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HomeMy WebLinkAboutVILLAGE BOARD - 08/28/1979 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON AUGUST 28, 1979 President Charles J. Zettek called the meeting to order at 8:05 p.m. in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Fay M. Bishop to call the roll . Upon the roll being called the following answered PRESENT: Trustees Lee D. Garr, Edward R. Hauser, James P. Petri , Theodore J. Staddler, Michael Tosto, Nancy L. Vanderweel . Village Attorney, George Knickerbocker and Village Manager, Charles A. Willis were present at this meeting. The Reverend Joseph W. Peoples, Jr. , Vicar of St. Nicholas Episcopal Church, delivered the invocation. It was moved by Trustee Garr and seconded by Trustee Tosto that the minutes of the regular meeting of August 14, 1979 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclama- tion; whereupon the President declared the motion carried. President Zettek issued a Proclamation proclaiming the week of September 23 thru September 29, 1979 as ''Rehabilitation Facility Week '. President Zettek presented five year Service Awards to the following: Jane Broten, Community Services Coordinator; Mary L. Rettenbacher, Accounting Clerk; William J. Clifford, Water s Sewer Department; Frank E. Wilhelm, David E. Spung, Dennis R. Jereb and Glen P. Bauer of the Fire Department. President Zettek requested the concurrence of the Board in his appointment of Donna Farley as a member of the Plan Commission. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the Board concur with the President's appointment of Donna Farley to the Plan Commission for the term ending April 30, 1980. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Vanderweel that the Board authorize the disbursement of $25,777.24 from the Water and Sewer Operating Fund, $101 ,096.43 from the General Corporate Fund, $40.00 from the Civil Defense Fund, $117.00 from the Federal Revenue Sharing Fund, and $9,093.90 from the Motor Fuel Tax Fund in payment of invoices as shown on the August 28, 1979 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board authorize the disbursement of $63. 17 from the Water and Sewer Operating Fund and $4,466.49 from the General Corporate Fund to the I .B.M. Corporation for copier rental , computer rental , maintenance and installment payments of invoices as shown on the August 28, 1979 Accounts Payable Warrant. The President directed the Clerk to call the roll on the motion and upon the roll being called the fol- lowing answered AYE: Trustees Petri , Tosto, Vanderweel , Garr, Hauser; NAY: none; PASS: Trustee Staddler; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Staddler that the Board authorize the Village Manager to sign a purchase contract with R. I . Busse, Elk Grove, for providing Industrial Park snowplowing services during the 1979/60 winter season at a cost of $40.00 per hour, per unit, including an eight (8) hour minimum with no extra charge for overtime and holidays. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. 1 - 8-28-79 It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board authorize the Village President to sign a permit with the Cook County Highway Department for the installation of a water main connection, culvert, driveway apron, and sidewalk to service the property on the southwest corner of Lively Boulevard and Landmeier Road. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri , Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board authorize the Village President to sign a permit with the Cook County Highway Department for the street entrance from Meacham Road to the Hampton Farms Subdivision (Section 2 The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Staddler, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Garr and seconded by Trustee Staddler that the Board award a purchase contract in the amount of $33,996.00 from Federal Revenue Sharing Funds to the only bidder, Midwest Ambulance Sales Inc. , Wilmette, for the purchase of one 1979 Modular Intensive Care Vehicle, including trade-in, in accordance with public bids opened August 13, 1979. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Staddler, Tosto, Vander- weel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board award a purchase contract in the amount of $135,600.00 to the low bidder, Shirgen Corporation, Tinley Park, for the construction of a well house, supply line and controls for Well No. 13, in accordance with public bids opened August 17, 1979. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto, Chairman of the Capital Improvements Committee, gave the follow- ing -report: 1 . New drawings have been received this date for the proposed Public Works Building to be located west of Meacham Road. The estimated cost for the building is approximately $25.00 per square foot or a total of $760,000.00, including the Park District's portion of the building, however, it does not include architect's fees or landscaping, the site would be graded. A recommendation will be made to the Board at the next Board meeting. Alternate bids for storage bins will be received and reviewed. 2. The Committee has reviewed a report received from the Police Department regarding Stop Signs versus Yield Signs and it is the recommendation of the Board that no changes be made to the existing Stop Signs. Trustee Tosto stated that if any location became a problem it will be reviewed on an individual basis. 