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HomeMy WebLinkAboutVILLAGE BOARD - 06/23/1987 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 23, 1987 President Charles J. Zettek called the meeting to order at 8: 12 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Edward R. Hauser; Michael A. Tosto; ABSENT: Dennis J. Gallitano, James P. Petri . Village Attorney, George B. Knickerbocker; Assistant Village Manager, Gary E. Parrin; and Village Clerk, Patricia S. Smith were present at this meeting. The Reverend Thomas G. Smith, Deacon Assistant of St. Nicholas Episcopal Church, delivered the invocation. It was moved by Trustee Hauser and seconded by Trustee Tosto that the minutes of June 9, 1987 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Bosslet and seconded by Trustee Hauser that the Board authorize the disbursement of $704,917.51 in payment of invoices as shown on the June 23, 1987 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Tosto; NAY: none; ABSENT: Gallitano, Petri ; whereupon the President declared the motion carried. CONSENT AGENDA It was moved by Trustee Tosto and seconded by Trustee Chernick that: A. The Board authorize the Police Department to send two (2) Police recruits to the Basic Metropolitan Police Officer Training Program in Chicago, Illinois from July 13, 1987 to approximately October 5, 1987, at a total cost of $3,076.44. B. The Board adopt Resolution No. 32-87 entitled, "A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES FOR WORKMEN ON PUBLIC WORKS PRO—JE-77. C. The Board adopt Resolution No. 33-87 entitled, "A RESOLUTION AUTHORIZING THE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND THHCUUNTY OF COOK FOR THE MODERNIZATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF DEVON AVENUE AND TONNE ROAD". D. The Board adopt Resolution No. 34-87 entitled, "A RESOLUTION ACCEPTING AN IRREVOCABLE LETTER OF CREDIT NO. SPL28793 AND AMENDING NO. 1 FROM HARRIS TRUST AND SAVINGS BANK EXPIRING AUGUST 30, 1987 IN THE AMOUNT OF $11,228.25 TO GUARANTEE COMPLETION OF SITE IMPROVEMENTS IN THE CARPENTERS APPRENTICE AND TRAINEE PROGRAM". F. The Board adopt Resolution No. 35-87 entitled, "A RESOLUTION RELEASING AN IRREVOCABLE LETTER OF CREDIT NO. 8731 FROM CITIZENS BANK AND TRUST COMPANY IN THE AMOUNT OF $3,575.00 GUARANTEEING COMPLETION OF PUBLIC IMPROVEMENTS AT 1200 DEVON AVENUE ACCEPTED BY RESOLUTION NO. 73-86 FEDERAL EXPRESS)" . The President directed the Clerk to call the roll on the motion to approve the Consent Agenda, Items "A, B, C, D, and E", and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Tosto, Bosslet; NAY: none; ABSENT: Gallitano, Petri ; whereupon the President declared the motion carried. - 1 - 6-23-87 It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board award a contract to the lowest responsive and responsible bidder, Turf S ra Irri ation Company, Elk Grove Village, in the amount of 15, for the desi n and installation of an irri ation s stem for the Municipal Com lex. The motion was vote upon y genera consent to tie previous vote: AYE: Trustees Chernick, Hauser, Tosto, Bosslet; NAY: none; ABSENT: Gallitano, Petri ; motion carried. Trustee Hauser questioned the need for the landscaping work to be done at this time rather than waiting until fall , which would reflect a considerable savings in the cost as shown in the difference between the low bidder and the second bidder. Discussion followed regarding the planting seasons and the type of guarantees offered by each contractor. President Zettek stated that both he and Staff have been trying to get the landscaping put in prior to the fall season. That is why the low bidder was excluded because he was not willing to commit to a year's guarantee. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board award a contract for the la_ndsca_ i ng of the property surrounding the Village Hall complex to Chas. Ks Tem and Son Nursery of Barrington at a cost not to exceed $111,052 00.. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick; NAY: Hauser; ABSENT: Gallitano, Petri ; whereupon President Zettek voted "AYE" and declared the motion carried. The Assistant Village Manager referred to the bid tabulations for housekeeping services for the Village Hall complex. The lowest bidder, Imperial Service Systems, Inc. , failed to submit a bid bond as required in the bid specifications. The second lowest bidder, Muldrew's Maintenance of Chicago was not recommended because of the five references. provided; three lacked sufficient size and scope of service to demonstrate an ability and capacity to handle this contract; and the other two references were from short term clients. The third lowest bidder, Complete Cleaning