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HomeMy WebLinkAboutVILLAGE BOARD - 06/09/1981 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 9, 1981 President Charles J. Zettek called the meeting to order at 8: 12 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Fay M. Bishop to call the roll . Upon the roll being called the following answered PRESENT: Trustees Joseph T. Bosslet, Ronald L. Chernick, Edward R. Hauser, James P. Petri , Michael Tosto, Stephen M. Uhlarik. Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. It was moved by Trustee Chernick and seconded by Trustee Tosto that the minutes of the regular meeting of May 26, 1981 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the minutes of a special meeting held on June 2, 1981 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize the disbursement of $152,261 .34 from the General Corporate Fund, $66.66 from the Civil Defense Fund, $1 ,314.51 from the Motor Fuel Tax Fund, $67.00 from the Federal Revenue Sharing Fund and $22, 165.93 from the Water and Sewer Operating Fund in payment of the invoices as shown for the 1981/82 expenditures on the Accounts Payable Warrant dated June 9, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Petri , Tosto, Uhlarik; PASS: Trustee Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Petri that the Board authorize the Village Treasurer to sign contracts with the IBM Cor oration for the direct purchase of one (1 ) remote computer terminal CRT and one (1) matrix printer for use in the Police Department at a cost of $9,054.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri , Tosto, Uhlarik, Bosslet; MAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board adopt Resolution No. 38-81 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO SIGN AN AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT DATED JUNE 11 , 1979 BETWEEN THE BANK OF ELK GROVE, AS TRUSTEE FOR THE DEVELOPER, LAWRENCE PAGNI , RAYMOND BAYSTER AND THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; where- upon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board adopt Resolution No. 39-81 entitled, "A RESOLUTION APPROPRIATING $104,046.00 OF MOTOR FUEL TAX FUNDS FOR THE 1981 STREET MAINTENANCE PROGRAM". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board authorize advertising for bids for binder coarse, repaving by contract, and asphalt for repaving to do the required work under the 1981 Motor Fuel Tax Program for the following streets: Fargo Avenue-. from Tonne Road to Lively Boulevard; Lee Street: from King Street to Criss Circle; Wellington Avenue: from Leicester Road to Cheltenham Road; Wellington Avenue: from Biesterfield Road to Banbury Avenue; Lively Boulevard: from Oakton Street to Higgins Road; - 1 - 6-9-81 Charing Cross Road: from Ridge Avenue to Elk Grove Boulevard; Tower Lane: from Ridge Avenue to Elk Grove Boulevard. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Chernick that the Board award a purchase contract to the low bidder, D & P Construction Company, Chicago, for sidewalk, curb and gutter removal and replacement at a unit cost basis of $6.70 per lineal foot of curbs and gutters removal and replacement, and $1 .61 per square foot of sidewalk removal and replacement for an approximate total of $22,963.74, pursuant to bids opened May 28, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board award a purchase contract to the low bidder, Cutler Repaving Company, Lawrence, Kansas, for milling at a cost of $ .65 per square yard for an approximate total cost of $8,775.00, pursuant to public bids opened May 28, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto, Uhlarik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board award a purchase contract to the low bidder, Cutler Repaving Company, Lawrence, Kansas, for repaving 95,730 square yards at $ 0 per square yard and supplying 9,573 gallons of rejuvenating additive at $1 .80 a gallon for a total approximate cost of $93,815.40, pursuant to public bids opened May 28, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri , Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board award a purchase contract to the low bidder, Allied Asphalt, Hillside, Illinois, for 3, 150 tons of bituminous concrete binder course at $21 .50 per ton for an approximate total cost of $67,725.00, pursuant to public bids opened May 28, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board award a purchase contract to Arrow Road Construction Company, Mount Prospect, Illinois, for 7,050 tons of bituminous concrete surface course at $22.75 a ton for an approximate total cost of $160,387.50, pursuant to public bids opened May 28, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board reject bids received for gravel and crushed limestone and authorize readver- tising for bids. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Bosslet that the Board authorize the Village Treasurer to sign contracts with Commonwealth Edison Company for the installation of four street lights in the Windemere Subdivision (Schmidt Farm project) at a cost of $3,332.3 with a monthly energy and main- tenance charge of $35.33. (The developer has paid the Village for the instal- lation costs and the monthly energy charge will be borne by the Village.) The - 2 - 6-9-81 President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize an increase to the mileage reimbursement rate from 18t to 20t per mile for use of a privately owned vehicle by an employee while engaged on Village business; and to permit the mileage reimbursement rate to change in accordance with the Federal IRS allowance as it changes in the future. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto, Uhlarik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board authorize acceptance of a Change Order at no change in cost to exchange the microprocessor equipment and installation for monitoring the water system and sewage lift stations for a Control Data Corporation Cyber 18-20 computer and installation to monitor and control the water system and sewage lift stations. The replacement equipment exceeds our specifications on which the contract was awarded to the lowest of 9 bidders. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Hauser, Petri , Tosto, Uhlarik, Bosslet; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, scheduled a meeting of the Committee for Tuesday, June 30, 1981 at 7:00 p.m. to review the report being prepared by John Black & Associates and requested that Public Works Director, H. Peter Kaleta attend. Trustee Tosto questioned the Village Engineer regarding engineering proposals for cleaning of ditches in the Industrial Park. The Village Engineer, Tom Cech responded that the proposals are in the process of being accepted and that they will be reviewed and a report will be presented at the next Board meeting. Trustee Petri , Chairman of the Judiciary, Planning and Zoning Committee, reported the Committee met on May 28th and that the Committee has driven over the streets where the installation of sidewalks are in question, and many problems were presented. Trustee Petri discussed the problems with the Chairman of the Plan Commission, John Glass. Mr. Glass has offered to have the Plan Commission review the problems and make a recommendation to the Board. Trustee Petri further reported that the Committee has reviewed the vehicle Iicensing provisions of the Code and recommends that the Code be revised by amending the licensing period from January 1st to December 31st requirement to June 1st through May 31st of each year, and that residents be charged a one time fee next year of $15.00 which would bring them up to the June 1st licensing period in 1983, when the fee would then be $10.00 per year. The Committee has also reviewed a request for a vehicle license fee for Handicapped persons to be the same as the fee for Senior Citizens. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board direct the Village Attorney to prepare an ordinance amending the Municipal Code regarding vehicle licenses. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Finance Director, George Coney requested that the vehicle license proposal be reviewed by the Finance Department. Trustee Petri requested that the following items be added to the Judiciary, Planning and Zoning Agenda: In-Home Day Care Centers; Alarm Ordinance; and Livery Service; and Liquor Licensing. Trustee Petri scheduled a meeting of the Committee for Monday, June 15, 1981 at 7:00 p.m. - 3 - 6-9-81 Trustee Hauser, Chairman of the Personnel Committee, scheduled a meeting for Wednesday, June 17, 1981 at 7:00 p.m. regarding the Employees' Fringe Benefit Program. It was moved by Trustee Hauser and seconded by Trustee Petri that the Board waive the first reading rule with respect to an ordinance rezoning property located at the northwest corner of Howard Street and Busse Road from B-2 to 1-1 . The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Petri that the Board adopt Ordinance No. 1462 entitled, "AN ORDINANCE REZONING PROPERTY LOCATED AT THE NORTHWEST CORNER OF HOWARD STREET AND BUSSE ROAD FROM B-2 COMMERCIAL TO 1-1 INDUSTRIAL (TISBO)" (formerly the Tennis Club) . The President directed the Clerk to call the roll on the motion and upon the rollbeing called the following answered AYE: Trustees Hauser, Petri , Tosto, Uhlarik, Bosslet, Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Hauser that the Board adopt Resolution No. 40-81 entitled, "A RESOLUTION AMENDING ARTICLE 11 , RATES, OF AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND BIRK' S TRANSPORTA- TION AND FREIGHT COMPANY (ELK GROVE CAB COMPANY) FOR SENIOR CITIZENSMANDICAPPED PERSON TAXICAB SERVICE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Uhlarik, Bosslet, Chernick, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Clerk requested approval of the Board for the issuance of Scavenger Service Licenses to the following: Arc Disposal Company; Garden City Disposal Company; Glen Golf Disposal , Inc. ; BF1 Industries, formerly Vander-Molen Disposal Company; Speelman Refuse Company; and Theta Disposal Company. The Board requested that the license for residential service issued to Garden City Disposal Company be issued to September 30, 1981 only, as their Franchise Agreement with the Village will expire on that date. