Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 05/27/1986 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MAY 27, 1986 President Charles J. Zettek called the meeting to order at 8:06 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Dennis J. Gallitano, Edward R. Hauser, James P. Petri , Michael A. Tosto. Administrative Assistant, Robin Weaver; Village Attorney, George Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. The Reverend Charles H. Hansel , Vicar of Saint Nicholas Episcopal Church; delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of May 13, 1986 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President proclaimed June 14, 1986 as "National Flag Day", and June 15, through 21, 1986 as "Safety in the Workplace Week", in the Village of Elk Grove Village. President Zettek stated that there has been discussion in the past few weeks as to whether or not smoking should be allowed during public board meetings; and requested a motion to whatever may be the desire of the Trustees. It was moved by Trustee Bosslet and seconded by Trustee Gallitano that smoking be prohibited during scheduled public meetings. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Gallitano, Petri ; NAY: Chernick, Hauser, Tosto; ABSENT: none; whereupon President Zettek voted "AYE" and declared the motion carried. The President requested the Boards permission to dispense with the Agenda, at this time, and recognize a request for an Industrial Revenue Bond in the Amount of $1,400,000 from the Toshiba Company. The Village Attorney said he had reviewed an Enabling Ordinance on Friday and found some problems that were revised by the Attorney for Toshiba Company. The new Ordinance has just been delivered this evening and requested a few minutes to review this Ordinance. The President said that a public hearing had been held earlier this evening regarding annexing and rezoning 15 acres of land adjacent to Wood Dale on Tonne Road just off of Arlington Heights Road. The President requested the Board to entertain a motion to authorize a pre-annexation agreement, annexing and rezoning this property to the Village of Elk Grove. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Resolution No. 37-86 entitled, "A RESOLUTION AUTHORIZING A PRE- ANNEXATION AGREEMENT (TRAMMEL CROW-MARK STREET)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Hauser, Petri , Tosto, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board waive the first reading rule of an ordinance as it pertains to annexing and rezoning Trammel Crow property into the Village of Elk Grove. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Ordinance No. 1807 entitled, "AN ORDINANCE ANNEXING AND REZONING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE (TRAMMEL CROW)". The - 1 - 5-27-86 President directed the Clerk to call the roll on the motion and upon the roll the following answered AYE: Trustees Gallitano, Hauser, Petri , Tosto, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The President announced that the Village Attorney has finished reading the Enabling Ordinance that will allow the Village to enter into and proceed on a 1.4 million dollar Revenue Bond. The Village Attorney said the BoaPd, should adopt a resolution, which is basically an inducement resolution, indicating that the Village will adopt and sign a memorandum of agreement which is attached to the resolution as exhibit A. This is an inducement to Toshiba Machine Company of America that subject to their compliance with the Village Enabling Ordinance that the Village will issue 1.8 million dollars, although, there is a condition that the Village may only be able to issue 1.4 million dollars due to our cap. The Village has to adopt a resolution authorizing the President and Clerk to sign the memorandum. The Attorney then explained the various changes he had requested to the original document (which were now is this revised ordinance) . This Ordinance now meets with the approval of the Village Attorney. The Village Attorney asked the Toshiba representative, in the audience, for assurance that should the Village not be in a position to issue $1,800,000.00 (that would be of previous commitments) that the Village has acknowledged and our cap is such that we may have only $1,400,000.00 or $1,500,00.00. If that should prove to be the case, is it the Company's intent to go to the State for the full $1,800,00.00 or just for the balance. Mr. Al Thompson, Attorney for Toshiba, said the Company is fully aware of the allocation system in Illinois and intends not to misuse the allocation granted by the Village of Elk Grove and will fully utilize the $1,400,000.00 and will try to obtain issuance of an additional $400,000.00 from the State. The Director of Finance stated there is a possibility that the Village may have the ability to issue the entire $1,800,00.00 if the State will allow the Village to use the 1984 revised census rather than the 1982; or, we may try to get from the Northwest Municipal Conference some other municipality that has knowledge that they will not be using $400,000.00 of their allotment. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board adopt Resolution No. 38-86 entitled, "RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A MEMORANDUM OF AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS AND THE TOSHIBA MACHINE CO. AMERICA PROVIDING FOR THE ISSUANCE BY SAID VILLAGE OF REVENUE BONDS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Bosslet, Chernick, Gallitano; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The President asked again for a deviation from the Agenda to consider a request from Mr. Stuart Handler, Developer of the Strawberry Hill Subdivision, regarding the proposed new parking lot requirements (suggested by the Village Engineer) as they would relate to his property. Mr. Handler addressed the Board by stating that he had been informed that his development, now is progress, would have to upgrade the parking lot to meet with the new proposed requirement. He also gave a brief summary of - the types of businesses that would be in the shopping center and the kinds of traffic flow that would be generated. Mr. Handler further stated that the project has been developed following Village codes. Compliance with the proposed new paving ordinance would cause a severe hardship and an additional cost of $55,000 plus. - 2 - 5-27-86 Mr. Handler introduced his architect, engineer and contractor who presented testimony as to the projected strength needed for the parking lot pavement in this subdivision. Discussion followed between the developer and the Village Board regarding the condition of the various shopping center parking lots throughout the Village, projected traffic flow in the Strawberry Hill Subdivision, soil conditions, pavement design and structural support level , and the requirements for parking lots in surrounding communities. Mr. Handler stated that he had presented the plans for this project to the Village last fall based on the code that is in effect right now. If he had known that the Village would be changing the parking lot standards he did not think he would have gone ahead with the project. President Zettek suggested to the Board that rather than continue this discussion, as to what is the appropriate parking lot standards, that we take into account that Strawberry Plaza has been before the Plan Commission for many months and their anticipated costs are predicated on a 2.0 structural support level . Rather than debate whether a 2.0 is adequate or whether a 3.0 is over indulging, we ought to look at the propriety of changing in midstream. After further discussion it was the consensus of opinion to allow the parking lot for Strawberry Hill Plaza to continue and direct the Village Engineer to permit a 2.0 structural support level . At this time, 9:55 p.m. , the President asked if anyone in the audience wished to address the Board. Mr. Sherman Miller and other residents of Yarmouth Road requested support from the Village Board in asking the Park District to stop the expansion of their parking lot, on the southwest end of the fitness center, behind their backyards and to encourage the Park District to post parking signs denoting parking in St. Julian's lot for users of the center. Alexian Brothers Samaritan House, which is located in the same facility as the fitness center, also uses that parking lot. Discussion followed regarding the screening and zoning of this property. The residents were encouraged to attend the Park District Board meeting and present their concerns. President Zettek referred this matter to the Judiciary, Planning and Zoning Committee to consider and return a recommendation to the Board. Mr. Miller presented a petition to President Zettek which he indicated would be entered as part of the minutes. President Zettek said that he would contact James Heffern, President of the Park District Board, and relay the concerns of the Yarmouth Road Residents. Miss Jayme Heard, representing General Electric Company, requested the Boards consideration of a previously submitted written request for a temporary sign to be displayed on the building at 10 King Street, for a period of 120 days. President Zettek said the Building Commissioner has recommended that permission be granted since the banners and location are in compliance with the ordinance and only need permission for displaying in excess of 30 days. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board approve the request from General Electric Company, 10 King Street, Elk Grove Village, to display a temporary sign for a period of 120 days. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Bosslet, Chernick, Gallitano, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. - 3 - 5-27-86 It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board authorize the disbursement of $507,207.06 in payment of invoices as shown on the May 27, 1986 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick, Gallitano, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Petri requested paragraph B, a Letter of Credit for public improvement at Exel Inn, on the Consent Agenda be changed from Resolution No. 37 to 39 (since action was taken on resolutions prior to the Consent Agenda) . The Administrative Assistant requested the addition of $7,500.00 to paragraph 2, of item E, a contract to Barber Greene, on the Consent Agenda. Trustee Gallitano questioned various items on the Consent Agenda, which were clarified to his satisfaction. CONSENT AGENDA It was moved by Trustee Petri and seconded by Trustee Bosslet that: A. The Board renew the annual radio maintenance contract with Chicago Communications Service, Inc. for FY 1986- 87 at a cost of $12,637. B. The Board adopt Resolution No. 37-86 entitled, "A RESOLUTION ACCEPTING AN IRREVOCABLE STRAIGHT LETTER OF CREDIT NO. SLC-5747, IN THE AMOUNT OF $7,000.00 FROM FIRST WISCONSIN NATIONAL BANK OF MADISON TO GUARANTEE COMPLETION OF PUBLIC IMPROVEMENTS FOR EXEL INN EXPIRING JULY 28, 1987". C. The Board award a contract to the lowest responsible bidder, Altas Material Handling Equipment, Inc. , of Schiller Park, Illinois, to furnish and deliver one skid steer loader and hydraulic breaker at a cost of $22,489. 