HomeMy WebLinkAboutVILLAGE BOARD - 11/13/1984 - MINUTES OF THE REGULAR MEETING OF
THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF ELK GROVE VILLAGE
HELD ON NOVEMBER 13, 1984
President Charles J. Zettek called the meeting to order at 8:05 P.m. in
the Municipal Building, 901 Wellington Avenue, Elk Grove Village and
noted for the record that the following were present: Trustees Joseph
T. Bosslet., Ronald L. Chernick, Edward R. Hauser, James P. Petri , Michael
A. Tosto, Stephen M. Uhlarik. Village Attorney, George Knickerbocker;
Village Manager, Charles A. Willis; and Village Clerk, Patricia S. Smith
were present at this meeting.
The Reverend Dick Gietl , Deacon of St. Julian Eymard Parish, gave the
invocation.
It was moved by Trustee Petri and seconded by Trustee Chernick that the
minutes of the special meeting of October 18, 1984 be approved as submitted
and that the Board dispense with the reading thereof. The motion was voted
upon by acclamation; whereupon the President declared the motion carried.
It was moved by Trustee Petri and seconded by Trustee Chernick that the
minutes of the regular meeting of October 23, 1984 be approved as submitted
and that the Board dispense with the reading thereof. The motion was voted
upon by acclamation; whereupon the President declared the motion carried.
President Zettek introduced, to the Board and those in attendance at the
meeting, Laura Race, who was presented a Recognition for Outstanding Action
Award from Fire Chief, Charles B Henrici , for her heroic action in saving
her handicapped neighbor, Barbara Cavahan, •from her burning automobile.
The President presented the following Proclamations:
1 . Proclaiming November 11 , 1984 as the
"Twenty-fifth Anniversary Celebration Day"
for the First Baptist Church..
2. Proclaiming November 27, 1984 as
"Alcohol/Drug Awarness Day'.
It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board
author.ize the disbursement of $454,340. 16 in payment of invoices as shown on
the November 13, 1984 Accounts Payable Warrant. The President directed the
Clerk to call the roll on the motion and upon the roll being called the
following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto,
Uhlarik; NAY: none; ABSENT: none; whereupon the President declared the
motion carried.
The Village Manager requested the removal of item B, Contract for the Elk
Grove Village Newsletter, from the Consent Agenda.
Trustee Bosslet requested a correction to item J, increase to the engineering
design contract regarding Lake Michigan water from $25,510.00 to the correct
amount of $22,510.00, on the Consent Agenda.
Trustee Uhlarik requested the removal of item Q, authorizing the expenditure
of $14,451 .90 from the Federal Revenue Sharing Fund, from the Consent Agenda.
CONSENT AGENDA
It was moved by Trustee Bosslet and seconded by Trustee Hauser that:
A. The Board award a purchase contract to R. I . Busse
to supply seven (7) trucks with operators or in-
dustrial park and residential (west of Meacham
Road) snowplowing during the 1984/85 Winter
Season at a cost of $50.00 per hour per unit,
i.nciuding an eight-hour minimum with no extra
charge for overtime and helidayys.
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The Board award a purchase contract to Reimer
Brothers Inc. to supply five (5) road graders with
operators for industrial park snowplowing at the
following hourly costs per unit, including an eight-
hour* minimum:
Regular Time $75/hour per unit
Saturdays and
Regular Overtime $85/hour per unit
Sunday & Holidays $95/hour per unit
C. The Board authorize the Plan Commission to conduct
a public hearing on the rezoning of a 17.3 acre
parcel located on the cast side of Busse Road
across from Howard Street (Eugene Sadin property) .
D. The Board authorize the �i of $116. 16 to
Elk Grove Engineering Co. ,?;a;l HFF;tnal professional
engineering services required for the improvements at
the Higgins/King intersection.
E. The Board authorize the Village Engineer to approve
Change Orders to the Step III Sewer Rehabilitation
Construction contract not to exceed $70,000.
