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HomeMy WebLinkAboutVILLAGE BOARD - 07/27/1993 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 27, 1993 President Gallitano called the meeting to order at 8 : 11 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present : Trustees Ronald L. Chernick, Nancy J. Czarnik, Craig B . Johnson, James P. Petri, Paul A. Rettberg, Michael A. Tosto. Village Manager, Gary E. Parrin; Village Attorney, George Knickerbocker; and Patricia S . Smith, Village Clerk, were present at this meeting. The invocation was delivered by the Reverend Thomas G. Smith of Saint Nicholas Episcopal Church. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of July 13 , 1993 be approved as submitted and that the Board dispense with the reading thereof . The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gallitano reported on the following: 1 . On July 14 , 1993 , the President met with Brother Philip Kennedy of Alexian Brothers Medical Center (ABMC) and Mr. Pat Briggs, Chairman of the Board of Health to discuss different ways that ABMC and the Village can collaborate . They will be working on various programs and services that will be brought to the Board in the fall . 2 . On July 17, 1993 , the first "Coffee with the Mayor" was held which was attended by 18 people . Memos will be distributed for follow up to the various concerns that were expressed by the residents at the Coffee . 3 . On July 23 , 1993 , the President met with Doctor Robert Howard, new Superintendent of School District 59 ; and attended the County Awareness Day at the Cook County Building to become acquainted with various County programs . It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize the disbursement of $771, 011 . 24 in payment of invoices as shown on the July 27, 1993 Accounts Payable Warrant . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Czarnik, Johnson, Petri, Rettberg, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Rettberg requested that Item K. , consideration of a resolution authorizing an agreement with Pace, be removed from the Consent Agenda. Trustee Tosto requested that Item B. , consideration to authorize payment of dues to the Suburban O'Hare Commission, be removed from the Consent Agenda. - 1 - 7-27-93 CONSENT AGENDA It was moved by Trustee Czarnik and seconded by Trustee Rettberg that : A. The Board grant a request from the Elk Grove Village Lioness Club to use the parking lot at Eagle Country Warehouse for an Arts & Crafts exhibit on Saturday, August 28 from 10 a .m. to 5 p.m. C. The Board grant a request from Elk Grove Youth Football . Inc . , to waive the $50 . 00 Permit fee for their annual Homecoming Day Parade to be held on September 25, 1993 . D. The Board authorize the Health Coordinator to attend the American Public Health Association Conference, to be held in San Francisco, California, October 23-28, 1993 , at a cost not to exceed $1, 540 . E . The Board waive the formal bidding process and extend the current uniform contract with Cintas Corporation to supply Public Works uniforms and accessories for a three year period at an annual cost not to exceed $42 , 000 for a total cost of $126, 000 . F. The Board approve payment of $6, 250 to the Commission on Accreditation for Law Enforcement Agencies to conduct an on-site assessment of the Police Department in September 1993 . G. The Board increase a contract with ManKoff Construction for the removal and restoration of an underground storage tank at Well Site #1_ H. The Board award a contract to the lowest responsive and responsible bidder, Chicago Communications , Chicago IL to remove furnish and install lightning protection antennas at Fire Station #7 101 Biesterfield Road, in an amount not to exceed $5 , 182 .45 . I . The Board authorize Police Sergeant , Michael Lebert, to attend the School of Police Staff and Command to be held in Evanston, IL, from September 27 to December 3 , 1993 , at a cost not to exceed $2 , 700 . J. The Board award a contract to the lowest responsive and responsible bidder, Gem Construction, Wood Dale, IL for the removal and replacement of sidewalk, drive aprons and curb under the Village' s private participation concrete replacement program, on a per unit basis as follows : DESCRIPTION UNIT PRICING 5" PCC Sidewalk 2.00 sq. ft. 8"PCC Sidewalk 2.28 sq.It- 5"PCC Driveway Pavement 15.50 sq-yd 8"PCC Driveway Pavement 17.00 sq.yd Combination Concrete Curb&Gutter(M) 7.00 Im. ft. Sidewalk Removal .38 sq. fL Driveway Pavement Removal 2.80 sq.yd. Combination Curb&Gutter Removal 2.00 li°" (t. 7-27-93 L. The Board adopt Resolution No. 38-93 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE COOK COUNTY DEPARTMENT OF PUBLIC HEALTH. " M. The Board adopt Resolution No. 39-93 entitled, "A RESOLUTION ADOPTING AN AFFIRMATIVE ACTION PLAN FOR THE VILLAGE OF ELK GROVE VILLAGE. " N. The Board adopt Ordinance No. 2316 entitled, "AN ORDINANCE AMENDING THE VILLAGE CODE OF THE VILLAGE OF ELK GROVE VILLAGE, SECTION 6- 4-5-3A, NO PARKING STREETS AND AREAS (GIBSON DRIVE) . " The President directed the Clerk to call the roll on the motion to adopt Consent Agenda items, "A, C, D, E, F, G, H, I, J, L, M, and N" and upon the roll being called the following answered AYE: Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Czarnik that the Board authorize the payment of Suburban O'Hare Commission dues for fiscal year 1994 at a cost of $1 . 