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HomeMy WebLinkAboutVILLAGE BOARD - 06/27/1989 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 27, 1989 President Charles J. Zettek called the meeting to order at 8:05 p.m, in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Edward R. Hauser, James P. Petri , Michael A. Tosto; ABSENT: Dennis J. Gallitano. Village Manager, Charles A. Willis; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. The Reverend Mark J. Brockhoff, Pastor of the Evangelical Lutheran Church of the Holy Spirit, delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of June 13, 1989 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek reported on his attendance at the following meetings: June 14, 1989 - Solid Waste Agency plans to pursue the (6:30 p.m. ) construction of a balefill near South Elgin. The additional costs to meet the EPA Regulations will amount to between $2,000,000.00 and $5,000,000.00. June 14,1989 - Northwest Municipal Conference discussed (7:30 p.m. ) eroding of the income that is received by municipalities through the issuance of traffic tickets, minor felonies , etc. , because of the additional encumbermants being put on that money by the county. June 20, 1989 - Greater Woodfield Association discussed legislation that it is hoped will be passed that will provide some $20,000,000.00 to the Woodfield area for a convention center. June 26, 1989 - Attended a closing of the last unit sold by Centex (a townhouse) . The Building Commissioner also attended this event, which marked the end of an era which proved very successful both to Centex and the Village. June 22, 1989 - Met with Attorney Karaganis and some homeowners to gain more information and to talk about the kind(s) of things that can be done to give better standing in the courts regarding possible litigation concerning the WBBM Tower relocation. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize the disbursement of $522,926.45 in payment of invoices as shown on the June 27, 1989 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. The Village Manager requested that the Board remove from the Consent Agenda item P, consideration to adopt Resolution No. 40-89 amending Article IX Discipline, Rules and Employee Communication Procedures of the Personnel Rules and Regulations. Further information is required from the Village Attorney regarding this item. Trustee Chernick requested the removal from the Consent Agenda of item B, consideration of a request to contribute $3,000.00 to the Elk Grove Rotary Club to help fund its annual Festival ; and item K, to increase the Capital Projects Fund budget by $240,000.00. CONSENT AGENDA - 1 - 6-27-89 It was moved by Trustee Hauser and seconded by Trustee Bosslet that: A. The Board authorize the Plan Commission to conduct a Public Hearing on a request from Willis and Leta Nieman, owners of Elk Grove Park-n-Sho , for rezoning the subject property locatedat t e northwest corner of Park-n-Shop from B-1, Shopping Center, to B-3, Business District. C. The Board authorize Villa a Mang er Charles A. Willis to attend the nternationa 1t' Management ss�ociation Annual Coherence iin7eo Moines, Iowa from September 24 through September 27, 1989, at a cost not to exceed $1,358.00. D. The Board award a purchase contract in the amount of $29,129.00 to the lowest responsive and responsible bidder, Elmhurst-Chicago Stone Company of Elmhurst, Illinois, or 1,90 tons ofrg ave , 200 tons of limestone, and 1,100 tons of aggregate. E. The Board increase the fiscal year 1990 Capital Projects Fund budget by $764,500.00 to fund the amounts necessary to complete six (6) projects funded in last year's budget (FY88/89) that remain to be completed during the current fiscal year. F. The Board revise the Tool Control Polic by adding an additional section which indicates that employees will not be held responsible for loss or damage of automotive repair tools beyond their reasonable control such as off-hour theft, fire, or flood. G. The Board increase the FY 1989/90 Capital Projects Fund Budget by $36,043; and The Board award a per unit cost contract not to exceed $2,136,043.00 to the lowest responsive and responsible bidder, Palumbo Brothers , Inc. of Hillside, Illinois, for the Pratt Boulevard reconstruction project which will extend from Busse Road to Elmhurst Road. H. The Board increase the Corporate Budget by $8,610.00; and The Board authorize the payment of $8,610.00 to Berthold Nursery for the purchase of trees and materials purchased in FY 87-88 and FY 88-89. I . The Board waive the first reading rule of an ordinance, and adopt Ordinance