F. The Board adopt Resolution No. 76-84 entitled, "A
RESOLUTION ACCEPTING A LETTER OF CREDIT IN THE
AMOUNT OF $10,000.00 FROM THE FIRST NATIONAL BANK
OF CHICAGO TO INSURE THE FAITHFUL PERFORMANCE BY
GRANTEE, AMERICAN CASESYSTEMS OF ILLINOIS OF ALL
PROVISIONS_ OF THE FRANCHISE AS SET FORTH IN OR-
DINANCE NO. 1448 AND RESOLUTION NO. 46-81 AS
AMENDED BY RESOLUTION NO. 70-74".
G. The Board authorize the Plan Commission to conduct
a public hearing for a Special Use Permit In an
1-1 District and review the tentative site plan
for a 2.34 acre parcel located an the west side
of Busse, north of Midway Court and south of the
To] ] Road.
H. The Board adopt Resolution No. 77-84 entitled, "A
RESOLUTION RELATING TO PARTICIPATION BY ELECTED
OFFICIALS IN THE ILLINOIS MUNICIPAL RETIREMENT FUND".
1 . The Board adopt Resolution No. 78-84 entitled, "A
RESOLUTION ADOPTING THE POLICIES AND RULES RE-
GARDING THE USE OF ELK GROVE VILLAGE MEETING
ROOMS BY THE PUBLIC".
J. The Board authorize an increase 'in the amount of
$1 ,540 to the engineering design contract awarded
to Donohue and Associates Inc. to modify the Elk
Grove Village water system for the acquisition of
Lake Michigan water.
The original contract was awarded on August 14,
1984 on a not-to-exceed basis of $20,970. This
action would increase the total not-to-exceed
$22,510-00.
K. The Board adopt Resolution No. 79-84 entitled, "A
RESOLUTION AMENDING THE PERSONNEL RULES AND
REGULATIONS OF THE VILLAGE OF ELK GROVE VILLAGE".
L. The Board adopt Resolution No. 80-84 entitled, "A
RESOLUTION ESTABLISHING THE POLICY OF THE VILLAGE
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OF ELK GROVE VILLAGE WITH RESPECT TO THE
FREEDOM OF INFORMATION ACT".
M. The Board adopt Ordinance No. 1677 entitled, "AN
ORDINANCE AMENDING SECTION 14.322, SPEED RESTRIC-
TIONS, AND SECTION 14.322(A), PENALTY, OF THE
MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE
AS IT RELATES TO BIESTERFIELD ROAD".
N. The Board award a professional services contract
0T
son D ke and Associates 'Ltd. in the
amount of 7,360 to prepare the Elk Grove Village
Zoning in accordance with the Village request
for proposal dated October 26, 1984.
0. The Board grant the request from Centex Homes. Inc.
for a variation from the Elk Grove Village Municipal
Code, Section 8.005, Storm Drains. (Their request
is to grade Lot 97 of Section 23A to 5.3 feet
between the finished grade at the foundation of
the proposed house and the flow line of the drain-
age swale. The Subdivision Control Ordinance
requires a maximum of 3.0 feet.)
P. The Board authorize the Plan-Commission to conduct
a public hearing for a Special Use Permit in an 1-1
District and a Text Amendment with regard to a
building at 775 Bonnie Lane Gymnastics School) .
R. The Board waive the performance bonding require-
ments for a. purchase contract with Classic Land-
scape.
The Board award a purchase contract to the lowest
responsible bidder, Classic Landscape of Addison,
Illinois, to furnish, deliver and plant 120 balled
and burlapped deciduous shade trees at a total
cost not to exceed $22,675.00.
The President directed the Clerk to call the roil on the motion to adopt the
Consent Agenda, Items "A, C, D, E, F, G, H, I , J, K, L, M, N, 0, P; and R,"
and upon the roll being called the following answered AYE: Trustees Chernick,
Hauser, Petri , Tosto, Uhlarik, Bosslet; 'NAY: none; ABSENT: none; whereupon
the President declared the motion carried.
Trustee Uhlarik questioned the Village Engineer as to the agreement between
the Village and George Vassos concerning the pavement repairs and resur-
facing of the rear parking lot of the Greenleaf Fire Station.
It was movbd by Trustee Tosto and seconded by Trustee Chernick that the
Board authorize the expenditure of $14,451 .90 from the Federa4 Revenue
Sharing Fund; and
That the Board award a contract to the lowest responsive bidder, Duropave
Construction Company, Inc. of Wheeling, Illinois, to construct, repair and
overia the parkinglot at Greenleaf Fire Station at a cost not to exceed
1 , 51 .90. The President directed the Clerk to call the roll on the motion
and upon the roll being called the following answered AYE: Trustees Hauser,
Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; where-
upon the President declared the motion carried.
