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HomeMy WebLinkAboutVILLAGE BOARD - 02/27/1979 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 27, 1979 President Charles J. Zettek called the meeting to order at 8: 18 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Acting Deputy Village Clerk, Ilafern Snick to call the roll . Upon the roll being called the following answered PRESENT: Trustees Ronald L. Chernick, Edward W. Kenna, Michael Tosto, Nancy L. Vanderweel ; ABSENT: Trustees Lee D. Garr, Theodore J. Staddler. Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. It was moved by Trustee Vanderweel and seconded by Trustee Kenna that the minutes of the regular meeting of February 13, 1979 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek presented two gallon blood donor awards to the following: George W. Milton and Robert Curatti ; one gallon blood donor awards to: James W. Wallen, Earl J. Leschinski , Richard W. McCloughan, and Sandra Kinnard. President Zettek administered the Oath of Office to the newly appointed Zoning Board of Appeals member, Peter J. Serafin. Members of Cub Scout Troop No. 190 introduced themselves to the Board. Youth in Government Day participants were introduced to the Board. It was moved by Trustee Vanderweel and seconded by Trustee Kenna that the Board authorize the disbursement of $23,450.49 from the Water and Sewer Operating Funds, $84, 117.22 from the General Corporate Fund, $178.24 from the Federal Revenue Sharing Fund, and $118.72 from the Motor Fuel Tax Fund in payment of invoices as shown on the February 27, 1979 Accounts Payable Warrant. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Tosto, Vanderweel ; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Kenna that the Board authorize the retaining of professional services of the firm of Coopers and Lybrand, Certified Public Accountants, at a cost of $10,400.00 to conduct the annual independent audit of the Village's financial records for the year ending April 30, 1979, said funds to be prorated to the General Corporate Fund, Water and Sewer Fund and the Public Library; and that the Board authorize to retain the firm of Coopers and Lybrand to perform a separate compliance audit and letter of opinion of the Federal Revenue Sharing Fund at a cost not to exceed $1 ,500.00, said fund to be paid from the Federal Revenue Sharing Fund. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Tosto, Vanderweel , Chernick; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board waive the first reading rule on an ordinance amending the Municipal Code as it pertains to Section 14.205, Yield Right-of-Way. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board adopt Ordinance No. 1282 entitled, "AN ORDINANCE AMENDING ARTICLE 14, YIELD RIGHT-OF-WAY INTERSECTIONS, OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Kenna; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. A first reading was held on an ordinance relating to the Village Election of Officers on Tuesday, April 17, 1979. 1 - 2-27-79 It was moved by Trustee Vanderweel and seconded by Trustee Kenna that the Board waive the first reading rule on an ordinance establishing fire lanes at the Devon House Restaurant property. The motion was voted upon by accla- mation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Kenna that the Board adopt Ordinance No. 1283 entitled, "AN ORDINANCE AMENDING SECTION 23.903 OF ARTICLE 9 (LANE DESIGNATIONS) AS IT PERTAINS TO ESTABLISHED FIRE LANES BY ADDING THERETO THE DEVON HOUSE RESTAURANT PROPERTY". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Chernick, Kenna, Tosto; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Kenna that the Board waive the first reading rule on an ordinance amending the Municipal Code as it relates to Posting of Signs and Fire Lanes. The motion was voted upon by accla- mation; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Kenna that the Board adopt Ordinance No. 1284 entitled, "AN ORDINANCE AMENDING SECTIONS 23.902 AND 23.903 OF ARTICLE 9 (FIRE LANES) OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Tosto, Vanderweel ; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board award a purchase contract to Layne-Western, Aurora, for converting Well No. 2 to a submersible system at a cost not to exceed $78,537.00. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Tosto, Vanderweel , Chernick; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board award a purchase contract to Layne-Western, Aurora, for $1 ,645.00 for an electrical overload and balance monitor; and award a purchase contract to C. A. Riley, Electrical Contractor, for $800.00 to install said equipment. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Kenna; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Chernick that the Board authorize the retaining of McClure Engineering Associates, Inc. , Grayslake, Illinois, to perform professional Engineering Services pursuant to an Agreement submitted on February 20, 1979. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Chernick, Kenna, Tosto; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board authorize the advertisment for bids for 6 squad cars and 2 unmarked 1979 Pontiac Catalinas, and an alternate bid for 12 squad cars and 2 unmarked 1979 Pontiac Catalinas. Discussion followed and Trustee Kenna stated that the Budget Committee is not recommending purchasing cars other than what is budgeted for this year. The Judiciary, Planning and Zoning Committee recommends going out for bids only on the brand of automobile the Village is interested in purchasing. Trustee Kenna stated for the record, "if in fact we authorize the purchase of 12 squad and 2 unmarked cars that the whole selling job of a year ago of keeping these cars for 18 months goes down the drain". - 2 - 2-27-79 The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Garr, Staddler; where- upon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Kenna that the Board authorize the pavmen* of S12.471 .00 to W. J. Olson Company for contract work performed at Well No. 12 for the construction ui the well ;iuu5e and piwiwing. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Tosto, Vanderweel , Chernick; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board authorize participating in Phase II of the Northwest Municipal Conference Inter-Municipal Self-Insurance Group Medical Study at a cost not to exceed $1 ,660.00. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Kenna; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. At this time, 9:02 p.m. , the President asked if there were any persons in the audience who wished to address the Board. A resident of the Village, Helen McMahon, stated that tree branches are not being removed from the area north of Oakton Street. Jack Andrews, Superinten- dent of Streets and Village Maintenance, replied that as the snow melts the Street Depa;-L__nt is canvassing the area and clearing the debris daily. William H. Muhlenfeld, Executive Director of the Northwest Municipal Conference, gave a synopsis of the Northwest Municipal Conference Annual Program Summary and distributed copies to the Board. Trustee Kenna, Chairman of the Judicary, Planning and Zoning Committee, stated the Committe met and three matters were discussed 'regarding the Schmidt Farm Annexation. 