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HomeMy WebLinkAboutVILLAGE BOARD - 02/11/1986 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 11, 1986 President Charles J. Zettek called the meeting to order at 8:23 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Dennis J. Gallitano, Edward R. Hauser, Michael A. Tosto; ABSENT: James P. Petri . Village Manager, Charles A. Willis; Village Attorney, William J. Payne; and Village Clerk, Patricia S. Smith were present at this meeting. Mr. John North, Deacon of Queen of the Rosary Parish, delivered the invocation. It was moved by Trustee Gallitano and seconded by Trustee Hauser that the minutes of January 28, 1986 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek presented 8 year Service Awards to Robert E. Phillips, member of the Zoning Board of Appeals; and Joseph J. Cimino, alternate member of the Building Board of Appeals. The President administered the Oath of Office to Lieutenant John G. Bantner, subsequent to his promotion to Division Commander of the Support Services Division of the Elk Grove Police Department. It was moved by Trustee Bosslet and seconded by Trustee Hauser that the Board authorize the disbursement of $552,007.50 in payment of invoices as shown on the February 11, 1986 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Tosto; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. CONSENT AGENDA It was moved by Trustee Tosto and seconded by Trustee Chernick that: A. The Board waive the first reading rule of an ordinance and adopt Ordinance No. 1776 entitled, "AN ORDINANCE AMENDING SECTION 11. 103 BOND - INSURANCE OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY ELIMINATING THE REQUIREMENT FOR EXCESS UMBRELLA LIABILITY INSURANCE IN THE AMOUNT OF ONE MILLION DOLLARS IN INSURANCE WHERE THE COMPREHENSIVE AUTOMOBILE LIABILITY INSURANCE ARE INCREASED TO THE SUM OF FIVE HUNDRED THOUSAND DOLLARS FOR EACH OCCURRENCE AND AN AGGREGATE SUM OF ONE MILLION DOLLARS". B. The Board award a purchase contract to the low bidder, Protective Equipment, Inc. of Arlington Heights, Illinois, to furnish and deliver thirty (30) sets of fire coats and trousers at a total cost of $13,290. The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, Items "A and B", and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Hauser, Tosto, Bosslet; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, reported that the Committee met on February 4, 1986 with the Public Works Director and his staff to discuss the Space Utilization Study for the Public Works garage modifications as recommended by Donohue and Associates. Three - 1 - 2-11-86 alternatives were proposed. The consensus of opinion was to accept Alternate "A" which consists of moving the vehicle maintenance division to the Biesterfield garage and open up the garage at Landmeier for the Street Department. The Committee feels that this location would not only give them a better working environment, but they could also control the heat, security, and completely segregate the operation allowing for more efficiency and safety. There is a cost figure of $490,000.00 involved with the modifications plans. The Cemmittee recommends that the design phase begin immediately in order for construction to begin in late summer or early fall . The Board discussed alternate plans. The possible construction of "Butler Storage Buildings" if storage space should be needed in the future. It was moved by Trustee Tosto and seconded by Trustee Gallitano that the Board approve Alternate "A" (in the amount of $490,000.00) of the Space Utilization Study as recommended by Donohue and Associates and to allow the Public Works Director to begin the Design Phase by increasing the current Fiscal Year Capital Project Fund by $50,000.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Hauser, Tosto, Bosslet, Chernick; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. Trustee Tosto scheduled a meeting of the Capital Improvements Committee for Monday, February 24, 1986 at 7:30 p.m. to consider next years street resurfacing program. Trustee Gallitano asked if anything had been done on the ingress/egress problem at Arlington Heights Road/Burger King. The Assistant Village Engineer said a plan has been submitted to the manager of the shopping center and he has indicated that he would like to alter that plan. The Assistant Village Manager said a memo has been prepared and will be distributed to the Board regarding this item. Trustee Bosslet reported that the Judiciary, Planning and Zoning Committee met on February 4, 1986 with the Fire Chief and the Building Commissioner to discuss the proposed changes in the Hazardous Materials Performance Standards in the Zoning Ordinance. The Fire Chief did identify some problems with developing a reasonable and sound quantity and product limitation. The Committee will be making some modifications to the proposed changes to include noise, odors and pollution which will be coordinated by the Fire Chief and Building Commissioner with the Village Attorney. The Fire Chief reported on the sample testing of various materials from six occupancies in the industrial park.. His recommendation was to look at the different types of hazards, to identify them, and deal with those companies on a one by one basis. At this time, 9:03 p.m. , the President asked if anyone in the audience wished to address the Board. Mr. Bruce Knoll of 1270 Robin Drive, Elk Grove Village, questioned the speed limit change on Biesterfield Road between Rohlwing Road and Meacham Road from 25 miles per hour to 30 miles per hour. Mr. Knoll stated that all of the neighbors, with children attending Aldolph Link School , were very unhappy with the raised speed limit and wanted to know what could be