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HomeMy WebLinkAboutVILLAGE BOARD - 07/24/1984 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 24, 1984 President Charles J. Zettek called the meeting to order at 8: 13 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Patricia S. Smith to call the roll . Upon the roll being called the following answered PRESENT: Trustees Joseph T. Bosslet, Ronald L. Chernick, James P. Petri , Michael A. Tosto, Stephen M. Uhlarik; ABSENT: Trustee Edward R. Hauser. Village Attorney, George Knickerbocker and Assistant Village Manager, Gary Parrin were present at this meeting. The Reverend Richard Nations, Pastor of the First Baptist Church, delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Bosslet that the minutes of the regular meeting of July 10, 1984 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by accla- mation; whereupon the President declared the motion carried. President Zettek asked that the Board consider an Executive Session after tonight's meeting to discuss possible litigation. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board authorize the disbursement of $332,843.37 in payment of invoices as shown on the July 24, 1984 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Petri , Tosto, Uhlarik; NAY: none; ABSENT: Trustee Hauser; whereupon the President declared the motion carried. President Zettek requested the law firm of Gareganis Gail & Whide, Ltd. be added to item (c) of the Consent Agenda, as they are co-counsel with McNeill , Fick b Barnow. President Zettek questioned the Director of Public Works as to the reason why Hoskins Chevrolet did not or could not meet the specifications required to furnish and deliver five trucks pursuant to the advertisement for public bids openend June 26, 1984. The President stated he preferred the Village to do business with a company that has its business in Elk Grove Village. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board remove from the Consent Agenda item (e) : consideration to award a purchase contract to the lowest responsible bidder, Northwest Ford Truck Center, Inc. in Franklin Park, Illinois, to furnish and deliver five (5) trucks; in order for the Board to discuss the specifications with the Foreman of Vehicle Maintenance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. CONSENT AGENDA It was moved by Trustee Bosslet and seconded by Trustee Petri that: A. The Board waive Section 8.015 of the Subdivision Control Ordinance in order to accept a Subdivision Performance Bond; The Board adopt Resolution No. 53-84 entitled, "A RESOLUTION ACCEPTING A SUBDIVISION BOND FROM SAFECO INSURANCE COMPANIES, N0. 4684895 IN THE AMOUNT OF $921 ,000.00 FILED WITH THE VILLAGE BY CENTEX HOMES MIDWEST, INC. GUARANTEEING THE CONSTRUCTION OF PUBLIC IMPROVEMENTS IN WINSTON GROVE SECTION 23B RESUBDIVISION #2 (LOTS 1 THROUGH 110)[1. B. The Board award a purchase contract to the lowest responsive bidder, Budget Carpeting, Elk Grove Village, Illinois, to remove, replace and install - 1 - 7-24-84 carpeting in the Village Hall , per specifications, at a cost not to exceed $12,717.00, pursuant to advertisement for bids opened July 10, 1984. C. The Board authorize the law firm of McNeill , Fick & Barnow and co-counsel Garaganis, Gail .& Whide, Ltd. to represent Elk Grove Village in litigation concerning the expansion of O'Hare Airport and to, confirm the Village President' s prior execution of the Authorization form. D. The Board authorize Lieutenant Ray Rose to attend the Northwestern University Traffic Institute's Management Course from September 6, 1984 to June 15, 1985• The Board authorize accepting grant monies in the amount of $8,465.00 from the Illinois Local Govern- mental Law Enforcement Officers Training Board. The Board authorize the use of $500.00 of existing training funds for other expenses related to this Management Course. The Board authorize use of a Village vehicle during the school term. (The Village vehicle will be based at Lieutenant Rose's home but utilized only for transporation to and from Northwestern University.) F. The Board award a contract to Patricia S. White, Elgin, Illinois to edit and print one 1 issue of the Elk Grove Village Newsletter with the following applicable charges: Halftones (pictures) 6 at no cost above 6 - $7.50 each Traveling Expense $7.00 per roundtrip to Village Hall Editorial Services $350.00 per issue Printing $1 ,800.00 per 6 page issue (13,000 copies) G. The Board authorize the Village President to execute a Cook County Highway Department permit for the construction of a driveway apron and public sidewalk at the southeast corner of Devon and Brickvale. The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, items "A, B, C, D, F, and G," and upon the roll being called the following answered AYE: Trustees Chernick, Petri , Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: Trustee Hauser; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize implementation of the Protected Self Insurance Plan as established by A. J. Gallagher & Company. The program will provide coverage for comprehensive general liability, auto liability., auto physical damage and property loss and will limit the maximum payout by the Village• in one year for catastrophic losses to $40,0oo.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: Trustee Hauser; whereupon the President declared the motion carried. - 2 - 7-24-84 Trustee Tosto, Chairman of the Capital Improvements Committee, informed the Board that the Village Engineer has received approval of the final design of the Biesterfield Road improvement from Rohlwing Road to Meacham Road. Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee, said the Committee has received a sample resolution regarding item (e) , Village Mailing List, on their Agenda from the Village Attorney. The Committee will review this document. Due to vacations the Committee has not scheduled any meetings at this time. Trustee Petri , member of the Personnel Committee, said the Committee is reviewing various items. Trustee Petri , Chairman of the Cable TV Committee, reminded the Board of a presentation to be given by American Cable Company in Elk Grove Village at 8:00 p.m. , Thursday, August 2, 1984. All five participating communities will be attending this meeting and the various school districts have also been invited. Trustee Bosslet, Chairman of the O'Hare Advisory Committee, said there was a meeting on July 12, _1984. The City of Chicago presented an analysis of the nighttime tower order for the period from January 2, 1984 to April 30, 1984. After much discussion it was finally determined that the nighttime tower order would become a permanent Noise Abatement Policy and the City of Chicago will do some further coordination with the FAA and O'Hare Tower to get the order into a permanent procedure. Trustee Bosslet said the next scheduled meeting will be held in September and that order should become permanent at that time. President Zettek said the Economic Development Council will meet Thursday, July 26, 1984 at 7:00 p.m. President Zettek stated that 16 of the 17 community members of the Suburban O'Hare Commission have agreed to contribute, on a per capita basis, money to enter into litigation to lessen the noise polution created by O'Hare. President Zettek presented a resolution with regard to the Waste Water Treatment Agreement with the Village of Bensenville. It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board adopt Resolution No. 54-84 entitled, "A RESOLUTION IN SUPPORT OF POTW PRE- TREATMENT PROGRAM". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Petri ; NAY: none; ABSENT: Trustee Hauser; whereupon the President declared the motion carried. President Zettek said he had presented a resolution to Mr. Charles Hodlmair upon his retirement as Elk Grove Township Assessor at a party given in his honor and asked the Board to act on that resolution at this time. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board adopt Resolution No. 55-84 entitled, "A RESOLUTION HONORING CHARLES A. HODLMAIR". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Chernick, Petri , Tosto; NAY: none; ABSENT: Trustee Hauser; whereupon the President declared the motion carried. President Zettek referred to a request from Realcom, 2201 Lunt Avenue, for permission to construct parallel parking within public right-of-way on Nicholas Boulevard. Staff was directed to review this request before tonight' s meeting. The Village Manager wrote a memo to the Board indicating it would not be a wise procedure to grant the request. It would set a precedent and the Village would likely be asked by other firms in the Industrial Park to have like privileges. - 3 - 7-24-84 A representative from Realcom addressed the Board asking if this variation would have to set a precedent. President Zettek said precedent does not necessarily have to be followed; however, it would be a difficult thing not to once approved for one company to then deny to another company under like circumstances. President Zettek asked the Board if they wished to discuss this item any further and again stated that the Staff recommendation was to deny the request. Members of the Board discussed alternative parking arrangements with the Realcom representative. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board deny the request of Realcom, 2201 Lunt Avenue, to park cars in the parkway parallel to the street on Nicholas Boulevard. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Petri , Tosto, Uhlarik; NAY: none; ABSENT: Trustee Hauser; whereupon the President declared the motion carried. At this time, 9:03 p.m. , President Zettek asked if anyone in the audience wished to address the Board. Mr. Randy Melind introduced himself and his wife, Linda to the Board. He wished to publicly express their thanks, appreciation and praise for the help and cooperation they have received from the Elk Grove Police Department in their recent problem with a troubled teenager. Mr. Melind especially wished to praise the Youth Officers: Larry Hammer, Kevin Roeske, and Gordon Hollywood. Mr. Melind will be submitting something in writing to be placed into their respective personnel files. President Zettek thanked Mr. and Mrs. Melind for taking the time to come to the meeting and express their feelings. Attorney Michael Haggerty, counsel for Mr. Thoppil of 1458 Meegan Way, Elk Grove Village, who had been denied a request for a variation from the Zoning Board of Appeals and the Village Board, asked the Board to reconsider their motion of denial at the previous Board meeting. President Zettek informed Mr. Haggerty of the incidents, procedures and discussions upon which the Board based their motion. Discussion followed between the Board, Building Commissioner, Village Attorney, and Mr. Haggerty and the consensus of opinion was to have Mr. Thoppil submit "as built" drawings to the Building Department for review. The Board will then consider the findings at their regular meeting on Tuesday, August 14, 1984. Mr. Haggerty said Mr. Thoppil is to appear in Elk Grove Village court on Thursday, July 26, 1984, regarding the violation of Village Ordinances on this construction and asked for a stay of court action until further review by the Village Board. Trustee Hauser arrived at this meeting at 9:30 p.m. It was moved by Trustee Petri and seconded by Trustee Chernick that the Board direct the Village Attorney to stay court action on the case of the Village of Elk Grove versus Mr. Thoppil to be held Thursday, July 26, 1984. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Petri , Tosto, Uhlarik, Bosslet; PASS: Trustee Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Assistant Village Manager reported on the status of the Village Wells as follows: 1 . July 19, 1984 had a record maximum day pumpage of 9.3 million gallons. - 4 - 7-24-84 2. Since mid April the water levels have dropped some 105 feet. 3. The water situation is still acceptable, although guarded. 4. Notification is going out with the Lake Michigan Water Newsletter to all residents and industries reminding them of the sprinkling regulations. 5. During the time Layne Western was lowering Well No. 11, the shallow wells were is use. 6. Although some neighboring Communities have placed a total ban on outdoor water use, the Village system seems to be working very well . The Assistant Village Manager said he talked to NORTRAN (North Suburban Mass Transit District) regarding the Village becoming a member. The annual cost based on a calendar year is $5,990.00 which would be prorated for the remaining five months at a cost of $2,496.00. A motion would be needed to become a member and also have a check prepared in the amount of $2,496.00. It was moved by Trustee Bosslet and seconded by Trustee Petri that the Board authorize the Village to become a member of NORTRAN and pay the Village's share for the remainder of the year 1984 in the amount of $2,496.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet; Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. There was discussion by the Board regarding the appointment of a representative to the NORTRAN Board and the attendance of a member of Village Staff at those meetings until President Zettek appoints a permanent representative. The Assistant Village Manager requested the Board's concurrence, with the Village Manager' s authorization, for Layne-Western Co. to do emergency work at Well No. 9. The Well is to be lowered an additional 60 feet at a cost not to exceed $17,000.00. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board authorize Layne-Western Co. to lower the pump bowl of Well No. 9 by 60 feet at a cost not to exceed $17,000.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Assistant Village Manager informed the Board that ABMC (Alexian Brothers Medical Center) will be refinancing the 1981 Bonds that were issued using the Village' s name. The Village Attorney said that in December of 1981 the ABMC requested a Bond Ordinance for financing $19,670,000.00 which the Board granted. There is an expiration of a balloon payment due in December of 1985. At this particular time they are seeking a refinancing of that bond issue and looking to the Illinois Health Facilities Authority for another bond issue in the amount of $26,735,000.00. An appropriate amount of money, $19,000,000.00, will be set in escrow to be used to advance refund the Village's bond issue and the remaining amount would be to reimburse the hospital for capital expenses for the last two years. The ultimate result is the Villge's bonds will be terminated. The Village will look at that escrow to determine if that amount is satisfactory to pay off the bond and will be certified by an independent accountant and thereafter these bonds will be paid in August. The procedure would be for the Village to draw on a letter of credit issued by the Mellon Bank of Pittsburgh in order to place the money into escrow and close on the new bond issue that same day with IHFA. The Village would - 5 - 7-24-8 buy back Mellon's Bank on the Letter of Credit and disburse to the hospital the remaining funds. The Attorney has reviewed the documents and made some changes and the document is ready for the Board's review. The Board's voting tonight would be in concept and if the final documents are in satisfactory form the President and Clerk would then be authorized to sign. There will be the opportunity after tonight to review the final documentation. The main concern is that the escrow be funded properly with sufficient dollars plus the revenue interest that those dollars will earn in the next year to pay off the existing. principal and interest on all bond and coupon folders which mature next August. It was moved by Trustee Petri and seconded by Trustee Chernick that the Board adopt Resolution No. 56-84 entitled, "A RESOLTUION AUTHORIZING THE ADVANCE REFUNDING OF THE OUTSTANDING HOSPITAL REVENUE NOTES, SERIES 1981 (ALEXIAN BROTHERS MEDICAL CENTER, INC. ) OF THE VILLAGE OF ELK GROVE VILLAGE, dN AN ORIGINAL PRINCIPAL AMOUNT OF $)19,670,000; AUTHORIZING THE FORM, EXECUTION AND DELIVERY OF A FIRST SUPPLEMENTAL INDENTURE TO PROVIDE FOR THE ADVANCE REFUNDING OF THE SERIES 1981 NOTES; APPROVING THE FORM OF A FIRST AMENDMENT TO REPAYMENT AGREEMENT AND AN AMENDED LETTER OF CREDIT ISSUED PURSUANT THERETO;, AND AUTHORIZING OTHER ACTION IN RESPECT OF THE FOREGOING". The President directed the Clerk to call the roll on the motion and upon the roll . being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Bosslet referred to a letter from Paul Simon requesting the Village place an Advisory Referendum on the Natural Gas Consumer Relief Act on the local ballot for the November 6, 1984, General Election. President Zettek said the opinion of the Staff is that the Village should not involve itself in a proposal taken up by Congressman Simon. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board direct Staff to further explore the matter being proposed by Paul Simon, in a letter of July 11 , 1984, asking that the Village put a proposal on the November 6, 1984 election ballot. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board go into Executive Session pertaining to possible litigation. The President directed the Clerk to call the roil on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10: 10 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 6 - 7-24-84