00 per capita, totaling $33 , 429 . Trustee Tosto stated his objections to supporting the Suburban O' Hare Commission citing that the Elgin - O'Hare Expressway is being held hostage by their actions in fighting expansion of the airport . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustee Johnson, Petri, Rettberg, Chernick, Czarnik; NAY: Tosto; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Czarnik and seconded by Trustee Johnson that the Board adopt Resolution No. 40-93 entitled "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE SUBURBAN BUS DIVISION (PACE) OF THE REGIONAL TRANSPORTATION AUTHORITY (DIAL-A-RIDE) " . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE; Trustees Petri, Tosto, Chernick, Czarnik, Johnson; NAY:none; ABSTAIN: Rettberg; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Czarnik that the Board grant the request from Hamilton Court Apartments for a sicrn variation to post two permanent signs, as follows : RE: REQUEST FOR SIGN VARIATION - HAMILTON COURT APARTMENTS ITEM AREA PROPOSED AREA PERMITTED BY ORDINANCE VARIANCE RII7TE9PED One Freestanding Sign 90 Sq.Ft. 2 Sq.Ft. 88 Sq.Ft. 4400% Inc. One Monument Sign 39 Sq.Ft. 2 Sq.Ft. 37 Sq.Ft. 1850% Inc. - 3 - 7-27-93 Trustee Johnson requested that an ordinance be prepared including the location of the sign, and its purpose along I-290 . It was noted that sign variations for specific properties are approved by action of the Village Board of Trustees and not by adoption of an ordinance . Any stipulations that may be desired will be stated in the motion of approval in the minutes . Discussion followed between the Trustees and the Village Attorney including the representative from Hamilton Courts Apartments, Mr. Richard Burton, noting that the cause for concern was the placement of the requested signs, which are permitted in an industrial or commercial district, in a residential district . The main reason for the request being that the property is located along the I- 290 expressway. It was the consensus of the Board that it should be noted for the record that the granting of this request for a sign variation is due to the Hamilton Court Apartments being located adjacent to commercial property and the I-290 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Rettberg, Petri, Tosto, Chernick, Czarnik, Johnson; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, requested the Board look at the driveways along Elk Grove Boulevard from Victoria to Tonne Road, stating that they are overly patched. Discussion followed between the President and Village Engineer relative to the resurfacing of Elk Grove Boulevard and notification to residents to improve their driveways . Trustee Czarnik, Chairman of the JPZ Committee, reported that there was a joint meeting of the Plan Commission and the JPZ Committee on July 21, 1993 . Some of the items discussed were : 1 . Communication between the Plan Commission and the Zoning Board of Appeals especially pertaining to issues once heard by the Plan Commission. 2 . Have the Plan Commission review and comment on the recommendations of the ZBA that pertain to issues heard by the Plan Commission within a certain time frame . 3 . Have staff clarify the specific duties of the Plan Commission and the Zoning Board of Appeals . ( The President commented that these items should be deliberated by the Committee of the Whole and should be placed on the agenda for the next meeting. ) 4 . The JPZ and the Plan Commission agreed that the future joint meetings will be held on an as needed basis rather than on set dates . 5 . Plan Commission voted to approve the reorganization of the Zoning Ordinance without numbering the pages . The JPZ Committee agreed to this in accordance with staff recommendation due to the burden caused by the numbering when amendments occur. - 4 - 7-27-93 Trustee Petri, Chairman of the Personnel Committee, reported that the Committee met on July 14 , 1993 . Results of that meeting will be discussed in an Executive Session. Trustee Chernick, Chairman of the Recycling Committee, reported that he and Trustee Johnson met on July 15 , 1993 at 1 : 00 p.m. with the Health Coordinator, the Sanitarian, and the Economic Development Assistant to discuss industrial recycling. To this issue, Trustee Chernick requested that Trustee Johnson be appointed as Co-Chairman. Nancy Yiannias, Health Coordinator, will send a mailing to the Elk Grove Village Industrial Park relative to participating in the recycling program. The committee is also going to look into the possibility of conditioning the issuance of a license upon commitment to a recycling program. This item will be further discussed with the Village Attorney. Trustee Chernick reported that the entire Recycling Committee also met at 7 : 00 p.m. on July 15 , 1993 to consider a recommendation from the Health Department for the Village to adopt one of three offered waste collection programs in order to fulfill the amount of waste as noted in the contract with SWANC, to be deposited in the balefill : 1 . The present program as used and paid for in Elk Grove Village . 2 . The program that was adopted by Hoffman Estates by which the collection is paid for on a cost basis on every piece of garbage that is put out for collection . 