1 . There is a change to be made in the annexation date do to the time involved in preparing the paper work; : 2. The Continental Illinois Bank a Trust Company is making the effort to dis-annex the property from the Schaumburg Park District; and 3. The Committee feels that the ingress-egress for the Schmidt Farm Annexation should remain as designated on the final plat of subdivision. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board waive the first reading rule on an ordinance pertaining to the extention of time in which all necessary parties to the Schmidt Annexation must sign the Pre-annexation Agreement. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board adopt Ordinance No. 1285 entitled, "AN ORDINANCE AMENDING ORDINANCE NUMBERS 1240, 1252, 1259, 1261 , and 1274 BY EXTENDING THE TIME IN WHICH ALL NECESSARY PARTIES TO THE SCHMIDT ANNEXATION MUST SIGN THE PRE-ANNEXATION AGREEMENT FROM MARCH 1 , 1979, TO MARCH 15, 1979". The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Chernick, Kenna, Tosto; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. Trustee Kenna stated that the Judiciary, Planning and Zoning Committee has recommended the annual inspection fee for licensing Ambulatory Surgical Treatment Centers be $2,500.00. The Ordinance is written so that if an inspection is not made there will be no license issued. The Committee feels that this Ordinance is constitutional and that it is in the best interest of the people of the Village and persons that may be patients of any Ambulatory Surgical Treatment Center. Trustee Kenna called a seconded reading of this Ordinance, and asked the Board to be prepared to vote on this issue at the next Board meeting. Trustee Vanderweel , Chairwoman of the Personnel Committee, reported that the Committee met regarding the Affirmative Action Plan and it is not ready for approval . - 3 - 2-27-79 Trustee Vanderweel called a meeting of the Personnel Committee for Wednesday, March 7th, 7:30 p.m. , and invited Board members to attend. The Village Manager reported that the Village of Roselle held a meeting on the opposition to the annexation of property located at the northeast corner of Nerge Road and Plum Grove Road. Rick Finn, Administrative Assistant, representing the Village, submitted a letter asking the Village of Roselle to take no action on the annexation until such time as Elk Grove Village Officials have an opportunity to meet with them. The Manager was directed to seek out the earliest date for this meeting. The Village Attorney stated he has investigated the feasibility of adopting an ordinance relieving residents of the Village for liabilities relating to shoveling snow from the sidewalks. Until there are "test cases" he would have no recommendation for the Board. Discussion followed and it was the consensus of the Board that this matter be deleted from the agenda. The Village Manager reported as follows: 1 . Mr. William H. Muhlenfeld, Executive Director of the Northwest Municipal Conference, submitted to the Village the proposed Budget for the coming year. 2. Engineering proposals have been received for a timber type structure for the pedestrian bridge over Salt Creek. The Village has received a two week extension on the Grant for the bridge, therefore, the Village will seek proposals for a steel type bridge also. Gary Parrin, Assistant Village Manager, reported a list was submitted to the Commonwealth Edison Company on street light outages. All work pertaining to replacing of light bulbs and stringing overhead lines have been completed. Because of the poor weather conditions all underground cable work will be done as soon as it is feasible. The Village Manager stated that the next meeting with the Board of Directors of the Northwest Suburban Water System will be held March 7, 1979 at the Elk Grove Village Hall . At that time the Board of Directors will consider awarding a contract for engineering services to prepare engineering plans for the eight Communities in the group. A draft copy of the detailed engineering services contract has been approved by the Executive Committee and the Attorney, and -hopefully will be .ready for Board consideration, by the Venture group at the March 7th meeting. The Village Manager reported that the Central Dispatch System that services Buffalo Grove, Arlington Heights, Mt. Prospect, Arlington Heights, and Elk Grove has a change of Officers. The Manager of Mt. Prospect, Terrance Burghard is now President of the Board of Directors; the Police Chief of Mt. Prospect, Ralph Doney, is Chairman of the Executive Committee; Elk Grove Village Finance Director, George Coney, is the Treasurer for the next two years. A major project is being developed in the Central Dispatch System to upgrade the facility to accommodate 911 and the fire services of the four Communities. There is a possibility that a fifth community may join in the service. The Federal Grant application was filed and denied. The Committee is seeking alternative plans which will call for direct financing by partici- pating Communities. Charles Willis, Village Manager, has been invited to serve as a member of the Committee on Taxation of the Illinois Municipal League. The Village Manager gave a report on Well No. 11 and was directed to secure proposals for needed work to be done on the Well . President Zettek asked the concurrence of the Board in his appointment of a Committee to seek out a replacement for the Chief of Police. The Committee would interview and select three candidates and return to the Board for final approval . The Committee would consist of Village Manager, Charles - 4 - 2-27-79 A. Willis as Chairman; Trustees Nancy Vanderweel and Lee Garr; Chairman of the Fire and Police Commission, Gayle Bantner; Executive Director of the Greator O' Hare Association of Industry and Commerce, E. Stanley Klyber; and Trustees Ronald Chernick and Edward Kenna as representatives of the people of the Village. It was moved by Trustee Vanderweel and seconded by Trustee Kenna that the Board concur in the President's appointment of a Committee to seek out a replacement for the Chief of Police as noted above. The President directed the Acting Deputy Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Tosto, Vanderweel ; NAY: none; ABSENT: Trustees Garr, Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Kenna that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:43 p.m. Ilafern Snickl Acting Deputy Village Clerk Charles J. 2ettek Village President - 5 - 2-27-79