The Village Manager informed the Board that subsequent to preparing Consent
Agenda item 8, Elk Grove Village Newsletter, we were informed that two
agencies would like to incorporate some surveys into the forthcoming
Village Newsletter. The Community Service Board wants to conduct a survey
of residents concerning the "latchkey" problems, desires and needs. The
Nortran Bus Company wants a survey of the residential interest in trans-
portation. Both of these require some changes in the layout. The
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recommendation is for the Board to authorize the Newsletter at a total
cost not to exceed $4,500.00. Nortran will reimburse the Village for its
share of the cost, which at this time is estimated to be about $800.00.
The Community Service has funds available in their budget for printing
to cover their portion of the cost.
It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board
award a contract to White Communications, Elgin, Illinois, to edit and print
one ( 1) issue of the Elk Grove Villa a Newsletter not to exceed $4,500.00.
The President directed the Clerk to call the roll on the motion and upon the
roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik,
Bosslet , Chernick, Hauser; NAY: none; * ABSENT: none; whereupon the President
declared the motion carried.
Trustee Tosto, Chairman of the Capital Improvements Committee, said the
Committee met on October 30, 1984 to discuss the Oakton Street Improvements.
This project will be further discussed at the Committee-of-the Whole meeting
on Tuesday, .November 20, 1984.
Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee,
scheduled a meeting of the Committee for Monday, November 26, 1984 at
8:00 p.m. The Village Attorney, Fire Chief, Building Commissioner and Marvin
Salzenstein, Consultant for Polytechnic, Inc. , were requested to attend this
meeting.
Trustee Hauser, Chairman of the Personnel Committee, scheduled a meeting of
the Committee for Monday, November 26, 1984 at 7:00 p.m.
The President stated he would be meeting with Ian Gray of Indab Interna-
tional , Inc. , next Tuesday, and any members of the Board are welcome to
attend.
Trustee Petri , Chairman of the Cable TV Committee, said the Committee
met on Thursday, November 1 , 1984 with-the new American Group and their
representatives. They have started to refurbish the system and are in
the process of doing an audit of their entire system with an eye toward
improving the service. A survey was taken of a cross section of all the
towns. As of the date they took the system over this particular operation
ranks 16 out of 17 systems that they operated in customer satisfaction.
They are taking steps to rectify that and will do another survey in 6
months. American -has made an offer to anyone who wants to go for an up-
grade or installation in the next two months. They will receive this
service free of charge if the customer will donate can goods for the needy.
American will be collecting these items and distributing them along with
turkeys at Christmas time.
The next scheduled meeting of the Cable Group with American will .be
Thursday, December 6, 1984 at 8:00 p.m.
There is a meeting scheduled for Thursday, January 10, 1985, with the
Village Attorney to put together legislation to get the 2% from Warner
that we have in escrow.
Trustee Bosslet, Chairman of the O'Hare Advisory Committee, Informed the
Board that the meeting previously scheduled for Thursday, November 15,
1984 has been rescheduled for Thursday, December 13, 1984 at 10:30 a.m.
President Zettek questioned Michael Cavalini , Sanitarian, as to the
status of the house that had been inhabited by cats.
Mr. Cavallini said the project is on hold at the present time.
The Village Attorney said the gist of our complaint has been met, however,
if structural repairs are not made, we have the right to condemnation. The
next court date 1s in :Deoember.
The President asked if the Village could apply gentle persuasion to the
owner to renovate and complete the house as quickly as possible.
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Trustee Bosslet said the Village sponsored a meeting on the Alcohol/Drug
Program last week. It was well attended by the School Districts, Alexian
Brothers, Community Service and the Police Department. District 214 is
actively involved and the Village should support whatever programs any
of the School District put on because it is a severe problem. Trustee
Bosslet intends to attend any future meetings and complimented the Health
Coordinator, Nancy Yiannias., for having this program.
