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HomeMy WebLinkAboutVILLAGE BOARD - 03/24/1970 - "4'at+•.'"� z2(vW'�w'a'F`�fi k�S' d'"t5t'�1Xr 41}aF ai$]`vzr .S'+v+rt4E zu .F y �i :� ,.+v r _ N'S.. 4�� � e. .� ,� 4 1 is',•.: t MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON MARCH 24, 1970 President Jack D. Pahl called the meeting to order at 8:00 p.m. in the Municipal Building in said Village. Upon the roll being called by the Village Clerk, Eleanor G. Turner, the following answered PRESENT: Trustees Ronald L. Chernick, Richard A. McGrenera, James G. O'Brien, Andrew T. Ullmann, Charles J. Zettek; ABSENT: Trustee Eugene V. Keith. The Village Attorney, Edward C. Hofert, was present at this meeting. The President administered the oath of office to Mr. Curtis McKim and Mr. Donald Koprowski , recent appointees to the Zoning Board of Appeals. It was moved by Trustee Zettek and seconded by Trustee O' Brien that the minutes of the regular meeting of March 3 , 1970 be approved as submitted and the Board dispense with the reading thereof. The motion was voted upon by acclamation, whereupon the President declared the motion carried. Following a correction to the last paragraph of page 2 of the March 10, 1970 minutes, it was moved by Trustee Zettek and seconded by Trustee McGrenera that the minutes of the regular meeting of March 10, 1970 be approved as corrected and that the Board dispense with the reading thereof. The motion was voted upon by acclamation, whereupon the gks President declared the motion carried. - ''' Trustee Keith arrived at 8: 05 p.m. It was moved by Trustee McGrenera and seconded by Trustee Chernick that the Board authorize the disbursement of $15,201 .55 from the Water and Sewer Department Operating Account , $14,033. 15 from the General Corporate Account, and $43.00 from the Civil Defense Fund Account in payment of the invoices as shown on the March 24, 1970 Accounts Payable Warrant. It was moved by Trustee Chernick and seconded by Trustee Ullmann that the amount of $20.58 payable to Thomas Smith for mileage expense for February be removed from the General Corporate expenditures of the aforementioned Accounts Payable Warrant. The President directed the Clerk to call the roll on the amendment and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, McGrenera, O' Brien, Ullmann, Zettek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. The President directed the Clerk to call the roll on the approval of the Accounts Payable Warrant with the above noted deletion and upon the roll being called, the following answered AYE: Trustees Chernick, McGrenera, O' Brien, Ullmann, Zettek; ABSTAIN: Trustee Keith; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. During the discussion which took place concerning the Accounts Payable, ` the question of providing free coffee to Village employees was discussed briefly and referred to the Personnel Committee for recommendation to the Board. Board members also questioned the reason why the Village Prosecutor is not providing courtroom instruction to the Police Officers, and the Chief of Police was requested to look into this. 1 - Reg. 3/24/70 It was moved by Trustee McGrenera and seconded by Trustee Chernick that the Board grant permission to the students of Grove Junior High School to use Village water for a car wash project at the Grove Junior / High School on April 25th or May 2nd , 1970, the proceeds of which will be used for materials to build a school in Africa in cooperation with the The President directed the Clerk to call the ' roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, McCrenera, O' Brien, Ullmann, Zattek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. The Board discussed with the owners of the Three the sign variation petition requesting a variation of a total of one hundred fifty (150) square feet on a double-faced illuminated sign and a variation of two (2/ ) feet in the height of said sign. The Building Department has recommended that the variation not he g'ranted. Following discussion of this petition, it was moved by Trustee Keith and seconded by Trustee Ullmann that the Board grant the variation to the Three Musketeer' s Restaurant allowing a double-faced illuminated sign 240 square feet and a two foot variation in the height of the sign. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, O' Brien, Ullmann, Iettek; NAY: Trustee McGrenera; ABSENT: none, Whereupon the President declared the motion carried. Mr. Charles A. Willis, Village Manager, reported that at the last meeting the Board directed the publication of a notice For a special use hearing id he petition of Centex Corporation to erect a temporary structure for sales purposes in Section 17. Upon reviewing this , Mr. Willis stated that it has been determined that it is a temporary use and a special use permit would not be requiped. Following discussion and presentation of requirements by the Village which have been agreed to by Centex, it was moved by Trustee Keith and seconded by Trustee Ullmann that the Board permit Centex Corporation to erect a temporary structure for sales purposes on the dedicated right of way of Shepard Circle (Section 17) for a period of two /2\ years, the temporary structure to be placed on skids and located at the entrance of Shepard Circle which is a cul -de-sac street subject to the following requirements: l . The model homes to be located north of the temporary structure will not be occupied until the structure is removed. 