3 . The program that was adopted by Mt . Prospect by which two (2) drums can be placed out for collection with an additional charge for anything over that limit . Residents must be encouraged to recycle more and more to eliminate the amount of garbage that is currently be generated. Trustee Chernick recommended that the Board of Trustees read the Recycling Committee minutes and be ready to discuss them at a Committee of the Whole meeting. Discussion followed regarding a date for the Committee of the Whole to meet and discuss the renegotiation of a franchise agreement for waste collection; and the need to inform the residents of these discussions . President Gallitano praised the committee for their efforts and also encouraged the rest of the Trustees to read the Recycling Committee minutes . Trustee Petri reported that the next meeting of the Regional TV Group will be held on August 12, 1993 at 8 : 00 p.m. in Buffalo Grove . President Gallitano reported that there are no meetings scheduled for either the Suburban O'Hare Commission or the O' Hare Advisory Committee . Trustee Czarnik, member of the Community Service Board, reported that the Board met on July 15, 1993 and is looking forward to meeting with the Village Board of Trustees on August 17, 1993 . President Gallitano reported that the Illinois International Convention Center Board of Directors will meet on Friday, July 30, 1993 at 7 : 30 a.m. at the Schaumburg Village Hall . President Gallitano addressed the Board relative to the funds available for constructing and/or improving the bicycle paths . - 5 - 7-27-93 Staff was directed to look into the bicycle path projects that were undertaken by Schaumburg and report back to the Board. The President also referred to information that was distributed relative to a 2010 Greenway proposal . The Village Manager reported that Cook County has released the 1992 Property Tax rates . Elk Grove Village' s portion of the rate has decreased 120- from 60 . 5 cents per 100 dollars equalized assessed valuation to 53 . 2 cents per 100 dollars equalized assessed valuation. The Village' s portion of the total tax rate is 7% in Elk Grove Township and 6% in Schaumburg Township. The equalized assessed valuation has also had a significant increase of 134 million dollars . The increase has been from 1 . 18 billion dollars to 1 . 3 billion dollars . The Village Manager requested the Board' s consideration on the following: 1 . Authorization to hold the third Summer Jam Teen Dance which is sponsored by the Elk Grove Village Police Department and the Elk Grove Village Park District to provide an alcohol free, drug free and gang free entertainment environment for the youth of the community. The dance is chaperoned by several of the Village patrol, traffic and youth officers and gives the opportunity for almost 300 youths to mingle with members of the Village Police Department and to have a good time . The dance is scheduled to be held at the west end of the Eagle Country Warehouse store parking lot in the Mallard Crossing Shopping Center, on Friday, August 20, 1993 from 7 : 00 p.m. to 10 : 30 p.m. 2 . Authorization is also requested to permit two 50 foot by 20 foot tents, placed end to end, in the parking lot at the shopping center; and for a letter to be mailed to residents in close proximity of the Shopping Center informing them of the event . It was moved by Trustee Johnson and seconded by Trustee Rettberg that the Board authorize the Teen Dance including the use of the tents and to authorize the mailing of notification to the residents . The motion was voted upon by acclamation; whereupon the President declared the motion carried. 3 . Consideration to waive the license fees (Carnival, Food Caterer and Liquor) for the Rotary Fest to be held on August 11 through 15, 1993 ; authorize a $3 , 000 . 00 donation; and permit the use of two temporary signs to be located at the Elk Grove High School and on Biesterfield Road for advertising the event . It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board grant the request from the Rotary Club of Elk Grove Village and waive the license fees for carnival food and liquor and permit the use of two temporary signs . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Tosto, Chernick, Czarnik, Johnson, Petri, Rettberg; NAY; none; ABSENT: none; whereupon the President declared the motion carried. - 6 - 7-27-93 It was moved by Trustee Tosto that the Board authorize a donation of $3 , 000 . 00 to the Rotary Club of Elk Grove Village for the Rotary Fest and Taste of Elk Grove . (Trustee Chernick voiced his reasons for voting against this request . ) The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto; NAY: Chernick; ABSENT :none; whereupon the President declared the motion carried. Trustee Johnson expressed his thanks to the Rotary Club for their intention to recycle during the days of the Rotary Fest . At this time 9 : 04 p.m. the President asked if anyone in the audience wished to address the Board. There being no response the meeting continued. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board meet in Executive Session following tonight' s meeting for the purpose of discussing personnel . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Czarnik, Johnson, Petri, Rettberg, Tosto, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the meeting be adjourned. The motion was voted upon by acclamation whereupon the President declared the motion carried and the meeting adjourned at 9 : 05 p.m. Patricia S. Smith Village Clerk Dennis J. Gallitano Village President - 7 - 7-27-93