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HomeMy WebLinkAboutVILLAGE BOARD - 04/08/1980 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON APRIL 8, 198o President Charles J. Zettek called the meeting to order at 8:05 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Fay M. Bishop to call the roll . Upon the roll being called the following answered PRESENT: Trustees Lee D. Garr, Edward R. Hauser, James P. Petri , Theodore J. Staddler, Michael Tosto, Nancy L. Vanderweel . Village Attorney, Norman Samelson and Village Manager, Charles A. Willis were present at this meeting. The Reverend James Beard, Pastor of the Elk Grove Baptist Church, delivered the invocation. It was moved by Trustee Staddler and seconded by Trustee Garr that the minutes of the regular meeting of March 25, 1980 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. President Zettek presented five year Service Awards to the following Fire- fighters for five years of service to the Village: Ronald M. Halvorsen, James M. Forde, and Michael W. Lackman. President Zettek presented a twelve year Service Award to Norm Samelson of the firm of Samelson, Knickerbocker, and Schirott, Village Attorneys. It was moved by Trustee Staddler and seconded by Trustee Vanderweel that the Board authorize the disbursement of $86,828.45 from the Water and Sewer Operating Fund, $141 ,943. 50 from the General Corporate Fund, and $17,367.80 from the Federal Revenue Sharing Fund in payment of invoices as shown on the April 8, 1980 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the Board authorize the disbursement of $856.66 from the General Corporate Funds to the I .B.M. Corporation in payment of invoices as shown on the April 8, 1980 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Vanderweel , Garr; PASS: Trustee Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Garr that the Board adopt Resolution No. 41-80 entitled, "A RESOLTUION SUPPORTING THE EXTENSION OF THE STATE AND LOCAL FISCAL ASSISTANCE ACT OF 1972, AS AMENDED (THE REVENUE SHARING ACT)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board authorize the disbursement of $107,089.85 to Layne-Western for the completion of repairs at Well Site No. 1 , in accordance with a report dated March 21 , 1980 from the Director of Public Works, H. Peter Kaleta. The President directed the Clerk to call the roll on the motion and upon the roll being called the fol - lowing answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Resolution No. 43-80 entitled, "A RESOLUTION ACCEPTING AND PLACING ON FILE A SUBDIVISION PERFORMANCE BOND FROM SAFECO INSURANCE COMPANIES NO. 2985315 IN THE AMOUNT OF $182,238.00 GUARANTEEING THE COMPLETION OF PUBLIC IMPROVEMENTS IN THE HAMPTON FARMS TOWNHOUSE SUBDIVISION (SECTION 24)". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri , Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. - 1 - 4-8-8o It was moved by Trustee Staddler and seconded by Trustee Tosto that the Board adopt Resolution No. 43-80 entitled, "A RESOLUTION ACCEPTING AN INTERIM MAIN- TENANCE BOND NO. 2985317 FROM SAFECO INSURANCE COMPANIES IN THE AMOUNT OF $57, 192.00 GUARANTEEING THE MAINTENANCE OF IMPROVEMENTS IN THE HAMPTON FARMS SUBDIVISION COMPLETED IN 1979". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Staddler, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Vanderweel that the Board adopt Resolution No. 44-80 entitled, "A RESOLUTION HONORING THE ELK GROVE HIGH SCHOOL GIRLS' BASKETBALL TEAM". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board adopt- Resolution No. 45-80 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO SIGN THE ELK GROVE TOWNHOUSE ASSTI , AGREEMENT"' The President directed the Clerk to call the roll onOCIAtheON motIIion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board deny the request of Mr. Jim Lass of National Advertising Company to allow a permanent double-face, free standing sign, which is currently located at the intersection of Biesterfield Road and Rohlwing Road. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board authorize placing the $18,000.00 to be collected from the developer of Circle Bay Subdivision in the Municipal Purpose-Traffic Signal Fund Account. The $000.00 is payable to the Village in lieu of a 10% land dedication. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Hauser that the Board authorize an increase of $17,596.80 to the W. J. Olson Company contract, awarded September 25, 1979, in order to clean and reshape an additional 225.6 feet of Industrial Park storm water ditches . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri , Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Garr that the Board waive the first reading rule with respect to an ordinance making transfers among appropriations. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Garr that the Board adopt Ordinance No. 1362 entitled "AN ORDINANCE AUTHORIZING TRANSFERS AMONG APPROPRIATIONS". The President directed the Clerk to call the roil on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Staddler, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board approve the budget of $801 ,971 .00 for the Village's share of the total project costs for the construction of a new Public Works Garage at 1635 Biesterfield Road. 1980/81 FRS Budget $700,000.00 1980/81 Corporate Budget 101 ,971 .00 Village's Share $ O1$ 971 .00 - 2 - 4-8-80 Park Districts Share $148,029.00 Total Construction Cost $950,000.00 Total construction costs include: Contractual Work $879,400.00 Architect Fees 52,764.00 Asphalt Purchase by Village 10,000.00 Utility Charges & Contingencies 7,836.00 Total $9501000.00 The President directed the Clerk to call the roll on the motion and upon the. roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Hauser that the Board award a purchase contract in the amount of $879,400.00 to the low bidder, Arthur M. Goebelt Builders, Inc. , Lincolnwood, Illinois, for the construction of the Public Works Garage at 1635 Biesterfield, pursuant to the advertisment for public bids opened March 21 , 1980. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto noted that several items not included in the contract for the Public Works Garage will be postponed until the 1981/82 Budget which consist of: Paving $ 46,000 Fuel Pumps 50,000 Fence 11 ,000 Sidewalks 3,000 Lights 4,000 Air Compressor 4,500 Security Enclosure 3,200 Lunchroom Furniture 1 ,250 Landscaping Material 3, 100 Total 1980/81 Cost $126,050 The Village would contribute $106,494.30 and the Park District would contribute $19,555.70 towards the 1981/82 costs. Trustee Tosto, Chairman of the Capital Improvements Committee, requested that item "c", Streets and Public Utilities in the Elk Grove Townhouse area, be removed from their Agenda and that "Sidewalks in the Industrial area" be added. Trustee Vanderweel , Chairman of the Judiciary, Planning and Zoning Committee, reported on the Committee meeting of April 5, 1980 as follows: 1 . Sidewalks on Busse, Oakton, Higgins, and Devon and that additional information is still needed on these areas. 2. A second draft of the Condominium Ordinance has been reviewed with the Housing Commission and this also requires further study. 3. A report has been received from the Community Service Board regarding "In Home Day Care Centers" and will be reviewed by the Judiciary, Planning and Zoning Committee. Trustee Vanderweel scheduled a meeting of the Committee for 8:30 a.m. , Saturday, April 19, 1980. Trustee Vanderweel requested that Fire Contracts regarding areas outside of the Village be added to the Judiciary, Planning and Zoning Committee Agenda. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board waive the first reading rule with respect to an ordinance amending the penalty applicable for Fire Lane Parking Violations. The motion was voted upon by acclamation; whereupon the President declared the motion carried. - 3 - 4-8-8o It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board adopt Ordinance No. 1363 entitled, "AN ORDINANCE AMENDING SECTION 23.905 THEREBY AMENDING THE MINIMUM PENALTY APPLICABLE FOR FIRE LANE PARKING VIOLATIONS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Staddler, Chairman of the Personnel Committee, requested a meeting following this meeting regarding Service Awards. The Clerk referred to a report, distributed to the Board from the Zoning Board of Appeals, regarding the petition for a variation from the parking provisions of the Zoning Ordinance from Young's Auto Supply located at the northwest corner of Higgins Road and Bond Street. The Zoning Board of Appeals recommended that the variation be granted. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board concur with the recommendation of the Zoning Board of Appeals and direct the Village Attorney to prepare an ordinance granting a variation of nine parking spaces at Young's Auto Supply property located at the northwest corner of Higgins Road and Bond Street. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Petri , Chairman of the Budget Committee, scheduled the following meetings for review of the 1980/81 Fiscal Budget: Wednesday, April 9, 1980, 7:00 p.m. ; Monday, April T , ig 0, 7:00 p.m. ; Tuesday, April 15, 1980, 7:00 p.m. ; Wednesday, April 16, 1980, 7:00 p.m. The Clerk read a letter from Mr. Gayle Bantner and Mr. Ronald Foster, Co- Chairmen of the Lions Club 4th of July Committee, wherein they have requested the Village's help in defraying the cost of fireworks for the July 4th cel- ebration. Discussion followed; whereupon it was the consensus of the Board that further deliberation be made on the request and the Clerk is to advise Mr. Bantner that the Board will advise him of their decision as soon as possible. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board waive the first reading rule with respect to an ordinance increasing the number of Class "A" Liquor Licenses (to be issued to the restaurant) located at the Midway Motor Lodge. The motion was voted upon by acclamation; where- upon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board adopt Ordinance No. 1364 entitled, "AN ORDINANCE AMENDING PARAGRAPH B, NUMBER OF LICENSES OF SECTION 18. 1204, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE, INCREASING THE NUMBER OF CLASS "A" LIQUOR LICENSES". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Petri , Staddler; PASS: Trustee Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager requested an Executive Session following this meeting regarding litigation. The Village Manager reported: 1 . Plans will be presented to the Board regarding the Trammell Crow Development under construction south of Devon Avenue in Itasca. 2. A meeting of the Board regarding the Lake Michigan Water project is scheduled for 7:00 p.m. , Tuesday, April 2 80. 3. Bids will be advertised for pump bowls, line shafts, and submersible equipment for wells at an estimated cost of $75,000.00. 4. Youth in Government Day is scheduled for Tuesday, April 29, 1980. - 4 - 4-8-8o The Village Manager requested the concurrence of the Board in his authoriza- tion of emergency roof repairs to the Public Works/Fire Station Building at 666 Landmeier Road in the amount of $2,240.00 to Kimbrel Roofing Company. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board concur with the Village Manager's authorization of emergency repairs made to the roof at 666 Landmeier Road and authorize the disbursement of $2,240.00 to Kimbrel Roofing Company for said work. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Staddler, Tosto; Nay: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager reported that Well No. 11 was producing heavy sanding conditions and requested authorization to employ Layne-Western Company to pull the Well and authorize bailing of sand at the Well at an estimated cost of $20,000.00. It was moved by Trustee Hauser and seconded by Trustee Staddler that the Board authorize an expenditure of approximately $20,000.00 to Layne-Western Company to pull and bail the sand at Well No. 11 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager was advised by the Staff that an award of a contract to Grove Construction and Maintenance Company made at the last Board meeting wilI have to be withdrawn. The Company advised the Village that they are going out of business, and will not be able to continue to contract with the Village for lawn repairs and maintenance. The Village Manager reported that Legislation has been presented to the Illinois General Assembly on behalf of the Water Venture program. Testimony, evidence, and argument will be considered by the Rules Committee of the House of Re- presentatives within the next two weeks. If that occurs we will be calling on botl, elected officials from the group and our consultants to make a trip to Springfield to convince the Rules Committee that this Water Venture item is an emergency matter and should be considered in the current session of the General Assembly. If our representatives are unsuccessful we will then face some significent difficulties in selling bonds, some time in 1981 , and could delay the final planning of the Water Venture program. At this time, 9: 10 p.m. , the President asked if anyone present in the audience wished to address the Board. Mr. Ciardullo of 115 Tower Lane addressed the Board regarding problems he is having with high school students vandalizing his property, and requested the Board's permission to erect a fence within the 25 foot setback on his corner lot. The Board advised that they could not grant this permission without a public hearing on his request and the recommendation to grant said request by the Zoning Board of Appeals. Following further discussion it was moved by Trustee Garr and seconded by Trustee Tosto that the Board waive the $50.00 filing fee and the $100.00 deposit for a court reporter at a public hearing to be set before the Zoning Board of Appeals, upon receipt of a petition from Mr. Ciardullo. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:30 p.m. Fay M. Bishop Village Clerk Charles J. Zettek Village President - 5 - 4-8-8o