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HomeMy WebLinkAboutVILLAGE BOARD - 07/13/1993 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 13 , 1993 President Dennis J. Gallitano called the meeting to order at 8 : 14 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present : Trustees Ronald L. Chernick, Nancy J. Czarnik, Craig B . Johnson, James P. Petri, Paul A. Rettberg, Michael A. Tosto. Village Manager, Gary E. Parrin; Village Attorney, George Knickerbocker; and Patricia S . Smith, Village Clerk, were present at this meeting. The invocation was delivered by the Reverend Ronald Folger, Associate Pastor of the Queen of the Rosary Parish. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of June 22 , 1993 be approved as submitted and that the Board dispense with the reading thereof . The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gallitano reported on the following: 1 . On July 2, 1993 , President Gallitano attended an internal meeting in the Village to discuss possible conceptual design plans for a new Grove Shopping Center. 2 . On July 3 , 1993 , President Gallitano attended the annual Village picnic . The President thanked the Fire Department for their efforts in providing a tremendous picnic . 3 . On July 8, 1993 , the President met with representatives of Park Chardonnay Association and discussed the problems that they are having with their development . 4 . On July 11, 1993 , President Gallitano presented an Honorary Citizen Award to Darlene Greaves for all of her contributions to the community for the past thirty-five (35) years . 5 . On July 12, 1993 , another meeting was held with Grove Shopping Center representatives to discuss the potential and future of the Grove Mall . 6 . On July 13 , 1993 , President Gallitano, the Village Manager and Nancy Carlson, the Economic Development Assistant met with Ray Broderick, Rich Cherico and Dick Penley to discuss further ways the Village can collaborate and integrate programs with the Elk Grove High School . 7 . On July 14 , 1993 , the President will be meeting with Brother Philip Kennedy of Alexian Brothers Medical Center. 8 . On July 17, 1993 , from 9 : 00 a.m. to 10 : 30 a.m. , in the Council Chambers there will be "Coffee with the Mayor" . - 1 - 7-13-93 The Police Chief, Fred Engelbrecht, addressed the Board concerning a Crime Prevention Association Unit of the Year Award which was achieved by the Elk Grove Village Police Crime Prevention Unit headed by Sergeant Lebert and Crime Prevention Officers, Debbie Damore, Keith Briggs and Tom Froelich for service in crime prevention. This is the most prestigious award granted by the State and voted upon by Crime Prevention Units throughout the State . The President, on behalf of the Board, congratulated the officers on their efforts in crime prevention and upon the winning of this award. The President reminded the Board of the need for an Executive Session following tonight' s meeting. It was moved by Trustee Petri and seconded by Trustee Rettberg that the Board authorize the payment of invoices as shown on the July 13 , 1993 Accounts Payable Warrant in the amount of $999, 993 . 25 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto voiced his objection to a request from the Elk Grove Library for a waiver of a license fee for the Library' s vending machine and burglar alarm system. (Item J. of the Consent Agenda) President Gallitano requested that Item J. of the Consent Agenda be removed for later consideration. CONSENT AGENDA It was moved by Trustee Petri and seconded by Trustee Tosto that : A. The Board waive the formal bidding process and renew a service contract with Chicago Communications Service, Inc. , to maintain Motorola radio equipment for the Police, Fire and Public Works Departments in the amount of $21, 996 . 36 . B . The Board waive the formal bidding process and award a professional service contract to Northwest Community Hospital , Arlington Heights, IL, in an amount not to exceed $9, 044 . 35 for an "in-station" required Paramedic training program. C. The Board award a purchase contract through the Northwest Municipal Conference Joint Purchase Contract to Kraft Paper Sales Company, Skokie. IL, for janitorial paper Products and cleaning supplies in an amount not to exceed $6, 359 . 69 . D. The Board authorize the Director of Public Works to attend the 1993 International Public Works Congress and Exposition, to be held in Phoenix, AZ, from September 17 to September 23 , 1993 , at a cost not to exceed $1, 600 . 00 . - 2 - 7-13-93 E. The Board authorize the Fire Chief to attend the International Association of Fire Chiefs 1993 Annual Conference, to be held in Dallas, TX, from August 27 to September 1, 1993 , at a cost not to exceed $1, 029 . F. The Board approve the final pay estimate to Haralambis Industrial Painting for the cleaning and painting of Well Site #6 in the amount of $130, 125; and The Board approve the Balance Change Order for the project for a net decrease of $13 , 200 from the contract price . G. The Board grant a request from the Northwest Municipal Conference Transportation Unit (NWMC) for payment of 1993-94 dues in the amount of $3 , 176 . H. The Board approve the final pay estimate to Martam Construction for the Library Flood Proofing Prosect in the amount of $10 , 108 . 