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HomeMy WebLinkAboutVILLAGE BOARD - 02/05/1974 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON FEBRUARY 5, 1974 President Charles J. Zettek called the meeting to order at 8: 10 p.m, in the Municipal Building, 901 Wellington Avenue, Elk Grove Village and directed the Village Clerk, Eleanor G. Turner to call the roll . Upon the roll being called the following answered PRESENT: Trustees Ronald L. Chernick, Edward W. Kenna, George T. Spees, Theodore J. Staddler, Michael Tosto, Nancy L. Vanderweel . Village Attorney, Edward C. Hofert, was present at this meeting. The Reverend Schuyler V. Butler, Pastor of the Elk Grove Baptist Church, delivered the invocation. It was moved by Trustee Chernick and seconded by Trustee Staddler that the minutes of the regular meeting of January 22, 1974 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. With the permission of the Board, the President deviated from the agenda for reports from the Zoning Board of Appeals. The Chairman of the Zoning Board, Robert F. Fleming, was present to answer questions concerning recommendations made by the Zoning Board with respect to two hearings. The Clerk read the following two reports dated February 5, 1974 to the President and Trustees from the Chairman of the Zoning Board of Appeals: Docket 74-1 , A hearing conducted on January 18, 1974 on the petition of the property owners at 1301 Higgins Road, on which property is located a building occupied by the firm of The John G. Twist Company , for a variation from the provisions of the Zoning Ordinance pertaining to required parking spaces. (The present use of the property does not require the number of parking spaces which are required by the Zoning Ordinance) . The Attorney for the petitioner has submitted a letter to the Zoning Board Chairman stating, ''the owners will enter into and execute a covenant with the Village of Elk Grove Village to the effect that upon sale of the premises in question the required additional parking spaces will be installed in conformity with the applicable ordinances of the Village of Elk Grove Village''. The petitioner has subsequently agreed to execute covenants which would provide for additional spaces upon a change in occupancy and use of the subject property. The Zoning Board of Appeals recommended that the relief sought in the petition be granted with the pro- visions as outlined above Docket 74-2, A hearing conducted on February 1 ,1974, to consider the petition of Vale Development Company and the Chicago Title and Trust Company as Trustee, for a variation from the provisions of the Zoning Ordinance as it applies to four lots located in Block 1 , Elk Grove Village Section 19. The petitioner requested that the minimum area requirement for R-3 Districts be reduced from 7500 square feet to 7,149 square feet for lot 33 , 7, 154 square feet for lot 34, 7, 168 square feet for lot 36 and 7, 190 square feet for lot 39. This reduction is required because of an error made in 1932 in the platting of Rohlwing Road, which error has just now been discovered. It was the finding of the Zoning Board of Appeals that the relief sought in the petition would not be contrary to the health, safety and welfare of the community as a whole or that particular neighborhood and the relief the petitic .er requested is the only practical and equitable solution , therefore the Zoning Board has recommended that the reduction in bulk area over the four lots be approved. Following discussion , the recommendation referred to in Docket 74-1 above was referred to the Village Attorney for review and a report back to the Board. Discussion followed concerning Docket 74-2 .above. The Village Attorney recommended that prior to the issuance of certificates of occupancy for homes located on the four lots in question, that the Village receive a letter from each of the contract purchasers thereof noting that the purchaser is aware of the reduced square foot area of the lot and does consent to its reduction. 1 - 2/5/74 Copies were distributed of a proposed ordinance granting a variation as it relates to the minimum lot area of the above four lots. It was moved by Trustee Kenna and seconded by Trustee Vande reel that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board adopt Ordinance No. 907 entitled " AN ORDINANCE GRANTING A VARIATION OF SECTION 5. 1 OF THE ZONING ORDINANCE OF THE VILLAGE OF ELK GROVE VILLAGE AS IT RELATES TO MINIMUM LOT AREA IN AN R-3 DISTRICT", and that it is understood that letters of consent to the variations will be received from the property owners and/or contract purchasers prior to the approval of said ordinance by the Village President. In response to Trustee Kenna' s question as to whether or not the owners of the four lots in question would have a problem should they wish to alter or add to their home , Attorney Hofert stated that there would be no problem encountered by the home owner because of the non-conformity of the square foot area. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Spees, Staddler, Tosto, Vande reel ; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. President Zettek presented an Honored Citizens Certificate to Mr. Allen Busse, Volunteer Fireman, who has been actively involved with the Fire Department for many years, beginning at the time the Fire Department was organized and was an all -volunteer department. President Zettek presented an Honored Citizens Certificate to Mr. Thomas Ortyn who has donated one half gallon of blood during a year to the Village Community 4% Blood Program. At this time, 8:52 p.m. , the President asked if there were any persons in the audience who wished to address the Board. The owner of lot 37 in Section 19 questioned the Board as to when.. the other property own-Irs in Elk Grove Village Sect. 19 effected by the replatting of Rohlwing Road can expect to move into their homes. (See Board action on this matter on page 3 of these minutes) . Mr. Lee Garr, Secretary of the Elk Grove Village Jaycees, questioned the President and Trustees as to ways in which they can indicate their support of the Fire Chief and the Board in the recent matter relating to an ambulance call to the Itasca Meadow Farms subdivision. President Zettek expressed his appreciation to Mr. Garr and indicated that his presence and question were in themselves satisfying and appreciated. Trustee Spees suggested that the Jaycees might help by support- ing State 'legislation to provide for a fire service tax in unincorporated areas. Mr. Ed Remus, Attorney for the Itasca Meadow Farms Homeowners Association, addressed the Board and reported that 37 of the 40 homes in the subdivision are willing to enter into a contract effective February 1 , 1974 to November 1 , 1974 on a pro-rated basis of $31 .50 per home for fire and ambulance service. The Association will collect all monies and remit them to the Village. It was moved by Trustee Staddler and seconded by Trustee Spees that the Board direct the Village Manager to initate action to provide fire and ambulance service to the Itasca Meadow Farms subdivision from February 1 , 1974 to November 1 , 1974 on a pro- rata basis. The President direCLed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Spees, Staddler, Tosto, Vande reel , Chernick; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board provide fire protection and ambulance service to the Itasca Meadow Farms subdivision on a contract basis effective immediately. The President directed the Clerk to call the roll on the motion and upon the roll being called the following ans%�ered AYE: Trustees Spees, Staddier, Tosto, Vanderweel , Chernick, Kenna; NAYS: None; ABSENT: None ; whereupon the President declared the motion carried. - 2 - 2/5/74 Copies were distributed of a proposed ordinance amending the Municipal Code and providing for fire and ambulance services to areas outside the Village limits and providing for rates therefor. , It was moved by Trustee Spees and seconded by Trustee Staddler that the Board waive the first reading rule with respect to the foregoing ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Spees and seconded by Trustee Staddler that the Board adopt Ordinance No. 908 entitled "AN ORDINANCE AMENDING CHAPTER VI , FIRE DEPART- MENT AND CODE BY ADDING THERETO A NEW ARTICLE PROVIDING FOR FIRE AND AMBULANCE SERVICE TO AREAS OUTSIDE THE VILLAGE LIMITS AND PROVIDING FOR RATES THEREFOR". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYES: Trustees Staddler,Tosto, Chernick, Kenna, Spees; NAYS: None; PASS: Trustee Vanderweel ; Absent; None ; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board renew the custodial services contract for the maintenance of the Municipal Building, 901 Wellington Avenue with Chicagland Sales and Services at a net monthly cost of $1 ,687.00 or an annual cost of 520,244.00. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Kenna, Spees, Staddler; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board auth- orize the Village President to sign a standard contract with Commonwealth Edison Company for the installation of 11 street lights in Section 19 at a cost of $3 ,845.00, said cost to be reimbursed the Village by the developer. The President directed the Clerk to. call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vande reel , Chernick, Kenna, Spees, Staddler, Tosto; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Chernick that the Board authorize the extension of the Village bike route to the south and western portions of the Village at the request of the Elk Grove Park Distric Bicycling Club. Mr. Wayne Blount, President of the Elk Grove Park District Bicycling Club , was pre- sent in the audience and answered questions concerning the above. Inasmuch as the extension requested covers areas on Biesterfield Road and Rohlwing Road which are under the jurisdiction of the Cook County Highway Department and the State of Illinois Highway Department , Street Department Foreman , Jack Andrews was requested to contact the State and County for permission to erect"Bike Trail"signs. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Spees , Staddler, Tosto, Vanderweel ; NAYS : None; ABSENT: None; whereupon the President declared the motion carried. Trustee Chernick, Chairman of the Capital Improvements Committee requested an Executive Session of the Board following this meeting concerning land. Trustee Vanderweel scheduled a meeting of the Personnel Committee for 7:30 p.m. or February 11 , 1974. Trustee Vanderweel requested an Executive Meeting of the Board following this meeting reg-rding a letter which she has received from the Fraternal Order of the Police and she requested that the Police Chief attend this meeting. President Zettek extended the congratulations of the Board to Trustee Vanderweel for being selected by the Elk Grove Village Jaycees as Citizen of the Year for her Community achievements. The Clerk reported that Elk Grove Village Section 19 Street Dedication plat has been referred to the Plan Commission following its approval by the Village Engineer. This concerns the revision of 30 lots in Section 19 to reflect the reduction in square foot area required by the replatting of Rohlwing Road. It was moved by Trustee Vanderweel and seconded by Trustee Spees that the Board authorize the Building Department to issue occupancy permits to the 26 homes affected by the replatting which homes are not affected by a reduction below the required minimum square foot area, this direction shall not include those four lots which need a letter of consent prior to the signing of the variation ordinance. - 3 - 2/5/71+ The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Spees , Staddler, Tosto, Vanderweel , Chernick; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. Trustee Vanderweel reported on the dates of several meetings at which the R.T.A. Legislation will be discussed. The Clerk reported receipt of the following requests for tag days: 1 . The Salvation Army sale of the Easter Edition of "War Cry", on two days between March 4 and April 13, 1974 2. Salvation Army Annual Doughnut Tag Day on Friday, June 7, 1974, or in case of inclement weather, Friday, June 14, 1974. 3. Children's Benefit League of Chicago and Suburbs Tag Day on Friday, April 19, 1974. It was moved by Trustee Vanderweel and seconded by Trustee Spees that the Board grant permission for tag days as outlined above. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Spees, Staddler, Tosto, Vanderweel , Chernick, Kenna; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. The Clerk read a letter dated January 25, 1974 from the Elk Grove Village Jaycees requesting permission to place signs in various areas of the Village to help promote their Spring Fertilizer Sale on March 9, 10 and 11 , 1974. It was moved by Trustee Spees and seconded by Trustee Kenna that the Board grant approval to the Elk Grove Village Jaycees to place signs in various locations in the Village to promote the Spring Fertilizer Sale, said placement of signs to be in a manner as approved by the Village Manager. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Chernick, Kenna, Spees; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. The Clerk read a letter dated January 18, 1974 to the Village President from the Elk Grove Village Jaycees requesting licenses and permits for the 16th Annual Jaycees Peony Pageant and Parade on Sunday, July 21st, 1974, a carnival on Wednesday, July 17th through Sunday July 21st (location to be announced later) , business license to sell beer on the premises of the Jaycee carnival and permission to erect five plywood signs and 75+posters on telephone poles in the Village which posters and signs will be removed within four days following the event. It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board grant licenses and permits to the Jaycees as requested above pursuant to the adherence to all Village rules and regulations, all permit and license fees to be waived. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Kenna, Spees, Staddler; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. The Clerk read a letter dated January 23 , 1974 to the President from Mr. Richard C. Sorensmn,Bike-A-Thon Chairman, stating that the Bike-A-Thon is to be held in the Village on Sunday, May 19, 1974, sponsored by the Northwest Suburban Unit of the American Cancer Society. The bikers will solicit sponsors who will donate a designated amount of money for each mile covered on the ride . The focal point for the ride will be the Lions Park Community Center building and the designated rc to will be along the Elk Grove Bike Trail . Riders from Park Ridge to Barrington will participate. Mr. Sorensen stated that he could foresee a possible need for Police or Civil Defense personnel at busier intersections during the ride and requested consideration in this matter. It was moved by Trustee Spees and seconded by Trustee Vanderweel that the Board allow the Bike -A-Thon ride on Sunday,May 19th, 1974 with traffic control as needed pursuant to the organizers of the ride adhering to the safety requirements and regulations to be specified by the Chief of Police. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Chernick, Kenna, Spees, Staddler, Tosto; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. - 4 - 2/5/74 4 The Clerk read a letter dated January 30, 1974 from .loan E. Marsh, Chairman, Observer Corps, League of Women Voters , Arlington Heights , Mount Prospect area stating that as part of Its program of making members informed about local govern- ment,the League plans to have one or more observers attending the Village Board meetings regularly. Observers for this year will be Ms. Beverly Tyrcha and Mrs Virginia Titsworth. The league requested that copies of the minutes of the previous meeting and the agenda for the next meeting be sent to the observers. The Clerk' s Office will provide said copies. Copies were distributed of a proposed ordinance extending a special use permit to the Elks Lodge No. 2423 at 115 Gordon Street. It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board waive the first reading rule with respect to the foregoing ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. At the suggestion of the Clerk , the termination date of February 5, 1975 in Section 2. of said ordinance was changed to April 30, 1975 to coincide with the business licensing year. It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board adopt Ordinance No. 909 entitled "AN ORDINANCE EXTENDING A SPECIAL USE PERMIT TO LODGE NO. 2423 OF THE BENEVOLENT AND PROTECTIVE ORDER OF ELKS TO CONDUCT A LODGE AND RECREAT- IONAL CENTER ON PROPERTY LOCATED AT 115 GORDON STREET':. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Spees, Staddler, Tosto, Vanderweel ; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. Copies were distributed of a proposed ordinance amending the Municipal Code by increasing the charge for taxi-cab service. It was moved by Trustee Spees and seconded by Trustee Kenna that the Board waive the first reading rule with respect to the foregoing ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk noted that the petition by the taxi-cab owner requested an increase to 55C for the first 2/5th mile and the foregoing ordinance was corrected to read 55C instead of 50C as shown. It was moved by Trustee Spees and seconded by Trustee Vanderweel that the Board adopt Ordinance No. 910 entitled "AN ORDINANCE AMENDING SECTION 22. 1111 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK GROVE VILLAGE TO PROVIDE FOR AN INCREASE IN THE CHARGE FOR TAXI CAB SERVICE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Spees, Staddler, Tosto, Vanderweel , Chernick; NAYS: None; ABSENT: NONE; where- upon the President declared the motion carried. A traffic survey in the area of Chelmsford and Wellington Avenue surrounding the Dan Cook School , deferred pending completion of the improvement on eiesterfield Road, was referred to the Police Department for updating and report back to the Board. Mr. Charles A. Willis, Village Manager, reported that following acceptance by the Village Board of the low bid submitted by Rosenow Roofing Co. , in the amount of $9,773.00, for repairs to the roof on the Public Works and Fire Station building fronting on Landmeier Road, the owner of the company found that he was unable to get the materials which were specified in his bid and that to get a different kind of material would cost an additional $2,024.00. Mr. Willis stated that the material that is available for this additional amount is better material than that originally bid and that even with the additional amount noted above his bid is lower than other bids received. Finance Director, George C. Coney stated that he felt this to be an improper method of handling this arrangement because bids were not solicited, the amounts are quotes and estimates rather than formal bids and he questioned the legality of such a move. Following a report by Village Engineer,Oonald Ciaglia, who said that that the roofs are in bad need of repair and further delay may cause further damage to the building and the possibility exists that materials may be unavailable or higher by the time a formal bidding process is completed, the Village Attorney Hofert stated that it would appear that this is an emergency situation and provisions are made in the Illinois Revised Statutes for such cases. He stated that under the circumstances cited above a vote could sustain the action, - 5 - 2/5/74 It was moved by Trustee Chernick and seconded by Trustee Tosto that the Board authorize an additional cost of $2,024.00. for roofing the Municipal building at 666 Landmeier Road,said disbursement to be paid to the low bidder,Rosenow Roofing Company. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYES: Trustees Tosto, Chernick, Kenna, NAYS: Trustees Spees, Staddler, Vanderweel ; ABSENT: None; President Zettek voted AYE and declared the motion carried. The Village Manager called attention to a traffic problem at the intersection of Cosman, Chelmsford and Arlington Heights Road, whereupon it was moved by Trustee Kenna and seconded by Trustee Staddler that the Board direct the Village Attorney to prepare an ordinance providing that traffic on Chelmsford shall stop before entering Cosman, traffic on Cosman shall stop before entering its intersection with Chelmsford, and advising motorists going south on Cosman and east on Chelmsford that traffic exiting from Arlington Heights Road into those two streets does not stop. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Spees and seconded by Trustee Vanderweel that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:38 p.m. Eleanor G. Turner Village Clerk Charles J. Zettek Village President 6 - 2/5/74