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HomeMy WebLinkAboutVILLAGE BOARD - 09/10/1985 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON SEPTEMBER 10, 1985 President Charles J. Zettek called the meeting to order at 8 : 15 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Dennis J. Gallitano, Edward R. Hauser, James P. Petri, Michael A. Tosto. Village Manager, Charles A. Willis; Village Attorney, George Knickerbocker; and Village Clerk, Patricia S . Smith were present at this meeting. President Zettek stated that the minutes of August 27 , 1985 will be presented for approval at the Board meeting on September 24 , 1985 . President Zettek proclaimed the Week of October 6 to 12 , 1985 as, "Fire Prevention Week" , and September 15 to 21 , 1985 as, "Cystic Fibrosis Awareness Week" in Elk Grove Village. President Zettek reported on the following: 1 . He spent a day with Mr. Gene Sadin and other representatives of the Boulevard Corporation, driving throughout the Village pointing out the various land sites available for commercial development. Mr. Sadin said he had some good contacts with several of the leading grocery chains in the Chicago area. 2 . The President and Trustees Tosto, Bosslet, and Petri attended "Pioneer Day" ceremonies at the Park District on Sunday, September 8 , 1985 . 3 . Groundbreaking ceremonies were held today at the Hampton Inn site at Oakton and Busse Roads, where construction will begin on the 125-room motel. President Zettek requested the Board to call an Executive Session following this meeting to discuss some appointments to various Village Commissions. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board authorize the disbursement of $469 , 861 . 52 in payment of invoices as shown on the September 10 , 1985 Accounts Payable Warrant. Trustee Chernick referred to item #83 , on the Accounts Pavable Warrant, saying he is presenting the Village Manager with a check for his portion of the dinner, which was held at the Navarone Restaurant, saying he did not do anything illegal nor was anything illegal intended by the Board. Trustee Gallitano questioned item #147 , Jim Walter Papers, on the Accounts Payable Warrant. The Assistant Finance Director answered that the item listed was a refund of a water customer deposit. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Chernick requested the removal of item I , to authorize Lieutenant R. Salvatore to attend school, be removed from the Consent Agenda. CONSENT AGENDA 1 - 9-10-85 It was moved by Trustee Hauser and seconded by Trustee Petri that: A. The Board adopt Resolution No. 74-85 entitled, "A RESOLUTION ACCEPTING AND PLACING ON FILE AN EXTENSION TO AN IRREVOCABLE LETTER OF CREDIT FROM THE FIRST NATIONAL BANK OF BLUE ISLAND NO. 14471 (EXPIRING DECEMBER 31 , 1985) IN THE AMOUNT OF $22 , 385 . 00 TO GUARANTEE THE COMPLETION OF CONSTRUC- TION AND MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE REGENCY SQUARE PHASE II NORTH DEVELOPMENT AND THE KENT STREET EXTENSION (PREVIOUSLY ADOPTED BY RESOLUTION NO. 11-82 AND AMENDED BY RESOLUTION NO. 70-83 and 69-84) " . B. The Board adopt Resolution No. 75-85 entitled, "A RESOLUTION DECLARING THE WEEK OF SEPTEMBER 22ND THROUGH THE 28TH, 1985 AS "C.E.D.A. HEAD START WEEK" IN THE VILLAGE OF ELK GROVE VILLAGE" . C. The Board adopt Resolution No. 76-85 entitled, "RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE" . D. The Board waive the first reading rule of an ordinance and adopt Ordinance No. 1745 entitled, "AN ORDINANCE AMENDING SECTION 14 . 1001 , RESTRIC- TIONS ON BOULEVARD TRAFFIC, AND SECTION 14 . 1004 , PENALTY OF CHAPTER 14 , TRAFFIC, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE" . E. The Board authorize the expenditure of $12 ,050 to oversize the water main of Oakton Street from Shadvwood Lane to the east property line of Willow Woods Condos along Oakton Street. F. The Board grant the request from Tonv Grygo, 1450 William Clifford Lane, to waive the rear _yard easement restrictions to permit the construction of a garage on 3 . 75 ' of the 10 foot easement. G. The Board award a contract to Murphy & Miller, Inc. of Chicago, Illinois to furnish and install controls and relays on rooftop heating, ventilating and air conditioning units at the Headquarters Fire Station at a cost not to exceed $4 , 640 . H. The Board award a contract to Dewey & Whalen, Inc. , of Chicago, Illinois to provide all labor, materials and equipment to furnish and install an exterior insulated wall system on Greenleaf Fire Station, at a cost not to exceed $29 , 285 ; The Board award a contract to Kimbrel Roofing of Elk Grove Village, Illinois, to remove and replace the gravel stop for the entire roof area at a cost not to exceed $3, 740 ; and The Board authorize the expenditure of $3, 025 from General Corporate Fund, over the budgeted FRS amount of $30 , 000 , for the above items. The President directed the Clerk to call the roll on the motion to approve the Consent Agenda, Items "A, B, C, D, E, F, G, and H" , and upon the roll