03 ,- and 10 , 108 . 03 ;and The Board approve the Balance Change Order for the Library Floodproofing Project for a net decrease of $217 . 36 from the contract price . I . The Board award a professional service contract to Rust Environment and Infrastructure, Inc . to perform a site investigation study for an elevated water tower storage tank at a cost not to exceed $10, 837 . K. The Board award a professional service contract to Environmental Science and Engineering, Inc . , Chicago, IL at a cost not to exceed $16 , 900 to provide engineering services for upgrading Village underground storage tanks; and, The Board concur with the sharing of costs with other users of Village gasoline to improve the underground tanks on a proportionate basis according to gasoline usage . L. The Board adopt Ordinance No. 2310 entitled, "AN ORDINANCE AMENDING TITLE 3 , CHAPTER 3 , SECTION 3-3-6 : CLASSIFICATION OF LICENSES OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE (LIQUOR) . " M. The Board adopt Ordinance No. 2311 entitled, "AN ORDINANCE AMENDING TITLE 6 . CHAPTER 4 , SECTION 6-4-5-4 :B (FIRE LANES) OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY ADDING DESIGNATED FIRE LANES FOR THE MALLARD CROSSING SHOPPING CENTER - (MEACHAM/NERGE ROADS) . " N. The Board adopt Ordinance No. 2312 entitled, "AN ORDINANCE AMENDING TITLE 6, CHAPTER 4, SECTION 6-4-5-4 :B (FIRE LANES) OF THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY ADDING ADDITIONAL DESIGNATED FIRE LANES FOR THE ELK GROVE VILLAGE DEVON MARKET (Devon - 3 - 7-13-93 Avenue and Tonne Road) . " O. The Board increase a contract with Mankoff Construction by $12 , 200 to remedy and dispose of contaminated soil at Well Site #1 . P. The Board approve the final pay estimate to Illinois Concrete for work performed under the Village' s Concrete Curb and sidewalk replacement contract in the amount of $19, 174 .48 ; and The Board approve the Balance Change Order for the concrete replacement work for a net decrease of $23 , 076 . 94 from the contract price. Q. The Board grant a request from the Elk Grove Park District for a one day liquor license for the sale of beer, wine and mixed drinks for the Settler' s dinner to be held at 399 Biesterfield Road on July 16, 1993 ; and The Board waive the fee for the one day liquor license. The motion to adopt Consent Agenda items, "A, B, C, D, E, F, G, H, I, K, L, M, N, O, P, and Q" was voted upon by general consent to the previous vote; AYE: Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Rettberg and seconded by Trustee Johnson that the Board grant the request from the Elk Grove Public Library to waive the 1993-94 license fees for the Library' s vending machine and burglar alarm system in the total amount of $50 . 00 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Czarnik, Johnson, Petri, Rettberg, Chernick; NAY; Tosto; ABSENT: none; whereupon the President declared the motion carried. Trustee Czarnik, Chairman of the JPZ Committee, requested that Item b. , Wal-Mart Tent Sale, be removed from the committee agenda due to Wal-Mart withdrawing their request . Trustee Czarnik further stated that there will be a joint meeting of the JPZ Committee and the Plan Commission on Wednesday, July 21, 1993 at 7 : 00 p.m. Trustee Petri, Chairman of the Personnel Committee reminded the Board of an Executive Session of the Committee to be held on Wednesday, July 14 , 1993 at 7 : 00 p.m. The Personnel Officer and the Village Manager were requested to attend this meeting. Trustee Chernick, Chairman of the Recycling Committee, scheduled a meeting of the committee for Thursday, July 15, 1993 at 1 : 00 p.m. to discuss recycling in the industrial park and for 7 : 00 p.m. to discuss residential recycling. The Health Coordinator and the Economic Development Assistant were requested to attend these meetings . Trustee Petri, member of the Regional TV Group, reported that there was a meeting in Buffalo Grove on Thursday, July 8 , 1993 and discussed the franchise renewal . The Attorneys will be looking for some input from the Village Attorney, George Knickerbocker. Hearings may also be held for additional input . The next meeting will be on Thursday, August 12 , 1993 at 8 : 00 p.m. - 4 - 7-13-93 There will also be a meeting with Channel 6 on Monday, July 26, 1993 at 6 : 00 p.m. to discuss some of things that Channel 6 should do including additional programming and providing operating reports to the Village . President Gallitano reported that there has been no movement on the part of the Suburban O'Hare Commission or the O'Hare Advisory Committee . Trustee Czarnik, member of the Community Service Board, reported that there will be a meeting on Thursday, July 15, 1993 at 7 : 30 p.m. President Gallitano reported that letters have been sent from a number of individuals, some representing fairly large hotel chains, indicating their support and encouraging development in relation to the Convention Center. There is business community support now and the Greater O'Hare Association at their last Board meeting approved to