10. D. The Board award a contract to James A. McCarthy of Yorkville, Illinois, to furnish and deliver one rescue squad vehicle at a cost of $94,300. E. The Board increase the Fiscal Year Federal Revenue Sharing Budget by the amount of $23,845; and The Board award a contract to Barber Greene of North Aurora, Illinois, to furnish and deliver one layton hitch in the amount of $7,500.00. F. The Board increase the Capital Projects Fund Budget by $187,500; and The Board authorize the expenditure of $187,500 for Phase I Engineering for improvements on Arlington Heights Road and the Northwest Tollway. G. The Board award a contract to Soil and Material Consultants, Inc. of Arlington Heights, Illinois , to provide the following professional testing services for public improvements: 1. Nuclear density testing 2. Pavement coring 3. Bituminous concrete plant inspection 4. Concrete cylinder testing - 4 - 5-27-86 H. The Board amend the Municipal Code provisions effective June 1, 1986 regarding Outdoor Water Use Regulations as follows: CURRENT NEW Residential : Even/Odd days 5 p.m, to 9 p.m. Monday 5 P.M. to 9 P.M. through Friday and all day Saturday and Sunday Industrial & Commercial : 9 a.m. to 1 p.m. Monday Even/Odd days 9 a.m. to through Friday and all 1 P.M. day Saturday and Sunday I. The Board authorize the sale of the current IBM System 36 computer; and The Board authorize the purchase of a new IBM System computer for a cost of $42,472; and The Board authorize the purchase of an additional 512K of main memory at a cost of $1,775. J. The Board award an architectural/engineering services contract for the Public Works Building Modification Project to Donohue, Hetherington & Associates, Inc. of Itasca, Illinois on a cost-plus-fixed fee basis, not to exceed $48,625. K. The Board award a purchase contract to Hewlett Packard to furnish and deliver computer equipment at a cost not to exceed $12,530.93. The President directed the Clerk to call the roll on the motion adopt the Consent Agenda items, "A, B, C, D, E, F, G, H, I , J, and K", and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, reported that the Committee met on May 19, 1986 and discussed sidewalks throughout the industrial park. The Committee unanimously recommends that the Village require wider driveway aprons due to trucks driving over aprons that are too narrow, over the carriage walks at the aprons, and over sidewalks on the opposite side of the Street. The Committee would like to meet with the other Trustees at a Committee-of-the-Whole meeting to discuss this problem because of three different recommendations from three different people. A report of the problems and recommendations will be distributed to the entire Board. The consensus was to include this item on the Agenda for the Committee- of- the-Whole meeting on Tuesday, June 17, 1986 at 7:00 p.m. Trustee Gallitano asked the Village Engineer if any response has been received regarding the ingress/egress at Arlington Heights Road and Burger King. The Engineer said no response has been received as yet; however, he has discussed the possibility of enforcing the zoning standards with the Village Attorney. Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee, reminded the Board of their meetings with the Building Commissioner on Wednesday, May 28, 1986 at 7:30 and on Monday, June 2, 1986 at 7:00 p.m. to discuss Congregate Senior Housing. Trustee Hauser, Chairman of the Personnel Committee, scheduled a meeting for Wednesday, May 28, 1986 at 7:00 p.m. - 5 - 5-27-86 Trustee Petri reported there will be a meeting of the Elk Grove Channel 6 TV Committee on Thursday, May 29, 1986 at 7:30 p.m. , and the Regional Group meeting will be on Thursday, June 5, 1986 at 8:00 p.m. in Palatine. The President said that he has requested a letter from the Economic Development Consultants to capsulize what they have been doing in the last few months. The President also reported that the Free Trade Zone Seminar held at Maxwell 's Plum Restaurant was attended by about 40 guests. President Zettek informed the Board that the Suburban O'Hare Commission will be meeting next Thursday, May 29, 1986 at 7:30 p.m. in the Park Ridge Village Hall . The Village Clerk read a letter from Tuffy Two Auctions who will be holding an auction on Saturday, May 31, 1986 at 1253 Pagni Drive, Elk Grove Village. As part of the auction they are requesting permission to offer a consignment of ceramic liquor decanters. The Village Attorney spoke to a representative of the auction firm and the result is their request for a one day liquor license. The Village does not, at this time, have provisions for a one day license. The Attorney stated that since the consignment was received from a party with a State liquor identification number the Board can grant a liquor license at a prorated amount. The President was informed that the company did purchase an auctioneer's license. The consensus of opinion was to allow a one day liquor license in the amount of $25.00. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board issue a one day liquor license in the amount of $25.00 to Tuffy Two Auctions for May 31, 1986. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Gallatino, Petri , Tosto, Bosslet; PASS: Hauser, NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Clerk read a letter from Mr. Mitchel Hoban, 944 Debra Lane, for permission to have "pony rides" at a block party to be held on June 21, 1986. The ponies are being rented from Horsemen 's Stables (which carries its own liability insurance) . If the Board approves the request the health Department will send a letter informing them to make sure they keep the area clean. The consensus of opinion was for the Village Clerk to inform Mr. Hoban that the Board has no objection to the pony rides as long as the area is kept clean. The Village Clerk presented a request from the Elk Grove Park District asking for a waiver of liquor license fees for Fox Run Golf Links. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board waive the liquor license fees for the Elk Grove Park District Fox Run Golf Links. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Petri , Tosto, Bosslet, Chernick; PASS: Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board waive the first reading rule on an ordinance as it pertains to amending the rates charged for Taxi Cab Service. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Ordinance No. 1808 entitled, "AN ORDINANCE AMENDING SECTION 18.4213 OF THE MUNICIPAL CODE THEREBY AMENDING THE RATES CHARGED FOR TAXI CAB SERVICE WITHIN THE VILLAGE OF ELK GROVE VILLAGE". The President - 6 - 5-27-86 directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Bosslet, Chernick, Gallitano; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board waive the first reading rule of an ordinance as it pertains to a variation from the Zoning Ordinance to permit construction of a fireplace. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Ordinance No. 1809 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 5. 1 OF THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE AS IT RELATES TO STRUCTURES IN ANY REQUIRED SIDE YARD AREA TO PERMIT THE CONSTRUCTION OF A FIREPLACE ON PROPERTY LOCATED AT 1822 HAWK LANE, ELK GROVE VILLAGE (PURGATORIO)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Bosslet, Chernick, Gallitano, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board waive the first reading rule of an ordinance as it pertains to a variation from the Zoning Ordinance to permit parking a boat in the required side yard area. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Ordinance No. 1810 entitled, "AN ORDINANCE GRANTING A VARIATION FROM SECTION 3.55A-2 AS IT RELATES TO PARKING A BOAT IPJ THE REQUIRED SIDE YARD AREA ON PROPERTY LOCATED AT 1561 CALIFORNIA, ELK GROVE VILLAGE (KENNEDY)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick, Gallitano, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board waive the first reading rule of a ordinance as it relates to a variation from the Zoning Ordinance to permit construction of a fence. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Ordinance No. 1811 entitled, "AN ORDINANCE GRANTING A VARIATION OF SECTION 3.52 AND 3.54-C OF THE ZONING ORDINANCE AS SAME RELATE TO SIDE YARD REGULATIONS TO PERMIT THE CONSTRUCTION OF A FENCE IN THE REQUIRED SIDE YARD SETBACK AREA OF A CORNER LOT LOCATED AT 600 LOVE STREET, ELK GROVE VILLAGE (WEST)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village President requested the Clerk to indicate in the minutes that a first reading was held on two ordinances entitled, "AN ORDINANCE AMENDING ARTICLE V - PRIVATE PARKING LOTS OF CHAPTER 11 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The difference in the ordinances being construction to a minimum structural support level of 2.5 or 3.0 for all parking areas. This item will be further discussed at the Committee-of-the-Whole meeting. The Administrative Assistant referred to a memorandum from the Village Engineer to the Village Manager requesting a contract for Donohue & Associates, Inc. , in the amount of $4,000.00, to begin preliminary investigation of the items necessary to complete the final engineering plans for the Nicholas Boulevard Roadway Improvement, and at the same time begin negotiating for an engineering agreement at a cost not to exceed the range of $31,000 to $43,630. - 7 - 5-27-86 It was moved by Trustee Tosto and seconded by Trustee Hauser that the Board authorize a purchase contract with Donohue & Associates , Inc. as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Hauser, Petri , Tosto, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The President asked the Board if they were ready to act on an additional contract for engineering services at an estimated cost of $30,000.00 to the firm of Zimmer-Howell Engineering, Ltd. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board authorize a contract to Zimmer-Howell Engineering, Ltd, not to exceed $30,000.00 with regard to advice, counsel and engineering service regarding the feasibility in construction of a full interchange on the Northwest Tollway and Arlington Heights Road. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Hauser, Petri , Tosto, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Chernick that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:55 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 8 - 5-27-86