being called the following answered AYE: Trustees Chernick, Gallitano, Hauser, Petri, Tosto, Bosslet; NAY: none; ABSENT: none ; whereupon the President declared the motion carried. - 2 - 9-10-85 Trustee Chernick said that he has no objection: In fact, he is very much in favor of Lieutenant Salvatore attending Northwestern Universitv; however, he does not like the idea of a Village car being based at his home. Trustee Chernick repeated that he did not like the policy of a Village vehicle being based outside the Village , saying this causes liability for the Village. Discussion followed, as to the cost of reimbursement for using private vehicles, previous posture of the Village, and whether the vehicle would be based at the home over weekends. President Zettek suggested the Personnel Chairman schedule a meeting of the Committee to discuss this policy and bring a recommendation back to the Board prior to the start of the course on October 7 , 1985 . It was moved by Trustee Chernick and seconded by Trustee Petri that the Board authorize Lieutenant Robert Salvatore to attend Northwestern University' s Police Staff and Command Course from October 7 to December 13 , 1985 , at a cost not to exceed $2 , 200 . 00 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Petri, Tosto, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board waive the first reading rule of an ordinance as it pertains to the annexing of the Air Lane Motel property. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Ordinance No. 1746 entitled, "AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE (BONDIOLI) " . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri, Tosto, Bosslet, Chernick, Gallitano; NAY: none; ABSENT: none; whereupon the President declared the motion carried. President Zettek asked the Clerk to indicate in the minutes that a first reading was held on an ordinance annexing and rezoning a 1 . 22 acre parcel at 404 E. Devon Avenue. The Attorney, representing the owners of the 404 E. Devon Avenue property, requested permission to speak to the Board indicating that the owners were interested in obtaining a shell permit prior to- the passing of the ordinance. All plans have been submitted and approved by the Plan Commission and they have applied for the building permit. The only approval pending is from the Engineering Department. The Assistant Village Engineer said the review of the plans should be completed some time this week. Trustee Petri said the consensus of the Board was to approve the passing of the ordinance and questioned why only a first reading appeared on the Agenda. The Village Clerk informed the Board that the Elk Grove Rural Fire District requires notification 10 days prior to annexation of property by the Village. This time period would not be met until the next Board meeting. The Village Attorney explained the notification procedures and probable litigation that would be initiated by the Rural Fire District. It would be in the best interest of all concerned to delay any construction until the passage of the Annexation Ordinance. 3 - 9-10-85 President Zettek said the passage of the ordinance at the next meeting on the 24th of September, 1985 seems very likely as no objection has been voiced and the developers could proceed in a very positive fashion as far as contracting for services or anything short of putting a shovel in the ground. The Village Attorney asked the developers if they had received a copy of the proposed ordinance and were aware of the potentiality of B-2 Zoning, should the Village require the change at a later date. Their Attorney said this had been discussed fully with the Plan Commission and there were no objections. President Zettek asked the Clerk to indicate in the minutes that a first reading was held on an ordinance disconnecting certain property from the Village of Elk Grove Village (Elk Grove Industrial Park) . The Assistant Village Manager explained that only a first reading could be held pending notification to the Library Districts in Elk Grove Village and Wood Dale. Trustee Tosto, Chairman of the Capital Improvements Committee , scheduled a meeting of the Committee for Wednesday, September 18, 1985 at 7 : 00 p.m. to consider a sidewalk waiver for the RBC Building and to review a list of capital projects for a 5 year program. Trustee Tosto requested the removal of Item d, Water System Improvement, from the Capital Improvements Committee Agenda (since the computer monitoring system has been voted upon) . Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee , said the Committee met on Monday, September 9 , 1985 to review various items and questions have been sent out to Department Heads. A meeting of the Judiciary, Planning and Zoning Committee will be scheduled when Trustee Bosslet returns from vacation in October. Trustee Hauser, Chairman of the Personnel Committee, asked if the use of Village vehicles , to be considered by the Committee, should be all inclusive or just use outside the Village? Trustee Chernick said he would like an opinion from the Personnel Committee regarding the housing of vehicles outside the Village. Trustee Bosslet will relate his recommendations to Trustee Hauser before he goes on vacation so a report can be given to the entire Board before Lieutenant Salvatore starts school . The President asked if anyone in the audience wished to address the Board, Mr. Mark Weiler, President of the Round Tree Commons Homeowners Association, requested, on behalf of the Association Members, the board ' s consideration in allowing the barricade at Columbia Drive and Biesterfield Road to remain after the completion of Biesterfield Road extension to Meacham Road. Mr. Weiler said the Association feels the barricade serves a good purpose and they are willing to maintain the barricade or replace it with a planting or whatever the Village would prefer. Trustee Chernick said the intent of the Village when the barricade was first placed there, at the request of the homeowners, was for the temporary period until the completion of Biesterfield Road. Discussion followed, regarding traffic patterns, the repaving and restoration being done under the FAUS program and the need for easier access to the property by the Fire Department. - 4 - 9-10-85 It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board direct the Attorney to prepare an ordinance repealing Ordinance No. 1385 which established the posting of a "Do Not Enter" sign at Biesterfield Road and Columbia Drive. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Petri, Chairman of the Cable TV Committee , said correspondence has been received from American Cablesystems regarding six outages that were experienced in the Village and credit will be given. The local TV Committee will meet Thursday, September 12 , 1985 . The cables are installed so the studio at Lively is coming along. The studio is not completely constructed although it does give the opportunity to transmit back to American. It will be ready, along with the Fitness Center, for the Grand Opening on the 27th of September, 1985 . Trustee Gallitano said the 10K Elk Grove Distance Classic will take place on Sunday, September 15 , 1985 and the starting time is 8 : 00 a.m. At this time, thee are about 500 people who have signed up. September 15 , 1985 and the starting time is 8:00 a.m. At this time, there are about 500 people who have signed up. President Zettek said the Village of Hoffman Estates has made a request to join the Suburban O'Hare Commission. Trustee Gallitano said there was a meeting of the Public Private Sector Regional Transportation Committee while he was on vacation. They will be sending a letter to the Suburban Bus Board outlining certain recommendations . The Village Manager reported on the following: 1 . The Village personnel made several trips to the home of Mrs . Willis, who appeared before the Board at the last meeting with a sewer problem. On the first trip, the service line was opened with a small tool. Four or five days later she called and said the line was backed up again. Some larger tools were used and opened the line up almost to its entirety. We have advised her that any further action would be at her expense. She gave us a chance to review some proposals which she received from private contractors for removing and replacing the house service connection or relining the pipe. Since her line ends in a manhole , there is no need for that service line to be replaced or relined. It was suggested that she consider engaging a plumber from time to time to rod out the sewer line. The last we heard, the sewer was opened and functioning properly. 2. The groundbreaking of the first Hampton Inn in the Chicago area took place today in Elk Grove Village. Completion is expected some- time in the early part of next year. It is the current estimate that the Hotel will bring in $42 , 000 . 00 in annual revenue to Elk Grove Village. 3 . There is a meeting of the Northwest Municipal - 5 - 9-10-85 Conference on Wednesday, September 11 , 1985 . President Zettek will attend. 4 . There are a few people who have signed up to attend the First Annual Golf Outing of the Northwest Municipal Conference. Two persons are going to play golf and two are going to the dinner. If anyone is interested in going, please let the Manager know tonight or tomorrow morning. 5. The Elk Grove High School Homecoming will be on Friday, October 11 , 1985 . 6 . The Village Board will conduct a public hearing to consider a Special Use provision dealing with telephone transmission equipment facilities to be constructed adjacent to the existing Holiday Inn on Busse Road. The hearing is scheduled for 7 : 30 p.m. on Tuesday, September 24 , 1985 . 7 . The President and Board are invited to the 35th Anniversary and opening of the expanded general offices and manufacturing facilities of the Brookshore Lithographers Inc. on Friday, September 27, 1985 from 4 : 00 p.m. to 7 : 00 p.m. 8 . The FPM Heat Treating facility will have an open house on Thursday, September 12 , 1985 beginning at 10 : 00 a.m. FPM was granted a 1 and 1/2 million dollar Industrial Revenue Bond by the Village, to relocate and develop larger quarters within the Village. 