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HomeMy WebLinkAboutVILLAGE BOARD - 05/08/1990 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MAY 8, 1990 President Charles J. Zettek called the meeting to order at 8:14 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Nancy J. Czarnik, Dennis J. Gallitano, Michael A. Tosto; ABSENT: James P. Petri . Village Manager, Charles A. Willis; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. The Reverend Jim Vyleta, Pastor of the Tri-Community Baptist Church, delivered the invocation. It was moved by Trustee Tosto and seconded by Trustee Czarnik that the minutes of April 24, 1990 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President introduced Brother Philip Kennedy and Brother Valentine from the Alexian Brothers Medical Center and William Dunlap and Gary Banser, members of the Shriner's Hospital Committee, who were in attendance to address the Board regarding a mini-screening clinic to be held at Alexian Brothers Medical Center. Brother Kennedy described the ongoing good works of the Shriners in behalf of crippled children at their facilities throughout the United States and the screening clinic which will be held at Alexian Brothers Medical Center on Tuesday, May 22, 1990. The clinic is available to all children free of charge. President Zettek issued a Proclamation announcing "Shriner' s Hospital for Crippled Children Mini-Screening Clinic at Alexian Brothers Medical Center" on May 22, 1990. The President issued a Proclamation honoring "Municipal Clerks Week", May 6 through 12, 1990. President Zettek introduced the new Voice newspaper reporter, Jeannine Knight. The President reported on his attendance at the following meetings: April 25, 1990 - Northwest Municipal Conference Transportation meeting. April 26, 1990 - PACE/NORTRAN Mayors meeting. April 27, 1990 - Village Awards Banquet. May 1, 1990 - 8:00 a.m. , Greater Woodfield Board of Directors Meeting. 7:30 p.m. , Spoke to the local chapter of Toastmaster's International . May 2, 1990 - 7:30 a.m. , Convention Authority. 3:30 p.m. , PACE. May 3, 1990 - 7:30 a.m. , 125 year anniversary committee for Alexian Brothers Medical Center in the United States. May 5, 1990 - The Woodfield Emerald Ball was attended by President Zettek, Trustee Tosto and Village Clerk, Pat Smith. Reverend Roger Schindel , Pastor of the Christus Victor Lutheran Church (in Elk Grove Village) was named "Man of the Year". - 1 - 5-8-90 It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board authorize the disbursement of $472,428.31 in payment of invoices as shown on the May 8, 1990 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Czarnik, Gallitano, Tosto; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. CONSENT AGENDA It was moved by Trustee Tosto and seconded by Trustee Chernick that: A. The Board grant the request from the Township High School District 214 to waive the 1990 vehicle sticker license- fees for five vehicles operated by Elk Grove High School . B. The Board authorize the payment of $10,294 in dues to the Northwest Municipal Conference for the 1990-91 fiscal year. C. The Board authorize an $18,266.50 increase to the total cost of a contract awarded to International Salt Company, Clarks Summit, PA. , for the furnishing and delivering of an additional 850 tons of road salt. D. The Board authorize the Village Manager to approve Travel Authorization requests for personnel to attend meetings, conferences, seminars, training programs, or other official travel on behalf of the Village for which the total direct cost is $1,000 or less. E. The Board waive the formal bidding procedures and to award a purchase contract to Motorola, Inc. , Schaumburg, Illinois, the sole supplier of Motorola equipment, for the purchase of Fire and Police communication equipment at a cost riot to exceed 58,804.73. F. The Board award a professional services contract to O'Brien and Associates, Arlington Heights, Illinois for performing engineering construction material inspections at a cost not to exceed $5,000. G. The Board grant the request from Parkside Health Maintenance Corporation for a public hearing before the Plan Commission for a Special Use Permit to allow the operation of a Medical Clinic in an I-2 zoning district at 1500-02 Elmhurst Road. H. The Board waive the first reading rule of an ordinance; and adopt Ordinance No. 2103 entitled, "AN ORDINANCE AMENDING CHAPTER 24 OF THE MUNICIPAL CODE BY ADDING THERETO REGULATIONS PROHIBITING HARMFUL ACTIVITY IN FLOODED AREAS" . I . The Board waive the first reading rule of an ordinance; and adopt Ordinance No. 2104 entitled, "AN ORDINANCE AMENDING SECTIONS 4A.203, THE CLASSIFICATION PLAN; 4A.301 , MERIT PAY PLAN MIDPOINT FORMULA; THE SECOND PARAGRAPH OF 4A.302, MERIT PAY PLAN MIDPOINT RATE; AND 4A.403, STEP PAY PLAN FOR UNIONIZED PERSONNEL, OF CHAPTER 