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HomeMy WebLinkAboutVILLAGE BOARD - 03/22/1983 -MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MARCH 22, 1983 President Charles J. Zettek called the meeting to order at 8:04 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Patricia S. Smith to call the roll. Upon the roll being called the following answered PRESENT: Trustees Joseph T. Bosslet, Edward R. Hauser, James P. Petri, Michael A. Tosto, Stephen M. Uhlarik; ABSENT: Trustee Ronald L. Chernick. Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. The Reverend Bernard White, Assistant Pastor at the Queen of the Rosary Catholic Church, delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of the regular meeting of March 8, 1983 be approved as submitted and that the Board dispense with the reading thereof. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Hauser, Petri, Tosto, Uhlarik; NAY: none; ABSENT: Trustee Chernick; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board authorize an Executive Session after the Board meeting to discuss possible litigation. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri, Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: Trustee Chernick; where- upon the President declared the motion carried. President Zettek issued a Proclamation declaring the week of March 14-19, 1983 as "District 54 National Energy Education Week" and March 18, 1983 as "National Energy Education Day" in Elk Grove Village. President Zettek presented a five year employee Service Award to Firefighter Albert C. Vrshek. It was moved by Trustee Bosslet and seconded by Trustee Petri that the Board authorize the disbursement of $707,110.14 in payment of invoices as shown on the March 22, 1983 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri, Tosto, Uhlarik, Bosslet; PASS: Trustee Hauser, NAY: none; ABSENT: Trustee Chernick; whereupon the President declared the motion carried. CONSENT AGENDA It was moved by Trustee Hauser and seconded by Trustee Petri that: A. The Board authorize the disbursement of $10,003.06 to RJN Environmental Associates, Inc., Wheaton, for engineering services rendered in conjunction with the Industrial Area Flood Control Project during the period of September 16, 1982 to February 28, 1983. B. The Board award a telephone system maintenance contract to United Technologies Communication Company, Oak Brook Terrace, for the period of March 1, 1983 through February 28, 1984 at a minimum quarterly charge of $421.50 with the following ap- plicable labor rates: $50.00 per service hour; $60.00 per overtime hour; and $35.00 per training hour (The above time and material contract is to maintain the Village's private telephone system.) 3-22-83 C. The Board adopt Resolution No. 20-83 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO SIGN AN AMENDMENT TO SUB- DIVISION AGREEMENT DATED JUNE 11, 1979 AND PRE- VIOUSLY AMENDED BY RESOLUTION NO. 38-81 ON JUNE 9, 1981, AND RESOLUTION NO. 76-81 ON DECEMBER 16, 1981, BETWEEN THE BANK OF ELK GROVE AS TRUSTEE FOR THE DEVELOPER, LAWRENCE PAGNI, RAYMOND BAYSTER AND THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, items "A, 8, and C",_ and upon the roll being called the follow- ing answered AYE: Trustees Tosto, Uhlarik, Bosslet, Hauser, Petri; NAY: none; ABSENT: Trustee Chernick; whereupon the President declared the motion carried. It was moved by Trustee Bosslet and seconded by Trustee Hauser that the Board authorize the solicitation of competitively negotiated bids for the 1983/84 Village Radio Maintenance Contract. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Hauser, Petri, Tosto; MAY: none; ABSENT: Trustee Chernick; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Captial Improvements Committee, reported as follows: 1. The meeting with the Roundtree Commons Homeowners Association scheduled for Wednesday, March 16, 1983 has been rescheduled for Tuesday, April 19, 1983 at 7:00 p.m. 2. The Committee discussed the tree specification section of the Subdivision Control Ordinance and approved bare root tree planting by the Village personnel only. 3• The Committee reviewed a new list of acceptable parkway trees and have approved a list of 23 varieties. The Committee requested the Village Manager to review these changes to the Subdivision Control Ordinance and make a recommendation to the Board for the Attorney to draw up an ordinance. Trustee Tosto reminded the Board of the continued Public Hearing regarding the Industrial Ditch Program on Tuesday, March 29, 1983 at 7:00 p.m. The Village Manager addressed the Board regarding the Public Hearing of March 29, 1983 and recommended the date be extended for a period of 90 days. The Industrial Park Association Standing Committee on Ditches met and are moving ahead with the proposition of acquiring the services of another engineering consultant to extend the RJN study effort into a specific program for improvement of the industrial ditches. The Manager will meet on Wednesday, March 23, 1983 with the consultants to begin to develop a work program and a study outline, including the cost of the services to be performed. When accord has been reached,Board action will be requested for authorization of a contract. It was moved by Trustee Tosto and seconded by Trustee Bosslet that the Board authorize having the President, Manager, and Village Clerk meet on Tuesday, March 29, 1983 at 7:00 p.m. and to recess that meeting until Monday, June 27, 1983 at 7:00 p.m. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Hauser, Petri, Tosto, Uhlarik; NAY: none; ABSENT: Trustee Chernick; whereupon the President declared the motion carried. - 2 - 3-22-83 Trustee Tosto requested the Director of Public Works, the Village Engineer, and the Assistant Village Manager to attend the Capital Improvements Committee meeting on Tuesday, April 19, 1983 at 7:00 p.m. regarding the acceptance of improvements in Roundtree Commons. Trustee Petri, Chairman of the Judiciary, Planning and Zoning Committee, informed the Board of the following Agenda items discussed at the meeting on Tuesday, March 15, 1983 as follows: 1. Item "a", Text Amendment re: Zoning Ordinance Conditional Uses in B-1, B-2 and B-3 Districts, awaiting more data from the Plan Commission. 2. Item "c", Zoning Ordinance Restriction concerning retail use of industrial area, and item "f", 1950 Pratt Avenue, can be removed from their Agenda. 3. Item "i", Residential Bond Financing, the Committee decision has not changed from the previous position of the Village Board that the Village will not enter into Residential Bond Financing. 4. That two items be added to their Agenda, 1. Bad Check Ordinance; and 2. All Business Licenses. Trustee Hauser of the Judiciary, Planning & Zoning Committee reported the Committee met as an Economic Development Council with the Finance Director to discuss the Council. The outgrowth is that the Finance Director will be checking with other communities who have booklets, brochures, presentation pieces and how they were put together and what the cost might be. The Finance Director will also be contacting several people who will possibly serve on the Council. Hopefully,in the next few months we will be able to put things into perspective as to what we are going to do and how we are going to do it. Trustee Petri, Chairman of the Cable Television Committee, stated that con- struction began again on the 14th of March and is in the process of getting back to those homes who have wires from the poles to the house and will be hooking those up. They hope to have between the four towns 1,000 to 1,500 new subscribers per month and all construction completed by Memorial Day. The Warner Group has now been in existence for one year. Mr. Fred Jacobson, the current Chairman from Rolling Meadows, would like to have a few minutes to talk to the Board at the next meeting on April 5, 1983, regarding what has been accomplished in the past year. The Chairmanship for the next year will move to Buffalo Grove with Elk Grove Village being Vice Chairman. Trustee Tosto expressed some concern over the restoration of property due to the construction. Trustee Bosslet, member of the O'Hare Expansion Committee, informed the Board of the discussions held at the March 17, 1983 meeting. The Mayor of Bensenville asked the Committee Chairman what Chicago was going to do to insulate the schools that are off the approach of the 27th and 9th runways as there is an Airport Federal Grant to assist the communities in doing something for the schools. A heated discussion followed with the Director of the airports for the city, who has a multi-million dollar program with the funds already set aside for developing runways and terminal buildings in Phase 1 of the airport expan- sion. He is fearful that if they begin to address the need for land use pro- tection of schools and churches,some of the money will be shifted away from the planned airport development. No conclusion was decided upon at the meeting. A new schedule will be set up when the weather clears for the overlaying of the runways. A new noise complaint form has been developed in order to better validate that the complaints are in fact noise complaints and to have a standard form for all - 3 - 3-22-83 (as corrected) communities to forward to the airport. The.Assistant Village Manager will be responsible for receiving these complaints and forwarding the information to the airport. President Zettek requested the removal of the Budget Committee from the Agenda. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board waive the first reading rule of an ordinance increasing from 5% to 20% allowable space for retail sales in the industrial area. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board adopt Ordinance No. 1557 entitled, "AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE TO PROVIDE FOR AN INCREASE IN THE PERMITTED FLOOR AREA UTILIZED FOR RETAIL SALES IN INDUSTRIAL ZONED DISTRICTS AND ESTAB- LISHING A SPECIAL USE IN THE INDUSTRIAL ZONED DISTRICTS TO PERMIT THE RETAIL SALE OF MERCHANDISE WHEREIN THE FLOOR AREA OF SAID RETAIL USE EXCEEDS TWENTY (20%) PERCENT OF THE ENTIRE FLOOR AREA". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri, Tosto, Uhlarik, Bosslet, Hauser; NAY: none; ABSENT: Trustee Chernick; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board waive the first reading rule of an ordinance granting a variation to Comet Tool, Inc. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board adopt Ordinance No. 1558 entitled, "AN ORDINANCE GRANTING A FIVE (51) FOOT REAR YARD VARIATION TO PROPERTY LOCATED AT 880 AND 900 NICHOLAS BOULEVARD, ELK GROVE VILLAGE (COMET TOOL, INC.)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Hauser, Petri; NAY: none; ABSENT: Trustee Chernick; whereupon the President declared the motion carried. Trustee Tosto recommended removing item "15-A", Additional Office Space, from the Unfinished Business Agenda as itis on the list of Capital Projects. The Village Manager requested a Committee -of -the -Whole meeting for Tuesday, March 29, 1983 at 7:15 p.m. to discuss the transfer of Fire Department Service Activity calls to the Central Dispatch System in Arlington Heights for dis- patching of emergency vehicles. The Village Manager reported as follows: The next Village Board meeting will be Tuesday, April 5, 1983 due to the rescheduled meeting of Tuesday, April 12, 1983. 