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HomeMy WebLinkAboutVILLAGE BOARD - 06/26/1973 - MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 26, 1973 President Charles J Zettek called the meeting to order at 8:20 p.m. in the Municipal Building of Elk Grove Village and directed the Village Clerk, r Eleanor G. Turner to call the roll . Upon the roll being called the following \!l answered PRESENT: Trustees Ronald L. Chernick, Edward W. Kenna, George T.Spees, Theodore J. Staddler, Michael Tosto, Nancy L. Vanderweel . Village Attorney Edward C. •Hofert was present at this meeting. Police Chief Harry P. Jenkins led the Board and the audience in the Pledge of Allegiance to the flag. It was moved by Trustee Spees and seconded by Trustee Kenna that the minutes of the regular meeting of June 12, 1973 be approved as submitted and the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Zettek issued a Proclamation, proclaiming July 4, 1973, the 197th Anniversary of the United States, "As Honor America Day" and called upon all citizens, organizations, churches, schools and lay groups to recognize this special day through appropriate programs . President Zettek requested the concurrence of the Board in the appointment of Mr. Al Claps and Mr. Melvin Bytnar to the Housing Commission for terms expiring April , 1977• It was moved by Trustee Spees and seconded by Trustee Tosto that the Board concur in the President' s appointment of Mr. Al Claps . and Mr. Melvin Bytnar to the Housing Commission for terms expiring April 30,1977.The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Spees, Staddler, Tosto, Vanderweel ; NAY: None; ABSENT: None; whereupon the President declared the motion carried. President Zettek read a letter from Police Lieutenant William Kohnke expressing his appreciation to the Board for sending him to the Traffic Police Administration School at Northwestern University Traffic Institute for a nine months course which he completed on June 16, 1973. President Zettek stated that the Board is proud of Lieutenant Kohnke' s participation in the Traffic School and his report on the benefits derived therefrom were instrumental in the Board' s decision in sending another officer from the Village to the Traffic Institute. It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board authorize the disbursement of $4,928.65 from the Water and Sewer Department Operating Account, $15,803.87 from the General Corporate Account, $254.37 from the Civil Defense Fund Account and $1 ,133 .25 from the Motor Fuel Tax Account in payment of invoices as shown on the June 26, 1973 Accounts Payable Warrant . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Spees, Staddler, Tosto, Vanderweel , Chernick; NAY: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustee Spees and seconded by Trustee Staddler that the Board authorize the Village President and Clerk to sign an agreement with Cook County providing for the installation of two traffic signals, cost to the Village of $28,000.00, and the Village will assume the responsibility for paying electrical and maintenance costs. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna Spees, Staddler, Tosto, Vanderweel , Chernick; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustee Spees and seconded by Trustee Tosto that the Board award a contract not to exceed $2,600.00 to the C .A.Riley Electric Construction Corp- oration for electrical work necessary to the installation of a new above ground transformer by the Commonwealth Edison Company at the Ridge Avenue residential lift station. It was moved by Trustee Spees and seconded by Trustee Vanderweel that the fore- going motion be amended to show that the funds so authorized shall be disbursed from the Federal Revenue Sharing Funds. - I - 6/26/73 The President directed the Clerk to call the roll on the amendment to the motion and upon the roll being called the following Trustees answered AYE: Spees, Staddler, Tosto, Vande reel , Chernick, Kenna; NAYS: None; ABSENT: None. Whereupon the President declared the amendment and the motion,as amended, carried. It was moved by Trustee Kenna and seconded by Trustee Vande reel that the Board accept the bid of the Arthur J. Gallagher & Company agency as enumerated in the report from the Director of Finance dated June 22, 1973 showing the following coverages: I . Property Insurance - Aetna Insurance Co. $ 6,169.00 2. Boiler & Machinery - Continental Casualty 2, 151 .00 3• Faithful Performance Bond - American Motorists 200.00 4. Liability Insurance - Aetna Insurance Co. 17,311 .00 5. Auto Insurance - Aetna Insurance Co. 8,088.00 6. Workmen' s Compensation - Aetna Insurance Co. 15,719.00 7, Umbrella Liability - Reserve Insurance Co. 3,520.00 Total Estimated Annual Premium $53,158.00 During a brief discussion of the foregoing motion Trustee Kenna pointed out that the employment of an insurance consultant to analyze the Village' s insurance requirements and public bids has resulted in considerable savings since the proposal noted above is $10,807.00 less than was spent in the 1972-73 fiscal year and approx- imately $22,000.00 less than the amount included in the 1973-1974 budget. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vande reel , Chernick, Kenna, Spees; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustee Kenna and seconded by Trustee Vande reel that the Board cancel , effective July 1 , 1973, the existing insurance contracts shown below: COMPANY POLICY # EXPIRING TYPE Unigard Mutual #PX 34 0055 10-4-74 Fire Insurance Ohio Casualty #OCF 3779274 11-7-74 Fire Insurance Hartford Steam #91-21444 1-1-75 Boiler Insurance Ohio Casualty #SP 436199 10-31-73 Property Floater Cont ' L Casualty #RD 9614766 1 -15-74 Police Indemnity Ohio Casualty #SMP 99889 7-1-75 Package Policy Fireman's Fund #XLB 1192690 7-1-75 Umbrella Liability The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vande reel , Chernick, Kenna, Spees, Staddler; NAY: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustees Kenna and seconded by Trustee Spees that the Board adopt the "Policy on Risk Management" which is enumerated in Appendix "A" of the consul- tants report and is as follows: " It is the intention of the Village of Elk Grove Village to reduce the cost- of risk (defined as the sum of insurance premiums, self-insured losses, loss control costs & administrative expenses) to a prudent minimum by applying the risk management process. This process includes the logical and systematic C identification of fortuitous loss exposures, the evaluation of these exposures in terms of frequency and severity, probabilities, the application of sound loss prevention and safety procedures and the provisions of funds to meet loss when it occurs. In recognition of its financial resources and the spread of physical assets, the Village of Elk Grove Village will accept retention of uninsured losses up to the following limits: Not more than $5,000 arising out of a single event or occurence. Not more than $50,000 aggregate during any fiscal year. The Director of Finance will have overall responsibility for implementing this policy." The President directed the Clerk to call the roll on the motion and upon the roll - 2 - 6/26/73 being called the following answered AYE: Trustees VanderweeI , Chernick, Kenna, Spees, Staddler, Tosto; NAY: None; ABSENT: None; whereupon the President declared the motion carried. In regard to the expansion of the Public Works Building at 666 Landmeier Road, Trustee Spees stated that it is the Capital Improvements Committee recommendation that funds authorized, by referendum in April , 1969 , for the expansion of the Public Works Garage be used to construct an addition to the existing garage at r this location, whereupon it was moved by Trustee Spees and seconded by Trustee +\ Tosto that the Board authorize the hiring of an architect to draw formal plans for the construction of a building to adjoin the existing building. Upon the request of Trustee Chernick, the foregoing motion was withdrawn with the approval of the second pending receipt of a survey. It was moved by Trustee Chernick and seconded by Trustee Vanderweel that the Board authorize the necessary costs involved in obtaining a spotted survey of the existing buildings on the property at 666 Landmeier Road, and a staked-out survey of the property. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Spees, Staddler, Tosto, Vanderweel ; NAY: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustee Tosto and seconded by Trustee Vanderweel that the Board authorize advertising for bids for the installation of guard rails on the Kennedy Boulevard bridge and the relocation of the carriage walk on the north side of the street, monies for these projects to be expended from the Federal Revenue Sharing Funds. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Kenna, Spees, Staddler, Tosto, Vanderweel , Chernick; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. Trustee Kenna reported that the Judiciary, Planning and Zoning Committee will review the check-4ist procedures regarding submission and study of subdivision J` plats, submitted by the Village Manager and report back to the Board. It was moved by Trustee Vanderweel and seconded by Trustee Staddler that the following reimbursement policy be established for Village employees: That the Village reimburse employees for reasonable actual meal expenses in connection with required personnel training, and that the Village reimburse mileage at the rate of 10t per mile between the employees home and place of training,or the Village Hall and place of training whichever is the shorter distance. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Spees, Staddler, Tosto, Vanderweel , Chernick, Kenna; NAY: none; ABSENT: None; whereupon the President declared the motion carried. Trustee Vanderweel reported that the Personnel Committee has read the report of the Study Committee on the Unit School District Proposal and agrees with the opinions expressed in said report. Trustee Vanderweel requested that the Village Manager inform Department Heads and they in turn inform departing employees that exit interviews are available through the Personnel Committee and that if they wish to have such an interview C the departing employee should contact the Personnel Committee directly. At this time 9:05 p.m. President Zettak asked in there were any persons in the audience who wished to address the Board. There being none, a recess was not called. Trustee Chernick requested an executive meeting of the Board following the conclusion of this meeting to discuss salaries of Department Heads. Discussion follwed concerning the Community Services Board membership and the dual relationship with the Schaumburg Mental Health Board. The President and Trustees expressed concern that the structuring of the combined boards must be done care- fully bearing in mind the expenditure of Village funds by the combined Comm- unities Services/Schaumburg Mental Health Board. Trustee Spees stated that he will keep the Board advised on developments and be back to the Board with a recommendation concerning the new structure. - 3 _ 6/26/73 The Clerk read a letter dated June 5, 1973 to President Zettek from Mrs . Jeanne A. Seidlein submitting her resignation from the Community Services Board effective July 1 , 1973. The acceptance of Mrs . Seidlein' s resignation was held pending discussion with her as tothe possibility of her remaining on the Board. The Clerk read a letter from Mr. Al Stone, Principal of Grove Junior High School expressing his concern regarding the crossing situation at the Ridge/Elk Grove Boulevard /John F. Kennedy Boulevard corner and suggesting that the installation of two traffic signals would remedy the situation. This was referred to the Capital Improvements Committee for a recommendation. The Clerk read a letter ,from Mr. R. H. Keegan, Post Judge Advocate of V. F.W. Post No. 9284 stating that the Post has voted to donate Engine Unit No. 113 back to the Village of Elk Grove Village upon the express condition that the unit be delivered to the Government of Nicaragua by the Village as a donation made by V. F.W. Post No. 9284. (Engine Unit No. 113 is a 1952 Pumper, formerly owned by the Village of Elk Grove Village, and sold through public bidding to V.F.W. Post No. 9284) . Fire Chief Hulett stated that it is his understanding that the V.F.W. is prohibited from making such a donation directly. Attorney Hofert advised that, since a municipality cannot make such a donation as described above, he would suggest that the V.F.W. donate the engine to the Fire Chief as a private citizen and not in his official capacity as Fire Chief of Elk Grove Village, and Chief Hulett would then in turn give the engine to the government of Nicaragua. President Zettek requested that the Village Manager direct a letter to the V.F.W. represent- atives informing them of the restrictions imposed on municipalities in this regard and suggesting Chief Hulett act as an agent for the V. F.W. in the delivery of the vehicle to the Government of Nicaragua. The Clerk read a letter dated June 11 , 1973 from Mr. Richard A. McGrenera to the President and Board of Trustees stating that the Elk Grove Kiwanis Club would like permission and permits to sponsor a circus on July 22, 1973 at Devon and Ellis Avenues, funds to be used to provide a room in the Alexian Brothers Medical Center' s new emergency clinic. Mr. McGrenera stated that the Kiwanis Club is requesting permits for water for the animals , Police and Fire protection and permission to place posters throughout the Village. It was moved by Trustee Kenna and seconded by Trustee Staddler that the Board issue the necessary licenses and waive all fees for the Elk Grove Kiwanis Club Circus to be held at Devon and Ellis Avenues on July 22, 1973. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Staddler, Tosto, Vanderweel , Chernick, Kenna, Spees; NAY: None; ABSENT: None; whereupon the President declared the motion carried. The Clerk read a letter dated June 25, 1973 from Mr. Norm Jones to the President and Trustees stating that the Youth Football Program of Elk Grove Boys Football Inc. , will now be under the guidance of the Elk Grove Park District. Mr. Jones stated that the Board of Directors of Elk Grove Boys Football , Inc. has concluded that the Park District is the proper _ngency, to guide the program and by initiating this agreement with the Park District that Village youngsters, now and in the future ,will have the benefits of the professionalism afforded by the Park