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HomeMy WebLinkAboutVILLAGE BOARD - 01/10/1989 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JANUARY 10, 1989 President Charles J. Zettek called the meeting to order at 8: 10 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustee Joseph T. Bosslet, Ronald L. Chernick, Dennis J. Gallitano, Edward R. Hauser, James P. Petri , Michael A. Tosto. Village Manager, Charles A. Willis; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board approve the minutes of December 13, 1988 as submitted and dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek requested the Board's concurrence with his appointment of Ted Staddler to the Zoning Board of Appeals. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board concur with the President's appointment of former Village Trustee, Theodore J. Staddler, to the Zonin Board of A eals as an alternate member. a President directedt e er to ca t e ro on the motion an the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The President reported on his attendance at the following meetings: 1. The Solid Waste Agency of Northern Cook County at 6:00 p.m. on December 14, 1988. 2. The Northwest Municipal Conference at 7:30 p.m. on December 14, 1988. 3. The Northwest Municipal Conference transportation meeting at 3:30 p.m. on December 28, 1988. The topic of discussion was the CATS (Chicago Area Transportation Study) strategic arterial plan. A public hearing on this plan was held on January 5, 1989 and the Conference will take a vote on the acceptance of the plan at their meeting tomorrow night, January 11, 1989. 4. The Village Manager and Village President attended a meeting in Bensenville on January 4, 1989 with regard to the Elgin O'Hare Expressway route and its impact on the airport. 5. The PACE meeting on January 4, 1989. 6. The President represented the Village at a memorial service for former Police Sergeant Robert Canary. 7. The President also appeared in court on several occasions in December regarding litigation that was brought before the Village by a former employee regarding his ability to be offered another job and being treated fairly and equitably. The Judge, after several days of hearing, decided not to hear the case and it is now up to the plaintiff as to how he pursues the issue. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board authorize the disbursement of $1,219,081.52 in payment of invoices as shown on the January 10, 1989 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, - 1 - 1-10-89 Petri , Tosto; PASS: Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager requested that item H, of the Consent Agenda, the estimated cost for Neptune Construction to perform emergency repairs to a ten inch watermain be changed from $8,000.00 to the actual cost of $5 ,686.25. CONSENT AGENDA It was moved by Trustee Hauser and seconded by Trustee Bosslet that: A. The Board grant the request from FederaExsrs Cor oration to place nine (9) additional exterpreior drop boxes on Villa aro ert within the Industrial Park or a two year peri beginning January 12, 1989. The locations include: 1. Lively and Touhy - Southwest corner 2. Lively and Kirk - Southeast corner 3. Brummel and Crossen - Northeast corner 4. Bennett and King - Southwest corner 5. Bond and Higgins - Northwest corner 6. Lively and Pagni - Northeast corner 7. Greenleaf and Nicholas - Northeast corner 8. Greenleaf and Carmen - Southwest corner 9. Nicholas - North of Pratt - East side of street In return for Village approval of the nine (9) additional drop box locations within the Industrial Park, Federal Express Corporation will continue to provide the Village with free use of the package delivery service in addition to a $50.00 per drop box location for a total annual payment of $700.00. B. The Board allow United Parcel Service (UPS) to maintain three ( drop boxes currently within Village rig t-o way located in the Industrial Park for a two (2) year period beginning January12, 1989. The current locations include: 1. American Lane/Devon Avenue - Southeast corner 2. Lively Blvd./Jarvis Street - Northwest corner 3. Arthur Street/Lively Blvd. - Southwest corner UPS agrees to pay $100.00 per year per location to the Village with the understanding that the payment per location will be increased to $150.00 beginning January 12, 1990. C. The Board authorize Training Coordinator Ronald Mattes to attend the Fire De artment Instructors Conference in Cincinnati , io, rom arc t rough March 22, 1989, at a cost not to exceed $815.00. D. The Board grant the request from School District 59 to waive license fees in the amount of $125.00 for alarm user licenses. E. The Board grant a request from the United Realty Group to authorize a six (6) month extension on a thirty (30) day temporary sign for the Grove Mall . F. The Board authorize payment to the Suburban O'Hare Commission of $1.00/capita for the period October - 2 - 1-10-89 1988 to October 1989 at the rate of $0.25/capita per calendar quarter. G. The Board increase the General Corporate Fund Budget by $2,000.00; and The Board authorize the urcha�se of a Shar Model 700 facsimily machine ate State ontract price of $1,895.00. H. The Board concur with the Village Manager's previous authorization forNe tune Construction to perform emer enc repairs to a ten inch watermain on 7e—verend Morrison Boulevard (in front F-IFe Library) for an estimated cost of $5,686.25. I. The Board waive the first reading of an ordinance and adopt Ordinance No. 2004 entitled, "AN ORDINANCE AMENDING SECTION 14.512, ADDITIONAL NO PARKING STREETS AND AREAS, OF THE MUNICIPAL TMYF7F7ffE VILLAGE OF ELK GROVE VILLAGE BY PROHIBITING PARKING ON DIERKING TERRACE BETWEEN LANDMEIER ROAD AND VERA The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda items, "A, B, C, D, E, F, G, H, and I", and upon the roll being called the following answered AYE: Trustees Gallitano, Hauser, Petri , Tosto, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board grant the request from the Elk Grove Park District and waive the water to -on char es and the—inspection fees or the installation of a two-inc water ine trom We,11ington Avenue to Pirates ' Cove Theme Park. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Bosslet, Chernick, Gallitano; PASS: Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager requested item 8, a request from the Park District for a waiver of licensing fees for the coin operated game room at the teen center, be removed from the Agenda. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board grant the request from the Elk Grove Park District to waive the alarm user license fee for Fox Run Golf Links. The motion was voted upon by general consent to the previous vote: AYE. Trustees Petri , Tosto, Bosslet, Chernick, Gallitano; PASS: Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, requested that item c, Utility Extension along Devon Avenue, and item d, Plans for Nicholas Boulevard, be removed from the Committee's Agenda. Trustee Tosto scheduled a meeting for January 17, 1989 at 7:30 p.m. for the discussion of Pratt Boulevard. The Village Engineer was requested to attend this meeting. The Village Manager presented a recommendation of approval from the Plan Commission for the O'Hare International Auto Body's petitions for a Text Amendment and a Special Use. It was moved by Trustee Bosslet and seconded by Trustee Petri that the Board concur with the recommendation of the Plan Commission and direct the Village Attorney to prepare the necessary ordinance for a Text Amendment to the Zoning Ordinance and a Special Use for the O'Hare International Auto Body, Inc. , located at 2450 Elmhurst Road. The motion was voted upon by acclamation; whereupon the President declared the motion carried. - 3 - 1-10-89 The Village Manager presented a recommendation of approval from the Zoninq Board of Appeals for a variation requested for the construction of a solid fence at 841 Debra Lane (Docket No. 88-13) . It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare the necessary ordinance for a variation from the Zoning Ordinance to permit the construction of a solid fence at 841 Debra Lane. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Petri , Chairman of the Cable TV Committee, reported that the Committee met on January 5, 1989 and discussed the number of outages that have been experienced with Continental Cablesystems. Data is being compiled which will be presented to Continental for corrective action. The President reported that there will be a meeting of the O'Hare Advisory Committee on Wednesday, January 11, 1989 at 7:30 p.m. in the O'Hare Hilton Hotel . There will also be a meeting of the O'Hare Noise Abatement Committee on Wednesday, January 11, 1989 at 4:00 p.m. in the American Airlines Terminal . The President stated that the Economic Development Consultants will be giving the Board a progress report shortly. The Health Department Sanitarian, Michael Cavallini , reported that he felt the Village resident participation in the Recycling Program is about 80%. The President reported that the Suburban O'Hare Commission met recently and have forwarded to the Board a copy of the goals and objectives of the Committee for the coming year. The Village was billed recently for the dues for the coming year. Trustee Hauser reported that the Short Range Planning Committee of TRANSPART will meet Tuesday morning, January 17, 1989, in the Mount Prospect Library. Trustee Gallitano, Chairman of the Recycling Committee, scheduled a meeting of the Committee for January 28, 1989 at 7:30 p.m. with Waste Management. The Village Sanitarian was requested to provide a memorandum which would describe some of the considerations involved in multi-family recycling efforts. The Village Manager referred to Agenda item 16.8.5, Hamilton Manor Apartments, and stated that a copy of Ordinance No. 2001 which was approved, in concept, by the Village Board on November 22, 1988 has been distributed to the Board for their review. If there are no objections to the Ordinance it will be accepted as previously adopted. The Village Manager referred to Agenda item 16.C.4, 9-1-1 Emergency Reporting Telephone System, stating that a report has been distributed to the Board on that issue as well as the comparative cost between a local dispatching system and a system at Northwest Central Dispatch. That report will be the subject of discussion at 7:00 p.m. on January 17, 1989. The Village Manager referred to Agenda item 16.C.3, 1509 White Trail . The Manager asked if the owner of the property, Wally Wood was in attendance. Mr. Wood acknowledged that he was in the audience. The Village Manager gave a brief synopsis of the variation requested and the problems incurred for the above mentioned property. (The property owner initiated construction of an addition to his driveway without benefit of a Building Permit. Mr. Wood was subsequently advised by a Village Building Department Inspector to stop work on the driveway until plans were filed with the Village and until a permit was issued for the work. However the work proceeded, and was completed. There are a number of questions that the Board feels ought to be addressed and responded to - 4 - 1-10-89 by the property owner, since the Village understands that Mr. Wood has personal knowledge of the conversations and arrangements made with the contractor. ) The Village Manager requested