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HomeMy WebLinkAboutAGENDA - 05/13/2003 - VILLAGE BOARD Next ORD: 2939 (2941) Next RES. 34-03 (35-03) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May 13, 2003 1. Call to Order 2. Invocation (Rev. Gregory S. Gertz, Pastor Elk Grove Baptist Church) 3. Approval of Minutes of April 22, 2003 4. Mayor and Board of Trustees ' Report 5. Accounts Payable Warrant: April 30, 2003 / $ 28, 748. 69 May 13, 2003 / $1, 084,316.91 6 . CONSENT AGENDA A) Consideration to grant a variation from the Village Code, Section 8-128-1-1D (Easements) to permit the construction of a pool which will encroach eight feet into a twenty- foot public utility easement at 1041 Westview Drive. (The property owners of 1041 Westview are seeking a variation to construct a pool within a public utility easement. ComEd, Nicor, SBC, and Comcast have written letters granting permission to encroach upon the easement. (The Engineering Department has field checked this location for conflicts with the Village-owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A Report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration of the following: • To waive the formal bidding process; and • To award a sole source purchase contract to Illinois Lighting, North Aurora, IL to furnish and deliver twenty luminaries at a unit cost of $715. 00, for a total contract amount not to exceed $14, 300.00 (Illinois Lighting was the chosen vendor for luminaries for the Residential Enhancement Streetlight Program. These luminaries will be stored for replacement as-needed. (Adequate funds are budgeted and available for this purpose in the Residential Enhancement Fund. Agenda for VB Meeting 05-13-03 2 (A report from the Director of Public Works, recommending approval, is attached. ) C) Consideration of a request from the Rotary Club of Elk Grove Village (attached) for the following: to authorize a $25, 000 contribution to the 2003 Rotary Fest event to take place from June 11 to June 15, 2003; • to waive all permit and associated fees for this event in the total amount of $2, 840. 00; • to waive the permit fee for use of a fire hydrant for non-firefighting purposes; • to provide street sweeping services for the parking lots at an Elk Grove High School, Holy Spirit Lutheran Church, Queen of the Rosary Church, and Rainbow Falls water park, and • to authorize posting information about the event on the "Community Events" signs. (It has been past practice for the Village Board to waive fees and provide services for this annual event. The fees requested to be waived are the Class D Liquor License ($2, 100) , Carnival License ($500) , Food Service License ($100) , and Fire Hydrant Deposit and Connection $140) . (It has been past practice of the Village Board to approve these requests for the annual RotaryFest event. (Adequate funds are budgeted and available for this purpose. ) D) Consideration to renew an existing contract with Powell Tree Care, Elk Grove Village, IL for high-branch pruning, trimming, and chipping for 3, 000 parkway trees for the period November 1, 2003 through April 30, 2004 in a total contract amount not to exceed $75, 900. 00. (This contract was originally bid and awarded to Powell Tree Care as a three-year contract through April 30, 2003, with an option to renew annually up to two additional one-year periods. (The contract price reflects a cost of $25.30 per tree, a 1.2$ increase over the current cost of $25. 00 per tree. Powell Tree Care has performed satisfactorily in providing this service. (Adequate funds are budgeted and available for this purpose. Agenda for VB Meeting 05-13-03 3 (Reports from the Director of Finance and Director of Public Works recommending approval, are attached. ) E) Consideration to renew an existing rental contract with ALSCO - American Industrial, Inc. , Chicago, IL, to furnish floor mat services for the Fire and Public Works Departments for the period May 1, 2003 through April 30, 2004 in a total contract amount not to exceed $14, 112.28. (This rental contract was bid and awarded in FY 02/03 as a 3-year agreement to be renewed annually. (The contract amount represents no increase over the previous year. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance, Director of Public Works, and Fire Chief, recommending approval, are attached.) F) Consideration to renew an existing rental contract with ALSCO - American Industrial, Inc. , Chicago, IL for rental of uniforms and linens at fixed unit pricing for the period May 1, 2003 through April 30, 2004 in a total contract amount not to exceed $18, 781.23. (The existing rental contract was bid and awarded in FY 02/03 as a 3-year agreement to be renewed annually. (The total contract amount for both uniforms and linens includes an estimated 12$ lost or damaged items, and includes weekly changes of these items and laundering of uniforms. (The proposed contract amount represents no increase over the previous year. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance, Director of Public Works, and Fire Chief, recommending approvals, are attached. ) G) Consideration of the following: To waive the formal bidding process; and • To award a blanket purchase contract to Kale Uniforms, Chicago, IL for Police Department uniforms and accessories for the period May 1, 2003 through April 30, 2004 in a total contract amount not to exceed $45, 000. 00. Agenda for VB Meeting 05-13-03 4 (Kale Uniforms has provided quality uniforms and accessories to the Village, and is the only viable source of police and fire uniforms in the region. (The contract provides for the purchase and/or replacement of uniforms and accessories on an "as-needed" basis. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Chief of Police, recommending approval, are attached. ) H) Consideration to authorize payment in the amount of $13, 023.00 for FY 03/04 membership dues to the Northwest Municipal Conference. (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of $0.375. The dues amount reflects no increase over the previous year's rate.) I) Consideration to authorize payment in the amount of $6, 595 for FY 03/04 membership dues to the Northeastern Illinois Planning Commission. (The Northeastern Illinois Planning Commission (NIPC) works to address regional issues such as public transit planning, solid waste management, floodplain wetland protection, traffic and stormwater management. (Adequate funds are budgeted and available for this purpose. ) J) Consideration to authorize a public hearing before the Plan Commission to consider the petition of Tantillo Homes for a revision to the approved site plan for the Regency Square Apartments at Landmeier and Perrie Drive. (Tantillo Homes, owner of record, proposes to construct three condominium buildings on a vacant parcel at Regency Square Apartments. A site plan for constructing apartment buildings on this parcel was previously approved, and Tantillo Homes is proposing a new site plan to construct condominium buildings on the site. (A staff review of the preliminary site plan has been completed, with no significant objections. (With authorization from the Village Board, a public hearing will be scheduled in accordance with the plan Commission's schedule. ) Agenda for VB Meeting 05-13-03 S K) Consideration to renew a contract with the Illinois Criminal Justice Information Authority, Chicago, IL in the amount of $18, 480 to provide computer hardware access and software programming and maintenance for the Police Information Management System (PIMS) for the period July 1, 2003 through June 30, 2004. (The PIMS System is operated and maintained by the Illinois Criminal Justice Information Authority. Elk Grove has participated in PIMS since -1984. (The Illinois Criminal Justice Authority provides main-frame computers for PIMS' services, which are directly connected to State and National Crime Information Computers. (Adequate funds are budgeted and available for this purpose. (Reports from the Director of Finance and Police Chief, recommending approval, are attached. ) L) Consideration to ratify the January 2, 2003 letter of the Village Attorney, wherein the Village agrees to extend water and sewer service to the Pecora property located in unincorporated Cook County on Higgins Road. (The village Board previously advised the attorney of its approval but did not take formal action at a Village Board meeting) . M) Consideration to adopt Ordinance No. 2939 (attached) amending Section 6-4-4 of the Village Code by adding Maple Court and Maple Lane to the yield right-of-way intersections in the Village of Elk Grove Village. (This intersection is currently not controlled. In response to vehicle collisions at this intersection, a "yield" sign will be posted on Maple Court where it intersects with Maple Lane. (A report from the Chief of Police, recommending approval, is attached. ) 7 . REGULAR AGENDA A) Consideration of proposed signage for Charter One Bank location at the Elk Grove Town Center. (Charter One Bank will be located in Building "A" of the Town Center. The proposed signage plan shows an illuminated "Charter One Bank" sign over the entrance doors on the east and north sides of the building. Agenda for VB Meeting 05-13-03 6 (The signs are internally illuminated with a blue face and a red stripe. The total sign area totals 96 square feet, which complies with the Village's sign regulations. (Village Board consideration is required because the proposed signage is not identified on the original approved drawings for the Elk Grove Town Center. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration of a request (attached) from Le Peep Grill, 130 Biesterfield, for approval to provide outdoor seating at the restaurant from May through October. (Le Peep is seeking authorization to place 5 small tables with three chairs each in front of the restaurant. (Staff has reviewed the request and has determined that the proposed seating would not negatively impact the immediate area. Approval is recommended subject the condition that the petitioner agrees to keep the walkway clear and to maintain cleanliness. (A report from the Director of Engineering & Community Development is attached. ) C) Consideration of the following items pertaining to the annexation of natural gas pipeline property: ■ To adopt Resolution No. 34-03 (attached) authorizing the Mayor and Village Clerk to execute an annexation agreement between the Village of Elk Grove Village and Natural Gas Pipeline Company of America for property generally located south of I-90, north of Higgins Road, and west of Elmhurst Road; and ■ To adopt Ordinance No. 2940 (attached) annexing certain territory to the Village of Elk Grove Village and granting 1-1 zoning, therefore, for property generally located south of 1-90, north of Higgins Road, and west of Elmhurst Road (Natural Gas Pipeline of America) . (These items authorize the annexation of 3 . 8 acres of pipeline property owned by the Natural Gas Pipeline Corporation. Agenda for VB Meeting 05-13-03 7 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Salt Creek Improvements b. Improvements/Renovations to Police Department 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Dill a. Residential Teardown Regulations b. Parking variations with respect to commercial areas 10. PERSONNEL COMMITTEE - Trustee Lissner 11. RECYCLING & WASTE COMMITTEE - Trustee Prochno a. Household Hazardous Waste 12. INFORMATION COMMITTEE - Trustee Feichter a. New Trustee Orientation b. Providing Information to Community C. Channel 6 Policies, Procedures, and Programming 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Higgins/Oakton Landscaping & Improvements b. Landmeier Public Works Facility Additional Landscaping C. Signage d. Improvements To Industrial Well Sites/Street Signs e. Rogers Park Detention f. Media & Public Relations 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 03-03- Public hearing for VARIATION regarding fencing location, construction of 672 sq. ft. garage having a length of 28 ft, at 1281 Cypress Lane. (PH 5-22-03) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a) Cable Television Committee - Trustees Petri/Lissner b) Community Service Board - Trustee Czarnik c) Liquor Commission - Mayor Johnson 1. Ordinance amending Chapter 3 Liquor Control by adding provisions regulating the transfer or sale of a business. d) Special Events Committee - Mayor Johnson Agenda for VB Meeting 05-13-03 8 e) O'Hare Update - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a) Public Hearing before Public Vehicle Commission to consider a request to operate a limousine service within the corporate boundaries .of Elk Grove Village - My Chauffeur Limousine Service (PH 03-25-03) (Cont'd. to May 13, 2003, 7:45 p.m.) b) Consideration of adopting an annexation agreement and ordinance annexing property owned by NICOR. VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Vadopalas, Walsh (8) ADDENDUM NEW BUSINESS May 13, 2003 8:00 p.m. 22. New Business a) Consideration to adopt Resolution No. 34-03 authorizing a funding mechanism for legal services. c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cavallini, Cech, Ingebrigtsen, Knickerbocker, Goostree, Schmidt, Vadopalas, Walsh (8)