93 entitled, "A RESOLUTION RELEASING IRREVOCABLE LETTER OF CREDIT NO. 5907S FROM NBD ELK GROVE BANK EXPIRING NOVEMBER 10, 1990 IN THE AMOUNT OF $14 , 620 . 00 PREVIOUSLY ACCEPTED BY RESOLUTION NO. 73-89 TO GUARANTEE COMPLETION OF PUBLIC IMPROVEMENTS (LANDSCAPING) FOR STANLEY STREET SUBDIVISION (LOTS 1 THROUGH 9 (OF LOT 1) & LOT 2) " . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Petri, Rettberg, Tosto, Chernick, Johnson; PASS : Czarnik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, reported that the committee met last week and reviewed all forty- five (45) of the items on the Capital Projects list . A copy of the Capital Projects report has been distributed to all members of the Board for discussion and consideration at the Committee of the Whole meeting next Tuesday, June 15, 1993 . Trustee Czarnik, Chairman of the Judiciary, Planning & Zoning Committee, scheduled a meeting of the committee for 7 : 30 p .m. on Thursday, June 10 , 1993 in the Trustees' Conference Room to familiarize the new member with the agenda. Trustee Petri, Chairman of the Personnel Committee, requested that item a. , Americans with Disabilities Act Issues, be removed from the committee' s agenda. The Village Manager stated that a new item relating to the ADA is being sent to the Personnel Committee for review and consideration, therefore, the item will remain on the agenda . After discussion with President Gallitano, Trustee Petri stated that a meeting of the committee, with the Personnel Office, Village Manager and President Gallitano, will be scheduled at a later date for sometime in July to discuss personnel benefits . Trustee Chernick, Chairman of the Recycling Committee, reported that the committee met on Tuesday, June 1, 1993 , and Trustee Johnson requested more information on the expansion of recycling in commercial and industrial areas . The Village Sanitarian is preparing a report for the Recycling Committee . The Village Manager presented a recommendation from the Plan Commission stating that the Plan Commission, upon hearing testimony at a public hearing on May 19, 1993 and at a meeting on June 2 , 1993 , voted unanimously to recommend a Special Use Permit for a Checkers Restaurant in an I-1 Zoned District with a minor modification to the site plan to merge two of the landscaped islands into one . The proposed restaurant site is located at the southwest corner of Busse Highway and Oakton Street . Discussion followed as to the design of the building and the use or lack of use of the building should the venture fail and the configuration of the parking stalls and islands . The Trustees will have the time to inspect other Checkers Restaurants in the area before an ordinance is presented for consideration. It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board direct the Village Attorney to prepare an ordinance granting a Special Use Permit to Checkers Restaurant to construct a double drive through window service restaurant at the - 4 - 6-08-93 southwest corner of Busse Highway and Oakton Street . (A copy of the site plan will be distributed to the Board of Trustees . ) The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Rettberg, Tosto, Chernick, Czarnik, Johnson, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager presented a letter from the Chairman of the Zoning Board of Appeals stating that the Board, after hearing testimony at a duly called public hearing, recommend "DO GRANT" to the petition for a variation from the zoning ordinance to permit the construction of a fireplace which would infringe into the required side yard area on property located at 646 Schooner Lane . It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board direct the Village Attorney to prepare an ordinance granting a variation from the Zoning Ordinance for property located at 646 Schooner Lane . The motion was voted upon by general consent to the previous vote; AYE : Trustees Rettberg, Tosto, Chernick, Czarnik, Johnson, Petri, NAY: none; ABSENT : none; whereupon the President declared the motion carried. The Village Manager presented a letter from the Chairman of the Zoning Board of Appeals stating that the Board, after hearing testimony at a duly called public hearing, recommend "DO NOT GRANT" to a petition for a variation from the Zoning Ordinance to permit the construction of a solid fence which would encroach approximately seven feet (7' ) into the required ten foot (10 ' ) setback on property located at 1300 Carlisle Avenue . Trustee Tosto recommended that this item be tabled to give him a chance to look at the property. Discussion followed noting that the petitioner may install a chain link fence, without a variation. Staff was directed to prepare a letter to the petitioner that their petition will be considered at the next Village Board meeting on June 22 , 1993 . Trustee Petri reported that there will be a meeting of the Regional Cable TV Group on Thursday, June 10, 1993 at 8 : 00 p.m. in Buffalo Grove . President Gallitano stated that he feels other communities are getting more coverage on Channel 6 than Elk Grove Village and since the Village is funding Channel 6, the Village should receive similar programming. The President also requested an accounting of the operations of Channel 6 . The Village should receive quarterly accounting of their funds . Trustee Petri informed Trustee Rettberg of the ratings of some of the programs offered by Channel 6 and the unreliable outcome of various surveys that were conducted regarding the watching of Channel 6 . He further stated that there should be an increase in viewership once the Village Board meetings are televised. President Gallitano reported that he attended a meeting of the Illinois International Convention Center last month and will be making a presentation to the Greater O' Hare Association of Industry and Commerce to formalize their support for the Convention Center. The Village Manager reported that the last meeting of the NWMC Transportation Committee was cancelled. The next scheduled meeting will be on June 14 , 1993 and will be attended by a member of staff from Engineering and Community Development . 