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HomeMy WebLinkAboutVILLAGE BOARD - 08/14/1990 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD 014 AUGUST 14, 1990 President Charles J. Zettek called the meeting to order at 8:09 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Ronald L. Chernick, Nancy J. Czarnik, Dennis J. Gallitano, James P. Petri , Michael A. Tosto; ABSENT: Joseph T. Bosslet. Village Manager, Charles A. Willis; Village Attorney, William J. Payne; and Village Clerk, Patricia S. Smith were present at this meeting. Reverend Thomas Smith, Deacon at St. Nicholas Episcopal Church, delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of July 24, 1990 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek reported that the ribbon cutting ceremony for the opening of the Dial-A-Ride Bus Program in Elk Grove Village will be held at 11:00 a.m. at the Al Hattendorf Senior Center on August 15, 1990. The President gave a brief description of the program and the totally subsidized bus service from the Grove Senior complex to the Hattendorf Center and to the Elk Crossing Shopping Center. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize the disbursement of $873,953.90 in payment of invoices as shown on the August 14, 1990 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Czarnik, Gallitano, Petri , Tosto; NAY: none; ABSENT: Bosslet; whereupon the President declared the motion carried. CONSENT AGENDA It was moved by Trustee Gallitano and seconded by Trustee Petri that: A. The Board grant the request from the Elk Grove Park District to waive d business license fee in tFie amount of $30.00 in order to operate a portable concession stand at Disney Park. B. The Board approve the Balancing Change Order for the Devon Avenue Watermain Project in the amount of 254,792.65; and The Board approve the Final Pay Estimate for the Devon Avenue Watermain Project from John Neri Construction Company in the amount of $5,095.85. C. The Board approve the Balancing Change Order for the Devon Avenue/Tonne Road Intersection Improvement Project in the amount of 257,911.30; and The Board approve the Final Pay Estimate for the Devon Avenue/Tonne Road Intersection Improvement Project from Plote, Inc. in the amount of $2,579.11. D. The Board grant the request from the Elk Grove Rotary Club to waive business license fees for activities related to the "Taste of Elk Grove" Festival in the amount of $23100. E. The Board adopt Resolution No. 52-90 entitled, "A RESOLUTION IN SUPPORT OF REFORMING THE HIGHWAY BEAUTIFICATION ACT" . 1 - 8-14-90 F. The Board adopt Resolution No. 53-90 entitled, "A RESOLUTION OF THE VILLAGE OF ELK GROVE VILLAGE, COOK COUNTY, ILLINOIS, AUTHORIZING AN ADVISORY REFERENDUM REGARDING CONSTRUCTION OF NEW RUNWAYS AT O'HARE INTERNATIONAL AIRPORT" . G. The Board adopt Resolution No. 54-90 entitled, "A RESOLUTION AUTHORIZING RELEASE/RETENTION OF EXECUTIVE SESSION MINUTES OF THE VILLAGE OF ELK GROVE VILLAGE" . H. The Board authorize the payment of $1,212.75 to the Illinois Municipal League for 1990/91 membership dues. I. The Board declare the following items as surplus: IBM System/36 Model D24 Computer IBM 8809 Tape Drive IBM 3236 System Printer The Board authorize the sale of the aforementioned items through sealed bids. J. The Board award a purchase contract to the lowest responsive and responsible bidder, JWP Information Systems, Elk Grove Village, Illinois, to furnish and deliver four (4) IBM PS/2 microcomputers and related components, at a cost not to exceed $1F,182. K. The Board award a purchase contract to the lowest responsive and responsible bidder, Clarklift South, Bedford Park, Illinois, to furnish and deliver steel Stora e shelvin and tiro racks, at a cost not to exceed 12,366.95. L. The Board adopt Ordinance No. 2121 entitled, "AN ORDINANCE AMENDING ARTICLE II , GARBAGE AND REFUSE, AND ARTICLE IV, NUISANCES, OF CHAPTER 16 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". M. The Board waive the first reading rule of an ordinance; and adopt Ordinance No. 2122 entitled, "AN ORDINANCE AMENDING CHAPTER 12, SIGNS AND AWNINGS OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE AS IT PERTAINS TO PERMITTED SIGNS IN INDUSTRIAL DISTRICTS" . N. The Board waive the formal bidding process; and The Board award a professional services contract to Browning-Ferris Industries (BFI) for testing and disposing of sand and debris which is stored at Pump House #2, resulting from cleaning and sand blasting the water reservoir at that location, at a cost estimated not to exceed $9,680.00 as follows: 13 - 16-ton leads @ $330 each (Transport) $4,290 4 - 20-yards containers, delivery fees $125/each 500 13 - EP Toxicity tests @ 90/each 1 ,170 Container liners @ $50 each 650 Rental of 4-containers for months @ $75/each month 2,470 Disposal of 130 cubic yards 0 $19 per yard 2,470 TOTAL 9,680 0. The Board authorize the Village President to send a letter to