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HomeMy WebLinkAboutVILLAGE BOARD - 04/22/1986 - i MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON APRIL 22, 1986 President Charles J. Zettek called the meeting to order at 8: 12 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Ronald L. Chernick, Dennis J. Gallitano, James P. Petri , Michael A. Tosto; ABSENT: Joseph T. Bosslet, Edward R. Hauser. Village Manager, Charles A. Willis; Village Attorney, George Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. The Reverend Charles H. Hansel , Vicar of Saint Nicholas Episcopal Church, delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of March 25, 1986 be approved as submitted and that the Board dispense with the reading thereof. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Petri , Tosto; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of April 8, 1986 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of the Special Meeting of April 15, 1986 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President proclaimed April 22, 1986 as, "Girl Scout Leader's Day", and the month of May, 1986 as, "Neurofibromatosis Month", in the Village of Elk Grove Village. President Zettek reported on the following: 1. President Zettek said that he had spoken to Trustee Bosslet who is in the hospital having tests and he is feeling better and hopes to leave the hospital tomorrow. 2. . There will be a meeting on Wednesday, May 21, 1986 at the Maxwell Plum Restaurant starting at 10:45 a.m. with lunch served at 12:00 noon. Businessmen from the Industrial Park will be invited to talk about the rudiments and benefits that can be gained by becoming part of a Free Trade Zone. This will be the first of several seminars whereby we will be calling in those members of our industrial community who we •think can gain by a foreign trade zone. Also at this meeting will be several members both from Foreign Trade Zone 22 of the Illinois Port Authority as well as Harvey Zorn and Mr. West, who represent the foreign trade services which is an agency of the Federal Government working in this area to establish Foreign Trade Zones. 3. The President reminded the Board of the rally that took place at Fenton High School in Bensenville last Sunday. As a result of that rally, Governor Thompson, Senator Philip, Representative Lee Daniels, and Senator Phil Rock have shown sympathetic expressions to establish a number of constraints at the airport. 4. There will be a meeting on Friday, April 25, 1986 at 2:00 p.m. at Link School for the purpose of discussing 1 - 4-22-86 the availability for parents to pick up their children and alleviate the problem they appear to be having in picking up their children and dropping them off for school in the morning. The President requested someone from the Manager's office to attend this meeting and also a member of the Police Department. 5. On Saturdav at 9:45 a.m. at Morton Park, next to the Elk Grove Library, there will be a celebration of Arbor Day and there will be representatives of the community and the various governing bodies in the community to recognize the great impact that Arbor Day has had on our country since day one. 6. On April 17, 1986 the President was at Expo Center in Rosement and the Village had a booth which was manned by Ian Gray and Nancy Carlson (Economic Development Consultants) which was an exhibition of what Elk Grove Village has to offer. Mr. Zorn of the Foreign Trade Services was also there and a great deal of people showed interest in both the amenities that are offered in the Elk Grove Industrial Park as well as the Village's ambition to establishing a Free Trade Zone. The President presented Service Awards to members of the following Boards and Commissions: 4-years: Gareld S. Reeder, Electrical Commission; 8- years: Arthur C. Rommel , Allan J. Hamilton, David F. Roller, Building Board of Appeals; 12-years: Melvin M. Bytnar, Housing Commission; and 20- vears: Leah Cummins, Plan Commission. The President asked for the Board's concurrence in his reappointment of the following Board and Commission members whose current term of office will be ending on April 30, 1986: David F. Roller, Building Board of Appeals, term ending April 30, 1991; Gayle B. Bantner, Fire and Police Commission, term ending April 30, 1989; Eugene P. Diemer, Police Pension Board, term ending May 10, 1988; Leah Cummins, Clark Fulton , David J. Paliginoff, Plan Commission., terms ending April 30, 1989; and Peter J. Serafin, Zoning Board of Appeals, term ending April 30, 1991. It was moved by Trustee Petri and seconded by Trustee Chernick that the Board concur with the appointments of the President as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Petri , Tosto, Chernick; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Chernick that the Board authorize the disbursement of $553,243. 