2. The structure will be removed at the end of two years. 3. The Village will be held harmless for any accident occurring in the cul-de-sac street and will be named as an additional insured under an insurance policy provided by Centex. � 4^ A sixteen (16/ ) font section of decorative fencing will be � designed, according to Fire Department requirements , for knock-down in the event any emergency vehicles need to enter � the cul-de-sac. 5. The temporary structure will not be used for overnight occupancy. 6. The structure will be constructed under the supervision of the Building Department. ~ 2 ~ Keg. 3/24/70 The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chcrnick, Keith, HcGrenera, O' Brien, Ullmann, Iettek; NAY-. none; ABSENT: none, Whereupon the President declared the motion carried. ' It was moved by Trustee Zettek and seconded by Trustee McGrenera that the Board authorize a cash advance of $380.00 to the Director of Finance to attend the Municipal Finance Officers Association Annual Conference in Miami , Florida, May 25th to May 29th, 1970 consistent with a properly executed voucher supporting the expenses incurred being submitted upon return. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chern|ck, McG,emera, O'Brien, Ullmann, Zettek; ABSTAIN: Trustee Keith; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. It was moved by Trustee Ullmann and seconded by Trustee Zattnk that the Board authorize the Village President to sign two contracts for removal of electrical charges for arrow turn signals on traffic lights at Greenleaf Avenue and Landmeler Road on Busse Road ( in connection with the improvement of Busse Road now under way) .-The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, McGrenera, O' Brien, Ullmann, Zettek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. In accordance with recommendation of the Village Manager, it was moved by Trustee McGnenera and seconded by Trustee Zettek that the Board award a contract to Lamon Construction for theinstallation twelve (12'') inch water mains on the west side of Busse Road from the Chicago District Pipeline to Brumm2l Avenue and on the east side of Busse Road from Brummel Avenue to Higgins Road for a total cost of $27,583.20. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chern|ck, Keith, McCrenera, O'Brien, Ullmann, Zettek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. (Mr. Willis reported that Centex has agreed to reimburse the Village in 1971 for the cost to install the main on the west side of Busse Road which is $8`345^70 and the remaining $19^237^50 for the east side improvement will be reimbursed the Village on a pro rata basis by the property owners through preannexation agreements.) It was moved by Trustee McGrenera and seconded by Trustee Zattek that the Board authorize Otis and Associates to design and supervise the installation of a five (51) foot wide public sidewalk across the Municipal Complex frontage on the south side of Biesterfield Road and also a connecting walkway between the parking lot and the Grove Shopping Center parking lot. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernlck, Keith, Mc6renera, O' Brien, Ullmann, Zettek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. The Manager was directed to negotiate with the Grove Shopping Center � merchants for sharing of the cost of the aforementioned sidewalk. ` At this time, 9:02 p.m. , the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. President Pahl reconvened the meeting at 9:05 p.m. and directed the ~ 3 ~ Reg. 3/24/70 r'"'"g �Ys 41'r'W 'y .1tA� '^ Y <5tr FsFy it\t`3 ve r' 53 °¢tt i kir'r: `T t "ca�,A u �dav*i i c r�F+..aa e .:.ate 7 7Sa + .a i q }p u..\. .a. 5 r i ♦\-+`" r . �i3wlCxb 11' N y r Clerk to call the roll . Upon the roll being called, the following Trustees answered PRESENT: Trustees Chernick, Keith, McGrenera, O'Brien, Ullmann, Zettek; ABSENT: none. It was moved by Trustee McGrenera and seconded by Trustee O' Brien that the Board approve a change order for the Municipal Complex changing the parking lot storm sewer from a six (61') inch diameter at no cost to the Village. The motion was voted upon by acclamation, whereupon the President declared the motion carried. Consideration to approve a change order changing the sanitary sewer to flow south to Kingsbridge Road was held until the next regular meeting. Copies were distributed of a proposed ordinance authorizing transfers among appropriations. It was moved by Trustee Zettek and seconded by Trustee Chernick that the Board adopt Ordinance No. 681 entitled, "AN ORDINANCE AUTHORIZING TRANSFERS AMONG APPROPRIATIONS". The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, McGrenera, O 'Brien, Ullmann, Zettek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. Following note by Trustee Keith that the first reading rule was not adherred to, it was moved by Trustee Zettek and seconded by Trustee Keith that the Board excuse the first reading rule with respect to the foregoing ordinance. The motion was voted upon by acclamation, „ whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Keith that the sa Board adopt Ordinance No. 681 entitled, "AN ORDINANCE AUTHORIZING TRANSFERS AMONG APPROPRIATIONS", The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, McGrenera, O'Brien, Ullmann, Zettek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. A lengthy discussion followed concerning the proposed Central