Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 02/28/1984 - 0 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 28, 1984 President Charles J. Zettek called the meeting to order at 8:09 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and noted for the record that the following were present: Trustees Joseph T. Bosslet , Ronald L. Chernick, Edward R. Hauser, James P. Petri , Michael A. Tosto, Stephen M. Uhlarik. Village Attorney, George Knickerbocker; Assistant Village Manager, Gary E. Parrin; and Village Clerk, Patricia S. Smith were present at this meeting. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of the regular meeting of February 14, 1984 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the minutes of the special meeting of February 21 , 1984 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek introduced Mr. James McCallister, President of the Elk Grove Lions Club; Mr. Chris Markussen, of the Elk Grove Police Department and the Vice President of the Lions Club. Mr. McCallister presented on behalf of the Lions Club to Chief Engelbrecht a McGruff Crime Preventer Dog Puppet and tapes which are valued at $300.00. Chief Engelbrecht expressed his appreciation of this gift to the "Officer Friendly" program and the previous puppets that have been donated. The presentation of this puppet gives the department a total of ten puppets. President Zettek thanked Mr. McCallister for all the fine jobs and contributions that have been made over the years by the Elk Grove Lions Club. The President regeusted the concurrence of the Board in the appointment of Hilda Ingebrigtsen to the position of Assistant Director of Finance and Assistant Village Treasurer. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board concur with the President' s appointment of Hilda Ingebrigtsen to the position of Assistant Village Treasurer and Assistant Director of Finance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board authorize the disburement of $356,914.59 in payment of invoices as shown on the February 28, 1984 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto, Uhlarik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. CONSENT AGENDA It was moved by Trustee Petri and seconded by Trustee Bosslet that: A. The Board adopt Resolution No. 6-84 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO SIGN AN AGREEMENT BY AND BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND GEORGE VASSOS". B. The Board award a purchase contract to the lowest bidder, Midwest Ambulance Sales , Inc. of Skokie, Illinois to replace an ambulance chassis , renovate 1 - 2-28-84 the ambulance module (patient compartment) , and install it on the new chassis at a net cost of $24,538• The trade- in allowance is $1 ,250 and a $150 discount for payment within 10 days reduces the proposal price of $25,938 to $24,538 delivered. C. That the Board authorize the removal of Fire Engine No. 116 ( 1972 Mack) from surplus p ro ert status and declare Fire Engine No. 111 ( IRO Seagrave) surplus property in its place. D. The Board authorize the Village President to sign an Agreement for Engineering Services between RJN Environmental Associates, Inc. and the Village of Elk Grove Village's Step III grant request. The Phase 111 costs are as follows: Village Federal Share Share Total Construction costs $2,100,000 $700,000 $2,800,000 Engineering costs 183 525 61 , 175 244,700 $23,525 $761 ,175 53,0 +,700 E. The Board adopt Resolution No. 4-84 entitled, "A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE". The Board authorize advertising for bids to do the required work under the 1984 MFT program, The Director of Finance has estimated that there will be $530,716 available in the Motor Fuel Tax Fund for Calendar Year 1984. Details of the various program elements and their estimated costs are below: Pavement patching $ 81 ,000 Milling 23,900 Bituminous resurfacing 256,700 Curb removal and replacement 51 ,000 Sidewalk removal b replacement 24,000 Material and soil testing 2 500 SS 3►39,1100 F. That the Board grant the request from Centex Homes, Inc. for a variation from the Elk Grove Village Sign Ordinance to permit the installation of a sign at the Northeast corner of Plum Grove Road and Julie Drive: PERMITTED BY ITEM REQUESTED ORDINANCE VARIATION Sign Surface 10 ft.x 20 ft. none One billboard 200 sq. ft. area double face per face. A total of billboard 400 sq. ft. Height to Top 15 feet none 15 feet of Sign Clearance