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HomeMy WebLinkAboutVILLAGE BOARD - 12/10/1985 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE DECEMBER 10, 1985 President Charles J. Zettek called the meeting to order at 8:08 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet, Ronald L. Chernick, Dennis J. Gallitano, Edward R. Hauser, James P. Petri , Michael A. Tosto. Village Manager, Charles A. Willis; Village Attorney, George Knickerbocker; and Village Clerk, Patricia S. Smith were present at this meeting. t The Reverend Roger Pittelko, Pastor of the Evangelical Lutheran Church of the Holy Spirit, delivered the invkocation. It was moved by Trustee Petri and seconded by Trustee Bosslet that the minutes of November 26, 1985 be approved as submitted and that the Board disperse with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President presented Certificates of Award and pictures to two Public Works employees ' for their participation in representing the Village of Elk Grove Village in the "Snowplowing Competition" sponsored by the Suburban Branch of the Chicago Chapter of the American Public Works Association. Richard Reeves and George Murtaugh, out of 37 Municipalities and other Governmental Agencies , finished 6th. Trustee Tosto placed second in the Elected Officials' contest and was also presented with an award. It was moved by Trustee Bosslet and seconded by Trustee Chernick that the Board authorize the disbursement of $666,517.53 in payment of invoices as shown on the December 10, 1985 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Gallitano requested item B, consideration to concur in the Village President's Letter of Authorization to John Nuveen and Co. to develop a financing program for the Capital Improvements Program, be removed from the Consent Agenda. CONSENT AGENDA It was moved by Trustee Bosslet and seconded by Trustee Hauser that: A. The Board waive the first reading rule of an ordinance and adopt Ordinance No. 1764 entitled, "AN ORDINANCE AMENDING CHAPTER 14, ARTICLE II , SECTION 14.204, ONE-WAY AND TWO-WAY STOP INTER- SECTIONS; AND SECTION 14.205, YIELD RIGHT-OF-WAY INTERSECTIONS, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". C. The Board authorize Commonwealth Edison to install a street light in Cook County right- of-way at the southwest corner of Meacham Road and Virginia Avenue at an estimated cost of $1,300 and monthly maintenance and energy cost of $16.05/month. D. The Board adopt Resolution No. 96-85 entitled, "A RESOLUTION AMENDING LETTERS OF CREDIT ADOPTED BY RESOLUTION NO. 21-83 AND AMENDED BY RESOLUTION NO. 44-85, FROM THE BANK OF ELK GROVE NO. 16505, $8,530.50; NO. 1651, $25,230; AND NO. 1652, $16,500; GUARANTEEING THE CONSTRUCTION OF PUBLIC IMPROVEMENTS IN THE GULLO INTEP.NATIONAL OFFICE AND INDUSTRIAL CENTER SUBDIVISION NORTH OF OAKTON STREET". 1 - 12-10-85 E. The Board waive Section 8.015 of the Subdivision Control Ordinance in order to accept a Subdivision Performance Bond; and To adopt Resolution No. 97-85 entitled, "A RESOLUTION ACCEPTING A SUBDIVISION BOND FROM SAFECO INSURANCE COMPANIES, NO. 4928305 IN THE AMOUNT OF $633,175.00 FILED WITH THE VILLAGE OF ELK GROVE VILLAGE BY CENTEX HOMES ENTERPRISES, INC. GUARANTEEING THE CONSTRUCTION OF PUBLIC IMPROVEMENTS IN SECTION 238, RESUBDIVISION NO. 4 (WESTGATE)". F. The Board award a purchase contract to the lowest responsive bidder, Standard Industrial and Automotive Equipment Company, Inc. of Arlington Heights , Illinois, to furnish and deliver one computerized brake lathe at a cost of $7,125. G. The Board award a purchase contract to Bell Fuels , Inc. to furnish and deliver regular, unleaded and diesel fuel to the Village of Elk Grove Village for a one (1) year period at: Estimated- . state Motor Estimated Estimated Cost per Fuel Tax (Gallon) Annual Annual Cost Product Gallon Per Gallon Usaae Inclueina S.A.F.7. Regular Gasoline .8636 .1200 601000 559,0'.6.:0 Premium Lead Free Gasoline .9371 .1200 95,000 5100,424.50 .1 Diesel Fuel .9870 .1450 51000 s 5,660.00 =2 Diesel Fuel .9109 .1450 6,300 S 5.335.10 Estimated annual Total Cost - 5171.135.90 (Actual prices will be tAose posted on the day of deliver-7 by the petroleum distributor. The Village must mace the state Motcr Fuel Tax. H. The Board authorize an increase in the architectural fee in the professional services contract with McLennan and Thebault, Inc. (MTI ) by $32,715 for preparation of construction documents; and The Board authorize payment at an hourly rate of $45 per hour for principals and $35 per hour for architects or draftsmen for site visits (authorized by the Village or construction manager) for review of design-related items. I. The Board to reject bids for three vehicles (1986 cab and chassis, 1986 cab and chassis with 9' plow, and 