done to have the limit reduced back to 25 miles per hour. The Police Chief said a study of the traffic pattern on Biesterfield Road was done in November, 1985, and that 85% of the vehicles traveling that road exceed the speed limit by an average of 3.9 miles per hour and since no homes faced Biesterfield Road, it was considered that the change in the speed limit was appropriate. It was the consensus of opinion of the Board to have Staff review this situation and report back to the Board. - 2 - 2-11-86 Trustee Hauser, Chairman of the Personnel Committee reported that the Committee met on February 3, 1986 to discuss benefits for part-time employees. After reviewing what is done in other communities within our specific area and also within the County, it was the recommendation of the Committee that we leave our sick leave for part-time employees in place and also vacation and holiday benefits as they are now constituted and not get envolved with hospitalization insurance or life insurance because they feel that there should be a differentiation between part-time and full time employees. Trustee Hauser requested the addition of the Overtime Scheduling Policy to the Personnel Committee Agenda. The President asked if all the Trustees agreed with the recommendation of the Personnel Committee regarding berefits for part-time employees. No objections were offered. The Village Manager presented a recommendation from the Plan Commission for rezoning of property located at the northwest corner of Arlington Heights Road and Biesterfield Road subject to the submission and approval of a screening plan for the entire 22 acre parcel . The Manager said the ordinance adopting the rezoning and the resolution approving the plat of subdivision have been prepared. Discussion followed regarding the screening plan, parking spaces, and restaurant location.. Mr. Joseph Ash, representing the petitioners, addressed these issues by stating that at the present time the only subdivisior plat they are seeking is for two lots so they may start the Jewel Store, which is contemplated to be the anchor tenant. If they should wish to put a restaurant on the out lot on the west end they would have to come back before the Plan Commission and subsequently the Village Board so there would be the opportunity to control the location. An occupancy permit would not be issued until the landscape plans are approved and a commitment has been made to meet with the Homeowners Associations to review the type of landscaping that would be agreeable to them. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board adopt Resolution No. 13-86 entitled, "RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS ELK'S CROSSING" . The Village Manager stated that for purposes of sequence only he recommends that the ordinance for rezoning be adopted first and then the resolution of approval for the subdivision. Trustee Hauser with the approval of the second, Trustee Bosslet, withdrew the motion. It was moved by Trustee Tosto and seconded by Trustee Bosslet that the Board waive the first reading of an ordinance as it pertains to rezoning of property located at the northwest corner of Biesterfield Road and Arlington Heights Road. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board adopt Ordinance No. 1777 entitled, "AN ORDINANCE REZONING PROPERTY LOCATED AT THE NORTHWEST CORNER OF BIESTERFIELD AND ARLINGTON HEIGHTS ROADS FROM R-1 to B-2 COMMERCIAL (SWIATEK/ELK'S CROSSING)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Tosto, Bosslet, Chernick, Gallitano; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board adopt Resolution No. 13-86 entitled, "RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS ELK'S CROSSING". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick, Gallitano, - 3 - 2-11-86 Hauser; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. The Villaee Manager presented two plats of subdivision which have been reviewed and approved by Staff, the Judiciary, Planning and Zoning Committee, and the Plan Commission. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board adopt Resolution No. 14-86 entitled, "RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS STRAWBERRY HILL PLAZA RESUBDIVISION". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Tosto; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board approve Resolution No. 15-86 entitled, "RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS HUBBARTH'S SUBDIVISION". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Gallitano, Tosto, Bosslet; MAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. The Village Manager presented an ordinance authorized at the last Board meeting to issue a side and rear yard variation for property located at 211 Harmony Lane to accommodate an above ground swimming pool . It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board waive the first reading of an ordinance as it pertains to granting a side and rear yard variation from the Zoning Ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board adopt "Ordinance No. 1778 entitled, "AN ORDINANCE GRANTING A SIDE AND REAR YARD VARIATION OF THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE TO PERMIT AN ABOVE GROUND SWIMMING POOL TO BE LOCATED IN THE REQUIRED REAR AND SIDE YARDS OF PROPERTY LOCATED AT 211 HARMONY LANE ELK GROVE VILLAGE (BAYLIAN)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Hauser, Tosto, Bosslet, Chernick; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. The Village Manager read a letter from the Chairman of the Zoning Board of Appeals recommending a grant of a variation from the Zoning Ordinance to accommodate the existence of a pool in the rear yard easement. It was moved by Trustee Chernick and seconded by Trustee Gallitano