No. 2051 entitled,"AN ORDINANCE AMENDING CHAPTER 4-A, POSITION CLASSIFICATION AND SALARY PLANS, SECTION 4-A.203, THE CLASSIFICATION PLAN, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE (AUTHORIZED POSITION LIST) . " J. The Board award a purchase contract to the lowest responsive and responsible bidder, Carvel Engineering of Hoffman Estates, Illinois to furnish and deliver one (1) uninterruptible power system for the IBM System/36 computer for a cost not to exceed $7,368.00. L. The Board adopt Resolution No. 36-89 entitled, "A RESOLUTION ACCEPTING A SPECIAL WARRANTY- DEED CONVEYING TO THE VILLAGE OF ELK R V=LL E OUTLOT A IN STAPES SUBDIVISION (Nerge Road and Cutter Lane) ." M. The Board adopt Resolution No. 37-89 entitled, "A RESOLUTION APPROVING A STATEMENT OF COMMITMENT TO - 2 - 6-27-89 INSTALL PUBLIC SIDEWALKS BETWEEN THE VILLAGE OF ELK GROVE AND SEKO AIT-FTE—MHT, INC. (790 Busse Road) . " N. The Board adopt Resolution No. 38-89 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A JOINT AGREEMENT FOR FEDERAL PROJECT ELMHURST ROAD .U.S. (Devon Avenue to reen ea Avenue) . " 0. The Board adopt Resolution No. 39-89 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A LICENSE AGREEMENT WITH ALEXIAN BROTHERS MEDICAL CENTER. Q. The Board adopt Resolution No. 40-89 entitled, "A RESOLUTION CALLING FOR A REVISION OF CIRCUIT COURT FINE DISTRIBUTION. " R. The Board adopt Resolution No. 41-89 entitled, "A RESOLUTION APPROVING A STATEMENT OF COMMITMENT TO INSTALL PUBLIC SIDEWALKS BETWEEN THE VT-LL-A-G-E7F ELK GROVE VILLAGE AND PORTILLO'S HOT DOGS, INC. (1500 Busse Road) . " The motion to adopt the Consent Agenda,items "A, C, D, E, F, G, H, I , J, L, M, N, 0, Q, and R" , was voted upon by general consent to the previous vote: AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. Trustee Chernick stated that he would vote against the request from the Elk Grove Rotary Club because he does not want to set a precedent by spending tax payers money for a festival , although the Rotary Club do perform good works . The donation that is given to the Elk Grove Lion ' s Club is for the fireworks which are enjoyed by the Village residents. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board grant the request to contribute $3,000.00 to the Elk Grove Rotor Club to help fund its annus estiva a resident directedthe C er to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Bosslet; NAY: Chernick, ABSENT: Gallitano; whereupon the President declared the motion carried. Trustee Chernick questioned the Director of Public Warks regarding an addition to the existing public works garage on Landmeier Road. The addition to the back of the garage will be approximately 50 feet by 50 feet. This item was discussed by the Capital Improvements Committee about a year or a year and a half ago. The Director of Public Works outlined the work that would be done by the recommended contractors to the Public Works facilities. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board increase the Ca ital Projects Fund bud et b $240,000.00. The President directe t e er to ca the ro on t e motion an upon the roll being called the following answered AYE: Trustees Petri , Tosto, Bosslet, Chernick, Hauser; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that: The Board extend the professional services contract with Donohue & Associates, Inc. to oversee all construction work regarding the Public Works face modification project on a cost plus fixed fee basis not to exceeitv 59,655.00; and The Board award a construction contract to the sole bidder, Streich and Sons , Inc. of Franklin Park Illinois , to furnish and instal-l— eetTl maintenance equipment at the west side garage, at a cost not to exceed 170,450; and The Board award a general construction contract to the lowest - 3 - 6-27-89 responsive and responsible bidder, Vasan Enterprises of Elmhurst, Illinois for the Public Works facility�ication at a cost not to exceed $674,864.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board waive the first reading rule of an ordinance as it pertains to fire lane designations at the Leisure Fitness Centre. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board adopt Ordinance No. 2052 entitled, "AN ORDINANCE AMENDING SECTION 23.903 OF ARTICLE IX (FIRE LANES) OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE B ADD N DESIGNATED FIRE LANES FOR THE LEISURE FITNESS CENTRE (999 Leicester Rd. ) . " The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick, Petri ; PASS; Hauser; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. The President informed the Board that he has received a petition from Mark Evans, who lives across from the Elk Grove Park District Leisure Centre. Residents in that area are requesting to have on-street parking prohibited along several streets near the Leisure Fitness Centre. Discussion followed; whereupon it was the consensus of opinion that Mr. Evans be invited to attend the next meeting of the Village Board and to have the Police Chief submit a report of recommendation. Trustee Tosto, Chairman of the Capital Improvements Committee, reported that the Committee met on June 20, 1989 and reviewed the existing field conditions and proposed alternatives for floodproofing the library building. The Committee considered the Village Engineer's recommendation of constructing a berm similar to that which was constructed at the Village Hall . Trustee Tosto recommended that a concrete wall be used around the entire perimeter. Further information will be necessary from the Village Engineer regarding exactly where the berm (concrete wall ) would be erected, quantities of material that would be required, a cost estimate, the volume of water falling within the protected area to be calculated, and compensatory storage volumes to be calculated for the quantity of floodplain displaced by the floodproofing proposal . Discussion followed regarding modification to the existing building and the ultimate use of the building once the floodproofing is completed. Trustee Hauser, member of the Judiciary, Planning and Zoning Committee, reported that the Committee met on Thursday, June 22, 1989 and put together an Agenda for a joint meeting with the Plan Commission on Wednesday, July 19, 1989. The Village President presented a recommendation from the Plan Commission to rezone the property located at 1100 E. Higgins Road (Schaeffer's Autos , Inc. ) from B-1 to B-3. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board direct the Village Attorney to prepare the proper ordinance which would rezone the property located at 1100 E. Higgins Road from B-1 , Business District to B-3, Automotive, in accordance with the recommendation from the Plan Commission, Docket No. 89-2. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Village Manager presented a recommendation from the Zoning Board of Appeals for a variation to construct a solid fence that would infringe 10 - 4 - 6-27-89 feet into the required 10 foot setback on property located at 900 David Lane. It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board direct the Village Attorney to prepare an ordinance for a variation to construct a solid fence for property located at 900 David Lane as stated above. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Bosslet, Chairman of the Recycling Committee, reported that there will be a meeting on Thursday, June 29, 1989, with the Laidlaw Scavenger Service, Garden City Disposal Company, and the management companies for the single family attached homes to discuss a recycling program for these homes. The Village Clerk presented a letter of request from the manager of the 7-Eleven Store at 1601 Nerge Road for permission to have a "Petting Zoo" on July 14, 1989 from 12:00 p.m. to 4:00 p.m. in celebration of Customer Appreciation week. The Building Department and Health Depatment have reviewed the request and find no objections. The consensus of opinion of the Board was to inform the store manager that the Village offers no objections to their having this event. At this time, 9:00 p.m. , the President asked if anyone in the audience wished to address the Board. There being no response, the meeting continued. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board waive the first reading rule of an ordinance as it pertains to granting a variation to construct a deck on property located at 1860 Maine Drive. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board adopt Ordinance No. 2053 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3.54A OF THE ZONING ORDINANCE TO PERMIT THE - CONST2UCTION OF A DECK IN THE REAR YARD OF PROPERTY LOCATED AT 1860 MAINE DRIVE, ELK GROVE VILLAGE (VEGA) . " The President directed e Clerk to call the roll on the moi— and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board waive the first reading rule of an ordinance as it pertains to closing hours for liquor establishments. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board adopt Ordinance No. 2054 entitled, "AN ORDINANCE AMENDING ARTICLE XII , DEALERS OF ALCOHOLIC LIQUOR OF CHAPTER 18 OF THE MUNICIPAL CODE AS IT CONCERNS HOURS PE RAT ION. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri , Bosslet; NAY: Tosto; ABSENT: Gallitano; whereupon the President declared the motion carried. President Zettek reported that he attended a meeting regarding the WBBM Tower with Village Attorney George Knickerbocker, Attorney Karaganis, and some of the leaders of the residential community. Pertinent issues to negotiate with CBS and/or going to a court of law were discussed. President Zettek referred to a Smoking Ordinance which has been tabled since last year. Trustee Bosslet, member of the Judiciary, Planning and Zoning Committee stated that the Committee is waiting to see what the outcome will be from - 5 - 6-27-89 legislation that is now before the General Assembly before the Committee makes a recommendation. The Village Manager reported on the following: 1. Copies have been distributed of requests for proposals submitted to four traffic study specialists to inform the Village as to what resources would be needed for the Biesterfield corridor. (Rohlwing Road to Tonne Road. ) The interested firms are expected to get their proposals back to the Village by July 31, 1989. 2. The Police Department has produced a report of five months of activities of 1989 as compared to 1988 using visual aid charts and graphs. The report shows the Police Department to be quite busy during the first five months of this year. 3. The Director of Finance has agreed to serve as Chairman for the employee' s 1989 Campaign for the United Way Fund. 4. Information has been prepared concerning property located at the northeast quadrant of the Village in the vicinity of Elmhurst Road and Touhy. The report will be one of the subjects of discussion at the Committee-of-the-Whole meeting on July 18, 1989. The Village Manager requested Fire Chief, James D. MacArthur to give a review of the departments involvement in the activities surrounding the loss of the 5 year old resident, Joey Scalzitti , who drowned in Salt Creek, Busse Woods area. Chief MacArthur gave a detailed review of the search for the missing boy and the various governmental agencies that were also involved in the search. Chief MacArthur complemented all of the agencies involved with particular attention to the Elk Grove Village Police Department and to the volunteers from the Elk Grove Village Public Works Department. The Village Manager added his praise to the Fire Chief and his Department to the coordination of services, the range of support that came into the area from all quarters, and the extraordinary efforts that were put forth. The Village Manager requested the Board to consider the renewal of the Village insurance program beginning on July 1 , 1989 and renewal of the Gallagher Bassett service administration. The policies of nine major categories will cost $417,001.00. This cost is $26,000.00 to $27,000.00 below last year cost. The fee for Gallagher Bassett remains the same as last year at $34,950.00. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board approve the 1989-90 insurance program as follows: FY 1989 FY 1989 1. Workers ' Compensation 66,573 $ 44,665 2. General/Auto liability 224,880 219,588 ( Includes Building & Contents) 3. EMT and Paramedic Liability 4,121 4,121 4. Boiler and Machinery 11,202 10,082 5. Public Officials ' Liability 14,825 14,971 6. Police Professional Liability 45,064 47,051 7. Federal Flood Coverage 1,228 1 ,172 8. Public Official ' s and 876 876 Self-Insurance Bonds 9. Excess Liability (H.E.L.P. ) 75,202 74,475 $ 1-7 ,U07 and retain Gallagher Bassett at a cost of $34,950.00. - 6 - 6-27-89 The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Bosslet, Chernick; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. The Village Manager requested the Board to consider a Lease Agreement with the library during the period that the new library is being constructed. The lease sets forth the duties and responsibilities with regard to maintenance, upkeep and repair, if necessary, of the existing property. The Village will receive $1.00 per year from the library for the use of the premises. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board approve a Lease Agreement between the Village of Elk Grove Village and the Elk Grove u is Lirary for the period during construction of the new Tirrary uilding. f>le motion was voted upon by general consent to the previous vote: AYE: Hauser, Petri , Tosto, Bosslet, Chernick; NAY: none; ABSENT: Gallitano; whereupon the President declared the the motion carried. President Zettek spoke to two boy scouts in the audience who were attending the Board meeting as a means of earning a badge. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:27 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President 7 - 6-27-89