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HomeMy WebLinkAboutVILLAGE BOARD - 07/10/1979 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 10, 1979 President Charles J. Zettek called the meeting to order at 9:00 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Fay M. Bishop to call the roll . Upon the roll being called the following answered PRESENT: Trustees Lee D. Garr, Edward R. Hauser, James P. Petri , Michael Tosto, Nancy L. Vanderweel ; ABSENT: Trustee Theodore J. Staddler. Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. It was moved by Trustee Garr and seconded by Trustee Tosto that the minutes of the regular meeting of June 26, 1979 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek reported receipt of a letter of resignation from Miss Carol Tvrdy from the Community Services Board. Miss Tvrdy has recently married and is moving from the Village. President Zettek reported receipt of a letter from Mrs. Avis Wold of the Community Services Board regarding a recent meeting between their Board and the Federal Aviation Committee. President Zettek reported receipt of a revised site plan for the proposed 7-11 Store to be constructed at the southwest corner of Nerge and Meacham Roads. The revised site plan was referred to the Judiciary, Planning and Zoning Com- mittee for their recommendation. President Zettek requested that copies of a letter received from Mr. Bart Dill , President of the Elk Grove Park District, regarding Elk Grove Village land dedicated for park use, located in the Schaumburg Park District, be referred to the Board for their consideration. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board authorize the disbursement of $39,908.68 from the Water and Sewer Operating Fund, $39,345.06 from the General Corporate Fund, $61 .00 from the Federal Revenue Sharing Fund in payment of the invoices as shown on the July 10, 1979 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. President Zettek presented an Honorary Citizen Award to Mr. Joseph Stob, President of Garden City Disposal Company, in recognition of his service to the Village. Mr. Stob has recently retired. President Zettek recognized Mrs. Karen Wirth of the Housing Commission present in the audience. Mrs. Wirth spoke of her concern regarding the conversion of apartments to con- dominiums. President Zettek requested the Judiciary, Planning and Zoning Committee meet with the Housing Commission regarding this subject. President Zettek recognized several Boy Scouts present in the audience. It was moved by Trustee Garr and seconded by Trustee Vanderweel that the Board authorize waiving of the water connection permit fee for the new United States Post Office facility at Landmeier and Tonne Roads. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Hauser that the Board award a purchase contract to the low bidder, rrow Road Construction Company, Mt. Prospect, - 1 - 7-10-79 Illinois, for the purchase of 200 gallons of Prime Coat at $300.00, 200 tons Bituminous Concrete at $3,650.00, and 300 tons of Bituminous Concrete Binder Coarse at $5,325.00 for a total cost of $9,275.00, in accordance with bids opened June 27, 1979. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board award a purchase contract in the amount of $800.00 to the low bidder, Material Service Corporation, Chicago, Illinois, for the purchase of 200 tons of Aggregate type CA stone to be used in the 1979 Street Repair Program in accordance with bids opened June 27, 1979. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Vanderweel that the Board award a purchase contract in the amount of $5,600.00 to the low bidder, Safeway Tuckpointing Company, Des Plaines, for tuckpointing of the Greenleaf Fire Station, in accordance with bids opened June 26, 1979. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Tosto; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the Board authorize three Firefighters to attend the National Fire Academy' s Arson Investigation School in Minneapolis, Minnesota from August 5 to August IT,-- 1979 ,1979 at a total cost not to exceed $1 ,852.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board authorize advertising for bids for the overhaul of Well No. 7. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board approve the request of Brother Felix Bettendorf to waive permit fees for additions to two parking lots at Alexian Brothers Medical Center. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the Board award a purchase contract in the amount of $4,000.00 to the only bidder, Champion Kawasaki , Inc. , Hoffman Estates, Illinois, for the purchase of one 1979 Kawasaki Police 1000 motorcycle, in accordance with bids opened June 26, 1979. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board declare the 1974 Moto Guzzi motorcycle currently operated by the Police Depart- ment as surplus property and authorize the Director of Finance to dispose of same by advertising for sealed bids. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Petri that the Board declare two surplus well motors, one a U.S. motor purchased in 1959 and the other a G.E. motor purchasedin 1964, as surplus property and authorize the Finance Director to dispose of same by advertising for sealed bids. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Tosto; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. - 2 - 7-10-79 It was moved by Trustee Garr and seconded by Trustee Tosto that the Board authorize increasing Account No. 70-413-03 of the Police Department Budget for the 1979/80 Budget year in the amount of $1 ,800.00 (this amount was in- advertently omitted due to a typographical error) . The President directed the Clerk to call the roll on the motion and upon the roll being called the follow- ing answered AYE: Trustees Garr, Hauser, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board approve a request for a sign variation by Regency Square Apartments to display two temporary banner signs which exceed the provisions of the Sign Ordinance by54feet until September, 1980. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Hauser and seconded by Trustee Petri that the Board award a purchase contract in the amount of $2,624.30 to the low bidder, Newark Electronics, Chicago, Illinois, for various equipment to be used in the Fire De artment's Alarm Room Public Address System, in accordance with bids opened June 2 1979. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board authorize the Village President to sign a permit with the Cook County Highway Department for the installation of sidewalks along the north parkway of Landmeier Road beginning at Perrie Drive and running westerly for 216 feet. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Hauser that the Board award a contract to Cutler Repaving Company in the amount of $221 ,338.55 for the re- paving of 248,695 square yards of Village streets in accordance with the only bid received and opened on July 9, 1979• Contract to be paid from Motor Fuel Tax Funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Tosto; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Vanderweel that the Board award a purchase contract in the amount of $315,875.00 to Arrow Road Construction Company for 300 tons of Binder Coarse at $17.75 per ton and 17,500 tons of Surface Coarse at $18.05 per ton, in accordance with bids opened July 9, 1979, to be purchased from Motor Fuel Tax Funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board authorize a purchase contract from the low bidder, Vulcan Meterial Company, for 200 tons of Aggregate #CA6 at $6.05 per ton for a total of $1 ,210.00, in accordance with bids opened July 9, 1979, to be purchased from Motor Fuel Tax Funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Petri and seconded by Trustee Vanderweel that the Board authorize the direct purchase of the following radio equipment at a total cost of $25,562.20 from Motorola Corporation, Schaumburg, Illinois. (Direct purchase is recommended in order to continue the practice of standardizing the radio equipment. ) - 3 - 7-10-79 QUANITY AND DESCRIPTION ACCOUNT ,#/FUND COST Police Department Five (5) Handi Talkie Radios 70-531 .02 General Corporate $6,711 .00 with trade One (1) Handi Talkie Radio 70-531 .09 General Corporate 1 ,342.20 with trade Two (2) 12 Unit Rapid Chargers 70-532.02 General Corporate 1 ,580.00 Fire Department One (1 ) Instant Replay Recorder 60-533.04 General Corporate 1 ,554.00 Three (3) Pager Receivers 60-531 .05 General Corporate 642.00 One (1 ) Mobile Radio 60-532.05 General Corporate 1 ,657.00 One (1 ) Mobile Radio and 02-521 .60 Federal Revenue Sharing 3,908.00 One (1 ) Encoder and Scanner One (1) Custom Radio 60-532.04 General Corporate 4,500.00 Comparitor System Three (3) Page Receivers 00-532.04 Civil Defense 660.00 with trade Two (2) Handi Talkie Radios 00-531 .04 Civil Defense 1 ,698.00 Public Works One (1 ) Encoder and two (2) 11-532.01 Water and Sewer 1 ,310.00 Pager Receivers The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board waive the first reading rule with respect to an ordinance amending the Municipal Code regarding the Position Classification and Salary Plan of the Village. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the Board adopt Ordinance No. 1316 entitled, "AN ORDINANCE AMENDING CHAPTER 4-A, POSITION CLASSIFICATION AND SALARY PLAN, ARTICLES 4-A. 103 AND 4A.202 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board waive the first reading rule with respect to an ordinance amending Ordinance No. 1302, Establishing Flood Plain Regulations in Elk Grove Village. