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HomeMy WebLinkAboutVILLAGE BOARD - 01/13/1981 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JANUARY 13, 1981 President Charles J. 7_ettek called the meeting to order at 8:07 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Acting Village Clerk, Ilafern Snick to call the roll . Upon the roll being called the following answered PRESENT: Trustees Lee D. Garr, Edward R. Hauser, James P. Petri , Theodore J. Staddler, Michael Tosto, Nancy L. Vanderweel . Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. The Reverend Francis Cerniglia, Pastor of the Queen of the Rosary Catholic Church, delivered the invocation. It was moved by Trustee Garr and seconded by Trustee Tosto that the minutes of the regular meeting of December 16, 1980 be approved as submitted and that the Board dispense with the reading thereof. Trustee Petri noted on page 6, paragraph 4, the Northwest Municipal Conference will meet at 9:00 a.m. , January 17, 1981 and not at 7:30 p.m. ; whereupon the motion was amended to approve the minutes as corrected. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek gave special recognition to Trustee Staddler as he presented him with an award for his contribution of four gallons of blood to the Village' s Blood program. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board authorize the disbursement of $206,963.74 from the General Corporate Fund, $310.74 from the Civil Defense Fund, $254.00 from the Federal Revenue Sharing Fund, and $110,064.94 from the Water and Sewer Operating Fund as shown for the 1981/82 expenditures on the Accounts Payable Warrant dated January 13, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Petri , Tosto, Vanderweel ; PASS: Trustee Hauser, Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Garr that the Board authorize the attendance of eighteen newly hired Police Officers at the Chicago Police Department Training Academy in Chicago, Illinois, from January 5, 1981 to March 19, 1981 at a cost not to exceed $1 , 160.00 per person for a total cost of $20,880.00. (It is anticipated that the Village will receive between 40 and 50 percent reimbursement from the State for the training.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board adopt Resolution No. 1-81 entitled, "A RESOLUTION ACCEPTING A REVISED PERFORMANCE BOND FROM SAFECO INSURANCE COMPANY IN THE AMOUNT OF $7,500 GUARANTEEING THE INSTALLATION OF SIDEWALKS ALONG THE SOUTH SIDE OF NERGE FROM WISCONSIN LANE TO THE 7-ELEVEN PARCEL IN WINSTON GROVE SECTION 22 SOUTH". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Item No. 8 on the agenda authorizing Deputy Fire Chief James Sunagel to attend the National Fire Service Staff and Cournand in College Park, Maryland has been cancelled due to lack of registration. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board authorize the direct purchase of a portable hydraulic valve operator and attachments from E. H. Wachs Company, Wheeling, Illinois, at a price of $4,708.80, pursuant to the quotation dated December 30, 1980. (The Village has been unable to locate more than one supplier of the hydraulic valve operator.) The President directed the Clerk to call the roll on the motion 1 - 1-13-81 and upon the rcll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board award a purchase contract totalling $19,700.00 to John B. Black, Chicago, Illinois , for a study to determine the internal improvements that will need to be made to the Village's water distribution system to accept Lake Michigan water. (Thirteen engineering firms were invited to submit proposals and ten proposals were received which ranged from $19,700 to $53.000. Adequate funds are included in the FY 1980/81 budget for this purchase.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri , Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Hauser that the Board award a purchase contract totalling $3,006.00 to Charles R. Teas E Company, Chicago, Illinois, for 1 ,500 feet of fire hose (ranging in size from 1IE to 3 inches) , pursuant to the advertisment for public bids opened November 18, 1980. (Specifications were sent to six firms and four bids were received as follows: ALL• fire fi Michael DoiCon aieba el [',it. CL.A rler. R. C'hdrl• v, c.rt f..,ke.a Saib u) ti Company d Company --a s m Tams r'i r, Ch u, 90 L'dry Con Cb(cryo t 'iqo 0 1l rzri ngton __ ATE .I ___ L�E�S't`H♦ 500 font of unit Cost $1.50/ft 1$2.35/ft $1.43/ft $61.10/50' $53.69/501.3°/ft 34" fire hose Total $73.'.00 $1,175.00 $715.00 $611.00 $530.00 671, 19 250 feet of Unit Cost '.40/Per f[ $3.30/Per ft $1.21/pet ft $96.00150. 