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HomeMy WebLinkAboutVILLAGE BOARD - 07/27/1982 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 27, 1982 President Charles J. Zettek called the meeting to order at 8:01 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Patricia S. Smith to call the roll . Upon the roll being called the following answered PRESENT: Trustees Joseph T. Bosslet, Ronald L. Chernick, Edward R. Hauser, James P. Petri , Michael Tosto, Stephen M. Uhlarik. Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. It was moved by Trustee -Petri and .seconded . by Trustee Bosslet that the minutes of the regular meeting of July 13, 1982 be approved as submitted and that the Board dispense with the reading thereof. Trustee Petri noted that on page 1 , paragraphl, Village Attorney, Norman Samelson was present at the meeting and not Attorney, George Knickerbocker; whereupon the motion was amended to approve the mintes as corrected. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board authorize the disbursement of $367,898.43 in payment of invoices as shown on the July 27, 1982 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Petri , Tosto, Uhlarik, Bosslet; PASS: Trustee Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager requested an insert to the Consent Agenda, item "C", that the Board waive the first reading rule of Ordinance No. 1530. President Zettek requested item "I" be removed from the Consent Agenda with permission of the Board. CONSENT AGENDA It was moved by Trustee Petri and seconded by Trustee Tosto that: A. The Board award a purchase contract to the lowest responsible bidder, Road Materials Company, Algonquin, Illinois, to furnish and deliver 2, 100 tons of CA-6 Crushed Gravel at a bid price of $6.21 per ton for an approximate total cost of $13,041 .00 from the Water and Sewer Fund, pursuant to an advertisement for public bids opened July 6, 1982. B. The Board award a purchase contract to the lowest competitively negotiated bidder, R. C. Kimbrel Roofing Company, in the amount of $10,180.00 to remove and replace the low roof area on the Meacham Fire Station and to repair the low roof,-'area of .the Greenleaf Fire Station. C. The Board waive the first reading rule of an ordinance and adopt Ordinance No. 1530 entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 958 BY AMENDING A SPECIAL USE PERMIT FOR A RESTAURANT LOCATED IN THE INDUSTRIAL ZONED DISTRICT, ELK GROVE VILLAGE, ILLINOIS" D. 1) The Board approve the installation of eleven (11) Pin oaks and eighteen (18) flowering crabs within the public right-of-way for Northwest Point. 2) The Board approve the landscaping plan (dated 6-21-82) submitted by Bennett 6 Kahnweiler for the Northwest Point Office Park. E. The Board utilize approximately $15,000 from MFT Funds for the purchase of asphalt, stone and primer to be used to repair Nicholas Boulevard from Pratt Boulevard to Landmeier Road. - t - 7-27-82 F. 1) The Board adopt Resolution No. 37-82 entitled, "A RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A MEMORANDUM OF INTENT BY AND BETWEEN THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, AND THE EXCELLO PRESS, IN- CORPORATED, PROVIDING FOR THE ISSUANCE BY SAID VILLAGE OF REVENUE BONDS PURSUANT TO THE PROVISIONS OF ORDINANCE NUMBER 1 6". 2) The Board adopt Resolution No. 38-82 entitled, "A RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A MEMORANDUM OF INTENT BY AND BETWEEN THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, AND GARY FELDMAR PROVIDING FOR THE ISSUANCE BY SAID VILLAGE OF REVENUE BONDS PURSUANT TO THE PROVISIONS OF ORDINANCE NUMBER 1486". 3) The Board adopt Resolution No. 39-82 entitled, "A RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A MEMORANDUM OF INTENT BY AND BETWEEN THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, AND ORLANDO MAGNELLI , PROVIDING FOR THE ISSUANCE OF REVENUE BONDS, PURSUANT TO THE PROVISIONS OF ORDINANCE N0. 148 4 6". The request for Revenue Bonds are in the following amounts: Excello Press $4,000,000 Feldmar 3,000,000 Magnelli 400 o00 Total $7,o 0 G. The Board waive the first reading rule on an ordinance and adopt Ordinance No. 1529 entitled, "AN ORDINANCE MAKING APPROPRIATIONS TO DEFRAY THE EXPENSE OF THE VILLAGE OF ELK GROVE VILLAGE FOR MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION BILL" FOR THE PERIOD BEGINNING MAY 1 , 1982, AND ENDING APRIL 30, 1983". in the aggregate amount of $26,579,225.00. H. The Board approve the 1982 Tax Levy determination of $4,717,743.00 as recommended by the Director of Finance. The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, items "A" thru "H", and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, reported that at the meeting on July 28, 1982 there were 28 capital projects under consideration, 10 of which have been programmed and funded. The remaining 18 items need to be prioritized and some possibly eliminated. Trustee Tosto scheduled a meeting of the Capital Improvements Committee for Tuesday, August 3, 1982 at 7:00 p.m. and requested the Village Engineer and the Director of Public Works to be in attendance. The Capital Improvements Committee focused on the central dispatch of equipment regarding the best use of the trucks and equipment. The Public Works Department is to do an operational analysis to see how much use the equipment is getting and if there is a need to replace or if there is justification for additional new equipment. This information is to be collected and the Committee will make a recommenation. Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee, reported the Committee met on July 20, 1982 and considered the Industrial Revenue Bonds, which wereon tonight's Agenda, and the the Committee gave tentative approval . Trustee Petri inquired if copies of the proposed Ordinance for Handicapped Use of Self-Service Gas Stations were mailed, and if there had been any response. - 2 - 7-27-82 The Village Clerk responded that copies of the ordinance and cover Tetter were mailed on July 14, 1982. As yet there had been-no response. Trustee Petri questioned the Building Commissioner as to the status of the Handicapped Parking Ordinance compliance. Mr. Rettenbacher stated there were approximately 50% that have been completed. Trustee Petri stated that due to vacations there would be no meeting scheduled for the Judiciary, Planning and Zoning Committee until after the next Board meeting. Trustee Hauser, Chairman of the Personnel Committee, reported that the Committee met on July 20, 1982 and, after carefully reviewing the issues involved in establishing the "Employer Pick Up" of employees' Illinois Municipal Retirement Fund contributions, the Committee recommended adopting the resolution to do so. It was moved by Trustee Hauser and seconded by Trustee Chernick that the Board adopt Resolution No. 40-82 entitled, "A RESOLUTION FOR EMPLOYER PAID (PICK UP) EMPLOYEE CONTRIBUTIONS TO THE ILLINOIS MUNICIPAL RETIREMENT FUND". The Preisdent directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager stated that the Plan Commission submitted a report dated July 21 , 1982 concerning Docket No. 82-3, a petition of John Gullo to rezone property located north of Oakton Street and east of Shadywood Lane (Gullo International Office & Industrial Center Subdivision) . The Plan Commission unanimously recommended to deny the petition. The President asked if the Board wanted to act on that recommendation. Trustee Hauser requested the petition be placed with the Judiciary, Planning and Zoning Committee. The Board deferred the recommendation of the Plan Commission and will await the report from the J.P.Z. Committee. Trustee Petri will notify the Board when the J.P.Z. Committee will meet to discuss this item. The President questioned item "e", Construction of Downsized Homes, on the Agenda under Plan Commission, and if the Board would would ever consider such a project. President Zettek did not want the Plan Commission to spend time reviewing the proposal if it would not be adopted. Trustees Hauser and Chernick stated that Centex should be given the option to present the concept to the Board. The President directed the Village Manager to contact Centex to inform them of the Board's concern of a possible drastic revision to the Zoning Ordinance and ask them to make a presentation of their ideas to the Board. Trustee Hauser requested notifying the Chairman of the Plan Commission and of the Housing Commission of this decision of the Board for..a presentation since this is such a major policy decision. These Committees can then defer any further study until the Board has had an opportunity to hear the proposals. The Village Clerk reported receipt of a recommendation from the Zoning Board of Appeals regarding Docket No. 82-2, a petition for a variation from the side yard requirements, at 101 Clearmont Drive. The Zoning Board of Appeals recommended "Do Grant". It was moved by Trustee Chernick and seconded by Trustee Uhlarik that the Board direct the Village Attorney to prepare an ordinance granting a variation to Mr. & Mrs. James H. Stade, 101 Clearmont Drive, for the construction of a storage shed. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Petri informed the Board of a Cable TV meeting to be held on Thursday, August 5, 1982, 8:00 p.m. , in Rolling Meadows. He and Trustee Hauser would attend. 