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HomeMy WebLinkAboutVILLAGE BOARD - 06/03/1969 - r� MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JUNE 3, 1969 President Jack D. Pahl called the meeting to order at 8: 15 P.M. in the Municipal Building in said Village. Upon the roll being called by the Village Clerk, Eleanor G. Turner, the following Trustees answered "PRESENT" - Ronald L. Chernick, George C. Coney, Eugene V. Keith, Richard A. McGrenera, Andrew T. Ullmann, Charles J. Zettek; "ABSENT" - none. The Village Attorney, Edward C. Hofert, was present at this meeting. Trustee Coney made the following correction to the minutes of the regular meeting of May 20, 1969: The last paragraph on page 2 should read "720.00 per year" instead of $7.20 per month. It was moved by Trustee Coney and seconded by Trustee McGrenera that the minutes of the regular meeting of May 20, 1969 be approved as corrected and that the Board dispense with the reading thereof. The motion was voted upon by acclamation, whereupon the President declared the motion carried. It was moved by Trustee McGrenera and seconded by Trustee Keith that the Board award the contract for improvements to the Tonne Road elevated water storage tank to Lemont Structures of Summit, Illinois, at their bid price of $17,340.00, as recommended by the Water and Sewer Department Superintendent. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees (I` answered "AYE" - Chernick, Coney, Keith, McGrenera, Ullmann, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Board discussed the bids and quotations received on pump houses for Wells No. 6 and No. 7. Trustee Coney stated that he will abstain from voting due to possible interpretation of conflict of interest. A quote of $13,950.74 from Thomas Construction Company had been considered by the Board at the March 18th meeting based on certain plans and specifi- cations. A public bidding on this work was ordered by the Board. Prior to bidding, the architectural plan examiner and the Public Works Director changed the specifications to require a flexicore roof and removable panels. The bid opening resulted in the following bids: KM & Sons, Inc. $19,264.00 each, Lemont Structures $21 , 122.77 each, and Pritscher and Erbach, Inc. $21 ,850 each. The Village Manager, Charles A. Willis, reported that Thomas Construction Company did not bid because they could not promise delivery on the flexicore roof which, apparently, is an item difficult to obtain and delivery dates are uncertain. The Manager was directed to contact the three (3) bidders above and find out if omitting the flexicore roof and removable panels will make a substantial change in their bid prices. It was moved by Trustee Keith and seconded by Trustee Ullmann that the Board authorize payment of $540.50 from the Water and Sewer Funds to Charles Martin for architectural services rendered in preparing the plans and specifications for the proposed pump houses for Wells No. 6 and No. 7. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, McGrenera, Ullmann, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. 1 - Reg. 6/3/69 r- A meeting was scheduled for 7:00 P.M. on Tuesday, June 10, 1969, by the Board to consider the Shell Oil inquiry for water and sewer service which involves the question of the extension of water and sewer outside of the Village or annexations of properties at the Higgins and Elmhurst Roads. A meeting of the Judiciary Committee was scheduled for 8:00 p.m. on June 16, 1969, and a meeting of the Personnel Committee for Monday, June 9, 1964 at 8:00 p.m. Copies were distributed of a proposed ordinanceincreasing the number of full-timepersonnel in the Police De artment b one 1 Lieutenant two 2 Ser eants and two 2 Patrolmen. It was moved by Trustee Zettek and seconded by Trustee Coney that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation, whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Coney that the Board adopt Ordinance No. 627 entitled, "AN ORDINANCE AUTHORIZING THE NUMBER OF FULL-TIME PERSONNEL IN THE ELK GROVE VILLAGE POLICE DEPARTMENT", and amending Section 5.001 of the Municipal Code. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, McGrenera, Ullmann, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The Clerk reported receipt of the preliminary and final plats of Centex Industrial Park Unit No. 128 which has been forwarded to the Plan Commission for recommendation. The Clerk read a letter dated June 3, 1969 from Robert P. Calkins, Real Estate Manager, Centex Corporation, stating that the construction of pavement, curbs and gutters, sidewalks, storm drainage, sanitary sewer and water have been completed on streets in Section 15 and that Centex guarantees said improvements for two 2 years against faulty workmanship and materials exclusive of ordinary wear and tear. Centex further agrees to provide the Village with a maintenance bond for two (2) years, with the exception of Wellington Avenue, when the Village accepts the streets for permanent maintenance. Centex further agrees to provide the Village with a four (4) year maintenance bond for that portion of Wellington Avenue from a point one hundred ten (1101 ) feet north of Banbury Lane north to Biesterfield Road. The purpose of the four (4) year bond is to provide the Village with additional protection for this section of Wellington Avenue inasmuch as Centex will continue to utilize it for construction traffic. The foregoing was referred to the administrative staff for review and recommendation to the Board. Mr. Robert Fleming, President of the Library Board, was present in the audience and directed the Board' s attention to the proposed ordinance relating to Library regulations. He stated that the penalty provisions which have been questioned by the Board do not relate to the fines for the late return of books but to the "non-return" of books and is likened to any other penalty ordinance wherein an offender is cited and appears in the local Court for violation of a Village ordinance. Attorney Hofert asked Mr. Fleming to provide the Village Clerk with three (3) copies of the rules and regulations of the Library Board. The foregoing ordinance will appear on the agenda of June 10, 1969 for Board action. At this time, 9:04 p.m. , the President declared a recess to permit - 2 - Reg. 6/3/69 r residents in attendance at this meeting to address questions and comments to the Board members. President Pahl reconvened the meeting at 9: 10 p.m. and directed the Cleric to call the roll . Upon the roll being called, the following Trustees answered "PRESENT" - Chernick, Coney, Keith, McGrenera, Ullmann, Zettek; "ABSENT" - none. Trustee Ullmann stated he has read the minutes of the Community Services Board meeting of April 24, 1969 wherein they reported dis- cussion as to funding of the program. Trustee Ullmann stated that it is his recommendation that all avenues of funding, for the purpose of being removed from public funds, be explored and that the Community Services Board consider becoming a not-for-profit agency serving the Village on a contract basis. He said that since the program is up for review on an annual basis (February date) , it is his thought to give them advance time to plan accordingly. It was moved by Trustee McGrenera and seconded by Trustee Chernick that the meeting be adjourned. The motion was voted upon by acclamation, whereupon the President declared the motion carried and the meeting adjourned at 9: 15 P.M. Eleanor G. Tu n r Village Clerl APPROVED: \i z-C Ja D. Pahl P sident - 3 - Reg. 6/3/69