to concur with the Zoning Board of Appeals and direct the Attorney to prepare an ordinance granting a variation from the Elk Grove Village Zoning Ordinance to accommodate the existence of a pool in the rear year easement on property located at 39 Evergreen. The President directed the Clerk to call the roll on the motion and upon the roll beirg called the following answered AYE: Trustees Hauser, Tosto, Bosslet, Chernick, Gallitano; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. President Zettek reported that the Telethon (on Cable Channel 6)went very well and that $160,000 to $170,000 was committed during the day for the Clearbrook Center. President Zettek said the O'Hare Advisory Committee will meet on Thursday, February 13, 1986 at 10:30 a.m. President Zettek questioned Mrs. Yiannias , Health Coordinator, regarding the home in the Village that had been occupied by "cats" . Mrs. Yiannias said the family hired another contractor and have not moved in as yet. - 4 - 2-11-86 Trustee Bosslet stated that he attended a meeting of the Suburban O'Hare Commission on February 5, 1986 but there were not enough Mavors in attendance to have a quorum; however, there was an ambitious agenda and the meeting lasted until 11:45 p.m. The most important item to come out of the meeting was the budget for 1986. The budget is $223,000. One Mayor thought 10% should he added for a "fudge factor", so it is now up to about $250,000. What that equates to Elk Grove Village is three assessments in 1986 of .25 per capita with one more assessment in 1986 from last years budget. Part of that budget is proposed and more work is needed to be done. Trustee Bosslet said he feels that the budget is getting way out of line and he is sure there will be another meeting soon. The Commission has hired a lady, at a salary of $20,000, who has done a great deal of public relation contacts with the communities surrounding O'Hare Airport to get some activities organized such as coffees, teas, and picnics, to raise money. The only communities in tune with her enthusiasm are probably Bensenville, Elmhurst, and maybe Schiller Park and Franklin Park, but everyone else is low key. Trustee Bosslet said the Commission is planning a 1986 Campaign Kickoff of the O'Hare Coalition, sometime in April . What they want to do is either rent a place or get it gratis which will seat from 4,000 to 10,000 people. They would like to invite, to this affair, some of the political candidates for the fall election, so they can get the feel of the impact on the surrounding communities with regard to noise pollution. Trustee Hauser informed the Board that the Northwest Municipal Conference - Arterial Study Committee will have a meeting on February 27, 1986 at the Mt. Prospect Public Library. The Village Clerk read a letter from the Elk Grove Lions Club requesting a donation from the Village in the amount of $4,000 for the Fourth of July fireworks, and also a waiver of license fees connected with the Fourth of July Carnival . The Manager stated that the funds are in the proposed 1986/87 Budget. It was moved by Trustee Bosslet and seconded by Trustee Gallitano that the Board approve the contribution in the amount of $4,000 and to waive all license fees associated with liquor, food and carnival for the Elk Grove Lion 's Club Forth of July Carnival . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick, Gallitano, Hauser; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. The Village Manager reported on the following: 1. The Nerge Road widening project is being coordinated by the Village and we have met with the State, Cook County, Roselle and the County's consultant. Construction may begin in the fall of this year. Two construction seasons are estimated to complete this project. All of the intermediate steps, the design steps, the right-of-way agreements and the contracts for all of the necessary participants in the program are in draft form and, if not already approved, about to be approved. 2. The regular monthly meeting of the Northwest Municipal Conference is scheduled for Wednesday, February 12, 1986 at 7:30 p.m. at the Mount Prosepct Public Library. 3. The first year grand opening of the local studio for Channel 6 Cable will be held at the Elk Grove Village Park District facility at 7:30 p.m. on Tuesday, February 18, 1986. 5 - 2-11-86 (as corrected) 4. The Northwest Municipal Conference will have a joint meeting with the DuPageCounty Mayors and Managers on Wednesday, February 19, 1986 at 6:00 p.m. at the Hamilton Hotel in Itasca. 5. An invitation has been sent to the Village for the Loyola-Cincinnatti Basketball game on February 20, 1986 at the Horizon. 6. Hoffman Estates is planning a St. Patrick's Day Parade for Saturday, March 15, 1986. 7. The Fire Chief has asked for approval to send out a letter to businesses and industries about conducting organizational planning seminars on emergency procedures. If there are no objections, the letter will be sent out as has been done in the past few years. 8. The issue of Salt Creek flooding will be discussed by the Village President; Senator Virginia Macdonald; Representative David Harris; and the Director of Water Resources , Illinois Department of Transportation, Donald Vonnahme, on Tuesday, February 18, 1986 at 10:00 a.m. at the Elk Grove Municipal Building. The Village will show a home video of Salt Creek and present other studies and data that have been made by the Village to convince the State that it ought to do something about this problem. 