4A, POSITION CLASSIFICATION AND SALARY PLANS, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE" ; and The Board waive the first reading rule of an ordinance; and adopt Ordinance No. 2105 entitled, "AN ORDINANCE AMENDING THE SALARIES FOR THE PUBLIC WORKS SIX (6) MONTH TEMPORARY EMPLOYEES OF THE VILLAGE OF ELK GROVE VILLAGE' ; and - 2 - 5-8-90 The Board waive the first reading rule of an ordinance; and adopt Ordinance No. 2106 entitled, "AN ORDINANCE AMENDING THE SALARIES FOR THE SCHOOL CROSSING GUARDS OF THE VILLAGE OF ELK GROVE VILLAGE" ; and The Board waive the first reading rule of an ordinance; and adopt Ordinance No. 2107 entitled, "AN ORDINANCE AMENDING THE HOURLY RATE FOR CUSTODIAN PERSONNEL OF THE VILLAGE OF ELK GROVE VILLAGE"; and The Board waive the first reading rule of an ordinance; and adopt Ordinance No. 2108 entitled, "AN ORDINANCE AMENDING WAGES FOR PART TIME WATER METER READERS OF THE VILLAGE OF ELK GROVE VILLAGE"; and The Board waive the first reading rule of an ordinance; and adopt Ordinance No. 2109 entitled, "AN ORDINANCE AMENDING THE SALARIES FOR THE SUMMER EMPLOYEES OF THE VILLAGE OF ELK GROVE VILLAGE' ; and The Board waive the first reading rule of an ordinance; and adopt Ordinance No. 2110 entitled, "AN ORDINANCE ESTABLISHING THE HOURLY SALARIES FOR TEMPORARY PART-TIME INTERNS OF THE VILLAGE OF ELK GROVE VILLAGE" . J. The Board adopt Resolution No. 29-90 entitled, "A RESOLUTION ESTABLISHING PROCEDURES FOR PUBLIC HEARINGS BEFORE BOARDS AND COMMISSIONS IN THE VILLAGE OF ELK GROVE VILLAGE" . The motion to adopt the Consent Agenda items, "A, B, C, D, E, F, G, H, I, and J", was voted upon by general consent to the previous vote; AYE: Trustees Bosslet, Chernick, Czarnik, Gallitano, Tosto; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Czarnik that the Board grant the request from Alexian Brothers Medical Center, 800 Biesterfield Road, for a sign variation to a low a temporary wall banner to be displayed for an indefinite period of time. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Czarnik, Tosto, Bosslet; PASS: Gallitano; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. The Village Manager stated that the request for a sign variation as stated in item 8 of the consent Agenda should read a request to install a monument sign in the industrial zoning district area rather than the B-1, B-2 and B-3 zoning districts as allowed by the Zoning Ordinance. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board grant the request from Sign Place, Inc. , 68 Lively Boulevard, for a sign variation from the Zoning Ordinance to permit a monument sign to be erected in the Industrial District. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Czarnik, Gallitano, Tosto, Bosslet, Chernick; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. Discussion followed; whereupon it was the consensus of the Board that an amendment to the Sign Ordinance regarding monument signs in the Industrial Districts be placed on the Judiciary, Planning and Zoning Committee Agenda for consideration. Trustee Tosto, Chairman of the Capital Improvements Committee reported that the Committee has received two requests for a temporary waiver to install sidewalks. The Committee reviewed the request from Avalon Banquets located between Higgins Road and Route 83, and agreed with the recommendation of the Director of Community Development that a waiver to install the sidewalks should be granted since this area comes under the existing criteria regarding the installation of sidewalks along the drainage ditches on Route 83. - 3 - 5-8-90 The second request from Penzoil Company will be discussed at the next Committee meeting on May 22, 1990 at 6:30 p.m. The Committee will also discuss the spraybooth. It was moved by Trustee Tosto and seconded by Trustee Czarnik that the Board adopt Resolution No. 30-90 entitled, "A RESOLUTION APPROVING A STATEMENT OF COMMITMENT TO INSTALL PUBLIC SIDEWALKS BETWEEN THE VILLAGE F ELK GROVE VILLAGE AND AVALON BANQUETS (1905 E. HIGGINS RD. )". The President directed the Clerk to cal the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Tosto, Bosslet, Chernick, Czarnik; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. Trustee Gallitano, Chairman of the Judiciary, Planning and Zoning Committee, reported that the Committee met on April 26, 1990 and discussed the following: 1. A letter has been authored by Trustee Gallitano and the Village Attorney and will be sent to the Plan Commission regarding certain amendments that they would like to see incorporated into the Zoning Performance Standards. A copy of this letter should be sent to Mr. Stan Klyber, Executive Director of the Greater Association of Industry and Commerce. The Village Attorney will also be sending the Plan Commission some clean-up items for the ordinance. 