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HomeMy WebLinkAboutVILLAGE BOARD - 10/01/1974 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON OCTOBER 1 , 1974 President Charles J. Zettek called the meeting to order at 8:08 p.m. in the Municipal Building , 901 Wellington Avenue , Elk Grove Village and directed the Village Clerk, Eleanor G . Turner to call the roll upon the roll being called the following answered PRESENT: Trustees Ronald L. Chernick, Edward W. Kenna, George T. Spees , Theodore J. Staddler, Michael Testa, Nancy I_. Vanderweel . Village Attorney, Edward C. Hofert and Village Manager, Charles A. Willis were also present at this meeting . It was moved by Trustee Kenna and seconded by Trustee Staddler that the minutes of the regular meeting of September 24, 1974 be approved as submitted and that the Board dispense with the reading thereof . The motion was voted upon by acclamation; whereupon the President declared the motion carried . The President administered the Oath of Office to newly promoted Police Sergeant Melvin L. Mack. The President presented employee Service Awards to Crossing Guard, Mrs . Mary Semrow (7 years) , and to Paid-on-Call Fireman, Paul Mack (5 years) . Honored Citizen Certificates were presented by the President to the following persons who have donated one half gallon of blood to the blood bank during the past twelve month period: Albert Cummins , Robert DiMonico, Lewis Fellner, Ray Haar, Bob Labner, Marguerits LaMont, Valerie Leo, Edward Litkiewicz, Donald Quinn, Charles Willis, Ray Hohman and Andy Calucci . Mr. Alan Foss, Room Additions Company, presented a request before the Board for reconsideration of the petition filed by Mr. Henry Verch of 959 Glenn Trail to allow a room addition to project into the required side yard and into the utility and drainage easement. (This petition was heard by the Zoning Board of Appeals on June 27, 19974 as Docket 74-6 . Subsequently, in accordance with the Zoning Board of Appeals recommendation, the Village Board denied the petition.) Mr. Foss maintained that the building projection would not inter- fere with the use of the easement for drainage and utility purposes. In response to a question from President Zettek, Mr. Foss said that he would employ an engineer to present to the Zoninq Board factual material to support his claim that the projection would not interfere with the use of the easement. It was moved by Trustee Spees and seconded by Trustee Kenna that .the Board direct the request of Mr. Foss (representing Mr. Henry Werch of 959 Glenn Trail) to the Zoning Board for rehearing and that the filing fee of $50.00 be waived and that lir . Werch be billed only for out-of-pocket expenses expended by the Villagee in connection with this hearing . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Cher-nick, Kenna, Spees , Vanderweel ; NAYS: Trustc:s Staddler , Testa; ABSENT: none; whereupon the President declared the motion carried. At this time 9:08 p.m. the President asked if there were any person in the audience who wished to address the Board. Them being none, the meeting continued . The President issued the following 2_:i (�cIamations : 1 , Proclaiming October 20th through 2Gth as Chicagoland Law Enforcement Week and requesting Elk Grove Village residents to join in it's observance. 2. October 7th through 14th as "Respect Life Week" sponsored by the Illinois Right. to Life Committee. 3. October 6th through 1201 as Fire Prevention Week. 4. October 71h through 1 " Lh as Lions Week for the Visually Ilondicappc.d. - 1 - 10-1 -711 The President requested the concurrence of the. Board in his re-appointment of the following : 1 . Mr. Alan Antonik to the Board of Health for the term ending April 30, 1977. 2. Mrs. Marilyn Quinn, Mr. Edward Meikel , Mr. Robert Lindahl and Mr. Robert Haskell to the Community Services Baird for the terms ending April 30, 1977. 3. Mr. Gayle Bantner to the Fire and Police Commission for the term ending April 30, 1977• Lt. Mr. Grant Watson and Mr. David Farley to the Police Pension Board of Trustees for the term ending May 11 , 1976 and May 13 , 1975 respectively. 5. Mrs . Leah Cummins , Mr. Edward Hauser and Mr. Alvin Krasnow to the Plan Commission for the terms ending April 30, 1977. 6. Mr. Robert Fleming and Mr. Carl Collmer to the Zoning Board of Appeals for the terms ending April 30, 1979. It was moved by Trustee Vanderweel and seconded by Trustee Spees that the Board concur in the foregoing re-appointments made by the Village President. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Spees , Staddler, Tosto, Vanderweel , Chernick; NAYS: none; ABSENT: none; whereupon the Pres- ident declared the motion carried. Ken Johnson of 600 Grosvener Lane, a Senior Boy Scout, working on his "Life" Badge was recongnized in the audience by the Village President. The President requested the concurrence of the Board in his appointment of Trustee Vanderweel as a votinq deleqate and Trustee Tosto as an alternate delegate to represent the Board at tyre Illinois Municipal League Conference in October; whereupon it was moved by Trustee Kenna and seconded by Trustee Staddler that the Board concur in the appointment of Trustees Vanderweel and Tosto as delegate and alternate delegate. The motion was voted upon by acclamation; whereupon the President declared the motion carried. In reply to a question from the audience, President Zettek stated that the Village Manager has a communication from Centex indicating that Centex Homes , Inc. will comply with the Village 's suggestion for remedy of the furnace problems . Heat exchangers will be supplied to homeowners at no cost to replace faulty heat exchangers in the Johnson furnaces . The cost of the installation of the new heat exchanger is to be on a prorated basis predicated on the ane of the furnace against the length of the warranty. Building Code violations will be corrected by Centex if it is determined that they pose a hazard to the safety of the inhabitants of the house. Vent caps and closet door grills will be provided by Centex at no cost, the caps will be installed by Centex and the grills will be provided to the homea:rner for installation. Hoineaaners who have taken steps to have their furnaces either replaced or repaired will be reim.:>ursed based on the foregoing formula . It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board receive and place on file the independent Audit and Su 'elemental Report preformed by Peat, Marwick, Mitchell and Co. for the fiscal year ending April 30, 1974. The President directed the Clerk to call the. roll on the motion and upon the roll being called the follo.ving answered AYE: Trustees Spees , Ste'dler, Tosto, Vanderweel , Chernick, Kunna; NAYS: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Vanderweel and �cconded by Trustee Tosto that the Board award a purchase contract to Ingstrup Paving Striping , Inc. , Villa Park, Illinois for various p,,v� mcnt msr1:i_nqoil Vi11,x11( Strc(,Is at a cost of $2 , 101 .45 pursuant to public bids o(�enea �epL�:n:uer 19, 1',�it.�The. President directed tale Clerk to call tfns roll on the rwltiuu uod upon t1,:; roll being called the following answered AYE: Trustees Staddler, To>to. Vanderw.�ul , Chz:rnic !<, Kenna, Specs; NAYS: none; ABSENT: none:; whereupon the Pr�slden;- dociared c.L-a motion carried . - 2 -- 10 1 711 It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board authorize the Village Attorney to review the utility recapture- 1i r_ovisions of annexation agreement._ approved in 1965 and 1968. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Staddler and seconded by Trustee Vanderweel that the Board award a purchase contract to Howell Tractor and Equipment Company of Elk Grove Village for one 11ough Pav Load_er. at a total cost of $29,700.00 pursuant to public bids opened August 22, 1974, The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Kenna, Spees , Staddler; NAYS: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Tosto reported that the Capital Improvements Committee met with repre- sentatives of the Association of Industry and Commerce, the Village Engineer and the contractor (Benchmark, Inc.) regarding drainage ditches in the Industrial Park. A test will be made of a section of 3 ,000 feet of outfall and a proposal will be presented to the Association by the contractor. Trustee Chernick reported that the Capital Improvements Committee met concern- ing establishing a dead line for completion of punch list items in various residential sections and the Committee will be talking with Mr. Robert Calkins representing the developer , regarding maintenance bonds for Sections 17 , 18 19 and 20. Copies were distributed of the travel regulations for Village employees as proposed and recommended by the Personnel Committee. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the Board adopt Resolution No. 81-74 entitled, 'A RESOLUTION ADOPTING TRAVEL REGULATIONS AS PART OF THE EMPLOYEE RULES AND REGULATIONS" effective October 1 , 1974. Discussion followed concerning item IV, Meals and Miscellaneous Expenses . It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the regulations be amended by including the requirement of receipts for meals . The President directed the Clerk to call the roll on the amendment and upon the roll being called the following answered AYE: Trustees Vanderweel , Chernick, Kenna, Spees , Tosto; NAYS: Trustee Staddler, ABSENT: none; whereupon the President declared the motion carried . It was moved by Trustee Staddler that the foregoing motion to adopt Resolu- tion No. 81-74 be tabled for one week during which time a review of the per diem and maximum expenses would be made. The motion failed for lack of a second. The President directed the Clerk to call the roll on the amended motion to adopt Resolution No. 81 -74. Upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Spees , Taste, Vanderweel ; NAYS: Trustee Staddler; ABSENT: none; whereupon the President declared the motion carried . In response to a question from Finance Director George Coney, Board members stated that the $15.On per diem allowance is a maximum figure to be supported by receipts and is not an automatic allowance of $15.00. Trustee Vanderweel reported that the Personnel Committee has received the proposals from three PlanConsu; ..ants_ in a report dated September 30th from _ the Manager 's Office and he scheduled a meeting for 7:30 p .m. , Monday, Octobor 7, 1974 , to discuss this report. Also, on the Committee ' s Agenda for that: evening will be F.O.P. Lodge No. V . Trustee Vanderweel reported that the passenger load on the evening bus which was available on a trial basis during_ this past month, has not been sufficient and Lhe TransporLation Cowmittce has rc+ccnpande•d that the evening bus service be terminated, The Co millne also recepandrd that the hours for the Dial -A- Ride bus be adjusted from 8:00 a.m. to 6:00 p .m. --� It was moved by Trusive Vanderwce.l and seconded by Trustee Kenna that, the Board authorize the discontinuance of the rvening bus service and reschedule the - 3 - 10-1 74 daytime hours of Dial-A- .ide from 8:00 a .m. to 6 :00 p.m. -wily Monday thru Friday. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE : Trustees Kenna, Specs , Staddler, Tosto, Vanderweel , Chernick; NAYS: none; ABSENT: none; whereupon the President declared the motion carried . It was moved by Trustee Vanderweel and seconded by Trustee Tosto that, in accordance with the continued use of the Saturday bus , that this Saturday service, from 8:00 a.m. to 5:00 p.m., be continued and be made a part of the contract for the remaining five month period. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Specs , Staddler , TOSte, Vanderweel , Chernick, Kenna; NAYS: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Vanderweel that the Board authorize an expenditure not to exceed $1 ,000 .00 to 'install 3 mercury vapor lights on the Municipal Grounds at 901 Wellington Ave. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Chernick, Kenna , Specs ; NAYS: none; ABSENT: none; whereupon the President declared the motion carried. Trustee Chernick requested that two street lights be considered for the area near the sidewalks in front of the Municipal Building between Wellington Ave. and the Grove Shopping Center and that the staff recommend the number of lights west of Wellington Ave. and east of Leicester Road which are needed to adequately light this sidewalk area. The Clerk read a letter dated September 17, 1974, from The Lions Club re- questing permission to conduct a Candy Day for the Blind on Friday, October 11 , 1974, whereupon it was moved by Trustee Chernick and seconded by Trustee Kenna that the Board authorize permission to the Lions Club to conduct "Lions Candy Day" on Friday, October 11 , 1974 in the Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Chernick, Kenna, Specs , Staddler; NAYS: none; ABSENT: Trustee Vanderweel ; whereupon the President declared the motion carried. The Clerk read a letter dated September 24, 1974 from Mr. Marcus Stilwell , Salvation Army Captain, requesting permission to place a drop box on the municipal grounds_ at 901 Wellington Ave. Mr. Stilwell stated that the box will be serviced at least once daily and more often when required , in- cluding Sundays and holidays . Mr. Stilwell further stated that the Salvation Army provides for liability insurance involving personnel injury in the amount of $500,000.00 and property damage in the amount of $50,000.00 for each drop box and for the vehicle that services it. It was moved by Trustee Chernick and seconded by Trustee Vanderweel that the Board authorize the placement of a Salvation Army drop box on the municipal grounds at 901 Wellington Ave. the location of said drop box to be approved by the Village Manager. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Chernick, Kenna , Specs , Staddler, Tonto; NAYS: none; ABSENT: none; whereupon the: President declared the motion carried. The Clerk read a letter to the President dated September 27, 1974 from the Executive Diructor of the North Suburban Mass Transit District requesting an allocation of $13,279.00 to contimre the United Motor Coach Company bus route serving Elk Grove Villaci�. NORTRAN stated that th, y cannot depend on receiving RTA funds by Their take-over date, and without funding they have no choice but to eliminate those routes serving this area, It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board decline to participate in an allocation arraraewont With the North Suburban Mass Transit District and suggest that they suet: a remedy from the Regional Transportation Authority. The President direcLcd the Clerk to call the roil on the motion and upon the roll being called th" following answered AYE: Trustacs Chernirk, Kenna, Spees , Staddler, Tonto. Vandenjav i ; NAYS: none; ABSENT: none; whereupon the Prosident declared the motion carried. The. Vi lingo C1crk reported that arrangements have been nwd:i for 75 applicants to be inicrvirwed by the C6nsus supervisor on Wednenrlay, October 2, 1974 . The Special Census , conducted by the Bureau of Census , will begin on Thrusday, October 3 , 1974 following a training session of those applicants selected by the Census Bureau Supervisor. During the discussion, Board members expressed concern that there may be persons within the Village who may not be counted because they are not home and the Clerk was requested to discuss this matter with the supervisor conducting the census , and if it is deemed necessary, that a mailing be sent to all residents in an effort to insure a complete and accurate count. At the request of the Clerk, the Judiciary, Planning and Zoning Committee will review the ordinance relating to door-to-door solicitors and determine whether or not any changes can be made to further strengthen the ordinance concerning this activity. The Village Attorney reported that a closing on the purchase by the Village of a 38 acre parcel at the northeast corner of Landmeier Road and Route 83 will take place between October 16 and October 20th. In accordance with the recommendation from the Village Manager 's Office, it was moved by Trustee Spees and seconded by Trustee Vanderweel that the Board authorize discontinuance of the Wednesday evening hours of the glass recycling center at the Municipal Building and increase Saturday hours to 8:00 a.m, to 4:00 p .m. and add an additional attendent. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Specs , Staddler , Tosto, Vanderweel , Chernick; NAYS: none; ABSENT: none; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Kenna thatthe Board authorize an expenditure not to exceed $1 ,800.00 to install sidewalks on lots 22, 26 and 27 along the west side of Arlington Heights Road. Attorney Hofert stated that Chapter 24 of the Illinois Revised Statutes provides for a sidewalk tax to be in the form of a lien against the property provided the property owner has been notified thirty days prior to the in- stallation of said sidewalk and that this is the only legal means by which the Village can recoup the cost of installing the sidewalks . Following further discussion, it was moved by Trustee Kenna and seconded by Trustee Spaes that the foregoing motion be tabled for one week. The President directed the Clerk to call Lhe roll on the motion and upon the roll being called the Following answered AYE: 'Trustees Spees , Staddler , Vanderweel , Kenna; NAYS: Trustees Tosto, Chernick; ABSENT: none; whereupon the President declared the motion carried . It was moved by Trustee Kenna and seconded by Trustee Vanderweel that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 11 :06 p .m. Village CIe k V Charles J. Zettek Village President - 5