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HomeMy WebLinkAboutVILLAGE BOARD - 08/25/1987 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON AUGUST 25, 1987 President Charles J. Zettek called the meeting to order at 8:10 p.m. in the Municipal Building 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Dennis J. Gallitano, Edward R. Hauser, James P. Petri , Michael A. Tosto. Village Manager, Charles A. Willis; Village Attorney, George B. Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of August 11 , 1987 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President issued a Proclamation recognizing September 21 - 27, 1987 as "CHAMBER OF COMMERCE WEEK" in the Village of Elk Grove Village. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize the disbursement of $172,693.65 in payment of invoices as shown on the August 25, 1987 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Gallitano requested the removal of item B, to award a professional service contract to Homer L. Chastain and Associates to provide engineering services for the Biesterfield Road Extension at a fixed cost of $78,280.00, from the Consent Agenda. CONSENT AGENDA. It was moved by Trustee Petri and seconded by Trustee Tosto that: A. The Board authorize the disbursement of $1,089 to the Illinois Municipal League for 1987-88 membership ues. C. The Board adopt Resolution No. 51-87 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A PRE-ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGEHARRISON TRUST AND SAVING BANK (BIANCO)". D. The Board waive the first reading rule of an ordinance and adopt Ordinance No. 1915 entitled, "AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL UR S S HE V LLAGE OF ELK GROVE VILLAGE FOR FISCAL YEAR BEGINNING MAY 1, 1987, AND ENDING APRIL 30, 1988". The motion to approve the Consent Agenda, Items A, C, and D", was voted upon by general consent to the previous vote: AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. Trustee Gallitano stated that other engineering firms were not contacted nor were bids sought for engineering services for the Biesterfield Road extension. Trustee Gallitano further stated that although the Village is under no obligation to seek bids for professional services, it is his feeling that other engineering firms should be contacted to see what type of work they could do on this project and at what cost. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board award a professional service contract to Homer L. Chastain and Associates to provide engineering services for the Biester ie d Road - 1 - 8-25-87 Extension at a fixed cost of $78,280. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Bosslet; NAY: Chernick, Gallitano, Hauser; ABSENT: none; whereupon the President voted "aye" and declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, offered no report but commented that the asphalt has been laid down in his neighborhood. President Zettek reported that the O'Hare Advisory Committee will meet on September 10, 1987. The President reported that the Economic Development Consultants are pursuing, in concert with the Department of Commerce and Community Affairs and several others including the Greater O'Hare Association of Industry and Commerce, to see if some funding can be received from the State of Illinois in order to encourage the establishment of an incubator building in the Industrial Park. Information from the consultants regarding their activity in this endeavor will be forthcoming. Trustee Gallitano reported that the Elk Grove Distance Classic will be coming up in September and encouraged anyone interested to sign up for the race. Trustee Bosslet reported that Harper College had a seminar last Friday, August 21, 1987 on housing; however, he was unable to attend and as far as he knows, no one else from the Housing Commission was able to attend. President Zettek reported that the next activity of the Suburban O'Hare Commission would be in concert with the O'Hare Advisory Committee meeting in September. The Village Attorney reported that the Village is waiting for a site plan from Dr. Boyajian and upon receipt of that document, the ordinances granting a Special Use for the property at 555 West Biesterfield Road can be passed and approved by the Board. A final revised amendment to the Annexation Agreement has been received from Gullo International . This amendment has been approved by the Oakton Street residents and the Carroll Square residents. The Board will be requested to send this amendment to the Plan Commission for a public hearing at the next or subsequent Villaqe Board meeting. The Village Manager reported on the following: 1. Notice has been received from the Addison Township Assessor and notification from the Elk Grove Township Assessor and Cook County is anticipated regarding public information that any property owners who believe they have sustained property damage from the recent flood ought to make contact with the appropriate assessor's office for property evaluation. The Village has not received formal communication from either the State or Federal Government relative to the Emergency Loan Program which was recently declared appropriate for 17 townships in the area by the President and for which the Governor is seeking designation of 15 more townships in the metropolitan area due to the flood of August 14, 1987. Those who are seeking assistance for any of those federal programs which will come about, due to the disaster designation, should pay attention to the published media locations and the televised locations where assistance might be secured. 2. The Northwest Municipal Conference has announced a special institute for elected officials. This is an outgrowth of a year and a half study by the Northwest Municipal Conference to provide some organized and - 2 - 8-25-87 systematized training and educational opportunities for elected officials. The first program is scheduled to accommodate 24 persons from among the Northwest Municipal Conference membership, which includes some 32 governmental agencies. If any member of the Village Board is interested in signing up for the institute, it should be done as soon as possible. 