Trustee Bosslet, member of the Housing Commission,. said he has tried to
get in touch with the Chairman, Karen Wirth, and has been unsuccessful .
He requested Staff to try and reach her in order to set up a meeting of
the Committee.
President Zettek informed the Board of the present status of the O'Hare
Advisory Commission in regard to the O'Hare expansion and possible litigation.
At this time, 9: 10 p.m. , the President asked if anyone in the audience wished
to address the Board. There being none, the meeting continuted.
The Village Clerk read a letter from St. Julian Eymard Church requesting a
waiver of license fees for food and liquor for a Square Dance to be held
on Friday, November 23, 1984 and for a New Year's Eve party for Monday,
December 31 , 1984.
It was moved by Trustee Hauser and seconded by Trustee Bosslet that the
Board waive the license fees for St. Julian Eymard Church as stated above.
The President directed the Clerk to call the roll on the motion and upon
the roll being called the following answered AYE: Trustees Tosto, Uhlarik,
Bosslet, Chernick, Hauser, Petri ; MAY: none; ABSENT: none; whereupon the
President declared the motion carried.
The Village Clerk announced that the election petition packets are available.
The first day for filing is Monday, January 14, 1985 and the last day for
filing petitions is Monday, January 21 , 1985. The number of signatures
required is not less than 79 nor more than 129. The office of President and
three (3) Trustees will be elected on Tuesday, April 2, 1985. Packets for
Library Directors are also available.
Trustee Hauser :requested the Board to restind Resolution No. 73-84, which
was adopted at the meeting of October 23, 1984, and adopt Resolution 73-84
as amended by the Village Attorney to include language specifying why the
Personnel Rules and Regulations are being amended.
It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board
adopt Resolution No. 73-84 entitled, "A RESOLUTION /MENDING THE PERSONNEL
RULES AND REGULATIONS SECTION 3.2 CITIZENSHIP AND RESIDENCY AND SECTION 3. 12
PROBATIONARY PERIOD, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE".
The President directed the Clerk to call the roll on the motion and upon the
roll being called the following answered AYE: Trustees Uhlarik, Bosslet,
Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the
President declared the motion carried.
The Village Manager reported on the following items:
1 . The Northwest Muncipal Conference will meet on
Wednesday, November 14, 1984 at 7:30 P.m. in the
Mount Prospect Library. The Village Manager will
take the President 's place at that meeting. The
agenda is available in the Manager's Office. The
most crucial questions on the agenda deal with how
the Conference might view the distribution of about
$135,000,000.00 freed up as a result of converting
the FAP-431 , Illinois Route 53, from an expressway
to a toll road Tacility.
2. The landscaping plan for this building has been
received and is mounted on the wall in the Trustees'
Conference Room. . It probabley is more comprehensive
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r
than we are prepared to consider at this time, none-
theless, it is ,a point from which we can begin
discussion. Not too much can be done to that plan
if there is to be an expansion to this building in
the near future.
3• A copy of a communication has been forwarded to the
Bbard which was sent to a number of agencies eon-
cerning the Child Find Program.
4. A one day program is being sponsored, by a number .
of agencies, including the Village, on the impact of
Medicare reimbursement charges on community based
health and human services, on Saturday, November 17,
1984 at the Grantwood Senior Center.
5. Cook County, by resolution, transmitted Blesterfield
Road to the Illinois Department of Transportation
who in turn made the transfer, as of last week, -of
the ownership and maintenance responsibility to the
Village. The ownership responsibillty. for the
bridge over Interstate 290 was transmitted to the
Township because that property is unincorporated.
That ownership does not, in any way, -alter the
maintenance obligations which the Village has agreed
to accept dealing with the surface portions of the
roadway. As the Village Engineer pointed out, there
are some items on the punch list being completed by
the County and as soon as that work is done, to the
satisfaction of the Village, we will officially
communicate our position to the County that the
transfer is consumated.
6. A report on the Schriner Annexation Agreement has
been distributed to the Board which contains the
kind of revisions that have been discussed pre-
viously. It is recommended that report be further
discussed at the Committee-of-the-Whole meeting on
Tuesday, November 20, 1984. Discussion followed and
it was the consensus of the Board to change the
Committee-of-the-Whole meeting from 7:00 p.m. to
6:30 p.m. on November 20, 1984.
