HomeMy WebLinkAboutVILLAGE BOARD - 08/09/1988 - MINUTES OF THE REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD ON AUGUST 9, 1988
President Charles J. Zettek called the meeting to order at 8:11 p.m. in the
Municipal Building, 901 Wellington Avenue, Elk Grove Village, and noted for
the record that the following were present: Trustees Joseph T. Bosslet,
Ronald L. Chernick, Dennis J. Gallitano, Edward R. Hauser, James P. Petri ,
Michael A. Tosto. Village Manager, Charles A. Willis; and Village Clerk,
Patricia S. Smith were present at this meeting. (ABSENT: Village Attorney,
George B. Knickerbocker. )
The Elk Grove Village Fire Chief, Charles B. Henrici delivered the
invocation.
It was moved by Trustee Petri and seconded by Trustee Tosto that the
minutes of July 26, 1988 be approved as submitted and that the Board
dispense with the reading thereof. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
President Zettek issued a Proclamation declaring the week of August 22
through 26, 1988 as, "SCHOOL'S OPEN SAFETY WEEK", in Elk Grove Village.
The President announced that Julie Caruis, Administrative Assistant in the
Department of Public Works, has been promoted to Administrative Assistant
in the Village Manager's office and offered Miss Carius his congratulations
on behalf of the entire Board.
It was moved by Trustee Petri and seconded by Trustee Tosto that the Board
authorize the disbursement of $901,402.57 in payment of invoices as shown
of the August 9, 1988 Accounts Payable Warrant. The President directed the
Clerk to call the roll on the motion and upon the roll being called the
following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser,
Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the
motion carried.
CONSENT AGENDA
It was moved by Trustee Tosto and seconded by Trustee Chernick that:
A. The Board award a purchase contract to the sole
responsive and responsible bidder, Town & Country
Farms, Inc. of Carol Stream, Illinois, in the amount
of—$I=, .00 to remove and dispose of all sludge from
the Devon O'Hare Sewage Lagoon, and to clean the
lagoon.
B. The Board waive the first reading rule of an ordinance
and adopt Ordinance No. 1974 entitled, "AN ORDINANCE
AMENDING SECTION 14.514 OF THE MUNICIPAL CODE
PERTAINING TO PARKING FACILITIES FOR THE
HANDICAPPED".
C. The Board adapt Resolution No. 52-88 entitled, "A /
RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND
VILLAGE CLERK TO EXECUTE A PARKING LEASE AGREEMENT
BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND
COMMONWEALTH EDISON (666 LANDMEIER)".
D. The Board adopt Resolution No. 53-88 entitled, "A
RESOLUTION ACCEPTING AN IRREVOCABLE LETTER OF
CREDIT NO. 49305 FROM NBD ELK GROVE BANK EXPIRING
DECEMBER 31, 1988 IN THE AMOUNT OF $3,229.00 TO
GUARANTEE COMPLETION OF PUBLIC IMPROVEMENTS AT 1200
LANDMEIER ROAD (GULLO)".
E. The Board adopt Resolution No. 54-88 entitled, "A
RESOLUTION RELEASING A SUBDIVISION BOND NO.
522-23-77 FROM THE FIREMAN'S FUND INSURANCE COMPANY IN
THE AMOUNT OF $98,500.00 ACCEPTED BY RESOLUTION NO.
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36-83 (WHICH REPLACED SUBDIVISION BOND NO USHC-59 FROM
AMERICAN INTERNATIONAL COMPANIES ACCEPTED BY
RESOLUTION NO. 100-80) AND ACCEPTING AN IRREVOCABLE
LETTER OF CREDIT NO. 600003893 IN THE AMOUNT OF
THE AMERICAN NATIONAL BANK TO
GUARANTEE THE COMPLETION AND INTERIM MAINTENANCE OF
PUBLIC IMPROVEMENTS FOR THE PARK CHARDONNAY
CONDOMINIUMS".
The motion to adopt the Consent Agenda items, "A, B, C, D, and E", was
voted upon by general consent to the previous vote: AYE: Trustees Bosslet,
Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion
carried.
The President stated that the Board must hold an Executive Session
following tonight's meeting regarding the acquisition of property and the
sale of property.
It was moved by Trustee Hauser and seconded by Trustee Bosslet that the
Board meet in Executive Session following tonight's Board meeting. The
motion was voted upon by acclamation; whereupon the President declared the
motion carried.