2. Tuesday, April 19, 1983 is the "Youth in Government Day". 3. Communication has been made with approximately 125 property owners in the Devon O'Hare waste `water service treatment area and have alerted them to the decisions that need to be made relative to the waste water treatment facility. A few property owners have responded and indicated they tend to prefer the alternative of using the Metropolitan Sanitary District facility. It is too early to tell if this will be the determination of the other property owners but we are hopeful we will develop feedback before moving into any further public meetings on that question. - 4 - 3-22-83 5• The Industrial Park Association standing committee regarding the Industrial Ditch Drainage Project has considered the RJN study and are very anxious to cooperate with the Village in defining a program which they can support and which they believe will meet the needs of their drainage problems. At this time, 8:58 p.m., President Zettek asked if anyone in the audience wished to address the Board. President Zettek recognized Mr. Leopardo an Elk Grove High School Teacher and various students from the High School were in the audience and who will be participants in the Youth in Government Day. The Village Manager presented replacement Letters of Credit, for the Gullo project for the installation of public improvements, which have been reviewed and approved by Staff and recommend the Board adopt a resolution accepting the Letters of Credit guaranteeing the installation of public improvements in the industrial area being developed by John Gullo on the north side of Oakton Street. The amounts are sufficient and the terms are in accordance with the instruction from the Engineering Department. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board adopt Resolution No. 21-83 entitled, "A RESOLUTION ACCEPTING AND PLACING ON FILE THREE (3)IRREVOCABLE STANDBY LETTERS OF CREDIT (REPLACING THE PERFORMANCE BOND FROM PEERLESS INSURANCE CO. ADOPTED BY RESOLUTION NO. 1-80) FROM THE BANK OF ELK GROVE NO. 1650, $8,530.50; No. 1651, $25,230; and No. 1652, $16,500; GUARANTEEING THE CONSTRUCTION OF PUBLIC IMPROVEMENTS IN THE GULLO INTERNATIONAL OFFICE AND INDUSTRIAL CENTER SUBDIVISION NORTH OF OAKTON STREET'. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Hauser, Petri, Tosto; NAY: none; ABSENT: Trustee Chernick; whereupon the President declared the motion carried. The Village Manager requested the Board to consider the approval of an agreement between the Village and Cook County Department of Highways for the improvements of Biesterfield Road between Wellington Avenue and Rohlwing Road and providing for other improvements and maintenance work for that section of Biesterfield Road east of Wellington Avenue to Arlington Heights Road. This agreement has been in the development stage for the better part of a year, however, there is one area of the agreement which has not been secured which deals with the division of responsibility for the upkeep and maintenance of the bridge over Interstate 290. The Village is awaiting a response from the State to a letter of inquiry directed to them about 10 days ago. The Village Manager suggested the Board approve the agreement subject to the receipt of adequate clarification of responsibility relative to the bridge over Interstate 290. If the Village receives confirmation of the duties and they are acceptable and the resolution is adopted tonight, the County can proceed with the project. The County is scheduled to take bids on Wednesday, April 6, 1983. If the County can maintain that schedule,they expect to put the road into construction sometime this summer. All of the other provisions of the agreement are as have previously discussed and are,without any question, in the favor of the Village. In return, the Village becomes the owner of Biesterfield Road,from Arlington Heights Road to Rohlwing Road,and responsible for the maintenance, upkeep and, replacement as the years go by. The initial improvement would be entirely funded by the County, save some of the sidewalk work that would be done by private contract and private parties along the route. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board adopt Resolution No. 22-83 entitled, "A RESOLUTON OF APPROVAL OF AGREEMENT WITH THE COOK COUNTY HIGHWAY DEPARTMENT FOR THE IMPROVEMENT OF BIESTERFIELD ROAD" contingent upon receipt of clarification of responsibility relative to the bridge over Interstate 290. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Hauser, Petri, Tosto, Uhlarik; NAY: none; ABSENT: Trustee Chernick; whereupon the President declared the motion carried. - 5 - 3-22-83 Trustee Tosto questioned the Public Works Director, Tom Cech, regarding the status of Well No. 14. Mr. Cech informed the Board of a problem with the motor which is still Layne - Western's responsibility as the Village has not accepted Well No. 14 as yet, and they are in the process of trouble -shooting the problem. President Zettek asked if Well No. 14 was designated to be a back-up to the Lake Michigan water. Mr. Cech informed him that no decision has been made as to what wells will be used for that purpose; however, it would be doubtful if Well No. 14 would be used as there is no reservoir at that location. It was moved by Trustee Bosslet and seconded by Trustee Tosto that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:10 p.m. Charles J. Zettek Village President Patricia S. Smith Village Clerk - 6 - 3-22-83