Police Radio Dispatch Program. This program is the result of a proposal prepared by the Illinois Institute of Technology Research Institute and is compatable with a Public Administration Requirement Study encompassing an area from Milwaukee, Wisconsin to Michigan City, Indiana and prepared in cooperation with the Associated Public Safety Communication Officers and the F.C.C. Police Chief Harry P. Jenkins explained the workings of the proposal and how it would directly affect Elk Grove Village and its citizens. The program would include Buffalo Grove, Wheeling and Arlington Heights (possibly Mt . Prospect) and would be an eighteen (18) month pilot program provided Federal funds are secured to finance the direct cost of the equipment and the professional consultants who would be required. The Dispatch Control Center would be in Arlington Heights and Chief Jenkins stated the backup equipment would be in Elk Grove Village. Mr. Bernard Epstein and Dr. Janice Church of I . I .T. presented information and answered questions of the Board concerning their research and information gathered in connection with this proposed program. It was moved by Trustee Ullmann and seconded by Trustee O'Brien that the Board adopt Resolution No. 33-70 entitled, "A RESOLUTION AUTHORIZING ELK GROVE VILLAGE TO PARTICIPATE IN A CENTRAL POLICE RADIO DISPATCH PROGRAM". - 4 - Reg. 3/24/70 Following further discussion, it was moved by Trustee Zettek that the foregoing resolution be amended to include the provision that it be null and void if the Village of Elk Grove Village does not get the backup equipment. The motion failed for lack of a second. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, McGrenera, O'Brien , Ullmann, Zettek; NAY: Trustee Keith; ABSENT: none. Whereupon the President declared the motion carried. Mr. Willis reported receipt of three written quotations for a truck mount tailgate asphalt spreader, as follows: Casey & Emmert Equipment Sales, Inc. $3 ,520.00 W. E. Phillips Equipment Sales, Inc. 3,935.00 Layton Manufacturing Company, Inc. 4,085.00 Mr. Willis recommended that the equipment be purchased from Casey & Emmert Equipment Sales, Inc. It was moved by Trustee McGrenera and seconded by Trustee Keith that the Board authorize a special purchase of a truck mount tailgate asphalt spreader for use in conjunction with our new expanded street maintenance program and award the purchase to Casey & Emmert Equipment Sales, Inc. , low bidder, at a cost of $3 ,520.00. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, McGrenera, O'Brien, Ullmann, Zettek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. It was moved by moved by Trustee Chernick and seconded by Trustee Jf McGrenera that the Board authorize a preliminary study for rebuilding ;t of Nicholas and Pratt Boulevards on a time basis at an hourly rate stipulated in our current agreement with Elk Grove Engineering not to exceed $3,500.00. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, McGrenera, O' Brien, Ullmann, Zettek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. Attorney Hofert stated that he has received information that DuPage County will no longer accept one lot plats of subdivision. He said they have taken the position that one single lot is not a subdivision of land and will no longer record same. Copies were distributed of a resolution adopted by the Board of Library Directors of Elk Grove Village requesting the transfer of $25,000.00 from the Working Cash Fund for immediate credit to the Library Fund to provide funds to meet Library expenses and contractural obligations of the new Library addition. This transfer was requested in anticipation of collection of taxes levied in the year 1969 and the Village Treasurer would reimburse the Working Cash Fund, together with whatever cost or loss of interest incurred, from Library tax monies received in May. Following discussion, it was moved by Trustee Zettek and seconded by Trustee Keith that the Board direct the Village Treasurer to make the disbursement as requested in the foregoing resolution. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, O' Brien, Ullmann, Zettek; ABSTAIN: Trustee McGrenera; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. - 5 - Reg. 3/24/70 y •p 1 � i n u' � H 'd .: a � , s r{ `R. .�4 h .yff�rh^a�� �Xr a� s Trustee Ullmann stated that it has come to his attention that at a meeting of the Community Services Board a quorum was not present and authorization to expend $1 ,500.00 for office funiture was given. Attorney Hofert stated that such an action is ratified by the Village Board by its approval of the invoice when submitted for approval on the Accounts Payable Warrant. It was moved by Trustee Ullmann and seconded by Trustee Zettek that Boards and Commissions be directed that if there are expenditures to be made that there be a quorum present to act upon any expenditures of cash and recommendations thereof. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following answered AYE: Trustees Chernick, Keith, McGrenera, O'Brien, Ullmann, Zettek; NAY: none; ABSENT: none. Whereupon the President declared the motion carried. It was moved by Trustee Ullmann and seconded by Trustee McGrenera that the meeting be adjourned. The motion was voted upon by acclamation, whereupon the President declared the motion carried and the meeting adjourned at 10: 58 p.m. Eleanor G. Turner o Village Clerk APPROVED: J k D. Pahl ' esident - 6 - Reg. 3/24/70