10 in payment of invoices as shown on the April 22, 1986 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Petri , Tosto, Chernick, Gallitano; NAY: none; ABSENT: Bosslet, Chernick; whereupon the President declared the motion carried. CONSENT AGENDA It was moved by Trustee Petri and seconded by Trustee Chernick that: A. The Board award a contract for professional services to Harris & Kwasek Architects, Inc. for the space utilization study and schematic floor plan for the conversion of the current municipal building to a police facility at the hourly wages of: $38.00/hour for draftsmen 45.00/hour for architects 60.00/hour for principals - 2 - 4-22-86 at a total cost not to exceed $8,000. B. The Board award a service contract to the lowest responsible bidder, Pinner Electric Company of Brookfield, Illinois , for maintenance of Village owned traffic signals for FY 1986-87 at a cost of $7,500. C. The Board authorize the Director of Finance to execute a Computer Facility Management Services Agreement with Advanced Computer Management Corporation (ACM) for FY 1986-87 at a monthly cost of $16,990. D. The Board waive the first reading rule of an ordinance and adopt Ordinance No. 1795 entitled, "AN ORDINANCE AUTHORIZING TRANSFERS AMONG APPROPRIATIONS FOR FISCAL YEAR 1985-86". E. The Board adopt Resolution No. 31-86 entitled, "AN ORDINANCE ACCEPTING AN IRREVOCABLE LETTER OF CREDIT IN THE AMOUNT OF $5,000 FROM THE BANK OF ELK GROVE TO GUARANTEE THE INSTALLATION OF SIDEWALK ON LANDMEIER ROAD ALONGSIDE THE ESQUIRE RESTAURANT AND THE KEARNS ENGINEERING BUILDING". F. The Board award a contract to the lowest responsible bidder, Olsson Roofing Company of Aurora, Illinois , for roofing at a cost not to exceed $96,890; and The Board award a contract to the lowest responsible bidder, Accurate Partitions of Lyons , Illinois, for toilet partitions/accessories at a cost not to exceed $8,385; and The Board award a contract to the lowest responsible bidder, Garden City Disposal of Franklin Park, Illinois, for rubbish removal during construction at the costs outlined below: $9.33/cu. yd. for 15 cu. yd. $6.50/cu. yd. for 30 cu. yd. G. The Board award a contract to the lowest responsible bidder, Maintenance Coatings Co. of Addison, Illinois,- for labor, materials and equipment necessary to provide for the application of thermoplastic street marking per specifications , at a cost not to exceed $7,700. H. The Board grant the request for a variance from the Subdivision Control Ordinance to permit a thirty-four (34) foot wide driveway on Lot 12, Village Square Subdivision (St. Nicholas property). I. The Board concur with the Village Manager's approval to send three (3) police recruits to the Chicago Police Department's Training Academy Basic Training Class from April 20, 1986 to June 27, 1986, at a cost of $7,863. J. The Board award a purchase contract to the lowest responsible bidder, Stanton Equipment Company of LaGrange, Illinois, to furnish and deliver two (2) Epoke Model TK12G Salt Spreaders at a cost not to exceed $12,800. K. The Board adopt Resolution No. 32-86 entitled, "A RESOLUTION ACCEPTING AN IRREVOCABLE LETTER OF CREDIT IN THE AMOUNT OF $83,100 FROM THE ARLINGTON HEIGHTS FEDERAL SAVINGS AND LOAN ASSOCIATION TO GUARANTEE THE - 3 - 4-22-86 INSTALLATION OF REQUIRED PUBLIC IMPROVEMENTS IN THE BETTER LIVING SUBDIVISION". L. The Board adopt Ordinance No. 1796 entitled, "AN ORDINANCE AMENDING CHAPTER 4A, POSITION CLASSIFICATION AND SALARY PLAN, ARTICLE 4A. 1O3, OF THE MUNICIPAL CODE". M. The Board award a contract to RJN Environmental Associates, Inc. , Wheaton, Illinois, to conduct sanitary sewer flow monitoring at a cost not to exceed $48,750. The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, Items "A, B, C, D, E, F, G, H, I , J, K, L, and M" , and upon the roll being called the following answered AYE: Trustees Tosto, Chernick, Gallitano, Petri ; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board waive the fees for vehicle licenses for twenty-three (23) Elk Grove Park District vehicles for a total fee of $645.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Petri , Tosto; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board concur with the recommendation of the Building Commissioner and grant the request from Excel Inns of America, Inc. for a variation from the Elk Grove Village Sign Ordinance to permit: Item proposed permitted by Ord. Variation Required Height of sign 60' .18' 42' Area of sign 364 sq ft. per face 45 sq ft per face 319 sq ft per face 728 sq ft. total 90 sq ft Total 638 sq ft Total Trustee Gallitano questioned the Building Commissioner as to the exact location of the sign and was told the sign will be on Bonaventure Drive and face I-290 for exposure to traffic. Trustee Gallitano further questioned the fact that if some time in the future the Village wished to attract very nicely built commercial buildings around I-290 and we keep on allowing people to have signs that are very, very large on the I-290 corridor will that add to our ability to attract other types of commercial buildings. This is a very attractive area right now because it is so barren but if a lot of billboards are put up I feel it will be Tess attractive for industry to move there. The President directed the Clerk to call the roll on the motion to grant the request from Excel Inns of America, Inc. , and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Chernick; NAY: Gallitano; ABSENT: Bosslet, Hauser; whereupon the President voted "AYE" and declared the motion carried. President Zettek presented a Certificate of Achievement for Excellence in Financial Reporting to George Coney, Director of Finance, and congratulated him and the Finance Department on receiving this award which was presented to the Village of Elk Grove for its comprehensive annual financial report for Fiscal