to 5 feet none 5 feet Grade Setback to 25 feet on each none 25 feet on each side property lines side 2 - 2-28-84 G. The Board grant the request from Centex Homes , Inc. for a variation from the Elk Grove Sign Ordinance to permit the installation of a sign at the Northwest corner of Biesterfield and Meacham Roads : REQUEST BY ITEM REQUEST ORDINANCE VARIATION REQUESTED Sign Surface 10 ft. x 20 ft. none One Billboard 200 sq. ft. Area Double-face Bill- per face. A total of 400 board sq. ft. Height to Top 15 feet none No change from origianl of Sign variation Clearance to 5 feet none No change from original Grade variation Setback to 25 feet none No change from original property line variation The existing sign was approved by the Village Board on February 8, 1983 for a one-year period. The Building Commissioner recommends the variation be approved for a period of one year. H. The Board grant the request from Gelco Truck Leasing for a change of name on an existing sign which received a change of name variation approval on 5-13-80 from the Village Board. The company' s former name was Feld Truck Leasing. Its location is 1100 Busse Road. PERMITTED BY ITEM PROPOSED ORDINANCE VARATION Sign Surface 145 sq. ft. per 45 sq. ft. per No change from Area face face original variation 290 sq. ft. both 90 sq. ft. both face faces Height to top 40 ft. high 18 ft. high max. No change of Sign Clearance from 30 ft. 10 ft. minimum No change ground Setback from 31 ft. 5 ft. No change property line I . The Board adopt Resolution No. 5-84 entitled, "A RESOLUTION ACCEPTING AN IRREVOCABLE STRAIGHT LETTER OF CREDIT NO. FNBC 1412-00304735 FROM THE FIRST NATIONAL BANK OF CHICAGO IN THE AMOUNT OF $77,305.47 TO GUARANTEE THE COMPLETION OF PUBLIC IMPROVEMENTS IN THE SDK REGENT BUSINESS CENTER PHASE I (PROJECT 7054) AND RELEASING LETTER OF CREDIT, RESOLUTION NOS. 106-80, 58-81 , 48-82". J. The Board award a purchase contract to the lowest responsive bidder, Applied Engineering Co. of Des Plaines, Ill . , in the amount of $12,401 .73 from the Water E Sewer Fund to complete the design of the Arlington Heights Road water main project. 3 - 2-28-84 This cost is $2,401 . 73 more than the Village Board authorized for engineering services on November 22, 1983. K. The Board authorize the Village Manager to fill one ( 1 ) vacant part-time Custodian position. The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, items "A, B, C, D, E, F, G, H, I , J, and K," and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri , Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Tosto that the Board authorize to reimburse Firefighter Gary Sterzel in the amount of $76.40 for the damage that occurred to his personal equipment as a result of use for Village purposes. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, informed the Board of the February 21 , 1984 meeting of the Committee at which time they discussed item h, 'Public Works Equipment, and item i , 1984 MFT Program on their Agenda. Trustee Tosto said a video tape of the Public Works Equipment and use were viewed by the Committee. The Commitee agreed on the following items: 1 . Rental of a garbage truck with a compactor for the Leaf Program. 2. Rental of a Gradall for use in the Street Program versus a high lift. 3. Program to schedule equipment replacement. 4. Check into the rental of a semi-truck to cut down on trips to the dump, as to whether it would be cost effective. 5. Replacement of a 6-wheel truck. 6. Upgrade a 4-wheel truck to a 6-wheel truck. Trustee Tosto said all of the Public Work's Foremen gave imput as to equipment needs and concluded that if the number of vehicles were to be cut down it would impair the Street Maintenance Programs and the snowplowing. Trustee Tosto stated that Trustee Uhlarik asked the Department to check the concrete work around the Municipal Building and come up with a cost and schedule use of Federal Revenue Sharing money for these repairs. Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee, stated that the Committee met on February 21 , 1984 to discuss item f, Abandonment and Inoperative Vehicle Ordinance, on their Agenda. More data will be needed and Trustee Petri scheduled a meeting of the Committee for Monday, March 12 , 1984 at 8:00 p.m. The Police Chief was requested to attend this meeting. Trustee Petri said the Plan Commission would like to look at item g, Architec- tural Control Ordinance. Copies of this proposed ordinance were directed to the Chairman of the Plan Commission. There will be a joint meeting of the Judiciary, Planning and Zoning Committee and the Plan Commission on Wednesday, April 4, 1984 at 8:00 p.m. - 4 - 2-28-84 Trustee Petri scheduled a meeting of the Judiciary, Planning and Zoning Committee for Wednesday, April 4, 1984 at 7:00 p.m. with the Village to discuss item f, Abandonment L Inoperative Vehicle Ordinance, on their Agenda. Trustee Petri requested the removal from the Judiciary, Planning and Zoning Committee' s Agenda item c, Petition of the First Arlington Bank for annexa- tion and rezoning of 10.22 acres at the southwest corner of Meacham and Biesterfield Roads. Trustee Tosto requested the removal of items h, Public Works Equipment, and item i , 1984 MFT Program, from the Captial Improvements Committee's Agenda. Trustee Hauser, Chairman of the Personnel Committee, scheduled a meeting of the Committee for Monday, March 12, 1984 at 7:00 p.m, to discuss revisions and clarifications of the Personnel Rules and Regulations. The Personnel Officer, Richard Finn, was requested to attend this meeting. President Zettek requested the Finance Director to arrange for the viewing of a video presentation by the American Film Productions to show what has been done for other communities. President Zettek said there were two recommendations received from the Zoning Board of Appeals relative to their Docket Mos. 84-3, Parking Spaces for Carry- Out Restaurant (Anzalone) and 84-4, Lot Size Variation (Krutedaws) . Trustee Petri requested that no action be taken on Docket 84-3 and that infor- mation be given to the Judiciary, Planning and Zoning Committee for review. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board direct the Village Attorney to prepare an ordinance to grant a variation to permit Lot 188 to be divided into 2 lots, which will be approximately 50.65 square feet each less than the required 15,000 square feet for property located at 1331 Brummei (Krutedaws) . The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. Trustee Petri , Chairman of the Cable TV Committee said the Committee will be meeting Thursday, March 1 , 1984, in Buffalo Grove with the Warner Group. Trustee Petri also said he has a list of commitments that have not been met by Warner which he intends to bring up at that meeting. Trustee Chernick, Chairman of the Budget Committee, said the Committee met February '27, 1984 and reviewed the Budgets of the President and Board of Trustees, Boards and Commissions, Village Clerk, and Police Department. Trustee Chernick reviewed the time schedule for the remaining departments as follows: February 29, 1984, Wednesday; 7:00 p.m. , Civil Defense 7:30 p.m. , Fire Department March 1 , 1984; Thursday; 7:00 p.m. , Public Works - Corporate (Street) 8:00 p.m. , Public Works - Water E Sewer March 5, 1984; Monday; 7:00 p.m. , Building Department 8:00 p.m. , Engineering Department March 6, 1984; Tuesday; 7:00 p.m. , Health Department 7:30 p.m. , Community Service 8:00 p.m. , Finance Department 8:30 p.m. , Village Manager At this time, 9:08 p.m. , the President asked if anyone wished to address the Board; there being none, the meeting continued. It was moved by Trustee Chernick and seconded by Trustee Hauser that the Board waive the first reading rule of an ordinance pertaining to increasing the members of the Community Service Board. The motion was voted upon by acclama- tion; whereupon the rest ent ec ared the motion carried. - 5 - 2-28-84 It was moved by Trustee Chernick and seconded by Trustee Hauser that the Board adopt Ordinance No. 1621 entitled, "AN ORDINANCE AMENDING ARTICLE XII OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY INCREASING THE NUMBER OF MEMBERS TO TWELVE'' . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board waive the first reading rule of an ordinance pertaining to Article LI - Alarm Systems Ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trsutee Petri that the Board adopt Ordinance No. 1622 entitled, "AN ORDINANCE AMENDING ARTICLE LI - ALARM SYSTEMS ORDINANCE OF CHAPTER 18 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Assistant Village Manager informed the Board of his request to the Village Attorney not to act on the Taxicab Rate Increase until a response from Mr. Birk has been received. The President requested the concurrence of the Board to his appointment of Brother Philip Kennedy to the Community Service Board. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board concur with the President' s appointment of Brother Philip Kennedy to the Community Service Board as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Assistant Village. Manager informed the Board of a report, distributed to them this evening, on the Village' s review of its first year of Self- Funded Medical and Dental Coverage Program. There are a number of recommenda- tions that will be found in the report which will be brought to the Board for action at the next Village Board meeting. In the first year of self-funding there has been a savings of $233,000.00. The Assistant Village Manager referred to a request from the owner of the Golden Lance Restaurant requesting a waiver from the Village Board on install- ing a sidewalk on Busse Road at this time. The State of Illinois is not issuing permits for sidewalks until a comprehensive sidewalk plan is developed by the Village which addresses the entire drainage system on Busse Road. The recommendation offered was to request Village Board authorization to waive the Installation of a sidewalk on Busse Road from Greenleaf south to the south property line of the Golden Lance Restaurant provided that the Golden Lance agreed to the same kind of language that Wendy' s agreed to, "at such time as the permittee or Village shall procure from the State of Illinois permission to install a sidewalk along Busse Road the permittee will within 30 days after the issuance, weather permitting, construct a sidewalk in accordance with Village Ordinances along Busse Road from Greenleaf Avenue to the southern edge of the Golden Lance Restaurant." It was moved by Trustee Petri and seconded by Trustee Chernick that the Board waive the installation of a sidewalk on Busse Road as requested by the Sub- division Control Ordinance and also that the Golden Lance Restaurant provide an agreement to the Village as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto, Uhlarik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. - 6 - 2-28-84 The President requested the Manager' s Office to address the subject of a drainage system as the responsibility of the State. An important point being their pre-empting our inherent right to have property owners comply with our Subdivision Control Ordinance. The Assistant Village Manager presented several new forms which were received from the IEPA which must be adopted by the Village by resolution. These are all Federal requirements and it is a necessity that the Village adopt these In order to be elegible for the Federal Grant for the Sanitary Sewer Rehabili- tation program. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Resolution No. 7-84 entitled, "A RESOLUTION REGARDING UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION ( INCLUDING EASEMENTS) ON OR AFTER JANUARY 2, 1971". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri , Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Resolution No. 8-84 entitled, "A RESOLUTION REGARDING PROJECT PERFOR- MANCE STANDARDS." The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Resolution No. 9-84 entitled, "A RESOLUTION OF INTENT REGARDING NATIONAL FLOOD INSURANCE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Resolution No. 10-84 entitled, "A RESOLUTION AUTHORIZING A REPRESENTATIVE TO SIGN GRANT DOCUMENTS". (The Village Manager, Charles A. Willis will be the authorized representative. ) The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Assistant Village-Manager said the Village Attorney would like to have the Board call an Executive Session after the Board meeting. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board hold an Executive Session regarding litigation after the Board meeting. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Uhlarik, Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Hauser referred to a letter written by the President to the Honorable Herbert I . Aigner regarding the establishing of a Transportation Committee to serve Schaumburg, Elk Grove and perhaps other sister northwestern communities. Since we have not heard from him, maybe another follow-up letter should be written. President Zettek said he has talked to Mr. Aigner and had been told that he will be contacted by Trustee Larson. It was moved by Trustee Chernick and seconded by Trustee Tosto that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:31 p.m. Patricia S. Smith Village Clerk Charlec J. Zettek Village President - 7 - 2-28-84