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HomeMy WebLinkAboutVILLAGE BOARD - 06/11/1991 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 11, 1991 President Charles J. Zettek called the meeting to order at 8:06 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Nancy J. Czarnik, Dennis J. Gallitano, James P.Petri ; ABSENT: Joseph T. Bosslet, Ronald L. Chernick, Michael A. Tosto. Village Manager, Charles A. Willis; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. The Reverend Norman P. Anderson, Pastor of the Elk Grove Baptist Church delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Czarnik that the minutes of May 28, 1991 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek informed the Board that he has sent a letter to the Social and Civic organizations in the Village requesting their cooperation and efforts in instituting an annual parade in Elk Grove Village. The meeting will be held on Thursday, June 27, 1991 at 8:00 p.m. in the Trustees Conference Room of the Municipal Building. It was moved by Trustee Petri and seconded by Trustee Czarnik that the Board authorize the disbursement of $496,756.50 in payment of invoices as shown on the June 11 , 1991 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Czarnik, Gallitano, Petri , President Zettek; NAY: none; ABSENT: Bosslet, Chernick, Tosto; whereupon the President declared the motion carried. CONSENT AGENDA It was moved by Trustee Petri and seconded by Trustee Czarnik that: A. The Board authorize Village Manager Charles A. Willis to attend the International City Management Conference in Boston, Massachusetts, from September 19 to September 28, 1991, at a cost not to exceed $2,522. B. The Board concur with the Village Manager's authorization for Police Officer Omer Houston to attend the Northwestern UniversiU_ Traffic Institute's Basic Po ice Motorcycle Operation, held in Milwaukee, Wisconsin, from June 3 to June 7, 1991, at a cost not to exceed $1,155. C. The Board concur with a Staff recommendation to contribute $1 ,000 to the District 214 Community Education Foundation for the 'Fighting Back; Communities Against Substance Abuse" Program. D. The Board authorize the expenditure of $15,850 plus $5.00 per day storage fees to acquire the title to a 1989 Corvette previously forfeited through the drug asset seizure program; and The Board declare the 1989 Corvette as surplus property for the purpose of resale. E. The Board waive the formal bidding process; and award a maintenance contract to Hewlett Packard, Inc. , Chicago, Illinois; in the amount of $7,121, for the annual maintenance of the Police Department's Hewlett Packard PIMS equipment. - 1 - 6-11-91 F. The Board award a purchase contract to the lowest responsive and responsible bidder, D & B Fabricators, Lemont, Illinois, for two 2) roll-off recycling containers at a cost not to exceed $9,400. G. The Board waive the formal bidding process; and renew the Radio Equipment Maintenance Contract with Chicago Communications Service, Inc. in the amount of $15,863.64. H. The Board waive the formal bidding process; and award a five year service contract to HTE, Inc. , Orlando, Florida for the maintenance, support, and service of the payroll , utility billing, and cash receipt software ackac�es on the AS/400 in the amount of 29,250. I. The Board waive the formal bidding process; and award a professional service contract to O'Brien and Associates, Arlington Heights, Illinois, in an amount not to exceed $4,000 for material testing of concrete, asphalt and aggregate. J. The Board renew a contract for the period of April 1 through December 31, 1991, with the Illinois Department of Transportation (IDOT) for the maintenance of shared traffic signals at a cost not to exceed $8,696. 13. K. The Board waive the first reading rule of an ordinance and adopt Ordinance No. 2169 entitled, "AN ORDINANCE AMENDING SECTION 14.306 OF THE MUNICIPAL CODE AS IT RELATES TO DAMAGE TO VILLAGE OWNED PARKWAYS IN THE INDUSTRIAL ZONED DISTRICT" . L. The Board amend a professional service contract with Christopher B. Burke Engineering to provide engineering plans , specifications, and permits for the enclosure of the Elk Grove Boulevard Drainage Ditch by increasing the contract $21,390.69, for a total cost not to exceed $65,390.69. M. The Board waive the first reading rule of an ordinance and adopt Ordinance No. 2170 entitled "AN ORDINANCE AMENDING ARTICLE XII COMMUNITY SERVICE BOARD OF CHAPTER 7 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY DECREASING THE NUMBER OF MEMBERS TO ELEVEN" . The motion to adopt the Consent Agenda items, "A, B, C, D, E, F, G, H, I , J, K, L, and M," were voted upon by general consent to the previous vote: AYE: Trustees Czarnik, Gallitano, Petri , President Zettek; NAY: none; ABSENT: Bosslet, Chernick, Tosto; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Czarnik that the Board grant the request from Rubloff Institutional Real Estate, for a sign variation at Northwest Point Office Park as fo ows: PERMITTED BY VARIATION ITEM PROPOSED ORDINANCE REQUESTED Identification sign 1 yes none Sign area 45.5 sq. ft. per face 45 sq. ft. TOTAL 46 sq.ft. 91 sq. ft. TOTAL 102% INCREASE The motion was voted upon by general consent to the previous vote: AYE: Trustees Czarnik, Gallitano, Petri , President Zettek; NAY: none; ABSENT; Bosslet, Chernick, Tosto; whereupon the President declared the motion carried. - 2 - 6-11-91 Trustee Petri , Chairman of the Cable TV Committee announced the next meeting of the Regional Group will be held in Palatine on Thursday, June 13, 1991. President Zettek reported on the following: 1. The next meeting of the O'Hare Advisory Committee will be held in mid-July. 2. Jane Goldsmith, Community Service Board member has submitted her resignation. James Foss, Chairman of the Community Service Board has been asked for recommendations for a new member. The Board of Trustees was also asked for recommendations that they may have for appointment to the Community Service Board. 