7. A report on the amendments to the Bondioli Annexa-
tion reement has been distributed to the Board
andand th�will be on the agenda for the Board
meeting of Tuesday, November 27, 1984.
8. The EPA has not released the permits for the water
s stem, as of this date. The Village has complied with
all the requirements and requests of the EPA and the
Village Manager believes that, in due course, the
Agency will issue those permits. There are two, in
particular, that are causing some discomfort in the
sense that the developers are moving along quite
rapidly and see the point in time when the water supply
on the promises, for the buildings, will be essential
to construction. The developers are fully aware of
the Village efforts to resolve this problem. We are
hopeful those permits will be released shortly. This
can be more fully discussed at the Committee-of-the-
Whole meeting on Tuesday, November 20, 1984.
The Village Manager requested the Board to authorize the Plan Commission
to conduct a public hearing on the parking standards.
It was moved by Trustee Chernick and seconded by Trustee Tosto that the
Board authorize the Plan Commission to conduct a public hearing on the
parking standards of the Village. The motion was voted upon by acclama-
tion; whereupon the President declared the motion carried.
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The Village Manager reminded the Board that the second regular meeting
of the Board for December is the 25Th and suggested the Board cancel that
meeting.
It was moved by. Trustee Chernick and seconded by Trustee Bosslet that the
Board cancel the Village Board meeting of Tuesday, December 25, 1984. The
motion was voted upon by acclamation; whereupon the. President declared the
motion carried.
The Village Manager asked the Board to consider authorizing the Village
President to sign a standard Cook County permit to allow crossing of County
right-of-ways in order to proceed with the Sewer Rehabilitation Program.
It was moved'by Trustee Tosto and seconded by Trustee Petri that the Board
authorize the Village President to sign a permit with the Cook County High-
way Department. The motion was voted upon by acclamation; whereupon the
President declared the motion carried.
The Village Manager requested the Board to call a public hearing for
December 11 , 1984 at 7:45 P.M. to consider a petition for the use of
Industrial Revenue Bonds by the A. J. Oster Company.
It was moved by Trustee Petri and seconded by Trustee Chernick that the
Board call a public hearing before the President and Board of Trustees for
December 11 , 1984 at 7:45 p.m. to consider a petition for the use of
Industrial Revenue Bonds by the A. J. Oster Company. The motion was voted
upon by acclamation; whereupon the President declared the motion carried.
The Village Manager asked the Board to. donsider directing the Village Attorney
to prepare an amended inducement resolution for the AAR Corporation extending
the use of Industrial Revenue Bonds financing to June 30, 1985 for 2.2 Million
Dollars as was discussed during the public hearing earlier this evening.
It was moved by Trustee Petri and seconded by Trustee Chernick that the Board
direct the Village Attorney to prepare an amended inducement resolution for
AAR Corporation as stated above. The motion was voted upon by acclamation;
whereupon the President declared the motion carried.
The Village Manager requested the Board to grant a waiver of the Subdivision
Ordinance to J. D. Graphic Company, 1101 Arthur Street, to permit them to
use two (2) feet of existing easement for the purpose of permanent structure.
The Village has no need for the easement and the other utility companies have
signed-off to the effect that they have no need- for that space.
it was moved by Trustee Petri and seconded by Trustee Tosto that the Board
grant a waiver of easement to J. D. Graphic Com an 1101 Arthur Street, to
permit the use o two 2 feet o existing easement or the purpose o
permanent structure. The motion was voted upon by acclamation; whereupon
the President declared the motion carried.
It was moved by Trustee Hauser and seconded by Trustee Bosslet that the
Board go into Executive Session after this meeting to discuss personnel .
The President directed the Clerk to call the roll on the motion and upon
the roll being called the following answered AYE: Trustee Bosslet, Chernick,
Hauser, Petri , Tosto, Uhlarik; NAY: none; ABSENT: none; whereupon the
President declared the motion carried.
It was moved by Trustee Bosslet and seconded by Trustee Tosto that the
meeting be adjourned. The motion was voted upon by acclamation; whereupon
the President declared the motion carried and the meeting adjourned at 9:37 p.m.
Patricia S. Smith
Village Clerk
Charles J. Zettek
Village President
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