3. The Committee has reviewed a report from the Public Works Director, H. Peter Kaleta dated July 31 , 1979, containing historical data and population projections and the amount of water pumped from our wells. It is the recommendation of the Committee that the Village secure a site for Well No. 14. It was moved by Trustee Tosto and seconded by Trustee Garr that the Board direct the Village Manager to negotiate for a site for Well No. 14 and report back to the Board. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Hauser questioned the critera for removing Stop Signs and referred to a report from Police Officer, G. Maculitis regarding specific intersections. President Zettek responded, that signs have been historically placed at the recommendation of the Staff. ,Trustee Hauser requested that parapraph one of the report from Police Officer Maculitis be further reviewed by the Capital Improvements Committee. - 2 - 8-28-79 Trustee Vanderweel , Chairman of the Judiciary, Planning and Zoning Committee, reported as follows: 1 . The Committee met on August 21 , 1979 with the Community Services Board and the Aviation Committee relating to the flight patterns at O'Hare. In attendance were Jane Broten and Marge Mahoney of Community Services, W. W. Edwards of the Aviation Committee and Mr. Mahoney, airline pilot, husband of Marge Mahoney. A plan was discussed that had evolved from the interest of Mr. & Mrs. Mahoney, as it would relate to the changing of flight patterns at O' Hare. There was some controversy of acceptance of the plan by the F.A.A. , however, the Aviation Committee will direct the plans to the F.A.A. , legislatures, etc. . . This will come back to the Judiciary, Planning and Zoning Committee with a recommenda- tion to the Board at a later date. 2. The Judiciary, Planning and Zoning Committee met with the Plan Commission later, regarding the update of the proposed Comprehensive Master Plan. The Committee approved the proposal that will go to the consultants for their proposals and revisions to the Master Plan. A letter is under preparation that will go to several planners in this area. The proposals then submitted will be reviewed by the Judiciary, Planning and Zoning Committee for the selection of a consultant and brought to the Board for their approval for updating of the proposed Comprehensive Master Plan. 3. The Committee met on Saturday,August 25, 1979 and reviewed the revised site plan for the 7-11 Store at the corner of Nerge and Meacham Roads. The Committee questioned if the drainage on the southwest side adjacent to the residential area would create a problem. The Village Engineer will review this question prior to the next Board meeting. 4. On street solicitation was also discussed and the Village Attorney has prepared an ordinance. Trustee Vanderweel questioned the Attorney as to charitable organizations not registered with the State. Attorney Knickerbocker responded that the specific tag days were registered with the State. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board waive the first reading rule with respect to an ordinance regarding on street solicitation. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Ordinance No. 1325 entitled, "AN ORDINANCE AMENDING ARTICLE VII , TAG DAYS OF CHAPTER 23, OF THE MUNICIPAL CODE BY PROVIDING FOR AND REGULATING ON STREET SOLICITATION". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Vanderweel , Chairman of the Judiciary, Planning and Zoning Committee, continued her report: 5. The Committee reviewed the fee for Private Fire Protection System in the Industrial Park and it is the recommendation of the Staff and the Judiciary, Planning and Zoning Committee that this fee be removed and be effective as of September 1 , 1979. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board direct the Village Attorney to prepare an ordinance removing the fee for Private Fire Protection System in the Industrial Park effective as of September 1 , 1979. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Vanderweel as Chairman of the Judiciary, Planning and Zoning Committee, referred to an ordinance that has been prepared under Home Rule authority reducing the number of days from 6 months to 90 days that unclaimed property will be held by the Police Department. _ 3 - 8-28-79 It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board waive the first reading rule with respect to an ordinance regarding disposition of lost or unclaimed property by the Police Department. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Attorney Knickerbocker stated that the State Statutes provide specific statutory requirmentsfor county and local units of government to have types of auctions within six months. There is a potentuality that someone could bring an action for damages against the Village if during a three or six month period it is discovered that they have lost or had some property stolen that was auctioned by the Village. However, he feels that this is a remote problem. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Ordinance No. 1326 entitled, "AN ORDINANCE AMENDING CHAPTER 23, MISCELLANEOUS REGULATIONS, BY PROVIDING FOR A NEW ARTICLE ENTITLED DISPOSITION OF LOST OR UNCLAIMED PROPERTY". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Vanderweel reported the Judiciary, Planning and Zoning Committee have reviewed the Municipal Code relating to blocking of sidewalks by vehicles in the residential area of the Village. President Zettek questioned the blocking of sidewalks at driveways with trucks, campers or large vehicles and if there are provisions in the Municipal Code prohibiting this. He stated that he had no reservations about deleting the provisions of the Code prohibiting parking of passenger cars blocking side- walks, however, he did not like to see large trucks, busses or recreational vehicles blocking sidewalks, and questioned if we could have a more disre- tionary ordinance. Attorney Knickerbocker stated that standards could be developed relating to certain areas of the Village particularly east of Arlington Heights Road where homes have only single driveways. A first reading was held on a proposed ordinance repealing the provisions of the Municipal Code prohibiting parking on or across sidewalks within the Village. Trustee Vanderweel , Chairman of the Judiciary, Planning and Zoning Committee, reported that the Committee has reviewed the provisions of the Municipal Code pertaining to service stations and self-service stations and recommended that the provisions of the Code be revised in accordance with the provisions of the State Statutes regarding Self-Serve Stations and to provide for inspections by the Health Department. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board waive the first reading rule with respect to an ordinance providing for Self- Serve Service Stations. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Ordinance No. 1327 entitled, "AN ORDINANCE AMENDING ARTICLE XLI OF CHAPTER 18 OF THE MUNICIPAL CODE PERTAINING TO LICENSE AND REGULATIONS OF SERVICE STATIONS WITHIN THE VILLAGE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri , Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Vanderweel reported that the Judiciary, Planning and Zoning Committee at their last meeting discussed the question of In-Home Day Care Centers and have asked Community Services to prepare a draft for a Text Amendment. The draft would be presented to the Plan Commission by the Judiciary, Planning and Zoning Committee that would allow for Conditional Use of In-Home Day Care Centers in the Residential District. A public hearing for a Text Amendment, to the Zoning Ordinance,will be held before the Plan Commission. - 4 - 8-28-79 It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board waive the first reading rule with respect to an ordinance amending the Municipal Code providing for the appointment of the Chairman of the Plan Commission. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board adopt Ordinance No. 1328 entitled, "AN ORDINANCE AMENDING ARTICLE 7 PLAN COMMISSION OF CHAPTER 7 BOARDS AND COMMISSIONS PROVIDING FOR THE APPOINTMENT OF THE CHAIRMAN BY THE PRESIDENT AND BOARD OF TRUSTEES". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Staddler, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Vanderweel requested that Utility Billing System changes and Handi- capped Parking Identification Program be added to the Judiciary, Planning and Zoning Committee's Agenda. At this time, 9: 15 p.m. , President Zettek asked if anyone present in the audience wished to address the Board. Mrs. Charles Haldeman, 981 Wisconsin Avenue; Mrs. James Rhoads, 1066 Tennessee Lane; and Mrs. David Tarin, 1813 Orleans Court; addressed the Board regarding complaints to Centex Corporation of construction problems at their homes that have not been corrected. President Zettek stated that the Building Commissioner would call on them tomorrow at their homes and they should be ready to show him their areas of complaint. President Zettek, in response to a remark from Mrs. .Rhoads, suggested that if several hundred residents were going to be present at the September llth Board meeting, as stated by Mrs. Rhoads, if each resident would present a list with name, address, Lot and Block numbers and a list of the problemg they are having, the Board would contact Centex Corporation and see what could be done to correct these problems. Trustee Vanderweel scheduled a meeting of the Judiciary, Planning and Zoning Committee for Wednesday, 7:00 p.m. , September 12, 1979 relating to the utility billing changes, and requested that Mr. Coney be present. Trustee Vanderweel requested a list from the Clerk's Office of all nursery schools, licensed or not licensed by the Village, that are in operation. Trustee Staddler, Chairman of the Personnel Committee, reported the Committee has received a report back from Hay G Associates on the Personnel Rules and Regulations. Several suggestions made by the Staff were presented to the Personnel Officer and the Committee would like to review these items at a meeting scheduled for Thursday, 7:30 p.m. , September 6, 1979• The Village Manager reported receipt of the approvals of all concerned Depart- ments of a plat of subdivision for Lonnie's Resubdivision. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the Board adopt Resolution No. 65-79 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS LONNIE'S RESUBDIVISION". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Clerk read a report from the Plan Commission on the petition of the Elk Grove Presbyterian Church for a Special Use Permit to conduct a Day Care Center at the Church and heard before the Plan Commission as Docket No. 79-4 on August 1 , 1979. The Plan Commission recommends that the Special Use be granted with the following provisions: - 5 - 8-28-79 1 . The special use is a needed benefit to certain residents of Elk Grove Village. 2. The petitioner will comply with the requirements of the Village Building, Fire, and Health Departments. 3• There have been no specific objections raised by the residents of the area to granting the special use. 4. The special use would not create any significant traffic congestion problems in the area. 5. The program manager and staff will be qualified and experienced in the care of pre-school aged children. It was moved by Trustee Vanderweel and seconded by Trustee Garr that the Board direct the Village Attorney to prepare an ordinance providing for a Special Use Permit to conduct a Day Care Center at the Elk Grove Presbyterian Church. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Staddler, Tosto, Vanderweel, Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Petri that the Board adopt Resolution No. 66-79 entitled, "A RESOLUTION OF APPROVAL OF A PLAT OF DEDICATION FOR PUBLIC STREETS LOCATED IN SECTION 24-TOWNHOUSES". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Petri , Staddler, Tosto, Vanderweel , Garr, Hauser; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Tosto that the Board accept the recommendation of the Plan Commission regarding the plat of dedication of public streets in Section 24 and direct the Staff to carry out the conditions recommended by the Plan Commission as contained in their report of August 21 , 1979• The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Garr, Hauser, Petri ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Clerk read a letter from Elizabeth Uhlarik of Elk Grove High School requesting permission to hold their Annual Homecoming Bonfire on October 25, 1979 on school grounds, and their Annual Homecoming Parade on October 26, 1979• It was moved by Trustee Staddler and seconded by Trustee Petri that the Board authorize the Elk Grove High School to hold their Annual Bonfire and Parade as requested contingent upon submittal of a burning permit from the Department of Environmental Control of Cook County and contingent upon the approval of the Fire and Police Departments of the parade route and burning area. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Garr, Hauser, Petri , Staddler; NAY: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and seconded by Trustee Hauser that the Board adopt Resolution No. 67-79 entitled, "A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND VILLAGE CLERK TO EXECUTE ON BEHALF OF THE VILLAGE AN AGREEMENT BETWEEN ELK GROVE PARK DISTRICT, THE VILLAGE OF ELK GROVE VILLAGE AND FRANK R. STAPE, BUILDERS, INC.". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Garr, Hauser, Petri , Staddler, Tosto; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager reported receipt of the proposed 1979/80 Levy Ordinance and referred to excess funds that will be placed in a special Escrow Account for Capital Improvements, water and sewer improvements and Lake Michigan water system, approximately $1 ,000,000.00 will be set aside for that fund. - 6 - 8-28-79 He also stated there will be a reduction in the Corporate Fund of approximately $400,000.00 in the Levy, which will amount to a savings of about $1 .50 to a resident with an assessed valuation of about $13,000.00 on their home. It was moved by Trustee Staddler and seconded by Trustee Vanderweel that the Board waive the first reading rule with respect to an ordinance authorizing the collection and levy of taxes for the fiscal year 1979/80. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Vanderweel that the Board adopt Ordinance No. 1329 entitled, "AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEGINNING MAY 1 , 1979, AND ENDING APRIL 30. 1980". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Garr, Hauser, Petri , Staddler, Tosto, Vanderweel ; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager reported receipt of the Annual Financial Audit for the year ending April 30, 1979 for all Village Funds and Accounts from Cooper and Lybrand, Auditors. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board authorize accepting and placing on file in the Village Clerk's Office the Annual Audit of all Village funds as of April 30, 1979 from Cooper and Lybrand. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Hauser, Petri , Staddler, Tosto, Vanderweel , Garr; NAY: none; ABSENT: none; whereupon the President declared the motion carried. The Village Manager referred to a report, dated August 16, 1979, regarding utility system billing changes proposed by the Staff which was previously referred to the Judiciary, Planning and Zoning Committee. The Manager stated that we should be advising water and sewer customers of the proposed changes in billing procedures and in order to do that it will take some lead time, and that all recommendations from the Judiciary, Planning and Zoning Committee regarding the proposal shall be made at one time. The Village Manager reported that a request has been received from Birks Trans- portation Co. (Elk Grove Cab Company) for a consolidation of Taxi Service with the Village of Mt. Prospect and that the Board will hold a public hearing before the Vehicle Commission for a revision to the Certificate of Authority, and that the Staff should notify T & D Cab Co. of the proposed public hearing. The Village Manager reported that he, 3 members of the Industrial Park Snow Committee and members of the Capital Improvements Committee met with the President of the Cook County Commissioners, George Dunne, and Mr. Golteman and Mr. Marcik of the Cook County Highway Department regarding snow removal in Elk Grove Village. Mr. Willis stated that the meeting has increased the Village's belief that snow services will be better then in the past. The County Commissioner has expressed a willingness to cooperate and improve services, and stated that they would like to hear from the Village at the end of the season. The Village Manager stated a meeting will be scheduled sometime in September with a professional consultant for the 2nd Phase of the 3 Phase system of the Venture Group (Lake Michigan Water) . President Zettek stated an Executive Session will be held following this meeting regarding Personnel . It was moved by Trustee Vanderweel and seconded by Trustee Garr that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:55 p.m. Fay M. Bishop Village Clerk Charles J. Zettek Village President - 7 - 8-28-79