Mr. Wood to explain, to the Board, what happened, why it happened, and why the instructions from the Village Officials were not observed at the time those instructions were given late last summer, and any other questions that the Village Board may have as well . Mr. Wood addressed the Board by stating that there were two contractors involved in the construction of his driveway. The first contractor dug out for the extended driveway but did not return to complete the work. The second contractor stopped by the house and stated that he would lay the asphalt. Mr. Wood did not know the names of either contractor and he paid both contractors in cash. Mr. Wood further stated that he talked to someone from the Building Department, and he did come into that office, and has had correspondence with the Building Department concerning this problem. Mr. Wood stated that he was not aware of the initial conversation between the Building Inspector, the contractor, and his wife. Discussion followed with lengthy questioning of Mr. Wood by the Trustees as to his and/or his wife's knowledge of the advice from the Building Department to halt construction of the driveway and as to the names of the contractors who performed the work on the driveway. Further discussion took place as to whether or not the existing driveway is in violation of Village ordinance. If the driveway is in violation whether or not the driveway should be removed, or if a variation should be granted to Mr. Wood to extend the apron/approach to his drive bringing the drive into compliance with Village Code. The Village Attorney stated that the Village Board has the power to grant a variation to Mr. Wood to extend the driveway approach since the driveway violates the provisions of the Municipal Code rather than the Zoning Ordinance. It was moved by Trustee Gallitano and seconded by Trustee Tosto that the Board deny the request for a variation and that the existing driveway should be removed so as to conform to the Village ordinance and be restored to the original width on property located at 1509 White Trail . The President directed the Clerk to call the roll on the motion and upon the roll beino called the following answered AYE: Trustees Tosto, Bosslet, Gallitano; NAY: Petri , Chernick, Hauser; ABSENT: none; whereupon President Zettek voted "NAY" and declared the motion failed. It was moved by Trustee Chernick and seconded by Trustee Hauser that the Board grant the variation to extend the apron on property located at 1509 White Trail as recommend y the Village Engineer and that the sidewalk be removed and reconstructed to meet the Village requirements. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri ; NAY: Tosto, Bosslet, Gallitano; ABSENT: none; whereupon President Zettek voted "AYE" and declared the motion carried. President Zettek admonished Mr. Wood for his knowingly violating the law, stating that he has great reservation about allowing him a variation for his property. The President stated however, that he has great problems with requiring him to remove his driveway. Mr. Wood addressed the Board regarding the height of his curb. Discussion followed regarding curbs throughout the Village and the program of curb replacement, which would only take place should the curb become structurally unsound. Mr. Wood was informed that when he has the extension work done on his existing driveway approach he may replace the entire curb on his approach - 5 - 1-10-89 at his own expense and to the specifications of the Village Engineer. It was further impressed upon Mr. Wood that he must acquire a permit before he begins work on the driveway approach extension. At this time, 9:31 p.m. , the President asked if anyone in the audience wished to address the Village Board. Mr. Bernard Sarley, 1959 Baltimore Drive, stated that a group of residents sent a letter on December 5, 1988 to the Village Board and wanted to know if the Village has received the letter or made a decision on the letter. The President responded that the letter which threatens legal action has not, as yet, been brought before the Board as a Whole for discussion. The Letter demands more than a simple "yes" or "no" and will require deep consideration. Mr. Patrick Castranova a resident of Itasca Meadows addressed the Village Board. At this time, 9:36 p.m, the President called a recess. The meeting resumed at 9:43 p.m. with all Village Board members present. The Village Manager reported on the following: 1. The Solid Waste Agency Board of Directors will meet tomorrow, January 11, 1989 at 6:00 p.m. in Mount Prospect. Trustee Bosslet will attend this meeting. The regular meeting of the Northwest Municipal Conference will meet following the Solid Waste Agency meeting at 7:30 p.m. The subject of discussion will be a report on the Private Industry Council work in training and placing workers in the northwest community. The Council has been the recipient of many awards throughout the country for the kind of work they are doing. 2. Late this month or early next month, there will be a report distributed from the Director of Public Works concerning the 1989 Street Maintenance Program. One of the streets in the network is at such a state that major reconstruction work is necessary. 3. A memorandum from the Director of Public Works has been distributed which summarizes the water usage in 1988. The memorandum refers to the report filed with the Illinois Department of Transportation as required by the Lake Michigan water allocation process. There has been an increase in the amount of water delivered from 4 and 1/2% to 6%. The Village is still within the State permit allocation and anticipates, in years to come, there will still be sufficient volumes of water to meet all of the community needs. 