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HomeMy WebLinkAboutVILLAGE BOARD - 02/13/1979 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 13, 1979 President Charles J. Zettek called the meeting to order at 8: 11 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Acting Deputy Village Clerk, Ilafern Snick to call the roll . Upon the roll being called the following answered PRESENT: Trustees Ronald L. Chernick, Lee D. Garr, Edward W. Kenna, Theodore J. Staddler, Michael Tosto, Nancy L. Vander- wee] . Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. The Reverend Thomas G. Smith, Deacon Assistant of St. Nicholas Episcopal Church, delivered the invocation. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the minutes of the regular meeting of January 23, 1979 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. President Zettek presented 10 year Service Awards to Donald A. Roberts of the Building Department and Kenneth W. Deters of the Police Department. Gerald J. Wonak stated that the Elk Grove Village Jaycees are sponsoring a "Youth in Government Day", Tuesday, March 20, 1979 and requested the Village Board's cooperation in making it a successful day. President Zettek appointed Peter J. Serafin to the Zoning Board of Appeals for the term expiring April 30, 1981 ; whereupon it was moved by Trustee Vanderweel and seconded by Trustee Kenna that the Board concur in the President's appoint- ment of Peter J. Serafin to the Zoning Board of Appeals for the term ending April 30, 1981 . The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Tosto that the Board authorize the disbursement of $25,558.89 from the Water and Sewer Operating Fund, $145,378.72 from the General Corporate Fund, $3.80 from the Civil Defense Fund, $22.00 from the Federal Revenue Sharing Fund, and $3,072.71 from the Motor Fuel Tax Fund in payment of invoices as shown on the February 13, 1979 Accounts Payable Warrant. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Garr, Kenna, Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board authorize to amend the Police Department Uniform Procurement Policy for re- imbursing employees for the purchase of required uniforms after the employee obtains permanent status. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Kenna, Staddler, Tosto, Vanderweel , Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board adopt Resolution No. 7-79 entitled, "A RESOLUTION ACCEPTING AN EXTENSION OF A LETTER OF GUARANTEE IN LIEU OF A PERFORMANCE BOND FROM NORTHWEST FEDERAL SAVINGS, GUARANTEEING THE CONSTRUCTION OF PUBLIC IMPROVEMENTS AND FINAL LIFT REQUIREMENT FOR THE ELK GROVE TOWN ESTATES LOCATED ON THE SOUTH SIDE OF ELK GROVE BOULEVARD BETWEEN RIDGE AVENUE AND J.F. KENNEDY BOULEVARD". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Staddler, Tosto, Vanderweel , Chernick, Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Kenna that the Board authorize the Plan Commission to conduct a public hearing on a petition for rezoning approximately 9.76 acres located at the southeast corner of Biesterfield and Meacham Roads. The annexation request is contingent upon the rezoning of the property (Roundtree Commons II ) . The motion was voted upon by acclamation; whereupon the President declared the motion carried. - 1 - 2-13-79 It was moved by Trustee Tosto and seconded by Trustee Garr that the Board authorize a direct purchase for $8,504.00 to Powertron, Inc. , Elmhurst, for the complete overhaul and rebuilding of the 16 cylinder CAT engine which powers Well No. 9• The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Chernick, Garr, Kenna; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Kenna that the Board adopt Resolution No. 8-79 entitled, "A RESOLUTION ACCEPTING EXTENSIONS TO TWO (2) LETTERS OF CREDIT FROM THE FIRST NATIONAL BANK OF CHICAGO (LETTERS OF CREDIT NUMBER G.T. 4089D) GUARANTEEING THE CONSTRUCTION OF BISNER ROAD BETWEEN BIESTER- FIELD ROAD AND THE NORTH SIDE OF WINSTON DRIVE". The President directed the the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Garr, Kenna, Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Tosto that the Board accept and authorize the Village Treasurer to sign a 2-year contract with All Rental Garment Company, Rockford, Illinois, for supply uniforms, mats, mops and towels for use by the Fire Department, Street Department and Water & Sewer Department. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Chernick, Garr, Kenna, Staddler, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board waive the first reading rule on an ordinance amending the Municipal Code as it pertains to snow removal . The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Ordinance No. 1276 entitled, "AN ORDINANCE AMENDING SECTION 14.510, SNOW REMOVAL OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Garr, Kenna, Tosto, Vanderweel ; NAY: Trustee Staddler; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board designate the Village Manager as the official representative for the Village of Elk Grove Village in connection with all project application requirements for Federal Disaster Grant Assistance for snow removal effective January 16, 1979• The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Kenna, Staddler, Tosto, Vanderweel , Chernick; NAY: none; ABSENT: none; where- upon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Kenna that the Board authorize