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HomeMy WebLinkAboutVILLAGE BOARD - 10/28/1980 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON OCTOBER 28, 1980 The Village Clerk, Fay M. Bishop called the meeting to order at 8:05 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village. The Village Clerk called the roll and the following answered PRESENT: Trustees Lee D. Garr, James P. Petri , Michael Tosto, Nancy L. Vanderweel. ABSENT: President Charles J. Zettek, Trustees Edward R. Hauser, Theodore J. Staddler. Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board appoint Trustee Vanderweel as Chairman pro tem for this meeting. The motion was voted upon by acclamation; whereupon the Clerk declared the motion carried. The Reverend Joseph W. Peoples, Jr. , Vicar of St. Nicholas Episcopal Church, delivered the invocation. It was moved by Trustee Garr and seconded by Trustee Tosto that the minutes of the regular meeting of October 14, 1980 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the Chairman pro tem declared the motion carried. Chairman pro tem issued two Proclamations: 1 . Proclaiming the week of November 23 through 30, 1980 as "Bible Week". 2. Proclaiming the week of November 15 through 21 , 1980 as "Sanitarians Week" in Illinois. It was moved by Trustee Garr and seconded by Trustee Petri that the Board authorize the disbursement of $213,446.42 from the General Corporate Fund, $25.00 from the Civil Defense Fund, $111 .00 from the Federal Revenue Sharing Fund, and $12, 146.26 from the Water and Sewer Operating Fund in payment of invoices as shown on the October 28, 1980 Accounts Payable Warrant. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board adopt Resolution No.98A-80 entitled, "A RESOLUTION DIRECTED TO THE COOK COUNTY BOARD OF COMMISSIONERS, COOK COUNTY BOARD OF APPEALS, AND THE COUNTY CLERK FOR TRANSMITTAL TO COOK COUNTY BOARD OF COMMISSIONERS PROTESTING THE RE-ZONING OF PROPERTY ON THE NORTH SIDE OF DEVON AVENUE, APPROXIMATELY 1 ,234 FEET WEST OF RIDGE AVENUE". The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Garr that the Board adopt Resolution No. 99-80 entitled, "A RESOLUTION RELE4SING A MAINTENANCE BOND FOR OFFSITE PUBLIC IMPROVEMENTS AT THE SBL DEVELOPMENT, ROHLWING ROAD AND NERGE ROAD". The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Petri ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whreupon the Chairman pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board award a purchase contract in the amount of $3,710.00 less 3% discount, to the low bidder, Lubricants & Systems, Inc. , Arlington Heights, Illinois, for the purchase of 5 hose and reel assemblies to be used in the Public Works Department in accordance with bids opened October 1 , 1980. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being - 1 - 10-28-80 called the following answered AYE: Trustees Vanderweel , Garr, Petri , Tosto, NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Tosto that the Board adopt Resolution No. 100-80 entitled, "A RESOLUTION ACCEPTING A SUBDIVISION BOND FROM AMERICAN INTERNATIONAL COMPANIES, BOND NO. USHC-59, IN THE AMOUNT OF $367, 130.00 GUARANTEEING THE CONSTRUCTION OF PUBLIC IMPROVEMENTS AT THE PARK ORLEANS DEVELOPMENT". The Village Attorney stated that he had not reviewed the Subdivision Bond; therefore, the roll was not called on the motion, pending approval of the Village Attorney. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board authorize the solicitation for proposals for professional services to re- design the Village's internal water distribution system to accept Lake Michigan water. The consulting engineers' primary task will be as follows: 1 . Plan for the conversion of the present multiple source system to a single source. 2. Determine the number and location of required connections to the VENTURE Transmission main to minimize internal rebuilding. 3• Evaluate present facilities and determine the needed modifications and/or addition to our system to accommodate Lake Michigan water. 4. Work in conjunction with Metcalf & Eddy/McDonough Engineering (VENTURE'S Engineers) and coordinate all phases of design and construction of the proposed watermains. There is a total of $75,000.00 in the FY 1980/81 Budget for this project. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Petri that the Board adopt Resolution No. 101-80 entitled, "A RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN THE VILLAGE OF ELK GROVE VILLAGE AND BIRK'S TRANSPORTATION AND FREIGHT COMPANY (ELK GROVE CAB COMPANY) FOR SENIOR CITIZEN/HANDICAPPED PERSON TAXICAB SERVICE". The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , -Tosto, Vanderweel , Garr; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. The Village Attorney stated that he has reviewed the Performance Bond for Park Orleans Subdivision and that it is acceptable; whereupon the Clerk called the roll on the motion to adopt Resolution No. 100-80 and the following answered AYE: Trustees Garr, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board approve change order No. 4 in the amount of $426.00 for additional metal flashing used during the constructi.on of the Public Works Garage located at 1635 Biesterfield Road. (The changing of roofing materials on the garage created a need for an additional strip of metal flashing for proper weather sealing of the joint between gutter and siding.) The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Petri ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board award a purchase contract in the amount of $4,994.00 to S & S Maintenance, Buffalo Grove, Illinois, for repairs and preventive maintenance to the roofs - 2 - 10-28-80 of the Municipal Building and Headquarters Fire Station pursuant to public bids opened October 6, 1980. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Petri , Tosto; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board adopt Resolution No. 102-80 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO SIGN AN AGREEMENT TO MAKE THE HEALTH ASSURANCE PLAN HEALTH OPTION AVAILABLE TO FULL TIME EMPLOYEES". The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the fol- lowing answered AYE: Trustees Garr, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Garr that the Board award a purchase contract in the amount of $89,451 .50 to Krumpholz Chevrolet, West Chicago, Illinois, for thirteen full size, four-door police pursuit vehicles ( including trade-in of thirteen Village vehicles) in accordance with bids opened October 6, 1980. Twelve of the vehicles will be marked squad care and one will be an unmarked vehicle. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the fol- lowing answered AYE: Trustees Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board award a purchase contract in the amount of $2,614.00 with a 3% overrun permitted , plus $5.00 per half tone, toData Master Graphics, Naperville, Illinois, for the printing of the 1981 Community Calendar, in accordance with bids opened October 21 , 1980. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Petri ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Petri that the Board authorize one Police Officer to attend a ten-day Training Seminar at the University of Louisville, in Louisville, KentucKy, at a cost not to exceed $855.00. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Petri , Tosto; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Petri that the Board authorize an increase in the purchase order for asphalt materials for the new Public Works Garage at 1635 Biesterfield Road, in the amount of $3,383.00 as follows: FIRM MATERIAL UNIT PRICE COST Arrow Road Construction 67 tons of Asphalt $19.75/ton $1 ,323.25 Company Surface Allied Asphalt , Des 107 tons of Asphalt $19.25/ton $2,059.75 Plaines , Illinois Binder $3,3300 The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, reported the Committee met and discussed blockage of drainage ditches in the Nicholas Boulevard/Lunt Avenue area, and it is the recommendation of the Committee that approximately 800 to 1000 feet of ditches be cleaned. The Village En- gineer will obtain additional information regarding the existing 30 inch storm sewer under Elmhurst Road. The cleaning of the ditches can alle- - 3 - 10-28-8o viate the problem until such time as a Special Taxing District can be formed, an engineering study made of the area, funding of the project, public hearings on the proposed Special Taxing Distrct, and a recapture cost for the expense incurred in cleaning the ditches. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board authorize seeking bid proposals for cleaning of approximately 800 to 1 ,000 feet of ditches in the Nicholas Boulevard/Lunt Avenue area. The motion was voted upon by acclamation; whereupon the Chairman pro tem declared the motion carried. Trustee Vanderweel , Chairman of the Judiciary, Planning and Zoning Committee, reported the Committee met and discussed the request for a sidewalk variation at the Regency Square Development. It is the recommendation of the Committee that sidewalks not be installed in the area surrounding the parking lot, but that sidewalks be installed in the area leading to the tennis courts, and in the area fronting on the street; however, sidewalks in the area can be delayed until such time as the additional buildings are completed. (All as shown on a plat of the Development. ) It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board direct the Village Attorney to prepare an ordinance granting a variation of the sidewalk requirements to the Regency Square Development as shown on a plat of development for the area. The motion was voted upon by acclamation; whereupon the Chairman pro tem declared the motion carried. Trustee Vanderweel also reported that the Committee has reviewed a proposed ordinance regarding In Home Day Care Centers and request that the Village Clerk set up a public hearing before the Plan Commission on a proposed Text amendment to the Zoning Ordinance regarding Home Occupations. Trustee Vanderweel also requested that the proposed Condominium Ordinance on which a first reading was held be removed from the agenda, and the record to show that a first reading was held on a new revised proposed Condominium Ordinance dated October 28, 1980. Trustee Vanderweel , in the absence of the Chairman of the Personnel Committee, scheduled a meeting of the Personnel Committee for 7:00 p.m. , Tuesday, Novem- ber 18, 1980 regarding the overtime policy. Trustee Vanderweel also scheduled meetings of the Judiciary, Planning and Zoning Committee for 8:00 p.m. , Tuesday, November 18, 1980, and 7:30 p.m. , Monday, November 24, 1980 for discussion of items on their Agenda. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board waive the first reading rule with respect to an ordinance establishing an hourly rate for Personnel providing instruction to new Firefighter candidates. The motion was voted upon by acclamation; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board adopt Ordinance No. 1416 entitled, "AN ORDINANCE ESTABLISHING AN HOURLY RATE FOR FIRE PERSONNEL PROVIDING FIREFIGHER I AND II CERTIFICATION INSTRUCTION TO FIREFIGHTER CANDIDATES EMPLOYED BY THE VILLAGE OF ELK GROVE VILLAGE" to become effective this date. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Petri ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board waive the first reading rule with respect to an ordinance establishing wage rates for Fire Personnel in the Fire Prevention Bureau, Pre-Fire Plan and Public Education Programs. The motion was voted upon by acclamation; where- upon the Chairman pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board adopt Ordinance No. 1417 entitled, "AN ORDINANCE ESTABLISHING WAGE RATES FOR FIRE PERSONNEL IN THE FIRE PREVENTION BUREAU PRE-FIRE PLAN PROGRAM AND PUBLIC - 4 - 10-28-80 EDUCATION PROGRAM OF THE VILLAGE OF ELK GROVE VILLAGE", to become effective this date. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Petri , Tosto; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. The Village Manager reported receipt of the approvals of all concerned Departments of a plat of subdivision for Triton II First Resubdivision. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board adopt Resolution No. 103-80 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS TRITON It FIRST RESUBDIVISION". The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. Trustee Vanderweel requested that a plat of subdivision for Higgins/Elmhurst Subdivision Unit No. 1 be referred to the Village Attorney for his recommen- dation and to the Judiciary, Planning and Zonning Committee for their review. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board adopt Resolution Nn. 104-80 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE A RELEASE BETWEEN THE VILLAGE OF ELK GROVE AND C. B. CONSTRUCTION COMPANY", subject to the approval of the attorney representing the insurance company. The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: President Zettek, -Trustees Hauser, Staddler; whereupon the Chairman Pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board waive the first reading rule with respect to an ordinance extending the time of a Special Use Permit previously granted to the Northern Illinois District of the Lutheran Church, Missouri Synod. The motion was voted upon by acclamation; whereupon the Chairman pro tem declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board adopt Ordinance No. 1418 entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 1395 BY EXTENDING THE TIME OF THE SPECIAL USE PERMIT PREVIOUSLY GRANTED TO THE NORTHERN ILLINOIS DISTRICT OF THE LUTHERAN CHURCH - MISSOURI SYNOD". The Chairman pro tem directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Petri ; NAY: none; ABSENT: President Zettek, Trustees Hauser, Staddler; whereupon the Chairman pro tem declared the motion carried. The Village Manager reported that meetings will be held with employees of the Village regarding the Health Maintenance Program to inform employees of the program. The Village Manager reported that Firefighter Edwin W. Colman, of the Elk Grove Village Fire Department, will be honored by the 100 Club of Chicago on November 6, 1980 for his act of heroism performed at a fire in Rolling Meadows, and further stated that the Village can be justly proud of Fire- fighter Colman. The Village Manager reported that he and Trustee Tosto attended a meeting of over 60 suburban officials regarding future water supplies to the suburbs. The Assistant Secretary of the Army was present at the meeting, and will carry the message directly to the White House. Finance Director George C. Coney introduced the new Village Accountant, Hilda Ingebrigtsen and the new Purchasing Agent, Thomas Moore to the Board. Chairman Pro tem Vanderweel asked if anyone present in the audience wished to address the Board. No one wished to address the Board. It was moved by Trustee Garr and seconded by Trustee Tosto that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the Chairman pro tem declaredthe motion carried and the meeting adjourned at 8:58 p.m. Fay M. Bishop Nancy L. Vanderweel Village Clerk Chairman pro tem - 5 - 10-28-8o