9. It was suggested during the past year that the Village not negotiate a contract but rather bid for services to provide computer facility management services in the Village. The Finance Director has prepared a report following the possibility of bidding for that service. The bottom line is that there are no firms out there who are in any way prepared or capable of providing the service that we presently enjoy; or if there are firms out there, they are in no way or shape to perform the same quality service at the same low dollar. 10. The Elk Grove Fraternal Lodge 35 has filed petitions with the State Labor Relations Board to call for an election to designate a collective bargaining unit in the Police Department. We will abide by the State Statutes and respond as the Statutes may require. 11. 0n March 5, 1986 the Village will be among 33 other communties in the State to receive an award for its forestry program. The title of the award is "Tree City USA of 1985". Arrangements are being made for Joseph Gdowski , Foreman of Land & Forestry, to attend the presentation in Champagne, Illinois. 12. The Village has recently learned that the Illinois Department of Transportation will tolerate the extension of Landmeier Road between Higgins Road and Elmhurst Road; however, we have not yet received a reply to their willingness to participate in the signalization of the intersection at Elmhurst Road. - 6 - 2-11-86 13. The American Cab Company has proposed a rate increase. Staff suggests that they be reminded that sometime earlier the Villaee had authorized an increase in the cab rates and none of the cab companies took advantage of that increase. Therefore, we will seek to determine if that increase, which has already been considered, will be acceptable to the company. If that increase is acceptable, the only action required by the Board will be to adopt an ordinance officially establishing those rates. If an agreement is not reached, it will be necessary for the Board to convene as a Public Vehicle Commission to consider the plea for a greater increase for taxi service. There will be no changes in the Senior Taxi program. 14. The 1986/87 Budgets were distributed to the Board and 6 of those recommended budgets (the Corporate Fund, the Water Sewer Fund, Civil Defense, Motor Fuel Fund, Federal Revenue Sharing Fund, and Capital Project Funds) represent a level of activity that will do credit to this community and the level of activity that can be achieved without increasing the property taxes, fees or license charges. 15. The Village received an inquiry from Jerry Butler about the O'Hare Part 150 Noise Compatibility Planning Study. Mr. Butler is seeking to generate comments on the study. 16. The 1985 Compendium Report has been distributed. This report contains a storehouse of information. The Village Manager extended his appreciation to the Staff for a job well done in compiling that document. The Village Manager said the Fire Department is starting three new firefighters to fill existing positions. One member of the Fire Department is expected to apply for a disability pension, and the steps associated with that are well under way. It appears that there will be no other conclusion to that case except disability pension, thus creating a new vacancy in the Fire Department. There is a. recruit school beginning in Arlington Heights on, Monday, March 7.4, 1986 and we would like to have all four firefighters , the three existing vacancies plus the one anticipated from the disability pension vacancy, to start recruit training at the same time. The Manager requested the Board to consider adopting an ordinance that would amend the table of authorization for the fire services by adding one additional firefighter position from 60, which we presently have, to a total of 61. Once the officer (expected to go on disability) goes on disability the ordinance would be resubmitted for revision down to a reflect reduction of one position. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board waive the first reading rule of an ordinance as it pertains to amending the authorized positions in the Fire Department. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board adopt Ordinance No. 1779 entitled, "AN ORDINANCE AMENDING CHAPTER 4- A, POSITION CLASSIFICATION AND SALARY PLAN, ARTICLE 4A. 103 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being - 7 - 2-11-86 called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Tosto; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. The Village Manager asked the Board to consider a request from the Director of Public Works for an adjustment to the Professional Service Contract with Donohue and Associates for services provided in connection with the new water control system. The Board authorized the execution of an agreement at a figure not to exceed $18,940.00. The services rendered entailed the review of construction contracts and the formation of the committee to review the venders to evaluate the technical data that was submitted with those proposed contracts. The request is to consider an increase to the contract authorization by 12.7% or $2,400.00 to compensate the engineering firm for the additional work performed. It was moved by Trustee Chernick and seconded by Trustee Hauser that the Board authorize an increase of $2,400.00 to the Professional Service Contract with Donohue and Associates. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Hauser, Tosto, Bosslet; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. It was moved by Trustee Gallitano and seconded by Trustee Bosslet that the Board hold an Executive Session for the purpose of discussing litigation after this meeting. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Hauser, Tosto, Bosslet, Chernick; NAY: none; ABSENT: Petri ; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Tosto that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:25 P.M. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 8 - 2-11-85