support the Illinois International Convention Center. The next meeting of the Board of Directors of the Convention Center will be held on Friday, July 30, 1993 at 7 : 30 a.m. The Village Manager reported that a member of the Engineering and Community Development Department attended the NWMC Transportation Committee meeting and minutes of that meeting have been distributed to the Board. The Committee is still pursuing review of utilization of railroad lines on the North Shore for public transportation. The next meeting will be held in late August . The Village Manager presented two ordinances which were prepared by the Village Attorney, at the direction of the Village Board, to grant a requested variation and a special use . It was moved by Trustee Chernick and seconded by Trustee Johnson that the Board adopt Ordinance No. 2313 entitled "AN ORDINANCE GRANTING A VARIATION OF SECTION 5 .23 G. 2 . (a) OF THE ZONING ORDINANCE TO PERMIT A SOLID FENCE WITHIN TEN (10' ) FEET OF THE SIDE PROPERTY LINE ON PROPERTY LOCATED AT 1300 CARLISLE AVENUE, ELK GROVE VILLAGE (OSTMAN) " . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Johnson, Petri, Rettberg, Tosto, Chernick, Czarnik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board adopt Ordinance No. 2314 entitled "AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO THE CHICAGO TITLE AND TRUST COMPANY AS TRUSTEE UNDER TRUST NO. 1080700 (HARDEE' S RESTAURANT) TO PERMIT THE OPERATION OF A RESTAURANT IN AN I-2 ZONED DISTRICT AT THE SOUTHEAST CORNER OF GREENLEAF AVENUE AND BUSSE ROAD, ELK GROVE VILLAGE" . The motion was voted upon by general consent to the previous vote; AYE : Trustees Johnson, Petri, Rettberg, Tosto, Chernick, Czarnik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager informed the Board that staff has been meeting with representatives of Hamilton Court Apartments relative to their request to display six temporary banners on an indefinite basis . A recommendation will be presented prior to the next Village Board meeting on July 27, 1993 . The Village Manager reported on the following: 1 . Over 400 calls have been received from residents interested in the concrete replacement program. Information and enrollment forms have been sent out to the callers and to date there have been 125 - 5 - 7-13-93 residents who have submitted an enrollment form. The bid opening will be Thursday, July 15, 1993 . The Village will then know the cost for the replacement of aprons as well as curbs . That information will be conveyed to the residents . The program should begin in September. 2 . The completion date for the Biesterfield project will be within the next two weeks, weather permitting. Information has been given to Commonwealth Edison Company well in advance of the next construction stage that the Village would like them to now consider undergrounding of the electrical lines from in front of the Village Hall to the end of the project, which would be Arlington Heights Road. The Village would look for the completion of the undergounding before the beginning of the project in the spring of 1994 . 3 . Representatives of K-Mart will be seeking to do minor adjustments to the front of their building. The site plans currently have a restaurant inside the building and what they wish to do is come out a small way in order to provide a glass atrium to bring some external light into the building. That request will be brought to the Plan Commission for modification of the "footprint" of the site plan as well as the elevation which will be considered at a public hearing. The Village Manager presented an ordinance which would temporarily increase the authorized strength of the classification of Police Sergeant from 14 to 15 being done in anticipation of a retirement in the department . It was moved be Trustee Czarnik and seconded by Trustee Johnson that the Board adopt Ordinance No. 2315 entitled "AN ORDINANCE AMENDING THE POSITION CLASSIFICATION AND SALARY PLAN OF THE VILLAGE OF ELK GROVE VILLAGE (POLICE SERGEANT) " . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Petri, Rettberg, Tosto, Chernick, Czarnik, Johnson; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager reminded the Board that there is a need for an Executive Session for the purpose of discussing litigation and personnel . That meeting will begin after the Committee of the Whole meeting which will follow tonight' s meeting. It was moved by Trustee Johnson and seconded by Trustee Czarnik that the Board meet in Executive Session for the purpose of discussing litigation and personnel later this evening after the Committee of the Whole meeting. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Rettberg, Tosto, Chernick, Czarnik, Johnson, Petri; NAY: none; ABSENT: none; whereupon the President declared the motion carried. At this time, 8 : 38 p.m. the President asked if anyone in the audience wished to address the Board. There being no response the meeting continued. - 6 - 7-13-93 It was moved by Trustee Johnson and seconded by Trustee Rettberg that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 8 :38 p.m. Patricia S. Smith Village Clerk Dennis J . Gallitano Village President - 7 - 7-13-93