Service of Wood Dale, is recommended for consideration by the Board for these services at an amount not to exceed $4,817.10 per month for a twelve month period. Trustee Bosslet questioned the bid stipulation that a Bid Bond be submitted and if Imperial Services could not submit a bond after the bid opening. The Purchasing Agent stated that the submission of a bond was in the specification and was duly noted, by himself and the other venders , that Imperial Services had neglected to submit a bond with their proposal . It was moved by Trustee Hauser and seconded by Trustee Tosto that the Board award a service contract to provide housekeeping service for the Village Hall Complex to Complete Cleaning of Wood Dale, Illinois in an amount not to exceed $4,817. 10 per month for a twelve month period. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Tosto; NAY: none; ABSENT: Gallitano, Petri ; whereupon the President declared the motion carried. The Assistant Village Manager presented a 10 lot subdivision plat of The Park at Northwest Point which has been approved by Staff and the Plan Commission. The Plan Commission, in their recommendation, make reference to showing on the plat the right-of-way for Arlington Heights Road. In review of the plat, Staff is satisfied that the Village subdivision control regulations are being fulfilled as far as the subdivision of their privately owned property. There is some difficulty in the requirement of trying to show right-of-way for Arlington Heights Road. The plat reflects a 30 foot right-of-way and references the original center line of Arlington Heights Road. Over the years as Arlington Heights Road was widened, for some - 2 - 6-23-87 reason the bookkeeping/recording process on the existing right-of-way and just where that westerly line is , is at this time unknown. We do know that the Illinois Tollway Authority and Illinois Department of Transportation are now reviewing the right-of-way for Arlington Heights Road and will be coming up with that final determination. Rather than have the Developer of Northwest Point come up with that determination we recommend that the plat be accepted (as again they have subdivided their own property) . The easterly side of Arlington Heights Road which abuts their property we do know is being the easterly right-of-way line, but we are not sure of the westerly right-of-way line. Discussion of the requirement of the developer to provide this information commenced between Trustee Hauser, the Assistant Village Manager, and the Village Engineer. It has been verified that this will be a lengthy process and the Village Engineer does not feel that there will be a problem later on relative to this particular development. It was the consensus of opinion that the developer be required to provide the Village with a document showing the westerly right-of-way line within 90 days of passage of the resolution approving the plat of subdivision. It was moved by Trustee Tosto and seconded by Trustee Bosslet that the. Board adopt Resolution No. 36-87 entitled, A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS THE PARK AT NORTHWEST POINT" , such Resolution to include the stipulation that the developer provide the Village with documentation of the westerly right-of-way line for Arlington Heights Road. The President directed the Clerk to call the roll on the motion and upon .the roll being called the following answered AYE: Trustees Chernick, Hauser, Tosto, Bosslet; NAY: none; ABSENT: Gallitano, Petri ; whereupon the President declared the motion carried. Trustee Petri arrived at the meeting at 8:47 p.m. Trustee Petri reported that there will be a meeting of the Channel 6 T.V. Committee (tomorrow) , Wednesday, June 24, 1987 to pursue some ideas of putting together a program for the other four communities in the American Cable Group. The President reported that the O'Hare Advisory Committee met Thursday, June 18, 1987. The point of contention between the Suburban representatives on the O'Hare Advisory Committee and those representatives of other governmental bodies that seem more prone to respect and protect Chicago 's wishes , was the establishment of goals, objectives and priorities to be recognized with the 150 Study. After much debate and discussion, the end result was that the matter will go back to Committee. The Village Clerk read a letter from the Junior Class of Elk Grove High School requesting the Board's permission to conduct a car wash at the School on June 28, 1987 from 1:00 p.m. to 5:00 p.m. The Board offered no objections. The President referred to an ordinance, which was prepared by the Village Attorney, regarding the Biesterfield Road Interchange and asked