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HomeMy WebLinkAboutVILLAGE BOARD - 03/24/1981 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MARCH 24, 1981 President Charles J. Zettek called the meeting to order at 8:20 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Fay M. Bishop to call the roll . Upon the roll being called the following answered PRESENT: Trustees Lee D. Garr, Edward R. Hauser, Theodore J. Staddler, Michael Tosto, Nancy L. Vanderweel ; ABSENT: Trustee James P. Petri . Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. It was moved by Trustee Staddler and seconded by Trustee Garr that the minutes of the regular meeting of March 10, 1981 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. President Zettek administered the Oath of Office to 18 new Police Officers. President Zettek presented a Certificate of Commendation to Sergeant Donald Jones of the Police Department. President Zettek requested an Executive Session following this meeting regarding Personnel . It was moved by Trustee Staddler and seconded by Trustee Tosto that the Board authorize the disbursement of $236,386.91 from the General Corporate Fund, $200. 16 from the Civil Defense Fund, $60.00 from the Federal Revenue Sharing Fund, and $61 ,063.07 from the Water and Sewer Operation Fund for the 1980/81 expenditures on the Accounts Payable Warrant dated March 24, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board authorize the disbursement of $4,280. 18 from the General Corporate Fund for the 1980/81 expenditures on the Accounts Payable Warrant dated March 24, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Tosto, Vanderweel ; PASS: Trustees Hauser, Staddler; NAY: none; ABSENT: Trustee Petri ; whereupon President Zettek voted AYE and declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Staddler that the Board adopt Resolution No. 17-81 entitled, "A RESOLUTION ACCEPTING AN IRREVOCABLE LETTER OF CREDIT FROM THE FIRST NATIONAL BANK OF MOUNT PROSPECT, GUARANTEEING THE CONSTRUCTION OF ALL PUBLIC IMPROVEMENTS IN THE TRITON II INDUSTRIAL PARK". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Petri ; whereupon President Zettek voted AYE and declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board grant a sign variation to M. Myers Properties, Inc. (Village Grove Apartments) for a Free Standing Identification Sign, 1-foot by 18-feet at the entrance to the Senior Citizen Apartments (Village Grove) located at Arlington Heights Road and Village Grove Drive. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Staddler; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Hauser that the Board issue a purchase contract to John B. Black, Consulting Engineer, in the amount of $9,950.00 for a Sanitary User Charge Study. Award of the contract is contingent upon approval of the Village's Step II grant application by the Environmental Protection Agency. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Staddler, Tosto; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. 1 - 3-24-81 It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board reject the following proposal of the Illinois Department of Transportation: (A) Resurfacing of Elmhurst Road by IDOT provided the Village: - assumes jurisdiction of Elmhurst Road from Higgins Road to Devon Avenue; - contributes to traffic signal improvements followed by owning and maintaining all traffic signals on Elmhurst Road; - provides ongoing maintenance of the roadway including snow and ice control, curb and gutter repair, storm sewer cleaning and parkway maintenance. (B) Add lanes to Higgins Road from Elmhurst Road to Landmeier Road by IDOT provided the Village: - assumes additional energy and maintenance costs for modernization and relocation of traffic signals located within the roadway improvements; - maintains the storm sewers and parkways for the length of the improvement. (C) Resurfacing and railroad crossing improvements on Route 83 by IDOT between Arthur Avenue and Pratt Boulevard provided the Village: - assumes parkway_, storm sewer and drainage ditch maintenance responsibilities for the one block length of the roadway improvement. Trustee Vanderweel with the consent of the second moved that the motion be amended by adding thereto the approval -of the proposal of Item "D" which reads as follows: (D) Add an additional 12' right-turn lane from Oakton Street onto Higgins Road (west of Route 83) by IDOT provided the Village: - maintains the manholes, catch basins, parkways, storm sewers, utilities and appurtenances within the limits of the improvement. - maintains crosswalk and stopline markings. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried, It was moved by Trustee Staddler and seconded by Trustee Vanderweel that the Board authorize the Village Manager to sign and accept Lake Michigan Allocation Permit No. 056, issued to the Village by the Illinois Department of Transportation, Division of Water Resources. The Village does or will comply with all the terms and conditions of the Lake Michigan Allocation Permit. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Petri ; where- upon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board award a purchase contract to the low bidder, J. W. O'Brien Corporation in the amount of $266,438.00 from Federal Revenue Sharing Funds for the purchase and installation of a central monitoring system, in accordance with the advertise- ment for public bids opened February 18, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. - 2 - 3-24-81 It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board award a five year maintenance contract for parts and labor to J. W. O'Brien Corporation in the amount of $51 ,054.00 pursuant to public bids opened February 18, 1981 . The Village will be invoiced $10,210.00 annually for the maintenance contract after the expiration of the one year warranty period. The President directed the Clerk to call the roll on the motion and upon the roil being called _he F.. 1 ;ng ai;s..ared AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Staddler; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board award a purchase contract to Edward M. Woodson in the amount of $5,500.00 for professional services to supervise the installation of the central monitoring system. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Staddler, Tosto; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Staddler that the Board award a purchase contract to the low bidder, Harco Corporation, in the amount of $3,992.00 for the electro-rustproofing of the water storage tanks pursuant to advertisement for public bids opened March 13, 19d1 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, reported that a public hearing was held Monday, March 23, 1981 before the Committee on the Sewer Evaluation Study, as required by the grant. It was moved by Trustee Tosto and seconded by Trustee Hauser that the Board authorize the Village Engineer to seek engineering proposals for an engineering study in consort with the Village Attorney regarding cleaning of the ditches in the Industrial Park. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. Trustee Tosto scheduled a meeting of the Capital Improvements Committee for 7:00 p.m. , Tuesday, March 31 , 1981 regarding the extension of Kent Avenue and the 1981 Motor Fuel Tax Fund Street Maintenance Program. Trustee Vanderweel , Chairman of the Judiciary, Planning and Zoning Committee, reported that she has received a number of calls from residents objecting to solicitors ringing door bells at nine p.m. or later and recommended that the ordinance regarding solicitors be amended to restrict soliciting to no later than 8:00 p.m. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board direct the Village Attorney to prepare an ordinance amending the Solicitors Ordinance restricting solicitation to no later than 8:00 p.m. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Vanderweel scheduled a meeting of the Judiciary, Planning and Zoning Committee for 7:30 p.m. , Thursday, April 2, 1981 for discussion of items on their Agenda. Trustee Staddler, Chairman of the Personnel Committee, reported that the Committee met with the Board as a Whole on March 17, 1981 regarding the proposed Salary and Merit Plan and their proposal was made and accepted by the Board, therefore he requested that this item be removed from their Agenda. Trustee Hauser reported that he, Trustee Petri , Gary Parrin and Attorney Knickerbocker attended the Cable TV meeting in Rolling Meadows last Saturday and that a dialogue was held regarding the interpretation of gross revenue, also discussion on the cost of buying the system from Warner Cable TV possibly at the end of a 15 year contract. Warner will come back to the next meeting - 3 - 3-24-81 with figures based on a fair market value based on either reproduction or replacement of the equipment. The next meeting is scheduled to be held at 8:30 a.m. , Saturday, March 28, 1981 at Rolling Meadows. Trustee Hauser reported that the 1981/82 Village Budget should be ready for adoption by the Board at the meeting of April 14, 1981 . The Village Manager reported receipt of the approval of the Plan Commission and all concerned Departments of a plat of subdivision for L. E. Resubidvision, consisting of two lots. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Resolution No. 18-81 entitled, "A RESOLUTION OF APPROVAL OF A PLAT OF SUBDIVISION IDENTIFIED AS L. E. RESUBDIVISION". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustee Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. The Clerk reported receipt of letters from Clark Fulton and Stephen Uhlari.k Candidates for the position of Village Trustee, requesting permission of the Board to post signs on public rights-of-way and posts in the Village regarding their candidacy. Mr. Ronald Chernick, present in the audience, and also a Candidate for Trustee, requested the same permission of the Board. It was moved by Trustee Staddler and seconded by Trustee Hauser that the Board grant Clark Fulton, Stephen Uhlarik, and Ronald Chernick, Candidates for Village Trustee, permission to post signs on public rights-of-way in the Village contingent upon their removal within five days following the Election. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Staddler; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. The Clerk read a letter from Mr. Donald Fyfe, Principal of Elk Grove High School , requesting permission to hold a parade, with a Police escort, on Sunday, March 29, 1981 at approximately 2:00 p.m. , to welcome the Elk Grove High School Girls Basketball Team when they arrive home from the final game played in Champaign, Illinois on Saturday, March 28, 1981 . It was moved by Trustee Garr and seconded by Trustee Staddler that the Board grant the Elk Grove High School permission to hold aap rade along Arlington Heights Road to Kennedy Boulevard to Elk Grove Boulevard and to the School at approximately 2:00 p.m., Sunday, March 29, 1981 , with a Police escort as requested. The motion was voted upon- by acclamation; whereupon the President declared the motion carried. Administrative Assistant, Stephen Feller introduced Administrative Intern, Steven Wylie to the Board. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board waive the first reading rule with respect to an ordinance amending the recent ordinance regarding In-Home Day Care Centers as it relates to fees. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board adopt Ordinance No. 1440 entitled, "AN ORDINANCE AMENDING SECTION 18.5307 LICENSE FEES OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE PERTAINING TO IN-HOME DAY CARE CENTERS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Staddler, Tosto; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Resolution No. 19-81 entitled, "A RESOLUTION AUTHORIZING AND APPROVING A PRE-ANNEXATION AGREEMENT (STEIN/OEHLERKING)". The President directed the Clerk to call the roil on the motion and upon the roll being - 4 - 3-24-81 called the Foliowing answered AYE: Trustees Garr, Hauser, Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board waive the first reading rule with respect to an ordinance annexing property located on the south side of Oakton Street, west of Kent Street and consisting of approximately 4.2 acres. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Ordinance No. 1441 entitled, "AN ORDINANCE ANNEXING AND REZONING CERTAIN PROPERTY TO THE VILLAGE OF ELK GROVE VILLAGE (STEIN/OEHLERKING)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Petri ; President Zettek voted AYE and declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board direct the Village Attorney to prepare the necessary ordinances for annexation of the Klehm property for the Board meeting of April 14th, 1981 . The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Village Manager reported: 1 . Construction for widening Nerge Road west of Rohlwing Road will begin on April 1 , 1981 . Preliminary work has started on the project. 2. The Venture group, for obtaining water from Chicago, has changed their name to the Joint Action Water Agency. The Agency will meet on April 6th for authorizing the final detailed engineering plans for obtaining Chicago Water. A meeting of the Executive Committee is scheduled for April 20, 1981 and the Board of Directors will meet on April 23, 1981 (ten- tative) . 3. The Village met yesterday with the Chicago District Office of the Equal Employment Opportunity Commission and the Village is in complete compliance and will receive a letter to that effect. 4. A Staff meeting is scheduled for Wednesday, March 25, 1981 regarding the Space Study for the Municipal Building. The Village Manager reported that the Sewer Division has reported a collapsed 8" diameter sanitary sewer on Arlington Heights Road approximately 300-400 feet north of Elk Grove Boulevard, and have recommended that C. B. Construction Company be retained to repair the collapse on a time and material basis at an approximate cost of $6,000.00. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Village authorize C. B. Construction Company torepair the collapsed sanitary sewer as outline above at a cost not to exceed $6,000.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. The Village Manager reported that Layne-Western Company have determined that Well No. 1 will need a new motor and rebuilding of the pump bowls at a cost of $29,370.00. $20,000.00 was previously approved for pulling and inspection of the Well , so the cost of repairing the Well will total $49,370.50. - 5 - 3-24-81 It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Boar auE oriZa Lavn�-,-c.3 cc rn Cc;npan,, c3 impair ,'eii No. I at an aau; L ;Ln aI cost of $29,370.00 for a new motor and pump bowl . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Petri ; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Garr that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:25 p.m. Fay M. Bishop Village Clerk Charles J. Zettek Village President 6 - 3-24-81