584.00/50' It $2.05/ft 26" fire hose Total $600.00 $835.00 $552.50 $480.09 $420.00 I ;512.50 750 feet of Unit Cost $1.60/ft $4.45/ft. $3.18/ft $127.00/'0 $119.00/50' 1 $1.73/ft 3" fir, hose !,700.00 53,037.50 $2,385.00 $1,905.00 51,785.00 .1,047.00 TOTAL COST 54,050.00 $5,337.50 $3,651.50 $3,006.00 $2,735.00 <3,235.00 The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Staddler, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Vanderweel that the Board award a purchase contract totalling $4,950.00 to the low bidder meeting specification, Charles R. Teas & Company, Chicago, Illinois, for 300 gallons of a combination foam extinguishing agent, pursuant to the advertisement for public bids opened December 30, 1980. Specifications were sent to nine firms and bids were received from three firms as follows: Dealer Per Gallon Total Cost McCarty Fire Equip.,Yorkville, $ 8.00 330 gal . $2,640.00 Ill . 6% foam McCarty Fire Equip, Yorkville, $13.70 330 gal . $4,521 .00 111 . 3% foam Charles R. Teas & Co., Chicago, $16.50 300 gal . $4,950.00 Ill., combination foam Able Fire & Safety, Chicago, Ill. , combination foam $17,00 300 gal . $5, 100.00 The bids submitted by McCarty Fire Equipment do not meet specifications and will not adequately perform the functions required by the Fire Department. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. - 2 It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board authroize the Village Staff to schedule a public hearing on a proposed Annexation Agreement for 3.98 acres of property located on the south side of Oakton Street, approximately 120 feet east of Shadywood Lane. The petitioners are Minnie Stein and Harry and Katherine Oehlerking. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board authorize Layne-Western to pull and inspect the pump at Well No. 7, at a cost not to exceed $20,000.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board authorize the Director of Finance to attend the 1981 Municipal Finance Officers Association Annual Conference in Boston, Massachusetts, from June 14 to June 18, 1981 at a cost not to exceed $985.00, and subject to the approval of the FY 1981/82 Budget. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, stated that the Committee has met and recommends the amendment to the Subdivision Control Ordinance as it relates to subdivision procedures. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board waive the first reading on an ordinance amending Chapter VIII , Subdivision of the Municipal Code by providing for performance guarantees/letters of credit and providing for a time of completion for certain public improvements. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Hauser that the Board Adopt Ordinance No. 1431 entitled, "AN ORDINANCE AMENDING CHAPTER VIII , SUBDIVISIONS OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY PROVIDING FOR PERMORMANCE GUARANTEES/LETTERS OF CREDIT AND PROVIDING FOR A TIME OF COMPLETION FOR CERTAIN PUBLIC IMPROVEMENTS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustee Tosto, Vanderweel , Garr, Hauser, Petri , Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto requested Item i . , Timetable for Public Improvements Installation, be removed from the Capital Improvements Committee Agenda. Trustee Tosto, Chairman of the Capital Improvements Committee, scheduled a meeting of the Committee for Tuesday, February 3, 1981 , 7:00 p.m. , and requested the attendance of the Director of Public Works, Village Engineer, and the Assistant Village Manager. The Committee will discuss the Inflow/ Infiltration Study and if time permits will discuss the Nicholas and Pratt Improvements Study and cleaning of ditches in the Industrial Park. Trustee Vanderweel , Chairman of the Judiciary, Planning and Zoning Committee, stated the Committee has met and discussed Gullo's request for a revised Site Plan. Mr. Gullo has violated Ordinance No. 1400 (Site Plan) by adding stairs, removing a turn area, and putting a concrete barrier around a tree. The Committee recommends directing the Village Attorney to revise the language of the existing Ordinance to allow for the variations that Mr. Gullo has already created plus adding to the Ordinance an area for compact cars only, and putting a guard rail around the patio. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board authorize the, Village Attorney to revise the existing Site Plan to - 3 - 1-13-81 allow for the variations that Mr. Gullo has already created plus the addition of adding an area for compact cars only, and putting a guard rail around the patio. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Vanderweel requested that Item K, Gullo request to revise Site Plan, be put on the Agenda under Unfinished Business, Attorney. Trustee Vanderweel also stated the Committee has reviewed the Sign Ordinance and request as we now have it remain intact, and remove this Item a from the Judiciary, Planning and Zoning Agenda. Trustee Vanderweel stated that the J.P.Z. Committee has completed the work on the Condominium Ordinance and the Committee recommends the adoption of the Ordinance. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board waive the first reading rule with respect to an ordinance relating to Condominiums. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board adopt Ordinance No. 1432 entitled, "AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE BY ADDING THERETO CHAPTER 10, REGU- LATING CONDOMINIUM CONVERSIONS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Staddler, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Vanderweel requested Item B, Condominium Ordinance, be removed from the J.P.Z. Agenda. The J.P.Z. Committee received a letter from E. Stanley Klyber of the Greater O'Hare Association requesting an increase in the alloted 5% restriction for retail use space in the Industrial Zoned Districts in the Village. The Committee is requesting that this matter be placed on their Agenda and a recommendation will be forthcoming to the Board. Trustee Vanderweel scheduled a meeting for the J.P.Z. Committee for Tuesday, January 20, 1981 , 7:30p.m., and requested the presence of the Village Attorney. At this time, 9:03 p.m. , the President asked if there were any persons in the audience who wished to address the Board. There being none, the meeting continued. Trustee Staddler, Chairman of the Personnel Committee, stated the Committee has met and recommends the passage of the overtime policy. It was moved by Trsutee Staddler and seconded by Trustee Vanderweel that the Board adopt Resolution No. 2-81 entitled, "A RESOLUTION AMENDING THE PERSONNEL RULES AND REGULATIONS RELATING TO OVERTIME COMPENSATION FOR EMPLOYEES OF THE VILLAGE OF ELK GROVE VILLAGE' effective as of May 1 , 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Turstees Garr, Hauser, Petri , Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Staddler scheduled a meeting for the Personnel Committee for Thursday, Fedruary 12, 1981 , 7:30 p.m. Trustee Hauser, Chairman of the Cable TV Committee, referred to a letter dated January 13, 1981 regarding the reasons the Committee has recommended the con- sulting firm of Warner-Amex to be selected for the Cable TV firm for Elk Grove Village. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board recommend to the Northwest Municipal Conference meeting, January 17, 1981 , that Elk Grove Village' s choice for Cable TV is Warner-Amex and that the - 4 - 1-13-81 Board enable Trustee Hauser to modify changes if necessary to cast allegiance to another firm if necessary to obtain consensus with area committies. The motion was voted upon by acclamaiton; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board waive the first reading rule pertaining to an increase in the Class "A" and decreasing the Class "B" Liquor Licenses. The motion was voted upon by acciamati.on; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Ordinance No. 1433 entitled, "AN ORDINANCE AMENDING PARAGRAPH B, NUMBER OF LICENSES IN SECTION 18. 1204, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE, INCREASE THE NUMBER OF CLASS "A" AND DECREASE CLASS "B" LIQUOR LICENSES". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Staddler, Tosto, Vanderweel , Garr; PASS: Trustee Hauser; ABSENT: none; whereupon the President declared the motion carried. The Village Attorney stated that with respect to the Fire Prevention regula- tions that the Village can in many instances apply life safety codes to buildings that were built as to a previous code. However, there are some restrictions and therefore he will meet with the Building Department as to what present codes are adopted by the Village and how they relate to existing buildings that we have, after which he will have a recommendation for the Board. A Committee-of-the-Whole meeting was scheduled for Monday, January 26, 1981 , 7:00 p.m. The Village Manager stated that he received a letter, dated January 9, 1981 , from the Land and Forestry Foreman requesting that the $4,000 in the 1980/81 Budget for the purchase of a Rototiller not be purchased. He recommends spending the funds on other items. The consensus of the Board was to concur with the recommended approval . The Village Manager also reported there will be a meeting of the Northwest Municipal Conference, Wednesday, January 14, 1981 , and the Village will be represented. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:43 p.m. Ilafern Snick Acting Village Clerk Charles J. Zettek Village President - 5 - 1-13-81