The President requested that the Board also have a motion that would call
for an Executive Session of the Village Board on Tuesday, August 16, 1988
at 7:00 p.m. when the Board will be meeting with the Elk Grove Village
Park District for the discussion of the acquisition and/or the sale of
public properties.
It was moved by Trustee Hauser and seconded by Trustee Bosslet that the
Board meet with the Elk Grove Village Park District in Executive Session
on Tuesday, August 16, 1988 at 7:00 p.m. The motion was voted upon by
general consent to the previous vote: AYE: Trustees Bosslet, Chernick,
Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried.
Trustee Tosto, Chairman of the Capital Improvements Committee, reported
that the Committee is waiting for information from the Director of Public
Works relative to their Agenda item b, Disposition of Wells. The
Committee, after reviewing this information, may wish to reconsider their
thinking on this item in lieu of the recent water problem.
Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee,
reported that the Committee has received the requested information from
the Director of Finance regarding their Agenda item d, Tax Increment
Financing. The Committee, after reviewing the information, has decided to
remove this item from their Agenda.
Trustee Petri reported that the Judiciary, Planning and Zoning Committee
received the requested information from the Village Attorney regarding
Agenda item f, Public/Passenger Vehicle Concept. The Committee feels
there is a need for further discussion with the Police Department.
Trustee Petri requested the attendance of a representative from the
Building Department and the Health Department for the Judiciary, Planning
and Zoning Committee meeting on Thursday, August 11, 1988 at 7:00 p.m to
discuss Agenda items b, Zoning Performance; c, Commercial Maintenance
Code; and g, Rental Housing.
The Village Manager presented a recommendation from the Plan Commission
for approval of a Special Location Plan for the Tasty Dawg Restaurant
located at Nerge and Rohlwing Roads.
It was moved by Trustee Chernick and seconded by Trustee Petri that the
Board concur with the recommendation of the Plan Commission and direct the
Village Attorney to prepare the proper documents for a Special Location
Plan for the Tasty Dawg Restaurant at Nerge and Rohlwing Roads. The
motion was voted upon by general consent to the previous vote: AYE:
Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none;
ABSENT: none; motion carried.
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The Village Manager presented a recommendation from the Zoning Board of
Appeals (Docket #88-8) for approval of a side yard variation for property
located at 1805 Longboat Drive to allow the construction of a fireplace to
infringe two feet into the required side yard setback line.
It was moved by Trustee Chernick and seconded by Trustee Petri that the
Board concur with the recommendation of the Zoning Board of Appeals and
direct the Village Attorney to prepare the proper documents for a
variation from the Elk Grove Village Zoning Ordinance to permit the
construction of a fireplace to infringe two feet into the side yard
setback line on property located at 1805 Longboat Drive. The motion was
voted upon by acclamation; whereupon the President declared the motion
carried.
Trustee Petri reported that the Regional TV Group gave a presentation last
night, August 8, 1988, to the Palatine Village Board and they have agreed
to solidify their coming on board of the five town network. All five
municipalities are now part of the network. Trustee Petri stated that the
first program will air on Saturday, October 1, 1988.
President Zettek reported that there will be a meeting of the O'Hare
Advisory Committee on Thursday, August 18, 1988 at 10:00 a.m. at the
O'Hare Hilton. The purpose of that meeting will be to discuss the
submittal of the exposure map related to the "150 Study" and also
concurrent with that discussion the ability to provide along with the
submission of that map, meaningful noise and air pollution mitigation
remedies.
The Committee did gain by the fact that the "map" was not published or
submitted to the Federal Government on August 5, 1988 and it has been
indicated by the Chairman that he will wait until at least August 31,
1988.
The Committee is still hoping that the submittal (of the exposure map) can
be delayed until the end of September. This delay has allowed the Noise
Abatement Committee to provide more information to lessen the impact of
that map.
The President reported that a letter has been distributed, from the
Economic Development Consultants, stipulating some of the additional
things that they are contemplating doing and some additional activities.
The Consultants are requesting additional compensation, which could be
discussed next Tuesday at the Executive Session.
Nancy Yiannias, Health Coordinator reported that odors that were emanating
from the John Eagon Plant have been eliminated and there have not been any
recent complaints.