9 . Robert Birks has returned with another request for an increase to the Handicapped/Senior Citizen Taxicab Program. Mr. Birks has furnished the Village with some privileged information, the sum and substance of which is useless. Unless he can provide additional justification, we cannot recommend the rate increase to the Board. We are waiting for another response from him. 10 . A communication has been distributed to the Board from the General Superintendent of the Metropolitan Sanitary District (MSD) , in further response to the Village ' s concern about the discharge flows from the John Egan Plant. The communication indicated that the Illinois Department of Transportation Division of Water Resources was undertaking a study of the watershed. Some of the early findings indicated that nine properties were directly ef- fected by the elevated flow through Salt Creek and not due to the discharge from the Egan Plant, but just due to the flow through the Creek system itself. Only one of the nine properties is within the corporate limits of the Village. The other eight are in unincorporated Cook County and unincorporated DuPage County. This report will not be completed and available until March or April, 1986 . - 6 - 9-10-85 s • ' 11 . The Chicago Magnet Wire Stack Test was completed as scheduled by the Illinois Environmental Agency. Those results will be furnished, when available, to the Village and then turned over to our consultant for analysis . Those test had to do with the effec- tiveness of the afterburners, which were installed as a result of the 1977 court proceedings in which the Village and the Attorney General participated and were successful in securing the State court mandate for those facilities. The Village is now waiting for a proposal from a firm in Joliet to perform the second series of tests to determine the odious content emanating from those smokestacks. Trustee Hauser questioned the Manger on the status of Lake Michigan water. The Manager said the project is proceeding well. The major portion of the work is still taking place at the main pumping station. The Village Manager presented a request to send an officer to a one- day-a-week, 30-week training program in Fire Prevention Inspection Services . This program will be conducted in the Village of Schaumburg at a cost of $800 . 00 . Funds have been provided for in the Budget. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board authorize sending an Officer to a training program in Fire Prevention Inspection Services at a cost of $800 . 00 . The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Village Manager informed the Board of a request from the Metropolitan Life Insurance Company for construction of a major identification sign at Northwest Point. It is a sign of such size .. that it requires consideration of variation by the Zoning Board of Appeals . The particular Zoning Ordinance to which we would have to speak regarding this sign was never envisioned as a control for a sign of this magnitude. The Board may wish to consider authorizing constructon of the sign and simultaneously to authorize the Attorney to prepare a petition to be filed before the Plan Commission to deal with a Text Amendment for that particular zoning provision that deals with project identification signs. The current ordinance sets a capacity of 350 square feet. The consensus of the Board was to agree with the recommendation- as outlined by the Village Manager. It was moved by Trustee Bosslet and seconded by Trustee Hauser that the Board direct the Attorney to prepare an ordinance to amend the Zoning Ordinance, Section 5 . 74-6 , Signs and Awnings. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Bosslet and seconded by Trustee Hauser that the Board allow the Metropolitan Life Insurance Company to erect a sign approximately 150 feet in length and approximately 10 feet high with 4-foot lettering and accompanying signs on each side. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri, Tosto, Bosslet, Chernick, Gallitano, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The President requested the Building Commissioner to contact Metropolitan Life Insurance Company and inform them of the Board' s action this evening so they may begin erecting the sign. - 7 - 9-10-85 It was moved by Trustee Bosslet and seconded by Trustee Hauser that the Board meet in Executive Session, following this meeting, to discuss appointments on various Village Boards and Commissions . The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President asked if anvone intended to attend the Illinois Municipal League Conference. None of the Trustees indicated they would be attending. It was moved by Trustee Petri and seconded by Trustee Bosslet that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10 : 08 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 8 - 9-10-85