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HomeMy WebLinkAboutVILLAGE BOARD - 07/22/1980 - INCLUDES A PUBLIC HEARING/APPROP ORD. MINUTES OF A PUBLIC HEARING HELD ON JULY 22, 1980 BEFORE THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE ON THE ANNUAL APPROPRIATION ORDINANCE FOR THE PERIOD BEGINNING MAY 1 , 1980 AND ENDING APRIL 30, 1981 President Charles J. Zettek called the meeting to order at 6:50 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Fay Bishop to call the roll . Upon the roll being called the following answered PRESENT: Trustees Lee D. Garr, Edward W. Hauser, James P. Petri , Michael Tosto, Nancy L. Vanderweel ; ABSENT: Trustee Theodore J. Staddler. Village Attorney George Knickerbocker and Assistant Village Manager Gary Parrin were present at this meeting. President Zettek stated that the public hearing is being held on the proposed ordinance making appropriations to defray the expense of the Village of Elk Grove Village for municipal purposes, designated as the Annual Appropriation Bill for the period beginning May 1 , 1980 and ending April 30, 1981 . President Zettek asked if anyone present in the audience wished to address the Board. No resident5of the Village were present at the hearing. The Finance Director, George C. Coney noted two corrections to the proposed ordinance. Page 6, Police Department, Community Service Officer, should be corrected to read (I1) , and Page 8, Street Department , Automotive Service Worker, should be corrected to read (2) . President Zettek asked if any Board members had any comment. No comments were made. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the public hearing be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 6: 55 p.m. Fny M Bishop Village Clerk Chnrles J. Zettek Village President MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 22, 1980 President Charles J. Zettek called the meeting to order at 8: 20 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Fay M. Bishop to call the roll . Upon the roll being called the following answered PRESENT: Trustees Lee D. Garr, Edward R. Hauser, James P. Petri , Michael Tosto, Nancy L. Vanderweel ; ABSENT: Trustee Theodore J. Staddler. Village Attorney George Knickerbocker and Village Manager Charles A. Willis were present at this meeting. —- — It was moved by Trustee Garr and seconded by Trustee Petri that the minutes of the regularmeeting of July 8, 1980 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board authorize the disbursement of $123 ,940.93 from the General Corporate Fund, $8.68 from the Civil Defense Fund, $35,098.20 from the Motor Fuel Tax Fund, $84,667.00 from the Federal Revenue Sharing Fund and $53 ,283.29 from the Water and Sewer Operating Fund in payment of invoices as shown on the July 22, 1980 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Petri , Tosto, Vanderweel ; NAY: none; PASS: Trustee Hauser; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Petri that the Board authorize an increase to Purchase Order No. 4634 in the amount of $2,814.71 for the modification to the Higgins/Lively traffic signal by Pinner Electric Company. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board award a purchase contract to the low bidder, Gallagher Asphalt Corporation, Thornton, Illinois, at a unit cost of 724 per square yard, for repaving approximately 173,467 square yards of streets, in accordance with public bids opened July 3, 1980. .The estimated total cost of $124,896.24 to be paid from Motor Fuel Tax Funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Stadder; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board award a purchase contract to the low bidder, A.C. Pavement Striping Company, Des Plaines, Illinois, at a unit cost of 58G per square yard, for slurry seal of approximately 44,319 square yards of streets in accordance with public bids opened July 3 , 1980, payable from Motor Fuel Tax Funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board adopt Resolution No. 72-80 entitled, " A RESOLUTION RELEASING MAINTENANCE BOND NO. 2775757 FROM THE SAFECO INSURANCE COMPANY OF AMERICA FOR THE SANITARY SEWER SYSTEM IN NEIGHBORHOOD SIX-PLANNED UNIT DEVELOPMENT.'. The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Tosto; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board waive the first reading rule with respect to an ordinance making appropriations for the May 1 , 1980 to Apell 30, 198-1 p,2.riod to defray the expense for Municipal purposes. The motion was voted upon by acclamation; whereupon the President declared the motion carried. - I - 7-22-80 It was moved by Trustee Tosto and seconded by Trustee Petri that the Board adopt Ordinance No. 1388 entitled, " AN ORDINANCE MAKING APPROPRIATIONS TO DEFRAY THE EXPENSE OF THE VILLAGE OF ELK GROVE VILLAGE FOR MUNICIPAL PURPOSES DESIGNATED AS THE "ANNUAL APPROPRIATION BILL" FOR THE PERIOD BEGINNING MAY 1 , 1980 AND ENDING APRIL 30, 1981 . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Tosto, Vanderweel ; NAY; none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board authorize Patrol Officer Casey Klingberg to attend the Technical Accident Investigation course in Evanston, Illinois from September 29 to October 17, 1980 at a cost not to exceed $765.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Petri that the Board authorize the Village Manager to execute contracts for the purchase of two prepared computer programs from I .B.M. as follows: PROGRAM TITLE COST 1 . Public Budgeting & Accounting $214.00 per month System 2. Public Utility Customer service $250.00 per month System The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel . Garr, Hauser; NAY: none; ABSENT; Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board authorize refunding the building Permit Fee totaling $4,786.00(paid for the construction of the Provincial Offices) to Alexian Brothers of America, Inc. The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing answered AYE: Trustees Tosto, Garr, Petri ; NAYS: Trustees Hauser, Vanderweel ; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board award a purchase contract to the low bidder Tri-On Construction Company for sidewalk replace- ment at $1 .84 per square foot for a total cost of $25,576.00 and for curb replacement at $8.29 per lineal foot at a total cost of $26,528.00, to be paid from Motor Fuel Tax Funds and General Corporate Funds, in accordance with bids opened July 3 , 1980. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE. Trustees Vanderweel , Garr, Hauser, Petri , Tosto; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee reported the Committee met on July 15, 1980 regarding a proposed ordinance relating to trees of the Subdivi- sion Control Ordinance. The Committee recommends that the ordinance be amended to provide for balled and burlaped trees, types of trees , and specifications on planting and to change the guarantee from one growing season to one year. The Committee asked the staff to provide them with what type of guarantees are given by nurseries. The Committee also recommends that not more than 20 % of the same kind of tree be planted in each subdivision. Trustee Vanderweel , Chairman of the Judiciary, Planning and Zoning Committee reported that the Committee met with the Board at 7:307p.m. , prior to this Board meeting for review of the proposed condominium ordinance, and it is the recommendation that the ordinance be further reviewed by the Village Board. Trustee Vanderweel requested that the moratorium on condominium conversion be extended for 60 days. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the Board waive the first reading rule with respect to a moratorium on condominium conversion. The motion was voted upon by acclamation; whereupon the President declared the motion carried. 2 - 7-22-80 It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board adopt Ordinance No. 1389 entitled, AN ORDINANCE AMENDING ORDINANCE NOS. 1359 AND 1371 BY EXTENDING THE MORATORIUM DATE ON CONDOMINIUM CONVERSION. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. Trustee Vanderweel further reported that the Judiciary, Planning and Zoning Committee met and discussed the fire and ambulance service contracts for residents living outside of the Village limits. It is the Committee' s recommendation to the Board that the fee be increased from $54.00 annually to $65.00 annually per home. It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board direct the Village Manager to negotiate with the Forest View Homeowners Association and advise them of the proposed increase to $65.00 per home. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. Trustee Vanderweel scheduled a meeting of the Judiciary, Planning and Zoning Committee for 7:30 p.m. , July 28, 1980 for discussion of items on their agenda. The Village Manager reported receipt of a recommendation from the Plan Commission on Docket 80-5, the petition from the Northern Illinois District of the Lutheran Church, for a Special Use Permit for a church and to allow two, modular units on the property for church purposes for a two year period. The Plan Commission recommends that the Special Use Permit be granted. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the Board direct the Village Attorney to prepare an ordinance granting a Special Use Permit to the Northern Illinois District of the Lutheran Church, in accordance with the recommendation of the Plan Commission dated July 21 , 1980. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read a letter from John S. Carman of the Elk Grove High School Booster Club, requesting that the Board purchase an ad in the Comprehensive Football Program to be sold at each home football game this fall . It was moved by Trustee Tosto and seconded by Trustee Petri that the Board auth- orize the purchase of a one-half page ad in the Elk Grove High School Comprehen- sive Football Program at a cost of $60.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Garr; NAY: Trustees Hauser, Vanderweel ; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that a first reading be held on a proposed ordinance amending Section 14.204 One Way and Two Way Stop intersections of the Municipal Code of the Village of Elk Grove Village. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk reported receipt of a request from the Elk Grove Village Library Board to hold a referendum on November 4, 1980,as to which library the residents living west of Rohlwing Road wished to pay Library Taxes to, the Schaumburg Township Library or the Elk Grove Municipal Library. It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board direct the Village Attorney to prepare an ordinance calling for a referendum for the Elk Grove Village Library as set forth above. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk reported receipt of the annual Motor Fuel Tax Audit for 1978 and 1979. The audits will be on file in the Village Clerk's Office. The Village Manager reported a Comprehensive statement on the rational of using Lake Michigan water is currently being prepared by the staff. This activity will produce a large volumn of information to the Board for their use. It was moved by Trustee Tosto and seconded by Trustee Hauser that the Board reaffirm their decision that Elk Grove Village will continue to pursue Lake Michigan water through the Venture group. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Tosto; NAY: none ; ABSENT: Trustee Staddler; where- upon the President declared the motion carried. - 3 - 7-22-80 The Village Manager reported that he will meetwith the Northeastern Illinois Planning Commission on Wednesday, July 23 , 1980 regarding their population forecasts for Elk Grove Village. The population figures they have forecast are not realistic and could have an effect on the allocation of Lake Michigan water to the Village. A meeting was recently held at the Schaumburg Office of the Illinois Department of Transportation, representatives of the Metropolitan Sanitary District and W.G.N. ,regarding future extension of Rohlwing Road to Higgins Road. The Manager stated the Village will support any such extension of Rohlwing Road. The Village Manager further reported that he has received a recent phone call from the Mayor of Itasca and that the Amended and restated Itasca-Elk Grove Village Common Boundary Agreement has been approved by their Board and will soon be signed and returned to the Village for signatures of our Board. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board authorize the Village Treasurer to sign an agreement with Commonwealth Edison Company, for the installation of six street lights in the Schmidt Farms subdivision at a cost of $4, 140.03 , (this amount has been paid by the developer) and a monthly energy cost of $49. 19 payable by the Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Vanderweel that the Board direct the Village Manager' s Office to obtain quotations from three architectural consulting firms as to their fees for inspecting and recommending to the Village the feasibility of one of two schools for future Village offices. (Two schools are to be inspected) . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel , Garr; NAY: Trustee Hauser; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. The Village Manager requested that the Board let him know if they intend to attend the Northwest Municipal Conference meeting on Wednesday, August 13, 1980 regarding Cable Television. Many surrounding community representatives will be attending and they will need to know how much space will be needed. It was moved by Trustee Garr and seconded by Trustee Vanderweel that the meeting adjourn. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10: 10 p.m. Fay M. Bishop Village Clerk Charles J Zettek Village President - 4 - 7-22-80