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HomeMy WebLinkAboutVILLAGE BOARD - 11/09/1982 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON NOVEMBER 9, 1982 President Charles J. Zettek called the meeting to order at 8:07 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Patricia S. Smith to call the roll . Upon the roll being called the following answered PRESENT: Trustees Joseph T. Bosslet, Ronald L. Chernick, Edward R. Hauser, James P. Petri , Michael A. Tosto, Stephen M. Uhlarik. Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. The Reverend Roger D. Pittelko, Pastor of the Lutheran Church of the Holy Spirit, delivered the invocation. It was moved by Trustee Petri and seconded by Trustee Chernick that the minutes of the regular meeting of October 26, 1982 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President issued the following Proclamations proclaiming the week of November 14 through 20, 1982 as "Sanitarian' Week in Illinois"; November 21 through 28, 1982 as "National Bible Week"; and the week of January 23, 1983 as "Employment Opportunity Week" in the Elk Grove Village and urged all residents to observe and participate in these worthwhile endeavors. The President noted it was the Building Commissioner, Tom Rettenbacher' s birthday. The President informed the Board of the death of the sister of George Coney, Finance Director and offered condolences on behalf of the Board and the community. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize the disbursement of $432,681 .51 in payment of invoices as shown on the November 9, 1982 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing answered AYE: Trustees Bosslet, Chernick, Petri , Tosto, Uhlarik; PASS: Trustee Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Engineer informed the Board that item 6-C on the Consent Agenda, releasing a performance bond, in the amount of $7,000 should read $7,500. CONSENT AGENDA It was moved by Trustee Tosto and seconded by Trustee Petri that: A. The Board award a purchase contract for heating, ventilating and air conditioning equipment maintenance service to the lowest responsible bidder, RRaeco, sneer- ing., Inc. , Des Plaines, in the amount of $442. 40 for Spring and Fall system inspection, including a discount on parts of 15% off list price, plus the following hourly rates to be applied to service calls: RATE TIME OF CALL $27.6-5/hour Regular working hours $41 .48/hour Evening b Weekend hours $55.30/hour Holiday hours Pursuant to an advertisment for public bids opened October 12, 1982. B. The Board award a purchase contract to the lowest responsive and responsible bidder, Illinois Jet Vac. Inc. , in the amount of $58,281 from the Water and 1 - 11-9-82 Sewer Fund to furnish and deliver one (1 ) Truck Mounted Sewage Vacuum Unit to the Elk Grove Village Public Works - Sewer Division. C. The ;Board adopt Resolution No. 62-82 entitled, "A RESOLUTION RELEASING A PERFORMANCE BOND IN THE AMOUNT OF $7,500.00 FROM SAFECO INSURANCE COMPANY GUARANTEEING THE INSTALLATION OF SIDEWALKS ALONG THE SOUTH SIDE OF NERGE ROAD FROM WISCONSIN LANE TO THE 7-ELEVEN PARCEL IN WINSTON GROVE SECTION 2'2 SOUTH". D. rThe Board grant the request to waive Section ',8.004 of the Subdivision Control Ordinance (Easements) to permit the construction of a garage in the east 3.0 feet of an existing 10-ft. drainage and utility easement along the west property line at 1056 Cedar Lane. The President directed the Clerk to call the roll on the motion to adopt the Consent Agenda, items "A, B, C, AND D", and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri , Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. . It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board grant the request from the Washington Square Condominium Association to permit the installation of a free-standing identification sign along J. F. Kennedy Boulevard. The requested variation would exceed the provisions of the Sign Ordinance as follows: PERMITTED by ITEM OWNER REQUEST ORDINANCE VARIATION REQUESTED Sign Surface Area 18 sq. ft. per one face 2 sq. ft. 16 sq. ft. per one face (800$) 34 sq. ft. per both faces ( 1 ,700%) The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Captal Improvements Committee, scheduled a meeting of the Committee for 7:00 p.m. , Tuesday, November 16, 1982 to consider item "F", Elk Grove Townhome Association (Parcel C) : Acceptance of Improvements, and new item "G", Roundtree Commons Acceptance of Improve- ments. The Assistant Village Manager, Gary Parrin; Director of Public Works, Tom Cech; and the Village Engineer, Ray Peterson were requested to attend. It was moved by Trustee Tosto and seconded by Trustee Uhlarik that the Board adopt Ordinance No. 1544 entitled, "AN ORDINANCE PROPOSING THE ESTABLISHMENT OF A SPECIAL SERVICE AREA IN THE VILLAGE OF ELK GROVE VILLAGE, COOK AND DUPAGE COUNTIES, ILLINOIS, AND THE ISSUANCE OF BONDSIN THE AMOUNT OF $4,500,000.00 FOR THE PURPOSE OF PAYING THE COST OF PROVIDING SPECIAL SERVICES IN AND FOR SUCH AREA". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; where- upon the President declared the motion carried. The first reading of Ordinance No. 1544 was held at the Village Board meeting of October 26, 1982. The Village Attorney stated that the notice for the public hearing called for in Ordinance No. 1544 would be sent to the newspaper in the morning (November 10, 1982) in order to meet the publication deadline. On November 15, 1982 a copy of the notice, a Public Relations Educational Bulletin, (which is being - 2 - 11-9-82 prepared by the Finance and Engineering Departments along with Stan Klyber of the Greater O'Hare Association of Commerce and Industry) a cover letter by the President and a map of the area will be mailed to the involved members of the Industrial Park. It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board authorize having a court reporter for the Public Hearing on Tuesday, November 30, 1982 for Ordinance No. 1544. