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HomeMy WebLinkAboutVILLAGE BOARD - 06/22/1982 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 22, 1982 President Charles J. Zettek called the meeting to order at 8:08 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Patricia S. Smith to call the roll . Upon the roll being called the following answered PRESENT: Trustees Joseph T. Bosslet, Ronald L. Chernick, Edward R. Hauser, James P. Petri , Stephen M. Uhlarik; ABSENT: Trustee Michael Tosto. Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. Father Charles H. Hansel , Vicar of St. Nicholas Episcopal Church, delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Bosslet that the minutes of the regular meeting of June 8, 1982 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by accla- mation; whereupon the President delcared the motion carried. President Zettek requested the concurrence of the Board in the appointment of Frederick J. Frazer to the Community Service Board. It was moved by Trustee Hauser and seconded by Trustee Chernick that the Board concur with the President' s appointment of Frederick J. Frazer to the Community Service Board for the term ending April 30, 1985. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Uhlarik; NAY: none; ABSENT: Trustee Tosto; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board authorize the disbursement of $523,765. 15 in payment of invoices as shown on the June 22, 1982 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Uhlarik, Bosslet; PASS: Trustee Petri ; NAY: none; ABSENT: Trustee Tosto; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board authorize the disbursement,of $8. 16 to the Elk Grove Drugs, Inc. as shown on the June 22, 1982 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Uhlarik, Bosslet , Chernick; PASS: Trustee Hauser; NAY: none; ABSENT: Trustee Tosto; whereupon the President declared the motion carried. Trustee Chernick requested items "E" and "H", and Trustee Uhlarik requested item "G", be removed from the Consent Agenda. CONSENT AGENDA It was moved by Trustee Petri and seconded by Trustee Bosslet that: A. The Board authorize Police Chief Fred J. Engelbrecht to attend the International Association of Chiefs of Police Annual Conference in Atlanta, Georgia, from October 13-18, 1982 at a total cost not to exceed $895.00. (Funds were included in the Fiscal Year 1982-83 Police Department budget for this conference. ) B. The Board award a purchase contract to the lowest responsible bidder, Respond Lite and Siren, Lombard, in the amount of $5,918.49 with trade-in to furnish and deliver seventeen (17) Federal Siren Warning Systems Model PA 150 to the Police Department, pursuant to an advertisement for public bids opened June 8, 1982. C. The Board award a purchase contract to the lowest competi- tively negotiated bidder, Town and Country Farms, Inc. , Carol Stream, in the amount of $12,000 from Water & Sewer - 1 - 6-22-82 Funds to remove and dispose of sludge at the Devon- O'Hare Sewage Treatment Plant in accordance with Illinois Environmental Protection Agency regulations. D. The Board grant a sign request from Louis Korolis for a sign variation at the Autumn House Restaurant, 1951 Busse Road. The request variation would exceed the provisions of the Sign Ordinance as follows: ITEM: Sign Surface Area OWNER REQUEST: One 8—x 12' double faced 96 sq. ft. per each face-free standing sign PERMITTED BY ORDINANCE: 5 sq. ft. per face 96 sq. ft. multi-faced VARIATION REQUIRED: 51 sq. ft. per face TOTAL 102 sq. ft. both faces HEIGHT TO TOP OF SIGN: OWNERS REQUEST: 20 feet high PERMITTED BY ORDINANCE: 18 feet high VARIATION REQUIRED: 2 feet The Building Commissioner recommends that the variation be approved. The property is located on a major arterial road and would not impact a residential area. F. The Board authorize Vehicle Maintenance Foreman Jack Gray to attend the National Association of Fleet Administrators Conference on Police Vehicle Specifica- tions and Performance in Albuquerque, New Mexico, from August 7-12, 1982, at a total cost not to exceed $863. 30. (Funds were included in the Fiscal Year 1982-83 Public Works Department budget for this conference.) 1 . The Board adopt Resolution No. 29-82 entitled, "A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES FOR WORKMEN ON PUBLIC WORKS PROJECTS". The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, items "A" thru "D" also items "F" and "I", and upon the roll being called the following answered AYE: Petri , Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: Trustee Tosto; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Hauser that the Board award a direct purchase contract to Motorola Communications and Electronics, Inc. , Schaumburg, in the amount of $ ,596.60 to furnish, deliver and install the 1982/83 Fiscal Year requirements for radio equipment to the Village of Elk Grove Village. (The Police, Fire and Public Works Departments recommend continuation of the Village policy to standardize radio equipment. In addition, it is recommended that the Village continue to purchase radio Equipment direct from Motorola, Inc. The Motorola proposal price reflects a 22% discount off the standard Motorola list price. A 15% discount off the standard list price would be realized if the same services were bid through the State of Illinois Joint Purchase Contract.