Trustee Bosslet reported that protestors were in the area on the day he
and Michael Cavallini , Health Sanitarian, visited the balefill site south
of Elgin, there were protestors in the area. The site is isolated and the
plan, from a layman 's point, looked very good.
Trustee Bosslet stated that the visit was very interesting and recommended
that others view the site.
Trustee Gallitano and President Zettek discussed the participation of the
Village with regard to the finding of resources for the people who may be
displaced due to the end of HUD Housing Financial Assistance Development
in the Village. Community Service Coordinator, Nancy Eike is on the Task
Force which is seeking assistance for those residents who will no longer
be receiving subsidized housing.
The Village President reported that the Suburban O'Hare Commission will be
meeting on Thursday, August 11, 1988 at 7:30 a.m. in Park Ridge. This
meeting will be in preparation for the meeting on the following Thursday
with the O'Hare Advisory Commission.
Trustee Gallitano, Chairman of the Recycling Committee, reported on the
following:
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1. The Committee will be visiting recycling programs
in Naperville, in Rolling Meadows, and in
Barrington on August 17, 1988.
2. The Committee received information from DuPage County
stating there are some funds available for grants for
recycling programs.
3. A letter proposal was received from Garden City; however,
more specifics are necessary before the Committee can
report on their program to the Board.
The Village Manager presented the following ordinances prepared by the
Village Attorney:
1. An amendment to the Zoning Ordinance regarding
fence regulation; and
2. A variation from the Zoning Ordinance for
property located at 401 Charles Drive; and
3. A Special Location Plan for property located
at 751 Lively Boulevard.
It was moved by Trustee Petri and seconded by Trustee Hauser that the
Board waive the first reading rule of an ordinance as it pertains to
amending the fence regulations of the Elk Grove Village Zoning Ordinance.
The motion was voted upon by acclamation; whereupon the President declared
the motion carried.
It was moved by Trustee Petri and seconded by Trustee Hauser that the
Board adopt Ordinance No. 1975 entitled, "AN ORDINANCE AMENDING SECTION
5.23 OF THE ZONING ORDINANCE AS IT PERTAINS TO THE LOCATTUFr6F-FENCES
IN THE SINGLE FAMILY TIAL DISTRICTS". The President directthe
Clerk to call the roll on the motion and upon the roll being called the
following answered AYE: Trustees Chernick, Gallitano, Hauser, Petri ,
Tosto, Bosslet; NAY: none; ABSENT: none; whereupon the President declared
the motion carried.
It was moved by Trustee Petri and seconded by Trustee Chernick that the
Board waive the first reading rule of an ordinance as it pertains to a
variation from the Elk Grove Village Zoning Ordinance regulations for
construction within the 25 foot setback line. The motion was voted upon
by acclamation; whereupon the President declared the motion carried.
It was moved by Trustee Petri and seconded by Trustee Chernick that the
Board adopt Ordinance No. 1976 entitled, "AN ORDINANCE GRANTING A
VARIATION OF THE ZONING ORDINANCE TO PERMIT THE CONSTRUCTION OF A DECK
ON A TOPTION OF THE FRONT YARD FOR PROPERTY LOCATED AT 401 CHARLES
DRIVE, ELK GROVE VILLAGE (DAVIS)". The motion was vote upa o-n-Ty—general
consent to the previous vote: AYE: Trustees Chernick, Gallitano, Hauser,
Petri , Tosto, Bosslet; NAY: none; ABSENT: none; motion carried.
It was moved by Trustee Petri and seconded by Trustee Tosto that the Board
waive the first reading rule of an ordinance as it pertains to a Special
Location Plan for 701 Lively Boulevard. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
It was moved by Trustee Petri and seconded by Trustee Tosto that the Board
adopt Ordinance No. 1977 entitled, "AN ORDINANCE APPROVING A SPECIAL
LOCATION PLAN FOR PROPERTY LOCATED AT 751 LIVELY BOULEVARD, ELK R VE
VI G IL INOIS". The motion was vote upon by general consent to the
previous vote:• AYE: Trustees Chernick, Gallitano, Hauser, Petri , Tosto,
Bosslet; NAY: none; ABSENT: none; motion carried.
The Village Engineer, Alan Boffice gave a brief progress report to the
Board regarding the construction of the right-hand turn lane on Arlington
Heights Road at Biesterfield Road. The construction on the roadway should
be completed within the next two weeks. The traffic signal modification
will begin within the next 10 days and should take approximately 45 days
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to complete. The developer will then be required to put in the sidewalk
after Commonwealth Edison relocates their switch gear.