5 - 6-08-93 President Gallitano reported that he attended a NWMC meeting for new mayors and was appointed to a committee that will be instrumental in determining which federal funds will be allocated for road improvement in the greater northwest suburban area . The President is looking to serve on a larger regional body that deals with allocations of larger dollars across the entire Chicagoland area . The Village Manager presented an ordinance which was prepared by the Village Attorney granting a variation for property located at 1849 Maine Drive . It was moved by Trustee Petri and seconded by Trustee Chernick that the Board adopt Ordinance No . 2306 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3 . 54A AND SECTION 5 . 1 OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A DECK AND PORCH IN THE REQUIRED TWENTY (20) FOOT REAR. YARD SETBACK FOR PROPERTY LOCATED AT 1849 MAINE DRIVE, ELK GROVE VILLAGE (FLANAGAN) . " The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Tosto, Chernick, Czarnik, Johnson, Petri, Rettberg; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager presented an ordinance which was prepared by the Village Attorney, granting a parking variation for the Eagle Food Center portion of the Mallard Crossing Shopping Center. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Ordinance No. 2307 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 5 . 54 (EXHIBIT F) OF THE ZONING ORDINANCE OF THE VILLAGE TO PERMIT SEVENTY (70 ) ANGULAR PARKING OF THE EAGLE FOOD STORE PORTION OF THE MALLARD CROSSING SHOPPING CENTER (HAMILTON PARTNERS) . " The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Chernick, Johnson, Petri, Tosto; NAY: Rettberg; PASS : Czarnik; whereupon the President declared the motion carried. The Village Manager reported on the following: 1 . On June 9, 1993 , the Village President and Village Manager will attend the Solid Waste Agency meeting at Oakton Community College at 6 : 00 p .m. and the NWMC meeting which follows the Solid Waste meeting at 7 : 30 p .m. 2 . The Village hosted the Illinois Environmental Protection Agency' s household hazardous waste collection on Saturday June 5, 1993 . There were approximately 1200 participants in the program. The volume of waste collected is being calculated by IEPA. The success of the program is attributable to the Health Coordinator, Nancy Yiannias and her staff . Discussion followed as to the possibility of having this program held on a yearly basis and the extensive costs involved for such a program. The Manager stated that the Solid Waste Agency is currently reviewing programs to see if there can be some permanent location in some of its member municipalities to have a collection on a regular basis, however, that too is an extremely expensive process . In response to President Gallitano question as to the cost of the program, Mrs . Yiannias stated that the cost for the program on Saturday was approximately $100 , 000 . 00 which includes the costs of disposing of the materials . - 6 - 6-08-93 3 . The Cook County Board upheld the decision of the Cook County Board of Appeals to deny the petition to rezone the Pecora property from residential to commercial zoning classification. Plans for this development go back to 1971 and continually crop up. The Village has voiced objections in the past, as was done this time, by passing a resolution stating Village concerns about this proposed development . The Village Manager asked the Board to consider a request from Sun Office to have a tent on their property at Route 83 and Landmeier Road to accommodate guests for an Open House on June 17, 1993 from 5 : 00 p.m. to 8 : 00 p .m. The Director of Engineering and Community Development has reviewed the request and recommends approval . It was moved by Trustee Petri and seconded by Trustee Czarnik that the Board approve the request from Sun Office to have a tent on their property for an Open House to be held on June 17, 1993 from 5 : 00 P.M. to 8 : 00 P.M. The President directed the Clerk to call the roll and upon the roll being called the following answered AYE : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager presented a request from WalMart for a tent sale for the period of one (1) month, which would begin after the Village grants approval . The tent would be 30 feet by 75 feet ; and would be up for 24 hours per day for the entire month and it would have security. Based on past practice the recommendation is that this sale be approved for one (1) week. Any longer would set a precedent and marketing competition amongst the shopping centers in the community. Upon discussing this request , President Gallitano requested that this item be placed on the JPZ Agenda for further review. The Village Manager informed the Board of a need for a brief Executive Session regarding Personnel . It was moved by Trustee Czarnik and seconded by Trustee Johnson that the Board meet in Executive Session following tonight ' s meeting for the purpose of discussing personnel . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Johnson, Petri, Rettberg, Tosto, Chernick, Czarnik; NAY: none; ASSENT: none; whereupon the President declared the motion carried. At this time, 8 :54 p.m. , the President asked if anyone in the audience wished to address the Board. There being no response the meeting continued. Trustee Tosto requested that the Village Manager write the Park District requesting a waiver of fees for 25 or 50 memberships for Police and Fire personnel to use the Park District facilities' exercise equipment . The Village Manger responded that the Park District does provide a significantly reduced cost to all Village employees for membership at the Leisure Center. This cost is approximately $10 . 00 per month to join the Leisure Center. The Village President further stated that the reduced fee applies to all governmental employees in the Park District jurisdiction, not something that is just given to Elk Grove Village employees, but given universally. If we were to ask them to waive fees, they would have to waive for all of their employees as well as the others, and this would cause a problem. 7 - 6-08-93 Trustee Tosto acknowledge that he was not aware of those conditions and withdrew his request . It was moved by Trustee Czarnik and seconded by Trustee Rettberg that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 8 : 56 p.m. Patricia S. Smith Village Clerk Dennis J. Gallitano Village President - 8 - 6-08-93