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Uhlarik asked the Village Attorney about the property in the Industrial Park t* is held in trust and if they will be notified. The Attorney stated that the legal obligation is to notify the parties named on the last current tax bill : Trustee Petri , Chairman of the Judicary, Planning and Zoning Committee, said that as a result of the meeting held on November 3, 1982, item "J", Taxicab Ordinance - areawide regulations, be removed from their Agenda. The Committee recommended to change the Municipal Code as it pertains to animal licenses. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board waive the first reading of an ordinance as it pertains to animal licensing. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Ordinance No. 1545 entitled, "AN ORDINANCE AMENDING ARTICLE 11 , SECTIONS 17.201 , 17.202, AND 17.206; ARTICLE V, SECTION 17.501 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Petri stated that the J.P.Z. Committee recommended the adoption of the changes to the Building and Fire Prevention Codes. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board waive the first reading rule of an ordinance as it pertains to the Fire Prevention Code. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board adopt Ordinance No. 1546 entitled, "AN ORDINANCE AMENDING ARTICLE III , FIRE PREVENTION CODE OF CHAPTER 6 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto, Uhlarik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board waive the first reading of an ordinance as it pertains to the Building Code. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Bosslet that the Board adopt Ordinance No. 1547 entitled, "AN ORDINANCE REGULATING BUILDING ACTIVITIES, AMENDING CHAPTER 13 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri , Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Petri recommended the first reading of an ordinance approving the application of the Industrial Revenue Bonds for Excello Press, Incorporated. President Zettek stated for the record afirstreading was held on,"All ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS APPROVING THE APPLICATION OF THE EXCELLO PRESS, INCORPORATED TO AUTHORIZE THE ISSUANCE AND SALE OF ITS $1 ,000,000 - 3 - 11-9-82 ENCONOMIC DEVELOPMENT REVENUE BOND (THE EXCELLO PRESS, INCORPORATED PROJECT) , SERIES 1982A and its $3,000,000 ECONOMIC DEVELOPMENT REVENUE BONDS (THE EXCELLO PRESS, INCORPORATED PROJECT) , SERIES 1982B AND THE FINANCING OF A COMMERCIAL PRINTING FACILITY IN THE VILLAGE AND AUTHORIZING AND APPROVING THE EXECUTION AND DELIVERY OF AN AGENCY AGREEMENT AND ASSIGNMENT, AN IN- DENTURE, A LOAN AGREEMENT WITH RESPECT TO SUCH FACILITY, BOND PURCHASE AGREEMENTS AND A PARTICIPATION AGREEMENT AND OTHER MATTERS IN CONNECTION THEREWITH". Trustee Petri requested a special Board meeting on Tuesday, November 16, 1982 at 7:00 P.m. for the purpose of approval of a Bond Purchase Agreement with Exc(ello Press. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board authorize a special Board meeting on Tuesday, November 16, 1982 at 7:00 p.m. to act on an ordinance approving the application of the Excello Press, Incorporated regarding Revenue Bonds. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. Trustee Petri informed the Board that the recommendation of the J.P.Z. Committee was to deny the Cimino Resubdivision petition. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board deny the Cimino Resubdivision petition. Discussion followed; whereupon it was moved by Trustee Chernick and seconded by Trustee Petri that the Board meet in Executive Session to discuss this item. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Uhlarik and seconded by Trustee Tosto that the Board table the motion to deny the Cimino Resubdivision petition. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet; NAY: Trustees Chernick, Hauser, Petri ; ABSENT: none; whereupon President Zettek voted "AYE" and declared the motion carried. President Zettek and Trustees left the Board meeting to meet in Executive session at 8: 50 p.m. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize to reconvene the Board meeting, 9:56 p.m. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President noted for the minutes that all Trustees were present and the Village Manager and Village Attorney were also present. The President stated that as a result of the Executive Session the Board will not act on the Cimino petition tonight in order to give the Village Attorney time to research the matter. When the time to render an opinion arrives, all parties will be notified. Trustee Hauser, Chairman of the Personnel Committee, stated that at the meeting of November 8, 1982 two items were discussed. One being the increase of Data Processing Personnel of a Programer Analyst as outlined in George Coney' s memo to Mr. Willis. Second',was a very preliminary discussion of the possible self funding of the Village Employees' Health Insurance Plan. Due to this item, Trustee Hauser tentatively scheduled meetings for the Personnel Committee for Monday, November 22, 1982 at 7:00 P.M. and a Committee-of-the- Whole meeting for Monday, November 29, 1982 at 7:00 P.M. Trustee Bosslet, member of the O'Hare Expansion Committee , stated that at the November 4, 1982 meeting of the O'Hare Advisiory Committee, Mayor Byrne of Chicago attended and expressed her appreciation to the suburban people for their concurrence in settling the court case. All 17 communities signed the agreement except Wood Dale, which pulled out of the Suburban O'Hare Committee Group. There will be a Suburban O'Hare Committee meeting on Tuesday, November 30, 1982. This being an important meeting, either Trustee Petri or Trustee - 4 - 11-9-82 Bosslet should attend and be absent from the Public Hearing scheduled for the same night regarding the Industrial Drainage District. The Village Clerk read a letter from the Elk Grove Lions regarding their 4th of July celebration and requested assistance to continue the fireworks display. The President requested the Village Clerk to direct a letter to the Lions Club stating the Village would consider this item in the 1983/84 Budget. The Village Clerk informed the Board of the dates for filing petitions, December 6 through 13, 1982, for the Municipal Election on Tuesday, April 12, 1981.' 