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri ; NAY: Trustee Uhlarik; ABSENT: Trustee Tosto; whereupon the President declared the motion carried. 2 - 6-22-82 i A representative from the American Taxi Dispatch, Inc. , requested that the Certificate of Authority, item "H", be reinstated into the Agenda. President Zettek stated the Board would be meeting following the Board meeting to further discuss the agreement. The Board has some questions which border on legal technicalities and would require discussion with the Village Manager and Village Attorney. Representatives from the American Taxi Disptach, Inc. , are invited to attend. Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee, notified the Board that the scheduled meeting of the J.P.Z. Committee for June 23,. 1982 has been rescheduled for June 29, 1982 at 7:00 p.m. with the Building Department and the Village Attorney. Trustee Hauser, Chairman of the Personnel Committee, reported receipt of a copy of a memo from the Personnel Director to the Village Manager regrading the "Employer Pick-up of Employee IMRF Contributions" and requested this item be placed on the Personnel Committee Agenda. The Village Manager recommended the adoption of a resolution to accept a plat of dedication for 60' of right-of-way on Meacham Road adjacent to the Fire Station for roadway purposes. Said plat has been reviewed and approved by the Plan Commission. The dedication is in conjunction with the County plan to widen Meacham Road. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Resolution No. 30-82 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF DEDICATION OF PUBLIC STREET A PART OF MEACHAM ROAD (FRONTING FIRE STATION)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Uhlarik; NAY: none; ABSENT: Trustee Tosto; whereupon the President declared the motion carried. The Village Manager recommended the adoption of a plat of dedication from Alexian Brothers Medical Center for a 60' right-of-way adjacent to their property on the north side of Biesterfield Road running east from Beisner Road. The Hospital Board is meeting tonight and the understanding is that they would approve the dedication of property for the right-of-way purpose. Trustee Chernick recommended not to act on the proposal at this time. Further negotiations with Alexian Brothers Medical Center is needed before the dedication can be accepted. The Plan Commission, acting as a Zoning Commission, conducted a public hearing on rezoning a parcel of land in the Northwest Point project, formerly the Klehm property. They recommend granting the rezoning which is in connection with the extension of King Street directly north and the ultimate trade of property between the developer and I .B.T. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board waive the first reading on an ordinance as it pertains to rezoning from 0-P to 1-1 , I .B.T. parking lot. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board adopt Ordinance No. 1526 entitled, "AN ORDINANCE REZONING CERTAIN PROPERTY WITHIN THE VILLAGE OF ELK GROVE VILLAGE FROM O-P (OFFICE PARK CONDITIONAL USE DISTRICT) TO 1-1 (RESTRICTED INDUSTRIAL DISTRICT), I .B.T. PARKING LOT". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered •AYE: Trustees Hauser, Petri , Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: Trustee Tosto; whereupon the President delcared the motion carried. The Village Manager requested that the Board adopt a resolution authorizing the President and Village Clerk to sign a plat of subdivision concerning said parcel and to record the document. It as moved by Trustee Petri and seconded by Trustee Bosslet that the Board adopt Resolution No. 31-82 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION INDENTIFIED AS I .B.T. COTS RESUBDIVISION". The President - 3 - 6-22-82 directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: Trustee Tosto; whereupon the President declared the motion carried. Trustee Tosto arrived at 8:40 p.m. The Village Clerk read a letter from the Elk Grove Jaycees requesting waiving the license fees for serving beer at their Summer North Region Meeting they are hosting, July 11 , 1982 at 404 E. Devon Avenue. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board waive the license fees to the Elk Grove Jaycees for serving beer at their Summer North Region Meeting, July 11 , 1982, at 4o4 E. Devon Avenue contigent upon receipt of proper insurance coverage. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Clerk read a letter from Warner Amex requesting for an extension of solicitation hours be granted to their sales people. Discussion followed and it was the consensus of the Board that the hours for soliciting were ample. The Clerk was directed to inform Warner Amex of the Board' s decision to deny their request. The Village Clerk read a letter from Tag Realty & Development Company request- ing the removal of the 5 ton weight limit for vehicles on Turner Avenue. They stated the limitation was hurting some of the businesses in the Turner Plaza. The Director of Public Works stated that the street would be safe if the 5 ton limit were to be removed. The Chief of Police also stated that he could not foresee any problem with the granting of the request. The Board agreedto temporarily remove the signs with a traffic survey to be taken for 30 days. The problem of semi-trailer trucks parking on the street was discussed and it was the consensus of the. Board that the Police Department, at the end of 30 days, give a recommendation to the Board for permanent action. Trustee Bosslet reported attending the O'Hare Advisory Committee Meeting on June 1 , 1982 and that the meeting was very interesting and introduced the new expansion plan to reduce the cost of the proposed development from 1 . 5 Billion Dollars to .99 Billion Dollars and that the City of Chicago was making some concessions. He also stated that all of the meetings were a worthwile effort. Trustee Bosslet has some literature on the New Suburban Water Control System pertaining to flood control design in the O'Hare area, which information he thought would be of value to the appropriate Staff. The Clerk introduced a request to change the name of the Community Service and Mental Health Board to the Community Service Board, Article XII of the Municipal Code. This change was unanimously agreed upon by the Community Service Board and the Ordinance was prepared by the Village Attorney. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board waive the first reading rule pertaining to Community Services and Mental Health Board. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board adopt Ordinance No. 1527 entitled, "AN ORDINANCE AMENDING ARTICLE XII , COMMUNITY SERVICES AND MENTAL HEALTH BOARD, OF CHAPTER 7 OF THE MUNICIPAL CODE THEREBY CHANGING THE NAME OF SAID BOARD TO COMMUNITY SERVICE BOARD". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto, Uhlarik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. 4 - 6-22-82 President Zettek read a letter from the North Suburban Association of Commerce and Industry regarding the special dinner meeting July 8, 1982 at the Sheraton Inn-Walden, 1725 E. Algonquin Road, Schaumburg. He suggested that any Board members planning on attending to notify Mr. Willis so they could all be seated at an assigned table. The featured speaker will be Mr. Peter Fox, Director of the Illinois Department of Commerce and Industry. At this time, 9:00 p.m. , the President asked if there were any persons in the audience who wished to address the Board. Mr. Dobres, 715 Arizona Pass, addressed the Board regarding a problem with excess traffic flow, between 6:30 a.m, and 7:30 a.m. , from Meacham Road to California and Texas to avoid the traffic light at Nerge Road. Discussion followed as to what type of signs could be installed to alleviate the situation. The Police Chief was directed to review the situation and do a traffic count on these two streets and submit the results to the Board. If their findings concur with Mr. Dobres the Board will request a recommenda- tion from the Police Department on how to curtail the problem, going to the County if necessary as Meacham Road is in fact a County Road. The Village Manager was asked to keep Mr. Dobres advised as to the status of the review. Mr. Moss of American Taxi asked for reconsideration and to be put back on the Agenda. President Zettek stated he could speak at this time, however, he had to defer to Trustee Chernick who requested a meeting of the whole after the Board meeting to discuss the agreement with the Attorney. The Village Manger reported that in the search for illegal or defective connec- tions to the sanitary sewer, the Holiday Inn was found to have a connection to discharge storm water into the sanitary sewer. This problem has been worked out with the Holiday Inn and the Village is now in a position to request a permit from Cook County for work to be performed in the Landmeier Road right- of-way. The County is issuing the permit, passing the obligation of future mainte- nance removal or replacement on to the Village. Therefore, our recommendation is that we accept the permit subject to the receipt of an appropriate communi- cation from the Holiday Inn wherein the owners of the property accept that responsibility. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board authorize the President to sign the permit with Cook County with provision that the Holiday In submit a :letter agreeing to assume,the.f.uture maintenance removal or replacement of that connection ,line. . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri , Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager and Director of Finance were directed to interview and recommend the retaining of a financial consultant in connection with the contemplated capital project, to improve the storm water drainage system, in the Industrial area. Four firms were interviewed and their referances and prior business associates were contacted. The recommendation is the firm of Flatland, Hinners and Co. , Northfield, Illinois, be retained as Financial Consultant on that project, the cost is estimated at this time. The fee proposed by the Company is $2. 15 per $1 ,000 par amount of securities delivered. Other expenses, out-of-pocket, Bond Counsel , Attorneys, and other consultants show the estimated cost of the project to be $12, 148.00, which was the lowest considered. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize retaining the firm of Flatland, Hinners and Company as financial consultants at an estimated cost of $2. 15 per $1 ,000 par amount of securities delivered. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. - 5 - 6-22-82 The Village Manager stated that at the direction of the Board there was a freeze put on hiring and promotions at the Five Year Projection Meeting; however, there is a transitional problem. On Monday the 28th of June a new Patrol Officer is scheduled to report for work. My recommendation is authoriza- tion of the employment of a replacement Patrol Officer as of June 28, 1982 due to prior commitments and the Police Chief's justification to refill the vacant position and the Managers acceptance of the justification and authorization to refill the position in April of 1982. This commitment was ,in full accord with the previous hiring position approved by the Board at the end of April , 1982 - that the position should not be refilled unless the Manager thought there was sufficient justification. It was moved by Trustee Bosslet and seconded by Trustee Petri that the Board authorize the employment of a new Police Office to fill the existing vacancy in the Police Department. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager recommended putting into the official record of the Village the permanent and total freeze on hiring and promotions both full and part time, sworn or general personnel, by motion. This freeze to continue until the 1982/83 deficit is cleared. Mr. Willis suggested the guidelines be followed according to his memo to the Staff dated June 22, 1982. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board authorize a freeze on hiring and promotions according to a memo to the Staff dated June 22, 1982. Discussion followed regarding overtime and compensation time for call-back service; whereupon it was moved by Trustee Chernick and seconded by Trustee Petri that the motion regarding the freeze be tabled for further discussion. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustee Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. President Zettek questioned the recent sodding and the tearing up of the sod the next day along Nerge Road right-of-way. Assistant Village Manager stated that the displacement of the sod was done by Warner Cable TV Company in order to lay conduit. They could not get permission to use the overhead utility poles, and that the sod was laid by the County. Discussion followed as to the restoration of property after the cable is laid. The Assistant Village Manager stated that Warner Amex (Cable TV) has been very good about replacing sod and compacting the trenches , and there. . have been flew complaints. Trustee Petri and Trustee Hausei, representatives to the Warner Group, will be attending the July 1st meeting and will attempt to get answers to the various items that were questioned. Village Engineer, Ray Peterson introduced the New Assistant Village Engineer, Mark Toberman (hired before the freeze) to the President and Board of Trustees. Trustee Tosto remarked that the dirt in the crosswalk (as mentioned in the minutes of June 8, 1982) on Meacham Road has now been sodded; however, it still :needs to be paved. It was moved by Trustee Bosslet and seconded by Trustee Petri that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:55 P.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 6 - 6-22-82