The Village Manager gave an in depth report to the Board regarding the
events that took place on August 8, 1988 regarding the water supply
problem in Elk Grove Village. Beginning with a leak being detected in the
JAWA transmission line along the north end of O'Hare field, which also
effected the other member communities receiving water through JAWA. While
work was being done on the transmission lines, the Village's 5 deep wells,
which were on reserve status, were activated in order to meet the water
demands.
Outdoor water use was discouraged in order to preserve the volume of water
in the system and reservoir. This request was met with cooperation from
all persons who were contacted. The Village experienced a rapid close
down of the Village's mechanical pumping hardware; therefore, all of the
systems were then taken off the computer controls and all of the pumps and
wells were manually activated. The Village was then able to over ride the
computer system and resume adding water to the system. In the meantime,
the water pressure dropped rapidly and fell below 20 pounds per square
inch.
Due to that fact and also because wells were activated, which had have not
been in use for 2 years, it was decided to issue a "boil water" advisory
message to the community to be in effect until noon on Wednesday, August
10, 1988, when a second water lab test report would have been received.
The first test (14 water samples) taken of the water system was
satisfactory and of no risk to the community; however, it was thought best
to keep the "boil water" advisory in effect until the results of the
second test were received. Water was again being received from JAWA last
night, August 8, 1988, and the Village began shutting down the wells.
The Staff is looking into what caused the Village power system to shut
down and they will report back to the Board.
The Village Manager reported on the following:
1. There were several power outages yesterday, at the
Municipal Building, which required the reprograming of
the computer and some of the memory typewriters. The
outages lasted from a matter of a few seconds to a few
minutes.
The Village has received information from residents
that there have been an increasing number of` power
outages of some duration in a couple of other
geographic locations in the community.
This will be reported to Commonwealth Edison Company
and we will seek their continued cooperation to remedy
the cable defects which are contributing to these
power outages.
It was discovered that the fire alarm system, in this
building, is activated when there are power outages
and so a fire drill was made out of that and the
building was evacuated in sufficient time to allow the
Fire Department to carry out its function.
2. The Board of Directors meeting of the Solid Waste
Agency, previously scheduled for August 10, 1988, has
been cancelled and rescheduled for August 31, 1988 at
7:00 p.m, in the Mount Prospect Public Library.
The Agenda for that meeting will include the
development of a budget for the current Fiscal Year
and the wrap up of the engineering services contract
for the final design on the balefill facility.
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3. The Village of Itasca has been approached by the
Hamilton Partners to annex and develop property south
of Devon Avenue and west of Arlington Heights Road.
The Village has some preliminary plans which are in
total agreement with the Elk Grove Village/Itasca
Boundary Agreement.
At this time, 8:55 p.m. , the President asked if anyone in the audience
wished to address the Board.
Mr. Alejandro Moglia, expressed his concerns regarding the schedule of
improvements as agreed to by the Village of Elk Grove and Terrestris
Development for the open area in that subdivision.
The Assistant Village Manager explained that by the terms of the
Annexation Agreement the park site of the northwest section of the
development as well as the dry detention area along Nerge Road, east of
Cutter will be deeded to the Village. The Village will have ownership of
those properties and they will be seeded and must meet'all of the criteria
of the Engineering Department.
The Village Engineer added that the punch list items , the grading, the
seeding, and the planting of the necessary parkway trees should take place
this fall . The contractor and the developer are interested in closing out
the items, completing the final surface of all the streets, taking care of
all the remaining small items, and turning the project over to the Village
with the necessary year and a half maintenance guarantee.
The President explained that because the property is located within the
Schaumburg Park District it poses a problem as to the ability and the
wisdom of the Elk Grove Park District providing for the maintenance of the
open land and recreation on that particular land, because in essence they
would be using Elk Grove Village Park District dollars to provide for
nonresidents of the Park District.
The Village hopes to work out an arrangement that will be agreeable to
both parties and that land will remain in the Village and will be
administered to and maintained by the Elk Grove Village Park District.
The worst that could happen would be for the area to remain open and
seeded and some trees planted and then maintained by the Village.
Mrs. Paoli questioned the Board as to the status of Biesterfield Road and
Plum Grove Road.