6 The President read a letter from the President of the Elk Grove Park District, Lew Smith, informing him of an award to be presented to the Village of Elk Grove from the Illinois Association of Park Districts for their part in the donation of 120 acres of land for development of the Fox Run Golf Links. This award to be presented on Saturday, November 20, 1982, at the Hyatt Regency O'Hare Hotel . Trustee Petri and Village Manager Charles Willis will attend. The Village Attorney stated that due to the elections, Stanley Kusper, Cook County Clerk, has been occupied and therefore has not been in contact regarding the Library Taxation. The Village Attorney requested item "C-1", Fire Prevention Regulations, and item "A-3", Industrial Park Special Service District, be removed from his Agenda. Trustee Petri requested item "J", Taxicab Ordinance, and item "K", Building and Fire Code Regulations, be removed from the J.P.Z. Committee Agenda. The Village Manager reported further discussion with the Cook County Highway Department regarding the widening of Biesterfield Road from Wellington Avenue to Rohlwing Road. The County is still saying they will not use County funds for the construction of sidewalks in that area. The County is in a position to take bids for the sidewalks as a part of the overall project. It is our plan at this time to communicate with the property owners in that area where sidewalks are required and suggest that they join together in a private contract to install the sidewalks through a joint bidding program with the County. We are asking them to respond and to forward to us a copy of the agreement and a modest down payment for the work. This seems the only way to coordinate the installation of the sidewalks with the Road Project being planned by the County. The Manager stated a need for a Special Session of the Village Board to meet on Monday, November 29, 1982 to have the Village Board consider adoption of an ordinance which will approve the Water Supply Agreement between the Village of Elk Grove and the Water Agency. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board authorize a Special Meeting of the Village Board on Monday, November 29, 1982 at 8:00 p.m. as stated above. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Manager informed the Board that the time schedule for the 1983/84 Budget has been sent out to the Departments and they have been given seven weeks to prepare their budgets. The Board is requested to let the Manager's Office know if they wish to make any modifications to that schedule. Two public hearings will be scheduled under this timetable for February 22, 1983 and April 5. 1983• If all the deadlines are met, the budget should be ready for approval by the Village Board on April 5, 1983. The Manager notified the Board of an invitation from the V.F.W. to attend their annual Veterans' Day ceremony and lunch on Thursday, November 11 , 1982. The Manager informed the Board of the Northwest Municipal Conference meeting on Wednesday, November 10, 1982. The topic under discussion to be Metropolitan Sanitary District - Friend or Foe. - 5 - 11-9-82 At this time, 10: 15 p.m., the President asked if there were any persons in the audience who wished to address the Board. There being none, the meeting continued. The Village Manager informed the Board that the Programer Analyst has resigned and in order to maintain all the programs, i:t is recommended that we extend our contract with Advance Computer Management Corporation by $3,310.00 per month through the balance of this contract year for an Analyst. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board authorize to extend the contract with Advance Computer Management Corporation as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Manager informed the Board of an error by the Illinois Department of Transportation in the determination of the estimated tons of base course in the reconstruction of Beisner Road causing an increase in the cost of $10,000. It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board authorize the increase of $10,000 for the reconstruction of Beisner Road to Plote, Inc-to be paid from Federal Revenue Sharing Funds as stated above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager reported receipt of an inquiry from a party interested in 10 acres of land south of Devon Avenueandif the Board would consider annexation of that property into Elk Grove Village or extending our water and sewer lines to the property. This would require an amendment to our agreement with Itasca. Discussion followed and it was the consenses of the Board that the Village of Elk Grove has always honored the agreement with Itasca and they do not want to breach that contract. The Village Manager informed the Board that the Roundtree Commons Townhouse Association has requested the Village to take over their public improvements and this request has been forwarded to the Capital Improvements Committee. The Village Manager inquired of the Board if there would be a regular Village Board meeting on December 28, 1982. The Board agreed to cancel the meeting of December 28, 1982 unless the President or any Trustee should see fit to call a special meeting. It was moved by Trustee Tosto and seconded by Trustee Chernick that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:38 p.m. Patricia S. Smith Village Clerk Charles J. Zettek Village President - 6 - 11-9-82