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board authorize the Village Clerk to issue Scavenger Licenses for service to the industrial and commercial zoned areas to Arc Disposal Company, Glen Golf Disposal , Inc. , Hillside Disposal Company, BFI Industries, Speelman Refuse, and Theta Disposal Company and to Garden City Disposal for the industrial and commercial zoned areas and in accordance with their Franchise Agreement for residential service to September 30th, 1981 only. The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing answered AYE: Trustees Tosto, Uhlarik, Bosslet, Chernick, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Clerk reported receipt of a letter from Marsha Staddler, Thrift Shop Manager of Alexian Brothers Medical Center Auxiliary, requesting the Board to waive the fee for a license to operate a Thrift Shop in the Village. It was moved by Trustee Chernick and seconded by Trustee Bosslet that the Board authorize waiving of the license fee to operate a Thrift Shop for the Alexian Brothers Medical Center Auxiliary. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Uhlarik, Bosslet, Chernick, Hauser, Petri , Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. At this time, 9:00 p.m. , President Zettek asked if anyone present in the audience wished to address the Board. Mr. William Sanservino addressed the Board and requested clarification of some items on the Agenda, and the Village's response to a request regarding a sewer backup at the home of Mrs. Blank, presented at the previous Board meeting. Mr. Kaleta, Director of Public Works, responded to his question that the sewage problem had been corrected by a private contractor. - 4 - 6-9-81 It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board adopt Resolution No. 41-81 entitled, "A RESOLUTION ASCERTAINING THE PREVAILING RATE OF WAGES FOR WORKMEN ON PUBLIC WORKS PROJECTS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Bosslet, Chernick, Hauser, Petri , Tosto, Uhlarik; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Uhlarik stated that he thought the Board should take some action to provide bus service to residents going to the downtown Chicago area in the event the RTA busesand trains stop running due to their financial difficulties. President Zettek stated that the Village is now subsidizing the RTA through taxes, and he could not see that we could further subsidize a bus service. Further discussion followed; whereupon it was moved by Trustee Uhlarik and seconded by Trustee Chernick that the Board direct the Finance Director and the Village Attorney to do a quick study, to be ready by Friday, June 12, 1981 , as to the cost of providing bus service from certain designated areas in the Village to the Chicago downtown area and back, in the event of a discontinuance of service by the RTA. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustee Uhlarik; NAY: Trustees Chernick, Hauser, Petri , Tosto, Bosslet; ABSENT: none; whereupon the President declared the motion NOT carried. The Village Manager reported that he has received information from Winnetka, Illinois, that they are proposing expanding their water treatment facilities and inquiring as to the interest of any municipalities in obtaining water from them. The Manager has advised Winnetka that Elk Grove Village is in the process of developing our own pipeline with the City of Chicago. The Village Manager noted that a meeting of the Northwest Municipal Conference will be held on Wednesday, June 10, 1981 . President Zettek stated that he will attend that meeting. Trustee Chernick questioned the Public Works Director regarding trimming of branches and bushes that are overhanging sidewalks. The Public Works Director stated that the branches will be trimmed when they have enough areas to be trimmed and that private residents will be requested to trim bushes that are obstructing pedestrians. It was moved by Trustee Chernick and seconded by Trustee Tosto that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:25 p.m. Fay M. Bishop Village Clerk Charles J. Zettek Village President - 5 - 6-9-81