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Home My WebLink AboutAGENDA - 04/08/2003 - VILLAGE BOARD Next ORD: 2928 (2933) Next RES. 25-03 (29-03) Recess: 9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING April 8, 2003 1. Call to Order 2. Invocation (Rev. Ted Czarnecki, Deacon, Queen of the Rosary Church) 3. Approval of Minutes of March 25, 2003 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: March 31, 2003 / $163, 493.39 April 8, 2003 / $266,911.24 6. CONSENT AGENDA A) Consideration to award a professional service contract to Earth Tech, Chicago, IL for design engineering for an additional 1, 600 linear feet of the Salt Creek Streambank Stabilization Improvement in a total contract amount not to exceed $19,100. 00. (With funds remaining in the IEPA Section 319 Grant awarded for this project, the Village has the opportunity to extend the construction of improvements beyond the present limits of the project, and extend the project limit to the Clearmont pedestrian bridge. This addition totals 1, 600 linear feet, for an additional 3,200 feet of streambank stabilization. (Earth Tech designed the improvements for Phase 1 and submitted a proposal to design the additional improvements. Design engineering services include field surveys, permitting requirements, and design. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration to award a professional service contract to Earth Tech, Chicago, IL, for construction engineering services for the Salt Creek Streambank Stabilization Improvements - Phase 1 in a total contract amount not to exceed $60, 830. 00 (Earth Tech performed the design engineering service for Phase 1, and has performed construction engineering for numerous other streambank stabilization projects. Staff has found Earth Tech's performance to be satisfactory. Agenda for VB Meeting 04-08-03 2 (Adequate funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) C) Consideration to award a contract to HTE, Inc. , Lake Mary, FL, for technical support and maintenance of the Village's HTE financial software applications for HTE period May 1, 2002, through April 30, 2004 in a total contract amount not to exceed $28, 900. 00. (HTE, Inc. , supports HTE financial software utilized for numerous functions, including payroll, water billing, business licensing, accounting, and purchasing. HTE Village has used HTE's software since 1990. (HTE contract amount represents a 6.9t increase, which is partly due to a correction of past maintenance costs, which were billed at a discounted role. (Adequate funds are budgeted for this purpose. (A report from HTE Director of Finance, recommending approval, is attached. ) D) Consideration to award a professional services contract to Just Networks, Inc. , Schaumburg, IL to provide advanced technical support of the Village's local and wide area networks for the period May 1, 2003 through April 30, 2004 in a total contract amount not to exceed $90, 480. 00. (Just Networks has provided network maintenance and support services for the past ten years, and has served as primary support for a variety of technology issues. (The proposed rate amounts to an hourly rate of $116, which represents no increase from the current contract. (Adequate funds are budgeted for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) Agenda for VB Meeting 04-08-03 3 E) Consideration to adopt the following Budgets for FY 2003- 2004: General $29, 122,245 Cable Television 237,270 Emergency Management 50, 418 Water & Sewer 10,266,155 Recycling/Municipal Waste 824, 100 Asset Seizure 35, 000 Motor Fuel Tax 1, 744, 028 Municipal Purpose = m Capital Projects 12,556, 466 Capital Replacement 132, 409 Foreign Fire Insurance 47,560 Industrial/Commercial 9, 825,256 Residential Enhancement 760, 000 Total 65, 600, 907 (The above amounts include wage and salary adjustments for FY 03/04 . (A report from the Director of Finance is attached. ) F) Consideration to adopt Resolution No. 25-03 (attached) ceding the aggregate unused Industrial Revenue Bonds of the Village of Elk Grove to the Illinois Development Finance Authority for use within the corporate limits of Elk Grove Village. (The Village currently has a volume cap through the State of Illinois of 2. 