4. A report has been was distributed on the cost of dispatching service inter-governmentally or locally. This will be a topic of discussion at the Committee of the Whole meeting on January 17, 1989. 5. The Solid Waste Agency has carried out a series of communications with the US EPA regarding comments made by a staff person to a Congressman out east concerning the proposed balefill project that will serve the 28 cities in the consortium. The US EPA has agreed to withhold further comments until such time as they examine the reports submitted - 6 - 1-10-89 by the Solid Waste Agency defining, describing and indicating the considerable measures of care and safety that. will be built into the project. 6. The Village can expect to receive, in the near future, a request from the Elk Grove Library Board to issue bonds for their Library Construction Project. It will be the function of this Board to authorize the sale of the Bonds pursuant to the Library's request. The Village Manager requested that the Board concur with his authorization of the following emergency purchases which occurred in the middle of December: 1. Replacement of a damaged Squad Car at a net cost of $1,737.00. 2. Replacement of another damaged Squad Car at a net cost of $1,850.00. 3. Replacement of the front bell crank assembly and related components of a front-endloader at a net cost of $6,000.00. The total cost of the three items is $9,587.00. The Director of Finance requested that the Board 's motion to approve these items reflect the contract purchase price of the Squad Cars not the net cost which reflects the amount of insurance coverage on each vehicle. It was moved by Trustee Bosslet and seconded by Trustee Chernick that the Board concur with the emergency purchase authorized by the Village Manager as follows: 1. Replacement of a Squad Car for a contract purchase price of $12,487.00. 2. Replacement of a Squad Car for a contract purchase price of $12,600.00. 3. Replacement of front bell crank assembled and related components on Vehicle #738 front-endloader at a cost of $6,000.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager requested the Board to authorize a professional service contract to Huff & Huff, Inc. for engineering services to fulfill the requirements of tFe—= in accordance with the Consent Decree regarding the close-out of the Devon O'Hare Treatment Plant for the following items: 1. Collect and analyze 21 additional samples from the stream. 2. Prepare a remedial plan per Consent Decree. 3. Provide field supervision during clean-up operation. 4. follow-up sampling and analysis to determine effectiveness of clean-up. 5. Preparation of clean-up report to (the) Attorney General/ I.E.P.A. This contract would be in an amount not to exceed $8,890.00. It was moved by Trustee Gallitano and seconded by Trustee Bosslet that the Board authorize a professional service contract to Huff & Huff, Inc. as - 7 - 1-10-89 stated above in an amount not to exceed $8,890.00. The motion was voted upon by general consent to the previous vote; AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The Village Manager requested the Board to authorize the acceptance of equipment, which was donated by a resident of the community, that would be used by the Public Works Department. The value of the equipment is approximately $250.00. It was moved by Trustee Gallitano and seconded by Trustee Bosslet that the Board authorize the acceptance of a donation of a ui ment valued at $250.00 from a Village resident. a motion was vote upon by general consent to the previous vote: AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The Village Manager announced that the Director of Finance has compiled and distributed a comprehensive Annual Financial Report for the year ending April 30, 1988. This document contains important and useful information dealing with financial transactions of the Village and vital statistical information. The Board is requested to accept and officially place this document on file for public information. It was moved by Trustee Bosslet and seconded by Trustee Chernick that the Board accept and place on file the Annual Financial Report. The motion was voted upon by general consent to the previous vote: AYE: Trustees Bosslet, Chernick, Gallitano, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The Village President stated the Village Sign Ordinance does not have a provision for the removal of certain signs within a given amount of days. It has been the practice of the Board, in the past elections, to ask all candidates to remove those signs within 8 to 12 days. It would be appropriate to amend the ordinance to include the removal of signs. It was moved by Trustee Gallitano and seconded by Trustee Tosto that the Board direct the Village Attorney to prepare an ordinance which would amend the Municipal Code to include the removal of si ns within 8 days after the event. The motion was voted upon by general to the previous vote: AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The President requested the permission of the Board to give direction to the Village Clerk to give, to those persons filing for Village office in the coming election, a copy of the Sign Ordinance that directs them to comply with the Ordinance to gain permission from the Board to put up signs and to admonish them that the Ordinance is being amended to state that the signs must be taken down within 8 days. No objections were offered. It was moved by Trustee Tosto and seconded by Trustee Chernick that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:30 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 8 - 1-10-89