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HomeMy WebLinkAboutVILLAGE BOARD - 03/10/1987 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MARCH 10, 1987 President Charles J. Zettek called the meeting to order at 8:17 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Dennis J. Gallitano, Edward R. Hauser, James P. Petri , Michael A. Tosto. Village Manager, Charles A. Willis; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of February 24, 1987 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek reported that last week Elk Grove Village was "Community of the Week" on WBBM radio. Live interviews with the President and Stan Klyber, Executive Director of the Greater O'Hare Association of Industry and Commerce, were part of the radio stations tribute to the Village. The President stated that he wished the minutes to show that the Village has received some one thousand and nine (1,009) signed letters from residents opposing the I-290 and Biesterfield Road Interchange and extension. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board authorize the disbursement of $893,828.33 in payment of invoices as shown on the March 10, 1987 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager explained to the Board that it would be necessary for the Board to consider variations for signs for the Municipal Complex building addition before considering Consent Agenda Item E, Consideration to award a contract to the lowest responsive and responsible bidder, Vincent Sign Service of Bensenville, to provide signage of the Municipal Complex building addition. It was the consensus of opinion to remove item E from the Consent Agenda. CONSENT AGENDA It was moved by Trustee Chernick and seconded by Trustee Bosslet that: A. The Board authorize the Fire Department Training Coordinator, Ron Mattes , to attend the Fire Mrtment Instructo Conference in Cincinnati , from pri 3 through April 8, 1987 at a cost not to exceed $750.00. B. The Board authorize Sergeant Kenneth Deters to attend the School of Police Staff and Command at Northwestern University Traffic Institute in vanston, linois-f—romarcfi�o to June 5, 1987, at a cost not to exceed $2,320. C. The Board authorize the advertising for bids for the following: The purchase and installation of landscaping materials and bed ed in as delineated on the Taedscape esign p ans orthe Municipal Complex. (The estimated cost is $60,000. The purchase and installation of sod to restore those areas of the Municipal Complex disturbed by - 1 - 3-10-87 construction (an alternate bid for hydroseeding will be requested) . (The estimated cost is $50,000. ) The purchase and installation of an irrigation system for the Municipal Complex. (The estimated cost is $30,000. D. The Board award a contract to Western En the ine Com an of Addison, Illinois to repair/overhau upper structure engine of the hydraulic telesco in boom excavator (Grade-All ) at an estimate cost o 262mum F. The Board award a purchase contract to Motorola, Inc. of Schaumburg, Illinois for radio equipment for the Police Department at a cost not to exceed $10,137. G. The Board award a purchase contract to the lowest responsive quotation, Uarco of Barrington, Illinois, for the redesign and printing of the water bills at a total cost of $5,846.94. H. The Board waive the first reading rule of an ordinance and adopt Ordinance No. 1874 entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 1852 THEREBY APPROVING AN AMENDED FINAL PLAT FOR THE HAMILTON LAKES VILLAGE - PH SE ONE". The Board authorize the Plan Commission to hold a public hearing on requested major changes to the Hamilton Lakes Village final Plat of Planned Unit Development - Phase One. The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, Items "A, B, C, D, F, G, and H", and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Hauser, Petri , Tosto, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board grant a variation for the signs that will accompany the building addition to the Municipal Building as follows: PERMITTED BY VARIATION ITEM PROPOSED ORDINANCE REQUESTED Number of Signs 5 1 4 Area 1 @ 130 sq. ft. 2 @ 30 sq. ft. 2 @ 30 sq. ft. 5 250 sq. ft. 45 sq. ft 205 - 455% (TOTAL) (TOTAL) (INCREASE) The motion was voted upon by general consent to the previous vote: AYE: Chernick, Gallitano, Hauser, Petri , Tosto, Bosslet: NAY: none; ABSENT: none; motion carried. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board award a contract to Vincent Sign Service of Bensenville, Illinois, to provide signage for the Munici 1a1 Com lex Buildingaddition per specifications, at a cost not to excee 29,830, to be paid from the Capital Projects Fund. The motion was voted upon by general consent to the previous vote: AYE: Chernick, Gallitano, Hauser, Petri , Tosto, Bosslet; NAY: none; ABSENT: none; motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board authorize payment of $19,517 to the Elk Grove Park District from a - 2 - 3-10-87 developer for use in connection with the parkin im rovements to Steward J. Udall Park. The President directed the er to ca t e roll on the motion anduup-on the roll being called the following answered AYE: Trustees Petri , Tosto, Bosslet, Chernick, Gallitano; PASS: Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, reported that a letter has been sent to Trammell Crow Development Company regarding the installation of a sidewalk on Devon Avenue; however, at this time, there has been no response to that letter. Trustee Petri , Chairman of the Judiciary Planning and Zoning Committee, scheduled a meeting of the Committee for Monday, March 23, 1987 at 7:00 p.m. The Village Attorney was requested to attend this meeting. The Village Manager presented a letter of recommendation from the Zoning Board of Appeals for a variation from the Zoning Ordinance as it pertains to rear yard requirements. It was moved by Trustee Chernick and seconded by Trustee Hauser that the Board concur with the recommendation of the Zoning Board of Appeals and direct the Attorney to prepare an ordinance granting a variation from rear yard requirements for property located at 872 Cass Lane. The motion was voted upon by acclamation; whereupon t e—h Present declared the motion carried. The Village Clerk presented a request from the Elk Grove Village Lions Club for a waiver of business license fees in connection with their Fourth of July Carnival . It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board waive the license fees for the sale of liquor, food, carnival and fireworks display at the Village's 4th of Jul celebration to be held at Lions Park July 1, 1987 through July 5, a President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick, Gallitano, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. President Zettek reported that the North Suburban Mass Transit District sent him a copy of their budget from last year and this year as requested. Copies will be distributed to the Board this week. The Village Attorney reported that the deeds have been prepared for the Parkview Heights park site. The Park District will now formally accept those sites. The Park District Attorney and Village Attorney are working together to obtain tax exempt status for the year 1986 so that real estate taxes will not have to be paid. The Village Manager reported on the following items: 1. The Northwest Municipal Conference presentation and argument in favor of a balefill operation will be given before the Cook County Zoning Board of Appeals on March 26, 1987 at 2:00 p.m. in the Streamwood Meeting Hall . There is likelihood that there will be additional dates devoted to receiving testimony and input as to the concerns of the general public. 2. The Village met with the Illinois Department of Transportation and its consultant working toward the development of plans for an interchange at Arlington Heights Road and the Northwest Tollway. The preliminary design and environmental impact consideration will be available for review and comment in 1990. It will take that long for the plans to be developed. Some small tokens of land will be needed from the Cook County Forest Preserve to provide the necessary turning lane movement at Arlington Heights Road and perhaps one of the ramps coming off the tollway. That process alone will take a minimum of 9 - 3 - 3-10-87 months or as much a 15 months, depending on the amount of land that would have to be acquired. This project is a joint effort sponsored by Elk Grove Village and the Village of Arlington Heights in cooperation with the Illinois Department of Transportation and the Illinois Tollway Authority. 3. The annual fire hydrant and water main flushing program will begin in April . This program will take place between the hours of 8:00 a.m. and 2:00 p.m. Notices will be given to the various news media sources so that residents will be aware not to wash clothes during those hours. The discolored water will stain clothes, although the safety and health quality of the water is not at stake. 4. Cook County has advised the Village of the Cook County Community Block Grant Program for the 13th year in a row. Although documents concerning application for this program were sent, the Village was advised that the standards set for the program cannot be reached by the Village of Elk Grove. The Village does not have enough low and moderate income families in the Village to meet those eligibility requirements. 