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board adopt Ordinance No. 1317 entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 1302, ESTABLISHING FLOOD PLAIN REGULATIONS IN THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Tosto; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, reported the Committee met and discussed the "T" intersections of sidewalks and a recommenda- tion will be forthcoming by July 24, 1979. Trustee Tosto scheduled a meeting of the Committee for 7:00 p.m. , Tuesday, July 17, 1979 for review of the John B. Black and Associates report of Water Controls - 4 - 7-10-79 and discussion of proposed Wells No. 13 and 14. Trustee Tosto requested that Gary Parrin, Peter Kaleta, and James Clementi attend this meeting. Trustee Vanderweel , Chairman of the Judiciary, Planning and Zoning Committee, reported the Committee met on June 30, 1979 and discussed many items on their Agenda. The Committee recommends that the language of the Municipal Code be clarified regarding vehicles registered to a business or resident located in the Village; whereupon it was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board waive the first reading rule with respect to an ordinance amending the Municipal Code regarding Vehicle Licenses. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board adopt Ordinance No. 1318 entitled, "AN ORDINANCE AMENDING SECTION 15.002 VEHICLE LICENSE OF CHAPTER 15 OF THE MUNICIPAL CODE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Tosto, Vanderweel ; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. The Judiciary, Planning and Zoning Committee also discussed the licensing of Barber Shops and has referred this item to the Village Attorney for research to include all haircutting establishments. Trustee Vanderweel also reported receipt of a request from Alexian Brothers Medical Center regarding the Fire Lanes and Loading Zone area in front of the main entrance of the Hospital . Signs have been erected stating "10 minute limit on parking" for the discharge and arrival of patients. It was moved by Trustee Garr and seconded by Trustee Vanderweel that the Board grant the request of Alexian Brothers Medical Center to allow a 1110 minute parking area" for the arrival and discharge of patients in the Fire Lane area at the main entrance to the Hospital . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Tosto, Vanderweel , Garr; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. Trustee Vanderweel further reported that the Committee discussed the subject of B-boxes and the Attorney has prepared an ordinance on this subject. The proposed ordinance regarding individual shut-off valves and meters is not to apply retroactively, but would apply to all future construction so that each unit would have its own shut-off valve and meter. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board waive the first reading rule with respect to an ordinance requiring individual shut-off valves and meters for individual units. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board adopt Ordinance No. 1319 entitled, "AN ORDINANCE AMENDING CHAPTER 22A WATER AND SEWER OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE THEREBY REQUIRING INDIVIDUAL SHUT-OFF VALVES AND METERS FOR INDIVIDUAL UNITS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. Trustee Vanderweel reported the Judiciary, Planning and Zoning Committee discussed item "i'; False Alarms on their Agenda. She stated the false alarm problem has not diminished in the past two years, and the Committee has recommended as a matter of practice and not a matter of law, that letters from the Police Department be sent out as frequently as the violations would occur; that a letter be placed in the Greater O' Hara Association of Industry & Commerce news- letter to try to get people in the Industrial Park to realize that this is a problem in the Village and to take whatever steps that would be best suited for their purposes to try to correct the problems as security systems are put in. As a last recourse, personal contact with the top violators with the Police Chief. If this procedure does not bring results this subject will be brought back to the attention of the Judiciary, Planning and Zoning Committee. - 5 - 7-10-79 Trustee Vanderweel scheduled a meeting of the Judiciary, Planning and Zoning Committee for 7:30 p.m. , Monday, July 16, 1979 for discussion of a request for annexation of property located at the southeast corner of Biesterfield Road and Martha Lane. The Committee will also discuss other items on their Agenda, and requested that Thomas Rettenbacher attend. Trustee Vanderweel noted that a meeting is scheduled for 9:00 a.m. , Saturday, July 14, 1979 with the Task Force Commission of the Industrial Park regarding Private Fire Protection Systems and requested that Mr. Coney and the Fire Chief also attend. A meeting with the Housing Commission is scheduled for 7:30 p.m. , Wednesday, July 18, 1979• Trustee Vanderweel noted that a meeting is scheduled for 9:00 a.m. , Saturday, July 14, 1979 with the Task Force Commission.af the Industrial Park