1986 15' step van) due to the large discrepancy between the prices bid and the amount of money budgeted for these items; The Board retain truck #707, a 2 and 1/2 ton truck, rather than using the vehicles for trade-in, and use it as a replacement for a 2 and 1/2 ton truck destroyed last week by an engine fire; The Board award a purchase contract to Biggers Chevrolet, Elgin, Illinois, to furnish one (1) 1986 four (4) door compact passenger vehicle (State of Illinois contract) at a cost not to exceed $7,581.82; - 2 - 12-10-85 The Board award a purchase contract to Hoskins Chevrolet, Elk Grove Village, Illinois to furnish: Net Bid One '86 Mini Pick Up Truck -Engr/GF $ 7,898.00 One '86 1/2 ton 4 WD Emergency 16,148.35 Vehicle - Fire/GF One '86 3/4 ton Van - Police/GF 12,026.77 One '86 3/4 ton Sport Van - Water/WSF 11 ,514.56 Total Bid 47,587.68 The Board award a purchase contract to Schmerler Ford, Elk Grove Village, Illinois to furnish: Net Bid Sixteen Police Squad Cars @$12,221.56/ $195,544.96 each -Police/GF Four Detective Cars @12,123.56/each 48,494.24 Total Bid $244,039.20 The Board award a purchase contract to Northwest Ford Truck, Franklin Park, Illinois to furnish: Net Bid One 2 and 1/2 ton Dupm Truck w/10' $ 50,335.30 Dump Body - Street/FRSF One 2 and 1/2 ton Dump Truck w/10' 51,230.89 Water/WSF One 1 '86 3/4 ton Fleet Side Pick Up 10,563.00 Truck - Water/WSF _ Total Bid $112,129. 19 The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, Items "A, C, D, E, F, G, H, and I", and upon the roll being called the following answered AYE: Trustees Chernick, Gallitanc, Hauser, Petri , Tosto, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Gallitano asked the Finance Director if Item B is to consider the President's signing of a letter to John Nuveen & Co. to develop a Financing Program or to vote on the method of financing. Mr. Coney stated that Item B was only to authorize John Nuveen & Co. to develop a Financing Program. President Zettek said that it was his understanding that the Board had previously considered the different methods of financing and had decided to seek out the variable rate. There will be a Special Meeting on December 17, 1985, to approve the Bond Issue. It should be considered what conditions are attached to going out to market and one would be seeking out a fixed rate versus a variable rate. The President informed the Board that Mr. John Peterson of John Nuveen & Co. is in the audience and the Board should take the opportunity to raise any questions they may have regarding the Bond Issue and the rates available. Discussion followed between the Board, the Village Attorney, and Mr. Peterson, regarding the varying of the rates and the Total Debt Service report that was prepared by John Nuveen & Co. Mr. Peterson explained the impact of both rates and the experience of other communities with both rates; however, he stated that the Board should choose the rate with which they would feel most comfortable. President Zettek said this should be decided tonight in order to have the ordinance prepared for the meeting on Tuesday, December 17, 1985. - 3 - 12-10-85 It was moved by Trustee Bosslet and seconded by Trustee Petri that the Board concur in the Village President' s Letter of Authorization to John Nuveen and Co. to develop a Financing Program for the Capital Improvements Program. The President directed the Clerk to call the roll on the motion and upon the roll being called the fol'lowing answered AYE: Trustees Hauser, Petri , Tosto, Bosslet, Chernick; PASS: Gallitano; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board direct John Nuveen & Co. to prepare a General Obligation Bond Ordinance at a variable rate. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Petri ; NAY: Bosslet, Cherniyk, Gallitano, Hauser; ABSENT: none; whereupon the President declared the motion failed by a vote of 4 to 2. It was moved by Trustee Chernick �nd seconded by Trustee Hauser that the Board direct John Nuveen & Co. to prepare a General Obligation Bond Ordinance at a fixed rate. The President directed the Clerk to cell the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Hauser, Bosslet, Chernick; NAY: Petri , Tosto; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the vote be recorded as a unanimous vote by the Board to seek out the Bonds under a fixed rate. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Bosslet, Chernick, Gallitano; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board authorize to increase the purchase contract to Trine Construction Corporation for the installation of a water main along Arlington Heights Road (between Elk Grove Boulevard and Oakwood Drive) by $56,890.77 using Capital Project Fund monies. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Bosslet, Chernick, Gallitano; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital improvements Committee , scheduled a meeting of the Committee for Tuesday, December 17, 1985 at 6:30 p.m. to discuss insurance requirements for contractors. Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee, reported the Committee met on December 3, 1985 to review the Day Care Standards and inspections. The Committee agreed upon a final draft ordinance which has been distributed to the Board and to all of the Day Care Centers in the Village for their perusal . The Committee intends to have the ordinance ready for Board adaption on January 28, 1986. At this time, 9:28 p.m. , the President asked if anyone in the audience wished to address the Board. There being no response, the meeting continued. The Village Manager presented a recommendation of "Do Grant" from the Zoning Board of Appeals , Docket No. 85-7, on a petition from Mr. & Mrs. Anthony Olita for a variation from side yard requirements. Recognizing the span between this meeting and the next regular meeting of the Board, the Village Attorney was asked to prepare an ordinance pursuant to the variation for consideration this evening. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board waive the first reading rule of an ordinance as it pertains to a side yard variation for property located at 963 David Lane. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Ordinance No. 1765 entitled, "AN ORDINANCE GRANTING A TWO (21 ) FOOT SIDE YARD VARIATION OF THE ZONING ORDINANCE OF THE VILLAGE OF ELK - 4 - 12-10-85 GROVE VILLAGE TO PERMIT THE CONSTRUCTION OF A FIREPLACE AT PROPERTY LOCATED AT 963 DAVID LANE, ELK GROVE VILLAGE (OLITA)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Bosslet, Chernick, Gallitano, Hauser; NAY: none'; ABSENT: none; whereupon the President declared the motion carried. Trustee Petri reported on the Regional Cable TV meeting in Hoffman Estates on December 5, 1985. They were informed that there are now 28,500 current customers and Elk Grove is running at 539 . There will be some new programming starting after the first of the year. The annual "can goods drive" is now on.. Anyone signing up fors new services , if they contribute can goods , will receive free instalrlation. 1 Trustee Bosslet advised the Board O f the O'Hare Advisory Committee all day seminar held on December 5, 1985, ,Mating that the representation from the Suburban O'Hare Commission was very poor. There was excellent participation in the program, from those present. A Councilman from the Atlanta-Hartford Airport offered some good information and insights into how they resolved some of the problems in that area. The Assistant Village f6anager from the Los Angeles area also gave good information as to how they live with similar problems that are being experienced in this area. There were other speakers on the panel who were also very informative. Trustee Bosslet said that the "150" study offers a great opportunity to work with the City of Chicago and with the FAA to develop the "150" program. The "150" study is a volunteer program and therefore the City does not have to get involved, but they are doing so. There are enough interested parties (for example, the FAA in the Chicago area and the FAA in Washington) that are going to review all of the input they have received from such other entities as SOC before they put their stamp of T,pproval on the study. Trustee Bosslet further stated that there was an opportunity to be present and to be heard. He did not see anyone from the Chicago Department of Aviation. Marty Butler did not appear until 2:00 p.m. nor did he see any other Maynr attending the entire session. SOC is paying a lot of money to the law firm representing them, and we should think about that money we are investing in the SCC Commission. The 15 or 16 Communities should have enough interest to be present at this kind of meeting. Trustee Bosslet reiterated that this was an opportunity to learn more about the "1.50" program. President Zettek said that the point taken by Trustee Bosslet should be brought up at the next meeting of the Suburban O'Hare Commission which will be on Thursday, December 13. 1985 at 10:30 a.m. President Zettek and Trustee Bosslet will attend. Trustee Gallitano reminded the Board of the Red Kettle Drive being conducted under the auspices of Community Services. Trustee Bosslet said a Housing Commission meeting has been scheduled for Monday, December 16, 1985 at 8:00 p.m. The Village Clerk presented a resolution which had been prepared by the Village Attorney pertaining to the SBL property amended site plan. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Resolution. No. 98-85 entitled, "A RESOLUTION AMENDING RESOLUTION NO. 38-75 AS PREVIOUSLY AMENDED BY RESOLUTION NOS. 82-75, 6-79 AND 39-79 BY SUBSTITUTING THEREIN AN AMENDED SITE PLAN (SBL & ASSOCIATES)" . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Bosslet, Chernick, Gallitano, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. 5 - 12-10-85 The Village Clerk read a letter of request from School District 59 asking for a waiver of Alarm User License fees. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board grant a waiver of Alarm User License fees for School District 59. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Gallitano, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager requested the Board to call a Special Meeting for Tuesday, December 17, 1985 at 7:00 p.m: '-for the purpose of considering the issuance of $10,000,000.00 in General Obligation bonds for Capital Projects. It was moved by Trustee Bosslet and seconded by Trustee Petri that the Board schedule a Special Meeting of the Village Board for Tuesday, December 17, 1985 at 7:00 p.m. for the purpose of considering the issuance of $10,000,000.00 in General Obligation Bonds for Capital Projects. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Village Manager requested Board approval to distribute a Blood Donation pamphlet which will be going to residents in the Community. No objections were offered. The Village Manager announced the resignation of the Village Engineer, Ray Peterson, who will be accepting the position of City Engineer/Director of Public Works for the City of West Chicago. The President expressed his appreciation of the dedication that Mr. Peterson had shown while working for the Village of Elk Grove and stated that he has been a tremendous asset to the Village and thanked him on behalf of the Board and the Community. The Village Manager requested the Board authorize an increase to the authorized strenoth in the Police Department in line with a memo from the Police Chief anticipating the resignation of one of the Village' s Police Officers. The resignation may not occur early enough to permit the Village to hire a new person and get that person into the required academy training program. If the resignation occurs in sufficient order, the authorization to increase the Police strength would not be needed. The authorization would be only to hire one officer to replace the one who will be resigning. This stipulation should be forwarded to the Police & Fire Commission. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize the Police Department to increase their personnel by one Police Officer to replace one Police Officer who will be resigning. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustee Chernick, Gallitano, Hauser, Petri , Tosto, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Manager requested the Board to call an Executive Session for this evening after the Board meeting. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board hold an Executive Session after the Board meeting to discuss personnel . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Gallitano, Hauser, Petri , Tosto, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager said the JAWA project is proceeding. Water has been delivered to Mount Prospect this past weekend. The schedule calls for delivery of water to Elk Grove near the end of this week and to the other communities over the next several weeks. Considerable strides have been made these last few weeks and there is every reason to believe that will 6 - 12-10-85 ' C continue through the balance of this project. Saturday, December 14, 1985 will be the formal turn-on ceremony at the main pumping station which is being limited to the Mayors of the Communities who serve as Directors and to the members of the Executive Committee. Mayor Washington and the major department heads of the City of Chicago will also be attending this ceremony. The Manager, on behalf of the Joint Action Water Agency, on the occasion of the delivery of the Lake Michigan water, presented to the President the very first of the mementos which will be presented to the other members of this Board and to the Mayors and Board members of the other six communities. The President said it seemed like a long time since 1972 when he and some other Mayors started talking about receiving Lake Michigan water. The President expressed his appreciation for the memento and for the work that has been done by the Managers of the seven communities, referred to as the Executive Board. Elk Grove Village Manager, Charles A. Willis, Chairman of that Board, who has given so many hours of time and effort should receive accolades for his leadership in this project. It was moved by Trustee Petri and seconded by Trustee Hauser that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:02 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 7 - 12-10-85