2. The Committee has requested the Village Attorney and the Chief of Police to gather more information of enforceability of an ordinance that would restrict access to cigarette vending machines as well as information relative to blocking mechanisms. 3. In relation to the parking problem in the I-1 and I-2 areas, the Judiciary, Planning and Zoning Committee had an extensive showing of business people from the "Little" Higgins area. The Judiciary, Planning and Zoning Committee would like to tour the area on May 16, 1990 at 3:30 p.m. with appropriate staff. Trustee Gallitano requested that their agenda item a, No Smoking Ordinance, be changed to read "Cigarette Vending Machines". Trustee Czarnik, Chairman of the Personnel Committee, reported that the Committee met on May 2, 1990 at 6:30 p.m. and discussed the Executive Compensation Study. The employee vacation carry-over policy was also discussed and the Committee agreed to basically follow the existing personnel rules and regulations with some possible modification to be reviewed at a later date. The Committee is still in the process of reviewing the Health Care Plan. The Village Manger presented a recommendation from the Plan Commission to approve a proposed Text Amendment pertaining to Coin Operated Amusement Devices. Trustee Gallitano requested that this item be brought back to the Judiciary, Planning and Zoning Committee for review since the original language for the Text Amendment as presented by the Judiciary, Planning and Zoning Committee has been modified by the Plan Commission. The Village Manager presented a recommendation from the Plan Commission relative to the request for a change to the PUD Agreement for the Park Orleans/Chardonnay development. The Plan Commission recommends approval to a number of changes as follows: 1. Reduce the total number of units remaining to be built from 174 to 150. - 4 - 5-8-90 2. Reduce the number of one bedroom units from 72 to 18. 3. Increase the number of two bedroom units from 93 to 117. 4. Increase the number of three bedroom units from 9 to 15. 5. Increase the total number of bedrooms from 285 to 297. 6. Reduce the total number of parking spaces from 367 to 346 while remaining in compliance with the parking regulations. 7. Slightly modify the exterior of the buildings. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board direct the Village Attorney to prepare the proper documents to permit a change to the PUD Agreement for the Park Orleans/Park Chardonnay Development as outlined by the Village Manager and recommended by the Plan Commission. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President reported that there will be a meeting of the O'Hare Advisory Board on Thursday, May 10, 1990 at 4:00 p.m. in the Amelia Earhart Room at the airport. President Zettek reported that there will be an Executive Session of the Suburban O'Hare Commission Wednesday, May 9, 1990 at 8:30 a.m. Trustee Bosslet, Chairman of the Recycling Committee, reported that the Committee will meet on May 9, 1990 at 6:00 p.m. to review the material that has been prepared by the Health Department regarding the collection of yard waste beginning July 1, 1990. The Committee will also review the leaf collection for 1990/91. Trustee Gallitano, as a member of the Illinois International Convention Center, reported that: 1. Three communities, Arlington Heights, Itasca and Hoffman Estates will be reconsidering the issue of joining in the support of the convention center. 2. The Committee met on May 1, 1990 with the public relations people, Media Strategies, to outline a plan for the next 30 to 45 days. 3. The Export Authority met on May 2, 1990 and discussed the Intergovernmental Agreement. 4. Trustee Gallitano has had various meetings with several of the hotels in the surrounding areas to gain their support. 5. The Village will be receiving a letter from Vice Chairman, Tom Rievera, identifying what action has taken place thus far; the changes during the last several months with respect to representational issues, full faith in credit issues, the recapture and rebate program that is being considered and what action has to be taken within the next 30 to 45 days. At this time, 8:57 p.m. , the President asked if anyone in the audience wished to address the Board. There being no response, the meeting continued. It was moved by Trustee Gallitano and seconded by Trustee Bosslet that the Board waive the first reading rule of an ordinance as it pertains to an Intergovernmental Agreement with DuPage County regarding impact fees. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Gallitano and seconded by Trustee Bosslet that the Board adopt Ordinance No. 2111 entitled, "AN ORDINANCE AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN INTERGOVERNMENTAL - 5 - 5-8-90 AGREEMENT BETWEEN DuPAGE COUNTY AND THE VILLAGE OF ELK GROVE VILLAGE CONCERNING THE PAYMENT OF PREVIOUSLY ADOPTED IMPACT FEE REQUIREMENTS AND AUTHORIZING THE WITHHOLDING OF BUILDING PERMITS UNTIL SUCH TIME AS IMPACT FEES HAVE BEEN PAID". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Czarnik, Gallitano; NAY: Chernick, Tosto; ABSENT: Petri ; whereupon President Zettek voted "AYE" and declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Czarnik that the Board hold an Executive Session following tonights meeting for the purpose of discussing pending litigation. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Czarnik, Gallitano, Tosto; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. The Village Manager reported on the following: 1. In recognition of National Drinking Water Week, the Joint Action Water Agency will be conducting a tour of the main pumping station along the east side of Mannheim Road at the airport. 2. The Northwest Municipal Conference will meet Wednesday, May 9, 1990 at 7:30 p.m. to discuss traffic congestion and ways and means to cope with the ever increasing problem that is being faced in the suburban areas. 3. The Solid Waste Agency Board of Directors will meet on Wednesday, May 9, 1990 at 6:00 p.m. to receive updated information on the Balefill Project, the Corps of Engineers public hearing which is coming up on May 29, 1990 at Harper College, and the Agency's response to the Federal EPA and other Federal Agencies who have taken some blasts about the Balefill Project. The Agency did recently sell 16.25 million dollars worth of revenue bonds to continue the project. Those funds will make it possible for the agency to purchase the land for the balefill site and make it possible to proceed with the development of the plans for the acquisition of property for transfer stations throughout the region and make it possible for final engineering work to proceed; as well as to respond after the public hearing to be conducted by the U. S. Corps of Engineers. 4. TRANSPART, the organization of public and private interest, groups will be having a premier showing and presentation on Tuesday, May 22, 1990 from 8 to 10:45 a.m. Representatives from the Federal Highway Administration, the Illinois Department of Transportation, A1lState Insurance Company, the President of the Village of Buffalo Grove and a consultant, which has been retained by the TRANSPART Group, will be talking about the success stories which have taken place all over the globe to cope with the increasing pressures of traffic and congestion in the urbanized areas. 5. The Elk Grove Fire Department will make a presentation to the Board following tonights meeting regarding the use of equipment within the fire department and responding to both fire alarms and ambulance alarms. 6. The traffic congestion in the Village will last throught the summer months, but the improvements are essential and are moving at a high rate of speed. 7. Staff attended a multi-agency meeting in Western Springs on April 30, 1990 regarding coping with storm - 6 - 5-8-90 water issues. The Village will be joining with NIPC, with the Metropolitan Water Reclamation District, with South Suburban Mayors and Managers, with DuPage County Mayors and Managers, the Northwest Municipal Conference, and others in an effort to consolidate plans and to coordinate plans to produce a more coherent storm water control program throughout this region. 8. A proposal to amend the Municipal Code has been distributed to the Board for review regarding emptying swimming pools in a more effective manner. 9. This week marks the first annual collection of foods for needy family program. There are several drop off points throughout the Village, all of the churches, the Village Hall and the High School . There is an interdenominational effort being made to collect food products which can be shared with needy families in Elk Grove Village. The Village Manager referred to a request from the Department of Finance for a replacement of the computer system during the budget process, which was approved by the Village Board. The recommendation for replacement is an IBM AS/400 Computer which will resolve the current capacity problems and allow the Village to continue management of its operational and financial affairs in an effective manner. It is recommended that the purchase be made in accordance with the State of Illinois Joint Purchasing Agreement in an amount not to exceed $315,846. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board authorize the urchase of an I'M 409 AS/Com uter at a cost not to exceed $315,846. The President directe t e C er to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Czarnik, Gallitano, Tosto, Bosslet; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. It was moved by Trustee Czarnik and seconded by Trustee Bosslet that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:15 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 7 - 5-8-90