5. An award has been received by the Village of Elk Grove for presentation to George Coney, Director of Finance. This is the third year in a row that the Government Finance Officers Association has concluded that the Village reporting and accounting practices merit a certificate of excellence. The Manager thanked Mr. Coney for his efforts in putting together a strong progressive system for dealing with Village public finances. (The Village President congratulated Mr. Coney and his organization for doing an outstanding job.) The Village Manager stated that a search was made for someone to prepare a professional landscaping arrangement for the Municipal Complex in response to the expansion of this building. Gary Buczkowski , who is employed by the Elk Grove Park District and has worked with the Village in the past on some small projects, responded and prepared a plan, on his own time, that will be the pride of everyone in the community. It is recommended that for the work and service, Mr. Buczkowski be granted an honorarium of $750.00, a small token of appreciation but a recognition of the outstanding work that he did for the Village at no cost beyond the honorarium that has been proposed. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board provide an honorarium to r GaBuczkowski in the amount of $750.00 in appreciation of t e time an a ort t at he put into deveFoping a landscca a la�n for the Municipal Complex. The President directed the C erg k to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Petri , Tosto; PASS: Hauser; MAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Petri suggested that Mr. Buczkowski be invited to the annual Village Banquet. President Zettek stated that he would be invited to the banquet and will be recognized for what he has done on behalf of the community at literally no cost to the community. The Village Manager informed the Board that a request has been received from a Police Officer for a waiver of the 15 mile residency requirement established by the Village Personnel policies. The Officer is looking at property that is approximately 2 miles beyond that limit in order to - 4 - 3-10-87 accommodate some animals that have been in his family for a number of years. It was moved by Trustee Tosto and seconded by Trustee Bosslet that the Board grant the request for a waiver of the 15 mile residenc re uirement for a Police Officer. a Presi ent irecte t e clerk to ca t e ro on the motion an upon the roll being called the following answered AYE: Trustees Gallitano, Tosto, Bosslet; NAY: Chernick, Hauser, Petri ; whereupon President Zettek voted "AYE" and declared the motion carried. At this time, 8:42 p.m. , the President asked if anyone in the audience wished to address the Board. Residents from the Parkview Heights Subdivision reiterated their objection to the construction of an interchange at Biesterfield Road and I-290 and posed questions to President Zettek regarding the expected opening date of the municipal building addition, the ability of the Village to have forest preserve land donated to the Village, the widening of Biesterfield Road, increase in the speed limit on Biesterfield Road, and the source of funding for the construction of the interchange. The President and Board were also invited to attend a meeting of the CABIE (Citizens Against Biesterfield Interchange and Extension) organization on March 18, 1987 from 7:00 p.m. to 9:30 p.m. at Grove Junior High School . President Zettek responded to all of the questions by stating that: 1. The indications are that the move into the building addition will take place sometime in May and an Open House, which has not been discussed as yet, would probably take place sometime in the late summer or early fall . 2. The Village has no intentions, at this time, to either widen Biesterfield Road to four lanes or to increase the speed limit from 25 miles per hour. 3. The Interchange funding at a cost of approximately $6,000,000, would be shared by Schaumburg and Elk Grove Village, each committed to $1,5000,000, and the Illinois Department of Transportation committed to $3,000,000. The President is endeavoring to have the Forest Preserve District and Alexian Brothers Medical Center dedicate the land necessary to accomplish the interchange. That land dedication and what the land is worth would go toward the Village commitment of $1,500,000. The Village is hopeful that there will be enough land dedication so that there will be no dollar exchange. The Village is still pursuing, through the Cook County Board, to have the 33 acres on the northwest quadrant of I-290 and Biesterfield Road donated to the Village at no cost. Discussion followed regarding traffic and the possibility of a referendum concerning the interchange on the November ballot. It was moved by Trustee Tosto and seconded by Trustee Petri that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:35 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 5 - 3-10-87