the payment of the following invoices for additional contracted services incurred for additional contracted services incurred for emergency snow removal and street widening from January 17, 1979 through January 31 , 1979: B & B Excavators (Naperville) $ 26,944.94 D. Di Orio & Sons, Inc. (Elk Grove) 33,717.50 J. C. Black Top Co. ( Itasca) 3,070.80 Chgo. , O'Hare Crane Rental , Inc. 50,185.00 (Wheeling) Total $113,91T-2-IT— The 113 91 2-+- The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Staddler, Tosto, Vanderweel , Chernick, Garr; NAY: none; ABSENT: none; where- upon the President declared the motion carried. Trustee Chernick, Chairman of the Capital Improvements Committee, stated a meeting was held on January 30, 1978 with persons from the Water, Street, and Sewer Departments. - 2 - 2-13-79 Trustee Tosto reported on driveway aprons in the new development. The Capital Improvements Committee recommends 95% compaction on all driveway apron's. At this time the Committee is waiting for estimates from engineering firms on cost compaction and the cost of lining equipment; which would enable the Village to do its own testing. The Committee will have a recommendation for the Board upon receipt of this information. Trustee Garr reported that the Capital Improvements Committee recommends that the Board authorize the advertising for bids on the architectural work only of the Public Works building to be constructed west of Route 53• It was moved by Trustee Garr and seconded by Trustee Chernick that the Board authorize the Finance Department to advertise for bids for architectural services only for the new Public Works building west of Route 53. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Chernick, Garr, Kenna; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Chernick suggested that a Water System Control Study be made and the Manager's Office was requested to submit a status report and a recommendation on such a study. At this time, 9:07 p.m. , the President asked if there were any persons in the audience who wished to address the Board. There being none, the meeting continued. Trustee Kenna, Chairman of the Judiciary, Planning and Zoning Committee, scheduled a meeting for Saturday, February 24, 1979 at 9:00 a.m. Trustee Vanderweel stated the Personal Committee met January 20, 1978. Letters were sent to all Board members for their review and comments on the Village Rules and Regulations policy. Final copies of the Affirmative Action Plan will be sent to Board menbers. Trustee Vanderweel scheduled a meeting of the Personnel Committee for Tuesday, February 20, 1979, 7:30 p.m. The Committee will discuss the Personnel Rules and Regulations and the Affirmative Action Plan. All Board members are invited to attend. The Village Manager reported receipt of the necessary Departmental and Committee approvals for Centex Industrial Park Unit No. 238. It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board adopt Resolution No. 9-79 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT NO. 238". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Garr, Kenna, Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Acting Deputy Clerk reported receipt of a letter from the Plan Commission stating the County submitted a written request to the Commission seeking cooperation in developing the best ingress-egress from Nerge Road into the Schmidt Farm subdivision. The County indicated that the traffic movement on Nerge Road might be facilitated if Cardinal Lane was designed to be the north- south feeder which would connect directly with Arkansas Drive located in Section 22 South. The Plan Commission designates Cutter Lane as the ingress- egress from the Schmidt Farm onto Nerge Road. After consulting with the operating departments, the Plan Commission has determind that the final plat of subdivision for the Schmidt Farm should remain as originally submitted to the Village Board. Discussion followed and it was the consensus of the Board that this matter be referred to the Judiciary, Planning and Zoning Committee for their review and recommendation. Trustee Staddler scheduled a meeting of the Budget Committee for Federal Revenue "Possible use" hearing for March 10, 1979 at 10:00 a.m. The Committee will hold - 3 - 2-13-79 Budget meetings as follows: March 12, 1979, Monday, 7:00 p.m. , Police Department; Wednesday, March 14, 1979, 7:00 p.m. , Fire Department; Thursday, March 15, 1979, 7:00 p.m. , Street Department; Wednesday, March 21 , 1979, 7:00 p.m. Water and Sewer Department; Thursday, March 22, 1979, 7:00 p.m. , All Other Departments. Tuesday, April 10, 1979, 7:00 p.m. there will be a Federal Revenue Sharing Recommended Use Hearing, April 24, 1979, Tuesday, 8:00 p.m. , Adopting of the Budget. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board waive the first reading rule with respect to an ordinance amending the Municipal Code as it relates to the settlement of penalties of the Fire Prevention Code. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board adopt Ordinance No. 1277 entitled, "AN ORDINANCE AMENDING ARTICLE III, FIRE PREVENTION CODE OF CHAPTER 6 AND CHAPTER 24A, SETTLEMENT OF PENALTIES OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Chernick, Garr, Kenna, Staddler, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Vanderweel that the Board waive the first reading rule with respect to an ordinance relating to stop and yield right-of-way. The motion was voted upon by acclamation; where- upon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Kenna that the Board adopt Ordinance No. 1278 entitled, "AN ORDINANCE AMENDING SECTION 14.204 AND 14.205 OF THE MUNICIPAL CODE AS THEY RELATE TO STOP AND YIELD RIGHT-OF-WAY INTERSECTIONS". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Garr, Kenna, Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Garr that the Board waive the first reading rule with respect to an ordinance increasing the settlement amount for certain parking violations from $3.00 to $5.00. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Garr that the Board adopt Ordinance No. 1279 entitled, "AN ORDINANCE AMENDING SECTION 24A. 101B OF THE MUNICIPAL CODE THEREBY INCREASING THE SETTLEMENT AMOUNT FOR CERTAIN PARKING VIOLATIONS FROM $3.00 TO $5.00". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the follow- ing answered AYE: Trustees Garr, Kenna, Staddler, Tosto, Vanderweel , Chernick; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board waive the first reading rule on an ordinance as it relates to no parking on the east side of Lively Boulevard between Higgins Road and Oakton Street. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board adopt Ordinance No. 1280 entitled, "AN ORDINANCE AMENDING SECTION 14.512, ADDITIONAL NO PARKING STREETS IN AREAS OF THE MUNICIPAL CODE BY PROHIBITING PARKING AT ALL TIMES ON THE EAST SIDE OF LIVELY BOULEVARD BETWEEN HIGGINS ROAD AND OAKTON STREET". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Staddler, Tosto, Vanderweel , Chernick, Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board waive the first reading rule relating to right turn only at the intersection of the east and west driveways of the Parkand Shop Shopping Center and Higgins Road. The motion was voted upon by acclamation; whereupon the President declared the motion carried. - 4 - 2-13-79 It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board adopt Ordinance No. 1281 entitled, "AN ORDINANCE AMENDING SECTIONS 14.311A, N0 RIGHT TURN AND 14.311C RIGHT TURN ONLY OF THE MUNICIPAL CODE THEREBY REGULATING TRAFFIC AT THE INTERSECTIONS OF THE EAST AND WEST DRIVEWAYS OF THE PARK AND SHOP SHOPPING CENTER AND HIGGINS ROAD (LITTLE HIGGINS/FRONTAGE)". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Chernick, Garr, Kenna; NAY: none; ABSENT: none; where- upon the President declared the motion carried. President Zettek announced there will be an Executive Session following this meeting. The Village Manager reported as follows: 1 . A final application was filed for funding under the Federal Disaster Grant Program. 2. A low bid of $68,749.00 was received for the traffic signal at the intersection of Rohlwing Road and Nerge Road as extended. If the County approves this bid the Board will be asked to make a contract award. 25% of the cost to be paid by the County, 24% to be paid by SBL b Associates, and 51% to be paid by the Village. 3• The Northwest Municipal Confernece is meeting at the Wheeling Township Hall , February 14, 1979. The topic will be Illinois Public Employer Labor Relations. All are invited to attend. 4. Bids are being solicited for professional services to do the design work for a bridge over Salt Creek. A recommendation will be made to engage a firm at the Board meeting of February 27, 1979• Trustee Kenna asked the status on all wells throughtout- the Village. Discussion followed and the President stated that he wanted all wells in operating condition by the end of April and he wants no water shortages in the Village this summer. Trustee Chernick asked the status of branches being removed in the l North section of the Village. Jack Andrews, Superintendent of Streets and Village Maintenance, informed the Board the project is being worked on at this time. The Village Manager reported that the Police Department has filed a recommenda- tion to replace squad cars and also to purchase a specific make car. This matter was refered to the Judiciary, Planning and Zoning for their study and recommendation. The Village Manager stated that the Superintendent of the Water and Sewer Depart- ment recommends we engage Layne-Westen Company and others to proceed to convert Well No. 2 from a line shaft installation to a submersible pump installation. The cost is estimated at approximately $73,000.00. The cost to replace the system as a line shaft is estimated at approximately $80,000.00. It was moved by Trustee Tosto that the Board award a contract to Layne-Western Company for $73,097.00 to convert Well No. 2 from a line shaft motor to a submersible pump motor. The motion failed for a lack of a second. Discussion followed on the service received from Layne-Western Company and the cost factor involved with Well No. 2. It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board authorize; (1 ) an expenditure of $73,079.00 to repair Well No. 2; (2) the Village Manager to secure additional proposals for the work; and (3) award a contract to the lowest bidder, but not to exceed $73,079.00. - 5 - 2-13-79 The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Garr, Kenna, Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Staddler that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:44 p.m. Ilafern Snick Acting Deputy Village Clerk Charles J. Zettek Village President - 6 - 2-13-79