the RTA advising of the Vill 'age' s intent - 2 - 8-14-90 to submit a proposal for locating the Personal Rapid Transit pilot project in the Village. P. The Board waive $2,485.50 in Engineering Fees for improvements to be made at the Alexian Brothers Medical Center for flood control , sanitary lift station and stormwater detention pond pumping system projects. Q. The Board waive the $224.61 in In Fees for drainage improvements to be made at the Salt Creek School by School District 59. R. The Board grant a request from Trammell Crow Company for a variation from the Subdivision Control Ordinance requirements that detention ponds for permanent water storage be 10-feet deep. S. The Board adopt Resolution No. 55-90 entitled, "A RESOLUTION RELEASING IRREVOCABLE LETTER OF CREDIT NO. 89-011044 FROM FIRST ILLINOIS BANK OF EVANSTON IN THE AMOUNT OF $2,975.00 EXPIRING SEPTEMBER 1, 1990 ACCEPTED BY RES. 63-89 TO GUARANTEE COMPLETION OF PUBLIC IMPROVEMENTS AT ROLLEX CORPORATION (2001 & 2021 LUNT AVENUE)". T. The Board waive the formal bidding process; and authorize the renewal of a radio equipment maintenance contract with Chicago Communications Service, Inc. , Arlington Heights Illinois, in an amount not to exceed $16,967.16. U. The Board increase the FY 1990/91 Police Department Budget $4,715.00; and award a purchase contract to the lowest responsive and responsible bidder, Storage Systems, Inc. , Schaumburg, Illinois, to furnish, deliver and install one bank of double-entry steel evidence lockers. V. The Board award a professional service contract to Dixon Engineering, Lake Odessa, Michigan, for the inspection of reservoirs at Well Site Nos. 6, 7, and the Pratt Avenue elevated storage tank, at a cost not to exceed $5,590.00. REGULAR AGENDA 8. The Board enter into a professional service contract for PHASE I FAUS engineering study and report to be performed by and under the direction of Triton Consulting Engineers, Ltd. for the permanent widening of Biesterfield Road from approximately Martha Street to Arlington Heights Road, and intersection improvements at J. F. Kennedy and Brantwood Avenue, and at Reverend Morrison and Elk Grove Boulevards as recommended by the Village Engineer. 9. The Board authorize the temporary appointment of a Police Sergeant to fill a vacancy when a current Sergeant retires in September. 11. The Board grant a variation to the drivewa width requirements of the MunicipalCode Chapter 11, Section 11.204A.5) for two lots under construction for single family houses by Kimball Hill in Talbot' s Mill at these locations: A. 605 Clover Lane: A wider than 20-foot driveway and apron to accommodate a 3-car garage. B. 1204 Montego Court: This driveway enters the street at an unusual angle and is on a curve. It - 3 - 8-14-90 was built 4.5 feet wider than our ordinance permits in order to have room for two vehicles to be parked side-by-side on the driveway. The motion to adopt the Consent Agenda items, "A, B, C, D, E, F, G, H, I, J, K, L, M, N, 0, P, Q, R, S, T, U, V," and regular Agenda items, "8, 9, and 11", was voted upon by general consent to the previous voted except for item "P" Trustee Gallitano passed: AYE: Trustees Czarnik, Gallitano, Petri , Tosto, Chernick; NAY: none; ABSENT: Bosslet; whereupon the President declared the motion carried. The Village Manager requested that item 12, consideration of a request to increase the 1990/91 Fire Department Budget by $48,000 to make repairs to the sanitary and storm sewer drains and floors at the Landmeier Road Fire Station, be removed from the Agenda. The Department of Public Works needs more time to study the proposed improvements. Staff feels that the work can be performed by the Public Works Department at a lesser cost than the stated $48,000; however, further study will be required to determine the work and costs that will be needed. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board grant the request from Philip W. Haverland, 38 Avon Road, for a variation to Chapter 11, Section 11.204A.2 of the Municipal Code for a 10-foot driveway apron leading to a 17-foot, 6-inch driveway. The motion was voted upon by general consent to the previous vote: AYE: Trustees Czarnik, Gallitano, Petri , Tosto, Chernick; NAY: none; ABSENT: Bosslet; whereupon the President declared the motion carried. It was moved by Trustee Gallitano and seconded by Trustee Czarnik that the Board "DENY" a re uest for a variation at 602 Lindale Street to Chapter 11 of t e Municipa Code requirements for driveways to be surfaced with concrete or asphalt. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Petri , Chernick, Czarnik; NAY: Tosto; ABSENT: Bosslet; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board "DENY" the request from National Car Rental , 2000 Elmhurst Road, for a sign variation as follows: PERMITTED BY VARIATION ITEM PROPOSED ORDINANCE REQUESTED Temporary Banner and Pennants Yes None Permitted display time 24 months 30 days 23 months 2300% INCREASE The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE; Trustees Petri , Tosto, Chernick, Czarnik, Gallitano; NAY: none; ABSENT: Bosslet; whereupon the President declared the motion carried. It was moved by Trustee Tosto seconded by Trustee Petri that the Board grant the request from Marathon Petroleum Company, 1501 S. Busse Road, for a sign variation as follows: PERMITTED BY VARIATION ITEM PROPOSED ORDINANCE REQUESTED Free Standing Sign 1 1 none Sign Height 22 feet 18 feet 4 feet 22% INCREASE Sign Area 34 sq. ft. 45 sq. ft. 39 sq. ft. per face per face per face 168 sq. ft. TOTAL 90 sq. ft. TOTAL 78 sq. ft. TOTAL 87% INCREASE - 4 - 8-14-90 The motion was voted upon by general consent to the previous vote: AYE: Trustee Petri , Tosto, Chernick, Czarnik, Gallitano; NAY: none; ABSENT: Bosslet; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, reported that the Committee met on Tuesday, August 7, 1990 and discussed the 1991 Street Maintenance Program. This Program will be one of the largest undertaken and will include 13 and 1/2 miles of streets at an estimated cost of $979,000.00. The Committee will meet again in November or December to finalize the designated streets. This program does not include the surcharge tax money, that $350,000 will be used for other projects and/or streets. Trustee Gallitano, Chairman of the Judiciary, Planning and Zoning Committee reported that the Committee met on August 9, 1990 with the members of the Zoning Board of Appeals. The 2100 Landmeier matter was discussed as well as how the Zoning Board of Appeals would treat similar requests for variations in the future. The essential parts of the request for 2100 Landmeier were: 1. Landscaping requirements; and 2. Demonstrated need for additional parking spaces; and 3. A hardship in that there is no other available space on the property or their next door neighbors property. Trustee Gallitano stated that he felt the petitioner has been very patient with the time taken on his request and asked if the Board was prepared to take action on the petition. It was moved by Trustee Gallitano and seconded by Trustee Czarnik that the Board concur with the recommendation of the Zoning Board of Appeals, Docket No. 89-9, and direct the Village Attorney to prepare an ordinance granting a variation to extend a parking area 21-feet beyond the 25-foot building set-back line on property located at 2100 Landmeier Road with a stipulation that the landscaping must be approved by Staff. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Czarnik, Chairman of the Personnel Committee, reported that the Committee met on Wednesday, August 8, 1990 and discussed and clarified some of the vacation policy language. The language will be refined and then reviewed by the Committee before being submitted to the Board for consideration. The Committee will be meeting again shortly, after receiving additional information regarding the Health Care Plan. The Village Manager presented a 2 lot plat of subdivision for the Board's consideration. The plat has been reviewed by Staff, the Plan Commission, and the Judiciary, Planning and Zoning Committee and is recommended for approval . Discussion followed between the Board and the Director of Engineering and Community Development regarding the plat of subdivision which appears to be unusual in its parking plan. It was moved by Trustee Gallitano and seconded by Trustee Czarnik that the Board adopt Resolution No. 56-90 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS FAIRWAY RESUBDIVISION (ROHLWING & NERGE ROADS)" . The motion was voted upon by generJ RnRnt to the previous vote: AYE: Trustees Petri , Tosto, Chernick, Czarnik, Gallitano; NAY: none; ABSENT: Bosslet; whereupon the President declared the motion carried. The Village Manager presented a letter from the Chairman of the Zoning Board of Appeals recommending a variation from the Zoning Ordinance to - 5 - 8-14-90 construct an awning which will extend into the required 25-foot front yard at 68 N. Lively Boulevard. It was moved by Trustee Chernick and seconded by Trustee Czarnik that the Board concur with the recommendation of the Zoning Board of Appeals , Docket No. 90-4, and direct the Village Attorney to prepare an ordinance granting a variation for property located at 68 N. Lively Boulevard. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Czarnik, member of the Cable TV Committee, reported that the Regional TV Group met on August 2, 1990. Continental Cablevision will be mailing an informational booklet to area cable customers. The Village President reported that the O'Hare Advisory Committee will be meeting in early September in the Amelia Earhart room at the O'Hare Hilton. The time and exact date of the meeting will be announced at the next meeting of the Village Board of Trustees. President Zettek reported that there will be a dinner meeting of the Suburban O' Hare Commission in early September. Trustee Gallitano, Board Member of the Illinois International Convention Center, reported that the application for additional Grant monies was filed on July 31, 1990. At this time, 8:53 p.m. , the President asked if anyone in the audience wished to address the Board. Mike Cousineau, a member of Boy Scout Troop #495, presented his request for assistance to start a "Farmers Market" in Elk Grove Village in the Summer of 1991. He discussed his project with members of the Village Board and received information on what he would need to do in order to complete his project. Patricia Schrul , Director of the Washington Square Condominium Association, addressed the Board regarding the denial of her request to use the Village's Electronic Sign Board to advertise a garage sale and craft show. The benefits of which would be used to landscape the grounds around the condominiums. President Zettek informed Ms. Schrul that the Board would over rule the denial by Village Staff and allow her to place a message on the sign board. The Board also agreed to allow the Condominium Association to place an advertising sign on the Washington Square property for 8-days. Trustee Gallitano requested that Ms. Schrul notify the Village after the "sale" of the amount of proceeds collected and how the proceeds were used so as not to be identified as a commercial use. A representative from National Car Rental spoke to the Board regarding their denial of the sign variation requested by National Car Rental . Elizabeth Conter, 591 Clearmont Drive, addressed the Board regarding the flooding which occurs in her back yard. President Zettek responded that he had received a letter from Mrs. Conter and returned a letter to her informing her that it is an individual problem on private property. The Village would be willing to lend engineering technical expertise but will not contribute any dollars toward solving the problem. The President further stated that as there are a number of homes in that area that are having the same experience the Board of Trustees have discussed this problem and decided that the Village will remedy the situation. An inlet and appropriate tile will be installed at an approximate cost of $3,500.00 to $4,000.00. The only thing that the Village would ask is that the property owners cover the effected area with grass seed upon completion of the construction. The purchaser of the Park Chardonnay property, addressed the Board stating that he is prepared to comply with all of the rules that were agreed to by the previous owner including the installation of sidewalks and parkway - 6 - 8-14-90 trees within 60 to 90 days after receiving a building permit by the end of October. Applications for permits should take place within 30 to 45 days. The Village Manager stated that the time schedule for this project which was adopted and approved by Village Ordinance has run out. It is now necessary for a formal request to be submitted to the Village for a new schedule. At this time, 9:21 p.m. , the meeting continued with all Board members present. The Village Manager reported on the following: 1. The PACE/Elk Grove Village Dial-A-Ride bus service will begin tomorrow, August 15, 1990. 2. There was a public hearing conducted today, by the Illinois Department of Transportation from 2:00 p.m. until 8:00 p.m. on the subject of the expansion of the interchange at the Northwest Tollway and Arlington Heights Road, as well as the corresponding improvements to be made to Arlington Heights Road between Central Road in Arlington Heights and a point just north of Oakton Street in Elk Grove Village. The Village was represented at this hearing and did file a statement in support of the proposed improvements. The Village has supported and advocated a pedestrian and bicycle overpass over Higgins Road which will be considered as part of the project. The Village will share the cost of the overpass with the Cook County Forest Preserve and the State of Illinois. The project is on schedule and the funding is available. The bidding on the project should begin in the Spring of 1992. The Illinois Department of Transportation will continue to receive comments on the subject of the public hearing for a period of 30 days. The Village President requested that a motion be made to authorize the expenditure required for the repair work on the drainage problem for the property owners on Clearmont near Pinewood as discussed earlier. It was moved by Trustee Chernick and seconded by Trustee Czarnik that the Board authorize an expenditure not to exceed $4,000.00 for the repair of the drainage problem on property located on Clearmont/Pinewood. The motion was voted upon by general consent to the previous vote: AYE: Trustees Petri , Tosto, Chernick, Czarnik, Gallitano; NAY: none; ABSENT: Bosslet; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:20 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 7 - 8-14-90