Year ending April 30, 1985. Trustee Tosto, Chairman of the Capital Improvements Committee, scheduled a meeting of the Committee for Tuesday, May 6, 1986 at 7:30 p.m. to discuss the sidewalk program in the industrial park and requested the Assistant Director of Public Works to attend this meeting. The Engineering Department was requested to also attend this meeting to look at standards in private parking lots, since the parking lots in shopping centers are in - 4 - 4-22-86 terrible shape and since there will be r.ew parking lots being built in the near future. The Committee should look at upgrading those standards so they will last. longer. Trustee Gallitano requested that the C(,mmittee also consider the Burger King ingress and egress at that meeting and the Villaqe Engineer was requested to bring an updated report on that situation to the meeting., Trustee Chernick requested a copy of the counter proposal and diagram for the Burger King ingress and egress submitted by Mr. Serfecz, owner of the Grove Shopping Center. Trustee Petri requested an addition of item b, Leave Policy, to the Personnel Committee Agenda. The Village Manager presented a plat of dedication and easement, which has been reviewed and recommended for approval by the Plan Commission, the Judiciary, Planning and Zoning Committee and Staff. It was moved by Trustee Petri and seconded by Trustee Tosto that the Beard adept Resolution No. 33-86 entitled, "RESOLUTION OF APPROVAL OF DEDICATION FOR PUBLIC STREET AND PLAT OF EASEMENT FOR CENTEX INDUSTRIAL PARK UNIT 252 LOT 405 (KURIYAMA OF AMERICA, INC.") . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Chernick, Gallitano; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. Trustee Petri , Chairman of the Cable TV Committee, said that the Board should have copies of the new rate schedule from American Cablesystems that will become effective August 1, 1986. President Zettek informed the Board of a meeting of the O'Hare Advisory Committee at 10:00 a.m. , Thursday, May 1, 1986 in the Amelia East Room of the O'Hare Hilton Hotel . President Zettek asked the Board to heed his comments on the meeting on May 21, 1986 at Maxwell 's Plum. Both the seminar starting at 10:45 a.m. followed by a lunch at which we will talk about the Foreign/Free Trade Zone. The cost will be shared equally by Elk Grove Village and Foreign Trade Services people. President Zettek said there will be a meeting of the Suburban O'Hare Commission on Wednesday, April 30, 1986 and they will be looking at a way of supporting, advocating and implementing the passage of a series of bills that are being presented in Springfield and can be taken out of committee. This has become a Partisan thing (Republicans versus Democrats) which is sad as it should never get into that kind of arena. The Suburban O'Hare Commission and the several hundred, hopefully a thousand, people will be going down to Springfield on May 13, 1986 to lobby for and address the General Assembly to see if passage can be achieved for bills that would offer relief to mitigating noise and air pollution, eliminating/precluding the expansion of any more runways, establishing a Regional Airport Authority and approving a feasibility study as to the cost and location of a third major airport. The Village Clerk presented a letter of request from the Baptist Church for permission to hold three car washes for the purpose of raising funds for several conferences and ministry activities , to be held on May 17, May 31, and June 14, 1986, from the hours of 10:00 a.m. to 4:00 p.m. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board grant permission to the Elk Grove Baptist Church to hold three car washes as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Chernick, Gallitano, Petri ; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. - 5 - 4-22-86 The Village Clerk read a letter from the Rotary Club of Elk Grove Village requesting a waiver of license fees associated with their "Swing into Summer Fun 30th Anniversary Festival " from May 13-18, 1986 to be held in the Grove Shopping Center. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board waive the license fees for a carnival , sale of food, liquor, and video arcade in connection with the Rotary's 30th Anniversary Festival from May 13-18, 1986. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Petri , Tosto; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. At this time, 8:57 p.m. , the President asked if anyone in the audience wished to address the Board. The President advised Jason Miller, a student in the audience who had presented a letter to the President before the meeting requesting information on the future of Elk Grove Village, that he would be sending a letter to him with the information he requested. The Village Manager said the Village Attorney has prepared ordinances on three items as directed by the Board at the meeting of April 8, 1986. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board waive the first reading rule of an ordinance as it pertains to a zoning variation for structures in any rear yard area. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Ordinance No. 1797 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3.54 OF THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE AS IT RELATES TO STRUCTURES IN ANY REAR YARD AREA TO PERMIT THE EXISTENCE OF A DECK ON PROPERTY LOCATED AT 1210 ROBIN DRIVE, ELK GROVE VILLAGE (HEZINGER)" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Petri , Tosto, Chernick; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board waive the first reading rule of an ordinance as it pertains to a zoning variation to permit use of parking facilities on Elk Grove Park District property for property located at 901 Wellington. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Ordinance No. 1798 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3.93, A-3 SPECIAL LOCATION PLAT, TO THE VILLAGE OF ELK GROVE VILLAGE TO PERMIT THE USE OF EXISTING PARKING FACILITIES OF THE ELK GROVE PARK DISTRICT FOR PROPERTY LOCATED AT 901 WELLINGTON AVENUE, ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Chernick, Gallitano, Petri , Tosto; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board waive the first reading rule of an ordinance as it pertains to a zoning variation to front yard regulations at 1490 Haar Lane. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Ordinance No. 1799 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3.52 OF THE ZONING ORDINANCE AS IT RELATES TO FRONT YARD REGULATIONS TO PERMIT THE CONSTRUCTION OF A FENCE BEYOND THE TWENTY-FIVE (25) FOOT BUILDING SETBACK LINE ON PROPERTY LOCATED AT 1490 HARR LANE, ELK GROVE VILLAGE (MERTENS)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered - 6 - 4-22-86 AYE: Trustees Tosto, Chernick, Gallitano, Petri ; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. The Village Manager reported on the following: 1. The Village Managers of Arlington Heights and Elk Grove will meet on May 12, 1986 to talk about the strategies and efforts to be made to further the achievement of a full interchange at the intersection of Arlington Heights Road and the Tollway. 2. Vehicle licenses are on sale again this year and are to be displayed on or before June 1, 1986. The last day to purchase these licenses will be the Friday preceding that Sunday date. An extensive effort has been put forth in mailing applications to all known licensees and licenses have been placed on sale in four (4) Currency Exchanges throughout the Village. There is also a mail drop box outside the Village Hall and, therefore, we feel there is ample lead time for residents and other parties to secure the licenses in advance of Saturday and are not, at this point, planning on having the Municipal office open other than reoular hours. 3. The Annual Banquet of the Northwest Municipal Conference is scheduled for May 2, 1986 in Rolling Meadows. 4. There will be a public hearing on the Elgin O'Hare Highway improvement on Wednesday, April 30, 1986 at the Itasca Holiday Inn. The hearing period will be from 1:00 p.m. to 8:00 p.m. They will be showing some exhibits and video tapes. There will be representatives from the Village at this meeting. The President said the Village should be ready to support Bensenville in any invasion of their residential area and lobby for the ability for ingress and egress traffic in Elk Grove Village. 5. There is a communication pending with the Board concerning the Air Lane Motel annexation and modification of the Annexation Agreement. The consensus of the Board is that item should be set on the table for further consideration and discussion. The President said it should be referred to the Judiciary, Planning and Zoning Committee and it will be brought up at a Committee-of-the-Whole meeting on May 1, 1986. The Village Manager requested the Board to call an Executive Session for May 1, 1986 at 8:00 p.m. to discuss Collective Bargaining. The Manager reported that ten (10) bids have been received on the purchase of 2,000 tons of gravel . The bids ranged in price from $8.25/ton to $9.75/ton. The recommendation is to authorize the purchase from the lowest responsible bidder, who bid $8.25/1.on at a total estimated cost of $16,500.00. The funds are available in the Water & Sewer Budgets. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board authorize a purchase contract in the amount of $16,500.00 to Road Materials Corporation of Algonquin, Illinois , for 2,000 tons of CA-6, Grade 9, gravel . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Petri , Tosto; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. - 7 - 4-22-86 The Village Manager requested the Board's authorization to sell the 'Tillage' s surplus self-propelled bituminous paver. This equipment was advertised for sale and ads were mailed to 27 potential bidders. Two bids were received: Meyer Paving Inc. , Glen Ellyn, Illinois, at $35,100.00; and York Township Highway Department, Lombard, Illinois , at $25,000.00. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board authorize the sale of the 1977 Blaw Knox PF-35 Self-Propelled Bituminous Paver to Meyer Paving Inc. , Geln Ellyn, for the price of their bid $35,100.00 without guarantee, as-is condition. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Petri , Tosto, Chernick; NAY: none; ABSENT: Bosslet, Hauser; whereupon the President declared the motion carried. The President asked the Board to meet for a short time after the Board meeting. It was moved by Trustee Petri and seconded by Trustee Tosto that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9: 16 p.m. Patricia S . Smith Village C erk Charles J . Zettek Village President - 8 - 4-22-86