3. President Zettek has written a letter to the editor of Crain Magazine refuting and rejecting statements made in an editorial that appeared in the magazine with regard to the expansion of O'Hare Airport. The President referred to an ordinance granting a parking variation to Alexian Brothers Medical Center, however since Trustee Gallitano would pass on the motion there would not be a sufficient number of votes to pass the ordinance. This ordinance will be considered at the next regular meeting of the Board of Trustees. The Village Attorney stated that three (3) votes could legally give authorization to the Director of Engineering and Community Development to issue a foundation permit and to advise the Medical Center that they may proceed with the construction contingent upon and subject to the possible revocation of that permission at the next Board meeting. It might be fair to tell them that there are three votes in favor of the granting of the variation but legally we cannot vote on this ordinance this evening. It was moved by Trustee Petri and seconded by Trustee Czarnik that the Board authorize the Director of Engineering and Community Development to issue a foundation permit to Alexian Brothers Medical Center and advise them that they may proceed with the construction of the parking structure as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Czarnik, President Zettek; NAY: none; PASS: Gallitano; ABSENT: Bosslet, Chernick, Tosto; whereupon the President declared the motion carried. The Village Manager reported on the following: 1. The Solid Waste Agency Board of Directors will meet on Wednesday, June 12, 1991 at 6:00 p.m. at Oakton Community College. The Northwest Municipal Conference will meet on Wednesday, June 12, 1991 at 7:30 p.m. at Oakton Community College. 2. There will be a public hearing held on Tuesday, June 18, 1991 at 7:00 p.m. before the Village Board acting as the Public Vehicle Commission to hear the petition of American Taxi to merge with Elk Grove Cab Company. 3. The Board will meet as a Committee of the Whole on June 18, 1991 at 8:00 p.m. The Board will meet with representatives of Planning Partner- ship on June 18, 1991 at 7:30 p.m. to consider their possible annexation into the Village of Elk Grove and building a Senior Center. 4. The property owner and operator of the Child Care Center at Higgins Road and King Street have complied with the Village ordinance and the sidewalk is now in place. There is engineering work to be done to create a small swale on the property which - 3 - 6-11-91 should be completed by June 21, 1991 in accordance with local codes. 5. The Northwest Municipal Conference golf outing will be held on Monday, July 29, 1991. 6. The Village has submitted an application to the Illinois EPA for a Grant to undertake a one day collection and pick up of household hazardous waste materials. The program will be entirely funded by the State. The Village has the obligation to supply the publicity for the program as well as providing a centrally located site for that program. The State antici- pates conducting 6 or 8 such one day pick ups throughout the State. The Village is hoping to be one of those locations later this summer or fall . 7. Through the continuing effort to audit health insurance costs the Village has been able to reverse some of the billings by the health care providers and save the Village about $11,000. 8. Through the use and skill of the Fire Department personnel , certain telephone system installations were made in the Fire Administration Building and elsewhere at a savings of approximately $10,000. 9. There is a meeting scheduled with the Committee of the Whole for June 25, 1991,at 6:30 p.m. to discuss the Zoning Performance Standards. 10. The Village is looking at alternative means of communication with contractors who have an occasion to dig in the ground during construction. Since it does not appear that the Village will be in a position to join J.U.L.I.E. organization by July 1, 1991, the Village will be developing some local means to monitor that activity and to provide some surveillance to minimize the damage that might be caused by those who do excavations in the Village. President Zettek stated that he has been appointed to the Executive Committee of the Northwest Municipal Conference (NWMC) and being on that committee he has some insight as to what the recommendation will be at tomorrow's meeting. Since the legislation on J.U.L. I .E. was not exempted from the State' s Mandate Act and no funding was provided, there is no obligation on the municipalities to join J.U.L. I .E. The NWMC is going to try and arrange a meeting with J.U.L. I .E. to discuss ways and means of improving upon the notification system. The recommendations from the Executive Committee will be that it is really an independent choice of each and every municipality. They are legally within their rights of not joining J.U.L. I .E. , since the legislators did not exempt from the Mandate Act whether or not to fund the project. The Village of Elk Grove will have to decide whether to join the organization or not. The Village Manager requested that the Board consider acting upon the deliberations that were heard at the public hearing earlier this evening on the RND, 2475 Delta Lane, Elk Grove Village, petition. The petitioner is seeking a variation to the Village Fire Prevention Codes and the Municipal Code as to storage of hazardous materials. The petitioner requested a continuation of the variation until September 30, 1991, at which time the lease to the property expires unless other action is taken by the lessee and/or the lessor to either terminate the lease or extend it to some other period of time. The consensus of the Board was to not grant the variance as requested but to notify the petitioner that there will be a stay of enforcement until September 3, 1991. Another cut off date will be set on September 3, 1991, - 4 - 6-11-91 at which time the petitioner will have to have a cut off room fully constructed, remove all but one drum or vacate the premises. It was moved by Trustee Gallitano and seconded by Trustee Petri that the Board deny the petition from RND and that the Board further stay the enforcement of the ordinances until September 3, 1991. The President direct the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Czarnik, Gallitano, President Zettek; NAY: none; ABSENT: Bosslet, Chernick, Tosto; whereupon the President declared the motion carried. President Zettek stated that the Village Attorney will notify Jerome A. Siegan, Attorney for RND by registered letter of the Board's decision. At this time, 8:36 p.m. , the President asked if anyone in the audience wished to address the Board. There being no response the meeting continued. It was moved by Trustee Czarnik and seconded by Trustee Gallitano that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 8:36 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 5 - 6-11-91