that this item be deferred until the next meeting of the Village Board. The Village Attorney reported that he has spoken with the Attorney for Gullo International regarding the amendment to the Stanley Street Annexation Agreement. The Gullo Attorney and the Attorney for the neighboring property owners appear to have no argument with the proposed Text Amendment for the Office Transition District which would allow as a Special Use light assembly and warehousing which will preclude manufacturing. An aesthetically screened landscaping and site plan will be required to be approved by the Plan Commission. These plans have apparently been approved by the Attorney with minor modifications. When those changes have been made the Board - 3 - 6-23-87 will be asked at the next Board meeting to set a public hearing before the Plan Commission to adopt a new Text Amendment to provide a Special Use in the Office Transition District for the Gullo property north of Oakton Street. Trustee Tosto inquired about the transcript of the public hearing for the Zoning Board of Appeal 's , Docket No. 87-14, noting that action on the Zoning Board's recommendation has been deferred from the last meeting. Trustee Hauser reported that he had read the transcript and he did not believe a hardship was demonstrated by the petitioner to permit the construction into the side yard at property located at 1379 Carlisle. A permit was issued for an addition off the rear of the house and this was just an afterthought. Therefore, he concurs with the recommendation of the Zoning Board that a hardship was not demonstrated and the petition should be denied. Discussion followed as to the Board's desire to read the transcript prior to taking action on this item. It was moved by Trustee. Tosto and seconded by Trustee Hauser that the Board concur with the recommendation of the Zoning Board of Appeals, Docket No. 87-14, and deny the request for a variation from the Zoning Ordinance side yard requirements for property located at 1379 Carlisle Avenue. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Bosslet, Chernick; NAY: none; ABSENT: Gallitano; whereupon the President declared the motion carried. The Assistant Village Manager reported that the Cook County Highway Department awarded a contract to Palumbo Brothers, Inc. , for the Nerge Road improvement. Elk Grove Village was the Lead Agency and also the agency that acquired the money for the County for that improvement. The westbound bypass lanes are being constructed at this time and when those are completed, they will start to lay the storm sewer for the eastbound lanes. This project should be completed within 18 months. At this time, 8:57 p.m. , the President asked if anyone in, the audience wished to address the Board. Mr. Al Tierney, a Village resident, presented to the Village a document requesting an appeal/protest of Ordinance No. 1899, authorizing the acquisition of property through condemnation or otherwise for the extension, widening and improvement of Biesterfield Road, which was passed by the Village Board on June 9, 1987. Mr. Tierney proceeded to read the letter of protest (attached) and discussed the statements contained therein with the President. The President and Mr. Tierney also discussed the Homer Chastain report on the Biesterfield Road extension. The President announced that the Board will be holding a public meeting on June 30, 1987 at 8:00 p.m. in the Auditorium of the Margaret Mead Junior High School for the purpose of presenting information about the extension of Biesterfield Road from Meacham Road to Plum Grove Road based upon the traffic study prepared by Homer Chastain and Associates. Mr. Richard Reynolds presented a request to the Village to consider a problem of concern to the residents in the vicinity of "Little Higgins Road" regarding the noise and litter emanating from Higgins Road. Mr. Reynolds asked for a replacement of the dead bushes and/or a wooden barrier in the area between their street and Higgins Road, from Seven Stars to Wildwood Ave. Mr.. Reynolds further stated that there is a Telephone Co. manhole cover on Higgins Road which was placed above the grade of the rest of the road and , which bounces and clangs whenever a car or truck drives over it. - 4 - 6-23-87 The President said that the Village will look into the maintenance of the parkway of the area in question, notify the proper agency responsible for securing the manhole cover, and ask the State to inspect and repair that area of Higgins Road. It was moved by Trustee Bosslet and seconded by Trustee Tosto that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:07 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 5 - 6-23-87