3 - 7-27-82 President Zettek reported receipt of a letter from the Community Service Board informing him of their feelings in regard to the $10.00 fee being charged by the Elk Grove Library for use of their meeting room and requested the Board' s intervention to eliminate this fee on their behalf. Discussion followed, and it was the consensus of the Board that there is no available space for outside use in the Municipal Building during the daytime working hours. President Zettek stated he would send a letter to the Library informing them of the Board's concern of the fee and ask if they would review the charge. The Village Manager introduced the Hiring Freeze Ordinance which places a freeze on all full and part time positions to all Village classifications including general , sworn, seasonal and/or temporary help. This freeze is also to apply to all internal promotions and/or reclassifications and supercedes all other ordinances pertaining to policies governing the hiring of all Village Personnel . This Ordinance is to be in effect until April 30, 1983, at which time it will automatically expire. Reinactment of a continuing ordinance to be done at the time of expiration if deemed necessary by the Board. It was moved .by Trustee Chernick and seconded by Trustee Hauser that the Board waive the first reading rule on an ordinance establishing a Hiring Freeze. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Hauser that the Board adopt Ordinance No. 1531 entitled, "AN ORDINANCE ESTABLISHING A HIRING FREEZE FOR ALL AUTHORIZED FULL TIME AND PART TIME POSITIONS OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Chernick requested the Village Clerk to inform the Board of the Hiring Freeze experation date next year. The Board was requested to remove from the Agenda under Unfinished Business : item A-2, Bongi Group Subdivision Waive Request; A-3, Hiring Freeze; and B-L, Traffic Survey; these items have been resolved. The Village Manager recommended the acceptance and authorization to sign and record a plat of dedication for Biesterfield Road as signed and approved by Alexian Brothers Medical Center. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board adopt Resolution No. 41-82 entitled, "A RESOLTUION OF APPROVAL OF PLAT OF DEDICA- TION OF PUBLIC STREET PART OF BIESTERFIELD ROAD (FRONTING ALEXIAN BROTHERS MEDICAL CENTER)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager reported as follows: 1 . The Joint Action Water Agency (JAWA) Purchase Contract Agreement with the City of Chicago was approved on July 16, 1982 and the signed documents are forthcoming. 2. The JAWA Water Agency project in Roselle Road, at the Natural Gas Pipe Line right-of-way, is being done by special contract to take advantage of the reconstruction of the widening of Roselle Road. The project cost is $50, 160.00. This is a savings of approximately $60,000.00 by having the work done before the widening of Roselle Road is started. This project is to be completed by the Spring of 1985. - 4 - 7-27-82 3. A public hearing is to be held on Tuesday, August 10, 1982 at 7:00 p.m. , regarding the proposed Tax Levy increase in excess of 5% over the previous year's budget. 4. A request for comments from the Board as to the proposed change in the employee evaluation schedule to twice a year is requested to be sent to the Personnel Office before July 30, 1982. If there are no objections this schedule can be implemented as of August 1 , 1982. 5. The removal of the truckload limit signs on Turner Avenue has made no change in the truck activity. The recommendation is to leave the load limit signs down and remove the posts with no further posting of any signs. 6. The installation of the Circle Bay Safe Ramp problem has been resolved in accordance with the Fire Depart- ment conditions. 7. This week a license permit was tendered to the Cook County Forest Preserve to reconstruct Beisner Road as far north as Winston. Discussion followed regarding the concern of having the project finished before winter. Mr. Willis said he would discuss this concern with the Forest Preserve District and request they expidite the signing of the permit. 8. Next week there will be interviews with four architectural services for the enlargement of the Municipal Building. After the interviews a recommendation will be submitted to the Board for their consideration to engage their services. 9. A letter was written to the Chairman of the DuPage County Board asking them to take whatever steps necessary to prevent the taxation and/or charges of those Elk Grove Village industries and properties in DuPage County, since they will not benefit from nor use the DuPage County Lake Water System. After reviewing the Resolution of Intent directed by Hanover Park and Bartlett, the approach is unacceptable since it fails to prevent future taxation. The request was to exclude the area from. the design plans and from the tax base so they would not be double taxed or charged for County services that are not required nor used. There has been no response from DuPage County as yet. At this time, 9:10 p.m. , the President asked if there were any persons in the audience who wished to address the Board. There being none, the meeting con- tinued.. The Village Manager asked for consideration to award a contract to rehabilitate the public sanitary sewer in basin 13 to the low bidder, Blackmore Sewer Con- struction, Inc. , in the amount of $60,897.75• Funds are available in the current Water and Sewer Account. Bennett and Kahweiler agree to reimburse the Village for this work project pursuant to the Annexation Agreement with them. It was moved by Trustee Chernick and seconded by Trustee Petri that the Board authroize a contract to the low bidder, Blackmore Sewer Construction, Inc. in the amount of $60,897.75 to rehabilitate the public sanitary sewer in basin 13 as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Uhlarik; PASS: Trustee Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. - 5 - 7-27-82 The Village Manager stated a letter was received from Mr. Marvin J. Lapicola, Assistant Superintendent - Business Services, of Schaumburg Township Elementary Schools District 54, requesting the Board to waive the annual fee for the Alarm License. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board waive the Alarm License fee to Schaumburg Township Elementary School District 5 and request the School District to give the same consideration to the Park District since they too are a taxing body. The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing answered AYE: Trustees Chernick, Hauser, Petri , Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager notified the Board of receipt of a letter from the Northwest Municipal Conference informing him of a petition before the Illinois Commerce Commission to increase the rates charged to municipalities by Commonwealth Edison. The N.W.M.C. has not yet decided to intervene on behalf of the munici- palaties. If the municipalities wish to make a commitment to them they will attempt to intercede and challange the Commonwealth Edison Company rate increase charge. The Manager recommended a commitment of $500.00 for legal and pro- fessional services. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board authorize the pledge not to exceed $500.00 to the Northwest Municipal Conference for legal and professional services to challange the Commonwealth Edison rate increase charge proposal as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Manager recommended waiving Section 8.004 of the Subdivision Control Ordi- nance as it pertains to easements to permit construction of a swimming pool on a plat of easement at 1639 Gibson Drive. (this is recommended by the Village Engineer) . A waiver of easement is being filed with Commonwealth Edison Company, Illinois Bell , and Northern Illinois Gas. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board grant a variation of Section 8.004 of the Subdivision Control Ordinance as it pertains to easements to Mr. b Mrs. Frank Pampenella, 1639 Gibson Drive, to permit the construction of a swimming pool . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager requested the Board to adopt a resolution adopted by the City of Rolling Meadows, which asks the Circuit Court of Cook County to re- consider their change of fine distributions and leave them as they are. With the change the Village would lose 37% of revenue from prosecution cases or $108,000.00 The recommendation is to express to the Circuit Court of Cook County the extreme discomfort of the changes and adopt a resolution stating so. Copies of the resolution are to be sent to the Cook_County Board, Cook County Circuit Court, and the State of Illinois. The Village Attorney suggested that his office discuss the overall situation of the reduction of revenue being returned to the Village and the amount of the fines being charged in prosecution cases with the Chief Judge of the Third District Circuit Court, James Geocaris. This item is to be added to the Village Attorney's Agenda under Unfinished Business. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board adopt Resolution No. 42-82 entitled, "A RESOLUTION ENCOURAGING THE COUNTY TO REVIEW AND AMEND THE DISTRIBUTION OF FINE REVENUE GENERATED IN THE COURTROOM". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. - 6 - 7-27-82 It was moved by Trustee Tosto and seconded by Trustee Chernick that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:37 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 7 - -7-27-82 MINUTES OF A PUBLIC HEARING HELD BEFORE THE PRESIDENT AND BOARD OF TRUSTEES FOR COMMENTS FROM RESIDENTS ON THE 1982/1983 APPROPRIATION ORDINANCE HELD ON JULY 27, 1982 President Charles J. Zettek called the meeting to order at 7:58 p.m, in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Patricia S. Smith to call the roll . Upon the roll being called the following answered PRESENT: Trustees Joseph T. Bosslet, Ronald L. Chernick, Edward R. Hauser, James P. Petri , Michael Tosto, Stephen M. Uhlarik. President Zettek stated that notice of this hearing was duly published as required by law in the Elk Grove Daily Herald. A copy of the notice is on file in the Village Clerk' s Office. President Zettek asked if there were any comments written or oral from the audience, and if the Director of Finance wished to make any statement. No comments were forthcoming; whereupon it was moved by Trustee Bosslet and seconded by Trustee Petri that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 8:00 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President 1 - 7-27-82