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HomeMy WebLinkAboutVILLAGE BOARD - 07/09/1991 - MINUTES SOF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 9, 1991 President Charles J. Zettek called the meeting to order at 8:18 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Nancy J. Czarnik, James P. Petri , Michael A. Tosto; ABSENT: Dennis J. Gallitano. Village Manager, Charles A. Willis; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. Thaddeus Czarnecki , Deacon of the Queen of the Rosary Parish, delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of June 25, 1991 be approved as submitted and that the Board dispense with the reading thereof. Trustee Czarnik noted that Trustee Gallitano "passed" on Ord. No. 2175, pertaining to Alexian Brothers Medical Center parking structures, which is on page four of the minutes. The motion, with the correction, was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize the disbursement of $589,117.66 in payment of invoices as shown on the July 9, 1991 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Czarnik, Petri , Tosto; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. Trustee Tosto requested the removal of item B, to award a purchase contract to White GMC Trucks of Chicago; to declare surplus one 1979 Elgin Pelican Street Sweeper. Trustee Chernick requested the removal of item G, a resolution authorizing an Automatic Aid Agreement with the Village of Schaumburg, from the Consent Agenda. The Village Manager made a correction to item C, that the formal bidding process only, be removed from the Consent Agenda. (This item followed proper bidding procedures. ) CONSENT AGENDA It was moved by Trustee Bosslet and seconded by Trustee Petri that: A. The Board award a professional service contract to RJN Environmental Associates, Inc. to perform an analysis of sanitary ewer capacity on the west side of the Village at a cost not to exceed $5,600. C. The Board award a contract to H & H Electric Co. , Franklin Park, Illinois, for the maintenance of traffic signal equipment in the amount of 4,644 for a period beginning July 1, 1991 and ending April 30, 1992. D. The Board waive the formal bidding process; and to award a purchase contract to Caswell International Corp_, Minneapolis , Minnesota, for a Gamma I Live Tire" video trainin system in an amount not to exceed 19,995. E. The Board waive the formal bidding process; and to renew a 12-month maintenance agreement with Otis Elevator Compal, Alsip, Illinois, covering two e evatol rs in the Municipal Complex at a cost not to exceed $4,386.63. 1 - 7-9-91 m F. The Board waive the first reading rule of an ordinance; and adopt ordinance No. 2176 entitled, "AN ORDINANCE AMENDING ARTICLE 4A.203, THE CLASSIFICATION PLAN, OF CHAPTER 4A, POSITION CLASSIFICATION AND SALARY PLAN, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". H. The Board adopt Resolution No. 36-91 entitled, "A RESOLUTION RELEASING LETTER OF CREDIT NO. 60003893 ACCEPTED BY RES. NO. 54-88 AND ACCEPT CERTIFICATE OF APPROVAL AND INITIAL ACCEPTANCE; DEED OF CONVEYANCE/BILL OF SALE; MAINTENANCE BOND IN THE AMOUNT OF $10,000 EXPIRING JULY 9, 1993 GUARANTEEING MAINTENANCE OF PUBLIC IMPROVEMENTS FOR PARK CHARDONNAY CONDOMINIUMS". I. The Board increase the FY 1991-92 Police Department Budget in the amount of $89,798. The motion to adopt the Consent Agenda items, "A, C, D, E, F, H, and I ," was voted upon by general consent to the previous vote: AYE: Trustees Bosslet, Chernick, Czarnik, Petri , Tosto; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. Trustee Tosto expressed his concern for awarding a purchase contract to White GMC Trucks of Chicago, Inc. , Alsip, Illinois for the purchase and delivery of one street sweeper, stating that it would cost the Village time and money to have to transport the vehicle to Alsip for repairs. Those expenses would be more than the difference in the bid received from Schmerler Ford, a local business, for the same piece of equipment. Discussion followed between the Trustees and Rich Edwards, Superintendent of Streets, regarding the equipment and where it would be serviced. There was discussion between the Board and the Director of Finance as to the bidding process and the legality of not accepting the lowest bid. It was noted by the Purchasing Agent that the bid from Schmerler Ford was not thoroughly investigated as to the equipment meeting the Village specifications because it was not the low bid offer. Trustee Tosto stated that he feels that the Village should purchase the equipment from a local business if they offer the same piece of equipment as the low bidder and that the Board should possibly hold any action on this item until the bid from Schmerler Ford is reviewed. It was the consensus of the Board to vote on the purchase contract at this meeting. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board award a purchase contract to the lowest responsive and responsible bidder, White GMC Trucks of Chicago, Inc. , Alsip, Illinois, for the purchase and delivery of one street sweeper in an amount not to exceed $82,750. including trade-in; and to declare as surplus one 1979 Elgin Pelican Street Sweeper (SN 54775) for the purpose of using it as a trade-in. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Czarnik, Petri , Bosslet; NAY: Tosto; ABSENT: Gallitano; whereupon the President declared the motion carried. Trustee Chernick stated that he did not feel that the Village should enter into an Agreement with the Village of Schaumburg whereby the Village would provide one engine company, under automatic aid, to respond to calls in the Village of Schaumburg. Trustee Chernick further stated that he did not believe that the Village should be placed in jeopardy just so Schaumburg would receive a better fire ratina. Discussion followed between the President and Board and Chief MacArthur, who recommends the agreement and feels comfortable that the health, welfare and safety of Village residents will not be endangered. - 2 - 7-9-91 It was moved by Trustee Chernick that the Board reject the proposal for an Automatic Aid Agreement with the Village of Schaumburg. The motion failed for the lack of a second. It was moved by Trustee Tosto and seconded by Trustee Czarnik that the Board adopt Resolution No. 37-91 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE AN AUTOMATIC AID AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THE VILLAGE OF SCHAUMBURG". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Czarnik, Petri , Tosto, Bosslet; NAY: Chernick; ABSENT: Gallitano; whereupon the President declared the motion carried. President Zettek reported that the O'Hare Advisory Committee will meet on Thursday, July 25, 1991 at 7:30 p.m. in the Des Plaines City Hall ; and the O'Hare Advisory Committee and the Suburban O'Hare Commission will hold a strategy meeting on Tuesday, July 23, 1991 at 12:30 p.m. at the Holiday Inn in Elk Grove Village. President Zettek requested that the request from Exel Inn for a sign variation be removed from the Unfinished Business agenda upon the recommendation from the Village Engineer. It was moved by Trustee Tosto and seconded by Trustee Czarnik that the Board grant the request from Penguin Realty for a variation for an existing sign located at the NW intersection of Biest— end and Meacham Roads. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Bosslet, Czarnik; PASS: Chernick; ABSENT: Gallitano; whereupon the President declared the motion carried. At this time, 8:48 p.m. , the President asked if anyone in the audience wished to address the Board. There being no response, the meeting continued. The Village Manager reported on the following: 1. There are some corrections to the meetings listed in the July 5, 1991 Status and Information Report. The Solid Waste Agency Board of Directors will not meet in July. The next meeting will probably be held in August. The Northwest Municipal Conference will not meet in July and August. 2. The Boulevard Pre-School has been talking to a church about relocating the Pre-School to their facilities. If they are successful in making arrangements with the church they will have no need for space in the Fire Administration Building. Trustee Tosto questioned why the Public Works Department was purchasing washed stone from the Elmhurst Quarry for back fill purposes, and not procuring recycled stone from the appropriate vendor or supplier. The Street Superintendent responded that he will look into the use of recycled stone and report back to the Board at the next meeting. It was moved by Trustee Petri and seconded by Trustee Tosto that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 8:55 p.m. Patricia S. Smith Village Clerk Charles J . Zettek Village President - 3 - 7-9-91