3. Sometime in mid September, a delegation of business and industrialists from the vicinity of Osaka, Japan will tour the Village, including the Industrial Park and Northwest Point as well as some of the residential areas of the community. This group of 32 persons is a follow-up to the meeting that President Zettek had with the Mayors of Osaka and other communities in the surrounding areas of Japan. They are sufficiently interested in the community to include Elk Grove Village in their tour for business and industrial purposes that might also be beneficial to Elk Grove Village. 4. Information regarding the Village revenues and financial capacity has been gathered and is ready to be given to the Judiciary, Planning and Zoning Committee for study, should the Board so desire. The Village Man�er presented a request from the Village of Lake Zurich to acquire the hardware as is from Well No. 12, which has been used by the Village since May, 1986 when that Well was taken out of service with the advent of Lake Michigan water. Well No. 12 is not among the five units that the Village intends to continue in a standby status. Those five units are located adjacent to the water reservoirs. Lake Zurich has offered to acquire the equipment and engage a contractor that would be acceptable by the Village. to remove that hardware and restore the site to its normal and natural condition. It is the Village's estimate that if we were to disassemble that facility and sell the parts and go through essentially the same work as the Village of Lake Zurich would go through, it would cost the Village approximately $20,000.00 net. Lake Zurich would save the Village that loss and it would provide them with a much needed facility for their public water supply system. The Manager recommends that the Village Board authorize the proper documents to be prepared to sell the equipment as described to the Village of Lake Zurich. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize the sale of equipment from Well No. 12 to the Villa e of Lake Zurich. The President directed t e er to call the r� the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Hauser, Petri , Tosto, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager requested the Board to consider the authorization of an expenditure of not to exceed $80,000.00 to relandscape the site surrounding the Municipal Complex. That work would entail the raising of the ridge line approximately 2 feet above the high water mark that was set on August 14, 1987, which in turn had been set based on the last known record rainfall of 1957 plus 50%. The engineers and architects recommend that the facility consist of a solid concrete core at an elevation that is sufficient to meet the 2 foot height above the high water line and to construct on either side of that concrete core a structurally sound clay base; over the top of which there would be placed soil , top dressing, sod and landscaping as designed and planned for this location. This construction should provide ample and adequate protection in the future . for this structure. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board authorize an expenditure not to exceed $80,000.00 to construct a berm - 3 - 8-25-87 around the Municipal Building that is to be so constructed as to preclude any water entering due to rainfall as was experienced on August 14, 1987. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Bosslet, Chernick, Gallitano; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager informed the Board that the lower level of the Municipal Building has been prepared and is ready to receive the renovation work, replacement of the dry wall , ceilings and carpeting. The Board's permission is requested to proceed with the renovation on the basis that we first put up a temporary berm encompassing the area that was defined in the permanent berm construction. The permanent berm construction will take approximately 3 to 4 weeks, at which time the trades people will be seeking other employment. The 4 week delay waiting for the permanent berm to be constructed could very well cost 2 months in construction time in the renovation of this building and also for the completion of the Police Headquarters building. Discussion followed between the Board, the Architect and the Construction Foreman regarding the construction of the temporary berm and the time frame for its construction.- It onstruction:It was moved by Trustee Chernick and seconded by Trustee Hauser that the Board halt any renovation of the Munici al Buildin until a permanent berm is completea resident irecte t e erk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser; NAY: Petri , Tosto; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board meet in Executive Session following this meeting. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick, Gallitano, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The President asked if the Board had copies of the Resolution approving the I-290/Biesterfield Road Interchange and if they were prepared to act upon it this evening. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Resolution No. 52-87 entitled, "A RESOLUTION IN SUPPORT OF THE CONSTRUCTION OF A FULL INTERCHANGE AT 1-290 AND BIESTERFIELD ROAD". The President directed the Clerk to call the roll on t e motion and upon the roll being called the following answered AYE: Trustees Bosslet, Gallitano, Hauser, Petri , Tosto; NAY: Chernick; ABSENT: none; whereupon the President declared the motion carried. At this time, 8:58 p.m. , the President called for a recess for anyone in the audience to address the Board. Various residents in the audience spoke to the Board regarding surveyors on their property in conjunction with the extension of Biesterfield; and in respect to what can or will be done to prevent future flooding in the Village. President Zettek and the Village Attorney responded to questions regarding the surveyors , stating that the Village has the right to allow personnel on the easements; however, if they went beyond the easement, an apology is directed to those property owners that were effected. The President informed the audience of the steps that have been taken and those that are still in progress to hopefully deter further flooding due to Salt Creek. The President explained the efforts and procedures that were followed by Village Personnel in response to the flooding problems incurred by Alexian Brothers Medical Center, the Library, and the Village hall itself. It was moved by Trustee Tosto and seconded by Trustee Petri that the meeting be adjourned. The motion was voted upon by acclamation; whereupon - 4 - 8-25-87