The President responded that it is hoped that Biesterfield Road extended
should be completed across Plum Grove Road in the fall : Biesterfield Road
will be completed before Plum Grove Road. Plum Grove Road will be shut
down between Biesterfield and Nerge Roads in order to allow the contractor
to work in an expeditious/accelerated manner. This should insure that
the Road will be completed before winter.
Mrs. Paoli questioned if there was a gas leak last week.
It was explained that the sewer contractor hit a buried line with a
machine and ruptured the gas line.
The meeting continued at 9:08 p.m. , with all members present.
The Village Manager stated that the Village and the State of Illinois have
been working together for approximately two years to bring about the
improvement of Elmhurst Road. The State and the Federal Government have
agreed to put the necessary construction money in place to make the
improvement to that facility. Before the construction can begin the
Village must authorize the Village President to sign and approve the PHASE
I Project Report for the improvement of Elmhurst Road between Devon Avenue
and some distance north of where Landmeier Road intersects with Elmhurst
Road.
The improvement will consist of pavement reconstruction; four 12' wide
through lanes; 14' median with left-turn lanes ; and widening of several
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intersections. The cost of the improvements will be paid for by the State
and Federal Governments.
The PHASE I Report, prepared by Homer Chastain & Associates, has been
approved by the District Engineer of IDOT. After the Village's approval
it will be submitted to the Federal Highway Administration for approval .
It was moved by Trustee Chernick and seconded by Trustee Tosto that the
Board authorize the Village President to sign and approve the PHASE I
Project Report for the improvement of Elmhurst Road between Devon Avenue
and Landmeier Road. The motion was voted upon by general consent to the
previous vote: AYE: Trustees Chernick, Gallitano, Hauser, Petri , Tosto,
Bosslet; NAY: none; ABSENT: none; motion carried.
The Village Manager informed the Board that in order for the plans for the
Elmhurst Road improvement to be presented by IDOT to the public and for
the public to express their comments the Village Board should consider
authorizing a call for a Public Hearing on September 20, 1988.
It was moved by Trustee Chernick and seconded by Trustee Tosto that the
Board authorize the call for a Public Hearing for September 20, 1988 at
7:30 p.m. in the Elk Grove Village Municipal Building to be conducted by
IDOT representatives for a presentation on the plans to improve Elmhurst
Road and receive public comments on the proposed improvements. The motion
was voted upon by general consent to the previous vote: AYE: Trustees
Chernick, Gallitano, Hauser, Petri , Tosto, Bosslet; NAY: none; ABSENT:
none; motion carried.
The Village Manager referred to a memorandum from the Director of Finance
regarding the 1988 Tax Levy Ordinance to be presented at the Village Board
meeting on August 23, 1988. Annually the Village must determine the tax
levy for the current year to be collected in the following year. The
Director of Finance has gone through the analysis and has stated that a
certain sum of money should be set forth in the Tax Levy Ordinance. He is
estimating that for the Village of Elk Grove $4,950,375.00 of property
taxes will be necessary. That represents a 3.9% increase over the
previous tax levy and in addition the Elk Grove Village Library will need
$1,457,450.00 which is an increase of 4.8% over their current levy.
Under the State Law on Truth and Taxation it is required for the Village
to call a public hearing if the proposed tax levy is likely to exceed 5%.
Since the estimate indicates that the Village will not exceed that amount,
as it will be 4.9% for both the Village and the Library, a hearing will
not be necessary.
The Manager requested that the Board authorize the preparation of the
proposed Tax Levy Ordinance based on the determination of the Director of
Finance that a sum of $6,407,825.00 is required for both purposes, the Elk
Grove Village Public Library and the Village of Elk Grove.
It was moved by Trustee Chernick and seconded by Trustee Petri that the
Board a rove the Tax Lev determination as exhibited by the memorandum
authorize y t e Director o inance and dated August 5, 1988. The
motion was voted upon by general consent to the previous vote: AYE:
Trustees Chernick, Gallitano, Hauser, Petri , Tosto, Bosslet; NAY: none;
ABSENT: none; motion carried.
It was moved by Trustee Petri and seconded by Trustee Tosto that the
meeting be adjourned. The motion was voted upon by acclamation; whereupon
the President declared the motion carried and the meeting adjourned at
9:24 p.m.
Patricia S. Smith
Village Clerk
Charles J. Zettek
Village President
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