District. Elk Grove Boys Football , Inc. will continue to improve Lindahl Field in accordance with the lease agreement with the Village and will still control the use of the Field through 1975 in accordance with their agreement with the Park District relating to the football program. Discussion followed concerning a report from the Village Engineer who has noted that Centex Homes Corporation has reported that they will remove and replace all driveway aprons in Sec�hdon 15 and 16 with 20% or more surface spalling. Following discussion, it was moved by Trustee Kenna and seconded by Trustee Vanderweel that the Board establish the policy that all apron approaches deter- mined to be defective by the Village Engineer be replaced by Centex. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Tosto, Vanderweel , Chernick, Kenna, Spees, Staddler; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. Trustee Kenna requested action within the next thirty days to' comply with the foregoing directive. The Village Attorney read a letter dated June 25, 1973 from Mr. Howard Galler, President of Northern Home Furnishings Co. , Inc. , regarding use of preperty at Brummel Avenue and Busse Road and stating as follows: " The following is a - 4 - 6/26/73 description of the projected use of the above mentioned property. The principle purpose of the 19,000 sq. ft. structure is for retail use. Approximately 13,000 sq. ft. is planned for on site retail operations and the supporting space. It is anticipated that 6,000 square feet would be used for warehousing generally the same goods and products for retail sale elsewhere." Attorney Hofert seated that based on the foregoing letter it is his interpretation that the proposed use is in keeping with the uses as set forth in the Elk Grove Village Zoning Ordinance.under B-2 Business District . It was moved by Trustee Chernick and seconded by Trustee Staddler that the Board waive the first reading rule with respect to an ordinance rezoning property located at the southwest corner of Brummel Avenue and Busse Road. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Spees that the Board adopt Ordinance No. 861 entitled, " AN ORDINANCE REZONING PROPERTY LOCATED AT THE SOUTH- WEST CORNER OF BRUMMEL AVENUE AND STATE ROUTE 83 (BUSSE ROAD) , FROM 1-1 , RESTRICTED INDUSTRIAL DISTRICT TO B-2, BUSINESS DISTRICT' . The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Vanderweel , Chernick, Kenna, Spees, Staddler, Tosto; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Staddler that the Board direct the Building Department to issue appropriate permits in accordance with the uses set forth in the foregoing letter dated June 25, 1973 from Mr. Howard Galler, President , Northern Home Furnishings, Inc. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Chernick, Kenna, Spees, Staddler, Tosto, Vanderweel ; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. The Village Manager, Charles A. Willis, reported that there is a question as to procedures for installation of sidewalks along Arlington Heights Road from Devon Avenue to Elk Grove High School as concerned with certain commercial and residential properties. This was referred to the Capital Improvements Committee for recomm- endation. At the request of the Village Manager, it was moved by Trustee Staddler and seconded by Trustee Vanderweel that the Board authorize the Manager to retain a professional engineering consulting firm to handle the design, plans and specifications for relocating the Ridge Avenue Lift Station above ground, project cost to be paid from the Federal Revenue Sharing Funds. The President directed the Clerk to call the roll on the motion andupon the roll being called the following answered AYE: Trustees Kenna, Spees, Staddler, Tosto, Vanderweel , Chernick; NAY: None; ABSENT: None; whereupon the President declared the motion carried. It was moved by Trustee Chernick and seconded by Trustee Staddler that the Board authorize the disbursement of $333.33 to Mr. William L. Watson for professional services, legal and legislative counsel , rendered from May 1 , 1973 to June 1 , 1973 on matters in Springfield, Illinois and Chicago, Illinois of interest to suburban municipalities. The President directed the Clerk to call the roll on the motion and upon the roll being called the following answered AYE: Trustees Spees, Staddler, Tosto, Vanderweel , Chernick, Kenna; NAYS: None; ABSENT: None; whereupon the President declared the motion carried. President Zettek appointed Trustee Staddler, Chairman and Trustees Spees and Tosto members to a Committee to recommend a means of properly recognizing the Track Team of Elk Grove Ha`gh School for their successful year. It was moved by Trustee Kenna and seconded by Trustee Spees that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjournedat10:33. Village— Village Pres' en - 5 - 6/26/73