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HomeMy WebLinkAboutVILLAGE BOARD - 10/28/1986 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON OCTOBER 28, 1986 President Charles J. Zettek called the meeting to order at 8:15 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Dennis J. Gallitano, Edward R. Hauser, James P. Petri , Michael A. Tosto. Village Manager, Charles A. Willis; Village Attorney, George Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. President Zettek introduced Mr. William Grams, Executive Director of the Northwest Municipal Conference (NWMC) , which is a consortium of twenty eight Northwest and North Shore municipalities and eight townships, representing some 1,000,000 people. Those municipalities, with the exception of Barlett, have been seeking a landfill site that might be utilized for disposing of garbage from all the Northwest and North Shore municipalities. President Zettek stated that over many months there has been an effort by the NWMC to get the agreement of Bartlett to utilize/purchase 200 acres of adjoining land and use it for a landfill site. The Village of Barlett objected to their Zoning Board regarding the proposed site and were joined in the objection by the nearby municipality of Elgin. As a result of that objection the NWMC has indicated to the staff of the Conference that the property should be acquired through the County, as it is located in the unincorporated area. The Conference asked Mr. Grams to make presentations to all of the participating municipalities so the Boards will be aware of what the project is and what the cost will be to each municipality. Mr. Grams 's narration covered the locating of the proposed site, the petition to seek a preliminary annexation agreement with the Village of Bartlett (which was denied) and the cost per community to seek a Special Use Permit from Cook County as well as an explanation of the "balefill" type of solid waste disposal that will be used on the proposed site. The critical need for a disposal site and the need for the NWMC member communities to become involved in developing the land site, now under option, was strongly emphasized. At this time, 8:53 p.m. , the President called a recess. The meeting resumed at 9:02 p.m. , and the President noted for the record that all Trustees were present. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board approve the minutes of October 14, 1986 and dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President requested the Board's concurrence with his appointment of Anthony T. Inzerello to the membership on the Zoning Board of Appeals to replace George Crawford. Mr. Crawford resigned from the Zoning Board due to his moving out of Elk Grove Village. It was moved by Trustee Bosslet and seconded by Trustee Petri that the Board concur with the President's appointment of Anthony T. Inzerello to the Zoning Board of ious A eals. The motion was voted upon by general consent to t e prevvote: AYE: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The President requested the Board's concurrence to increase the membership of the Board of Health from 8 to 9 and to appoint David B.Dopp to that membership. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board direct the Village Attorney to prepare the proper ordinance to increase the membership of the Board of Health from 8 to 9 members and upon the adoption of said ordinance to concur with the President's appointment of David B. Dopp to the Board of Health. The motion was voted upon by - 1 - 10-28-86 general consent to the previous vote: AYE: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The President presented an amendment to the Crow/Chasewood (Hamilton Lakes Village) Annexation Agreement as requested by Crow/Chasewood due to a misunderstanding of Clause 17A, pertaining to the landscaping and screening plan time schedule to acquire building permits. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Resolution No. 83-86 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE AN AMENDMENT TO AN ANNEXATION AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND L S LLE NATIONAL BANK HAMILTON LAKES VILLAGE, LTD. " The motion was voted upon by general consent to previous vote: AYE: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The Village Manager stated that two other actions needed in connection with the Crow/Chasewood Agreement: 1. Authorization to the Attorney to prepare an ordinance approving the final plat of plan development. 2. Authorization to Staff to proceed to release building and engineering permits in Phase I pursuant to the amendment to the Agreement. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board direct the Village Attorney to prepare an ordinance approving the final plat of plan development for Hamilton Lakes Village, Phase I. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize Staff to issue Building and Engineering Permits in Phase I , pursuant to the Annexation Agreement as amen e T e motion was voted upon by acclamation; whereupon the President declared the motion carried. The Village President said that the Park District has been notified that they have the Board's approval of a liquor license along the terms and stipulations as outlined by the Board and in consistence with the license the Park District has requested a waiver of the fees associated with a liquor license. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board waive the li uor license fees for the Elk Grove Park District Leisure Centre an irates ove. a Presi ent irecte t e er to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Petri , Tosto; PASS: Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The President proclaimed the week of November 9 to 15, 1986 as, "ENVIRONMENTAL HEALTH PRACTITIONERS WEEK", in the Village of Elk Grove Village. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board authorize the disbursement of $283,267.15 in payment of invoices as shown on the October 28, 1986 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Hauser, Petri , Tosto, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Mr. Poprawski (a Village Resident) addressed the Board asking that an ordinance be passed concerning Oakton Street similar to the ordinance proposed in item E, weight restrictions on Biesterfield Road, of the Consent Agenda. President Zettek questioned Mr. Poprawski to confirm that he was not making an objection to the proposed ordinance for Biesterfield Road. - 2 - 10-28-86 Trustee Bosslet questioned the increase in the cost of snow removal service as proposed in item A, purchase contracts to R. I. Busse and Reimer Bros. , Inc. , of the Consent Agenda. Trustee Bosslet voiced his objection to the increase and the justification by Staff of the increase. Trustee Tosto said that the hourly rate of $62.00 was not out of line. Trustee Chernick requested that the bids be sent out earlier next year so there would be more time for review prior to awarding of the contract. CONSENT AGENDA It was moved by Trustee Chernick and seconded by Trustee Petri that: A. The Board award a purchase contract to R. I. Busse to supply seven (7) trucks with operators for industrial park and residential snowplowing during the 1986/87 winter season at a cost of 62 per hour with an eight- hour minimum, with no extra charge for overtime and holidays, for an estimated total of $20,000. To award a purchase contract to Reimer Bros. , Inc. to supply five (5) roadgraders with operators for industrial park snowplowing at the following costs per unit, including an eight-hour minimum for an estimated total of $17,000: Regular time $100 Saturdays & Regular Overtime $110 Sundays and Holidays $120 B. The Board authorize payment to Centex Corporation in the amount of $4,284.87, which represents the Village's share (50%) of the costs incurred to break, remove and replace the median strip at University Drive and Plum Grove Road. C. The Board award a purchase contract in the amount of $20,769 to Tro ical Plant Rentals, Inc. for the atrium and upper level p ants, containers, installation and materials; and The Board award a three (3) year maintenance and uarantee contract to Tri Plant Rentals, Inc. at the o owing rates: 1st year $ 1,321/month $15,852/year 2nd year $ 1,220/month $14,640/year 3rd year $ 1,133/month $13,596/year D. The Board award a contract to R. W. Hendrickson Company of Des Plaines, Illinois to provide all labor, materials, and equipment necessary to prune and trim an estimated 1,300 parkway trees at a cost not to exceed $25,285. E. The Board adopt Ordinance No. 1848 entitled, "AN ORDINANCE AMENDING CHAPTER 14, SECTION 14.337A, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE PERTAINING TO WEIGHT RESTRICTIONS FOR VEHICLES TRAVELING ON BIESTERFIELD R D . The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, Items "A, B, C, D, and E" , and upon the roll being called the following answered AYE: Trustees Gallitano, Hauser, Petri , Tosto, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. - 3 - 10-28-86 It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board grant the request from Joe Rubin and Associates for a variation from the Elk Grove Village sign ordinance to a ow a temporary sign at the southwest corner of Lunt Avenue and Route 83 for a 70-day period beyond the permitted 30 days. The motion was voted upon by general consent to previous vote: AYE: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The Village Manager informed the Board that the parenthetical notations in Item 8, a request from the Avenue Bank of Elk Grove, of the Agenda should be corrected to read, three banners advertising the hours of service". It was moved by Trustee Petri and seconded by Trustee Tosto that the Board approve the request from the Avenue Bank of Elk Grove at 1100 W. Devon Avenue for a 30-day extension of its permit for temporary banners as stated above. The motion was voted upon by general consent to previous vote: AYE: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. At this time, 9:20 p.m. , the President asked if anyone in the audience wished to address the Village Board. Village residents from Oakton Street, Westgate, Stockbridge, Hampton Farms and Fox Run Subdivisions spoke to their concerns regarding the traffic problems created in their individual areas due to regulatory signs placed and/or removed by the Village in an attempt to solve the traffic problems addressed at the previous meetings. The feasibility of extending Biesterfield Road to Plum Grove Road was requested for Board consideration by some residents. The meeting resumed at 11: 10 p.m. and the President noted for the record that all Trustees were present. Trustee Tosto, Chairman of the Capital Improvements Committee, reported the Committee met on October 20, 1986 and discussed the space utilization study/architectural plans for the Biesterfield garage. The Director of Public Works is in the process of completing the drawings. Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee scheduled a meeting at 7:00 p.m. , Tuesday, November 4, 1986. The Building and Engineering Departments were requested to have representatives attend this meeting to discuss Item K, Review Subdivision Control Ordinance - Number of buildings on one lot, on their Agenda. The Village Manager presented a two lot subdivision on Mark Street which has been reviewed by Staff, the Plan Commission and, the Judiciary, Planning and Zoning Committee. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Resolution No. 84-86 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS MARK STREET THIRD RESUBDIVISION". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Bosslet, Chernick, Gallitano; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Hauser reported there will be a committee meeting of the Northwest Municipal Conference (NWMC) Transportation Partnership Study at the NWMC office on Wednesday, October 29, 1986. The Village Manager informed the Board that the Dominium Group has contacted the Village and requested an extension for the consummation of the annexation of the property until Spring of 1987, due to the fact that they have another project going in advance of this one in Elk Grove Village. Due to that request, Staff recommends an amendment to their Annexation Agreement to accommodate an immediate payment of funds required in connection with the Municipal Purpose Fund and to defer the 10% land donation until Spring of 1987. - 4 - 10-28-86 It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board waive the first reading rule of an ordinance as it pertains to an amendment to an annexation agreement. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board adopt Ordinance No. 1849 entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 1820 TO PROVIDE A DATE CERTAIN FOR THE CONTRACT PURCHASER TO PAY CERTAIN FEES TO THE VILLAGE OF ELK GROVE VILLAGE AS ESTABLISHED BY ORDINANCE NO. 1820 (THE DOMINIUM GROUP)". The motion was voted upon by general consent to the previous vote: AYE: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The Village Manager informed the Board of Trammell Crow Company's request to delay the Board's consideration to waive the requirements of Ordinance No. 1816 relative to the required support level for private parking lots at Allan Drive and Mark Street until the next Village Board meeting. The Village Manager reported on the following: 1. The Village has offered the position of Community Service Coordinator to Nanc Eike, who has accepted and willstart workwith the Vi age on November 5, 1986. 2. The Fire Stations in the Community will have metal detectors available for testing Halloween Candy for foreign objects. 3. There will be a hearing on Tuesday, November 18, 1986 at the Leisure Fitness Centre on the Elgin/O'Hare Expressway project. There will be a series of taped presentations. Comments and statements will be heard after the presentations. 4. The Northwest Municipal Conference has asked all of the member cities to identify some legislative issues that might be called to the attention of the officials in Springfield. The Village has opted to identify two areas: a. To recommend that funding be provided for the enforcement of the Chemical Safety Act which is a State mandated program; and b. To recommend repeal of the Cross Connections program or provide funds and other matter to make it a viable program. These two items will be included in the Conference's package when they meet with the area legislators in the Spring of next year or possibly later this year. The Village Manager said the PACE Suburban Bus Company would like to install new bus stop signs in the community. They have asked if the Village has ordinances regulating those signs and, if so, how they might proceed to replace the necessary signs throughout the community. The Village would have no obligation other than to authorize the replacement and PACE would perform the installation and maintenance as required. If there are no objections, the Village Attorney will prepare the necessary documents to provide the waivers to place the signs on public parkways. (No objections were offered by the Board. ) The Manager requested the Board's authorization to retain RJN, at a cost of $12,730.00, to update the sanitary sewage system studies pursuant to the MSD requirements for using different standards in the measurement of the effectiveness of the recent upgrade of Village sewers. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board authorize a contract with RJN Environmental Association, Inc. at a cost not to exceed $12,730.00 to update the sanitary sewer system studies. The - 5 - 10-28-86 motion was voted upon by general consent to previous vote: AYE: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The Village Manager requested the Board to authorize an expenditure not to exceed $150,000.00 where needed to engage and retain engineering appraisal and real estate consultants in order to study, design and secure right-of- ways options for the extension of Biesterfield Road to Plum Grove Road. It was moved by Trustee Tosto and seconded by Trustee Hauser that the Board authorize an expenditure not to exceed $150,000.00 as needed to engage and retain engineering appraisal and real estate consultants in order to study, design and secure right-of-ways options for the extension of Biesterfield Road to Plum Grove Road. The motion was voted upon by general consent to the previous vote: AYE: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The Village Clerk announced that the State of Illinois Department of Insurance has submitted a report of the Police Pension Fund, which is on file in the office of the Village Clerk. The Village Clerk announced that the candidate packets for the April 1987 election will be available for pickup on Monday, November 3, 1986 in the Office of the Village Clerk, for those who wish to run for Village Trustee or Library Director. Trustee Chernick presented a resolution, requested by the Northwest Municipal Conference to support the implementation of the solid waste management fund, for the Board's consideration. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board adopt Resolution No. 85-86 entitled, "A RESOLUTION AUTHORIZING THE DELEGATE TO THE NORTHWEST MUNICIPAL CONFERENCE TO SUPPORT IMPLEMENTATION OF THE CONFERENCE S LID WASTE M NAGEMENT PLAN". The motion was voted upon by general consent to the previous vote: AYE: Bosslet, Chernick, Gallitano, Hauser; Petri , Tosto; NAY: none; ABSENT: none; motion carried. It was moved by Trustee Bosslet and seconded by Trustee Petri that the Board hold an Executive Session after tonight's meeting to discuss litigation and land acquisition. The motion was voted upon by general consent to the previous vote: AYES: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the meeting be adjourned. The motion was voted upon by general consent to the previous vote: AYE: Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; motion carried. The meeting adjourned at 11:30 p.m. Patricia S. Smith Village Clerk Charles J . Zettek Village President - 6 - 10-28-86