6 million dollars in Industrial Revenue Bond (IRB) financing for use in Elk Grove Village each year. If the Village does not determine a commercial industrial building use for the State to use the funds prior to May 1, 2003, the funds automatically turn over to the Illinois Development Finance Authority (IDFA) for use in another community or capacity. (By ceding the Village's IRB funds to the IDFA now, the Village can stipulate that its unused funds be distributed among Elk Grove Village companies seeking IRB funds. By doing so, this will improve those project rankings, their changes for funding and keep the Village's allocation of funds in Elk Grove. (A report from the Economic Development Officer, recommending approval, is attached. ) G) Consideration to adopt Resolution No. 26-03 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 1800 Touhy Avenue, Elk Grove Village, IL. Agenda for VB Meeting 04-08-03 4 (Chem Plate Industries is in the process of purchasing the property at 1800 Touhy, and substantially renovating the building for a manufacturing use. This building has remained vacant for 18 months, and the value of the renovation work is estimated to exceed $950, 000. (The 6B property tax incentive allows a property tax assessment reduction from 36t to 16t of fair market value for a twelve-year period. (A report form the Economic Development Officer and a letter from the applicant are attached. ) H) Consideration to adopt Resolution No. 27-03 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain real estate located at 400 Busse Road, Elk Grove Village, IL (Lend Lease Real Estate Investments, Inc. ) (Lend Lease Real Estate Investments, Inc. is the owner of the former Cooper Lighting Building at 400 Busse Road. They plan to substantially renovate the building, with the value of the renovation work estimated at $2, 000, 000. (The 6B property tax incentive allows a property tax assessment reduction from 36t to 16t of fair market value for a twelve-year period. (A report from the Economic Development Officer and a letter from the applicant are attached. ) I) Consideration to adopt Resolution No. 26-03 (attached) authorizing the Mayor and Village Clerk to execute a sales agreement for the sale of the 4.9 acre Dierking Terrace property. (The finalized purchase agreement will be distributed Tuesday evening. ) J) Consideration of the following items with an effective date of May 1, 2003: To authorize a 3.25# value increase to non-union step-pay-plan positions; To authorize a 3.25% value increase to specific rate- pay-plan positions; • To authorize a Oo to 3 . 9t merit increase range for non-union merit pay personnel based on individual performance; Agenda for VB Meeting 04-08-03 S • To authorize a range movement pool of $36, 056 ($34,366 for General Fund and $1, 690 for Water & Sewer Fund) for merit salary personnel) with range movements of Ot to 2;, funded with range movements of Og to 29-, funded at a rate of 0. 7* of merit salaries, • To adopt Ordinance No. 2928 (attached) amending wages for residential water meter readers; • To adopt Ordinance No. 2929 (attached) amending wages for school crossing guards; ■ To adopt Ordinance No. 2930 (attached) amending wages for part-time non-union custodial personnel; • To adopt Ordinance No. 2931 (attached) amending the hourly rates for Village Interns; • To adopt Ordinance No. 2932 amending the Classification and Salary plans; the Classification Plan; and Salary Ranges for Merit Pay Plan positions; and the Step-Pay Plan Rates for General Step-Pay Plan Positions of the Village code of the Village of Elk Grove Village. (This ordinance will be available Tuesday evening. ) To approve a salary for the Village Manager of $140,906; • To approve a salary for the Village Attorney of $137, 809; • To award longevity payments for non-union step-pay plan employees at the current levels; • To award the MEP allowances to non-union merit pay plan employees at the current levels. K) Consideration to adopt Health Care renewals to be effective May 1, 2003 through April 20, 2004 . (The final contract premiums will be available Tuesday evening. ) 7. REGULAR AGENDA Agenda for VB Meeting 04-08-03 6 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Residential Teardown Regulations b. Parking variations with respect to commercial areas 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Channel 6 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention f. Media & Public Relations 14 . YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Parrin a) ZBA Docket 03-2 - Request for a variation from the Elk Grove Village Zoning Ordinance to allow the construction of a detached garage that would encroach approximately 2 feet into the required 6 foot setback (1245 Hemlock Drive) (PH 4-3-03) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson 1. Ordinance amending Chapter 3 Liquor Control by adding provisions regulating the transfer or sale of a business. d) Special Events Committee - Mayor Johnson e) O'Hare Update - Mayor Johnson Agenda for VB Meeting 04-08-03 7 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a) Public Hearing before Public Vehicle Commission to consider a request to operate a limousine service within the corporate boundaries of Elk Grove Village - My Chauffeur Limousine Service (PH 03-25-03) (Cont'd. to May 13, 2003, 7:45 p.m. ) VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with HTE Americans with Disabilities Act and oHTEr applicable Federal and State laws, HTE meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact HTE Village Clerk, preferably no later than five days before HTE meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Vadopalas, Walsh (8)