regarding Private Fire Protection Systems and requested that Mr. Coney and the Fire Chief also attend. The Clerk referred to a report from the Zoning Board of Appeals regarding a public hearing held on July 9, 1979 on the petition of K & M Plastics for a variation to construct a small building, housing controls on a lot with a 60 foot frontage adjoining their existing building at 1601 Pratt Boulevard. The Zoning Board of Appeals recommends that the variation be granted. ( he Board had previously granted K & M Plastics, Inc. permission to construct this building due too their immediate need, with the condition that a petition for a variation be submitted to the Village.) It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board direct the Village Attorney to prepare an ordinance granting a variation to K & M Plastics, Inc. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk reported receipt of Business License applications from XYZ Scavenger Service and from Speelman Refuse Removal Company. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board direct the Village Clerk to issue Business Licenses to XYZ Scavenger Service and Speelman Refuse Removal Company. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri , Tosto; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. The Village Manager referred to a report that has been distributed to the Board regarding items of unfinished business that have been carried on the Agenda. The report recommends that several items be removed. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board concur with the Village Manager's report, dated July 6, 1979, recommending _ removal of several items on the Agenda. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel, Garr, Hauser, Petri, Tosto; NAY: none; ABSENT: Trustee Staddler; whereupon the President declared the motion carried. The Village Manager reported: 1 . A meeting has been scheduled on July 17, 1979 by the Northwest Municipal Conference to meet with the Illinois E.P.A. and possibly the Federal E.P.A. regarding rare elements found in the deep well water aquafier at certain levels. The Venture Group will also be in atten- dance with engineering consultants. 2. A meeting of the Venture Group will be held on July 25, 1979 at the Elk Grove Village Municipal Building regarding Phase I of the 3 Phase study. The 2nd Phase will be to examine sizing and methods available to the proposed water system. 3. The Police Chief Selection Committee have review 124 applications for Police Chief and they have been screened down to 15 applications. Approximately the middle of August, following testing, this number should be reduced by one-half and finally reduced to three finalists by late August. - 6 - 7-10-79 4. A request has been received from the developers of the Proposed Cedar Crest Development located at the southeast corner of Biesterfield and Meacham Roads. There is a serious question regarding the standards of private streets and some question about sanitary sewage availability. The Director of Public Works has prepared a report summarizing the preparation and development of a sanitary sewer system in that area with the conclusion that the system in that area does not have sufficient capacity. A meeting will be scheduled with the Village Board and the Director of Public Works. r 5. A report has been distributed to the Board regarding stop sign/yield signs. However, after it was reproduced the coding system is not very clear and will have to be resubmitted. 6. A public hearing has been scheduled, before the Board, for 7: 15 p.m. , Tuesday, July 24, 1979 on the proposed annexation of the Bondioli/Esquire Restaurant property. A hearing on the Appropriation Ordinance will be held at 7:00 p.m. 7. A meeting has been scheduled with the Cook County Superintendent of Highways and perhaps George Dunne for 10:00 a.m. , Wednesday, July 18, 1979 regarding County snow and ice services. The Capital Improvements Committee will be represented and also the Greater O'Hare Association of Industry and Commerce. The Village Manager noted that an Executive Session has been scheduled following this meeting regarding litigation. Trustee Hauser on behalf of the Board, congratulated Building Commissioner, Thomas Rettenbacher for having been elected to a two year term on the Building Officials and Code Administrators Executive Board at the recent National Conference- in Norfolk, Virginia. A report distributed to the Board by the Finance Director regarding Health Insurance Benefits was discussed and it was the consensus of the Board to concur with the recommendation of Mr. Coney that the Village continue with the Connecticut General Group Insurance Plan rather than the program proposed by the Northwest Municipal Conference. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:28 p.m. Fay M Bishop I Village Clerk Charles J Zettek Village President - 7 - 7-10-79