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HomeMy WebLinkAboutVILLAGE BOARD - 07/08/1969 - G MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON JULY 8, 1969 President Jack D. Pahl called the meeting to order at 8:05 p.m. in the Municipal Building in said Village. Upon the roll being called by the Village Clerk, Eleanor G. Turner, the following Trustees answered "PRESENT" - Ronald L. Chernick, George C. Coney, Eugene V. Keith, Charles J. Zettek; "ABSENT" - Richard A. McGrenera, Andrew T. Ullmann. The Village Attorney, Edward C. Hofert, was present at this meeting. It was moved by Trustee Chernick and seconded by Trustee Coney that the Board authorize the disbursement of $6,814.35 from the Water & Sewer Department operating account and $9,498.84 from the General Corporate Account in payment of the invoices as shown on the Accounts Payable Warrant of July 8, 1969. Trustee Ullmann arrived at 8:08 p.m. Trustee McGrenera arrived at 8: 10 p.m. Following discussion of the warrant, the President directed the Clerk to call the roll on the motion, Upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, McGrenera, Ullmann, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Coney and Village Manager, Charles A. Willis, gave a report of a meeting attended by representatives of Natural Gas Pipeline Company of America, the Capital Improvements Committee, the Village Manager, the Fire Chief, and members of the Water and Street Departments and Mr. Takazawa of Elk Grove Engineering. The plans of the Pipeline Company to install a new thirty-six (36") inch gas transmission line in the easement entirely across the Village of Elk Grove Village was discussed and a draft of conditions to the issuance of the construction permit, submitted by the Manager dated June 13, 1969, were discussed. Following the meeting, the attorney for the Pipeline Company, who was not present at the meeting, reviewed the proposed conditions and eliminated items 1 , 2, 3, 4, and 14. Mr. Willis stated that the Pipeline Company works under the U. S. Department of Transportation and they have a very rigid set of rules and regulations and at the meeting the safety factors relating to this installation were explained to the satisfaction of all . In accordance with the recommendation of the Capital Improvements Committee and the Manager, it was moved by Trustee Coney and seconded by Trustee McGrenera that the Board accept the deletion of those con- ditions named and proceed to issue a permit subject to the Natural Gas Pipeline Company' s submitting a signed copy of the permit with the conditions outlined, same then to be signed by the Village President. The motion was voted upon by acclamation, whereupon the President declared the motion carried. Discussion followed on the proposed ordinance providing for driveway specifications and certain changes were made. It was moved by Trustee Coney and seconded by Trustee McGrenera that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation, whereupon the President declared the motion carried. It was moved by Trustee Coney and seconded by Trustee Zettek that the - 1 - Reg. 7/8/69 Board adopt Ordinance No. 633 entitled, "AN ORDINANCE AMENDING SECTION 11 .204 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE PROVIDING FOR DRIVEWAY SPECIFICATIONS", as amended. The President directed the Clerk to call the roll on the motion and upon the roll being // called, the following Trustees answered "AYE" - Chernick, Coney, { Keith,. McGrenera, Ullmann, Zettek; "NAY" - none; "ABSENT" - none. }l} Whereupon the President declared the motion carried. Trustee Coney, Chairman of the Capital Improvements Committee, reported that as the result of a meeting held with Brother Ferdinand, C.F.A. , of St. Alexius Hospital , the Hospital Administrator is requesting their engineer and architect to review the water usage and to pinpoint where their consumption is higher than that of another hospital in the northwest area and why. The Committee recommended that the Village continue to give the hospital water at no cost for the next year with the understanding that an attempt is being made to reduce the high consumption by identifying the problem area and hopefully correcting it. It was moved by Trustee McGrenera and seconded by Trustee Chernick that the Board allow the St. Alexius Hospital the privilege of receiving their water free for another year. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, McGrenera, Ullmann, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Coney, Chairman of the Capital Improvements Committee, reported that the Committee and the Manager met with Elk Grove Engineering regarding the Higgins Road project and the oversizing of the storm drainage system. Mr. Willis stated that Centex Corporation has entered rinto a joint oversizing of storm drains with the State of Illinois to `( serve that area north of Oakton Road and between Arlington Heights Road and Busse Road. It is the opinion of Elk Grove Engineering that it is not necessary to oversize the Higgins Road storm sewer system. Trustee Coney stated that Elk Grove Engineering feels that the present storm drainage is adequate to serve the area and that adequate drainage is built into the development at the time of the original construction. Regarding the matter of an expense policy which was discussed at a recent meeting, Trustee Zettek, Chairman of the Personnel Committee, stated that last year a recommendation was made by the Personnel Committee and that at this time there is no reason to change that recommendation, whereupon it was moved by Trustee Zettek and seconded by Trustee Coney that the Board establish the following policy for travel , meeting and conference expenses: before these expenses are incurred by employees, they are to be cleared by the Village Manager if under One Hundred ($100.00) Dollars. If the amount to be incurred is expected to exceed $100.00, the matter is to come before the Board. As to expenses for the President, Trustees and Clerk, anticipated expenses under $100.00 can be incurred relying on the good judgment of the President, Trustees or Clerk; and if the anticipated expenses will exceed $100.00, the matter is to be brought before the Board. Following further discussion of the expense policy, the President directed the Clerk to call the roll on the motion. Upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, McGrenera, Zettek; "ABSTAIN" - Ullmann; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. The matter of representing the Village was again discussed and it was the consensus that anyone who represents the Village Board in any major matter should get the concurrence, of the majority of the members of the Board prior to said representation. - 2 - Reg. 7/8/69 r- It was moved by Trustee Zettek and seconded by Trustee Coney that the Board authorize the Village President expenses not to exceed One Hundred Twenty-five ($125.00) Dollars, said purpose for travel to and from Washington, D. C. and room and board in conjunction with a meeting to be held by Senators Dirksen and Percy to discuss Municipal problems as they relate to Municipalities and the Federal Government, contingent upon a proper voucher being submitted upon return. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, McGrenera, Zettek; "NAY" - Ullmann; "ABSENT" - none. Whereupon the President declared the motion carried. Trustee Zettek stated that as a result of meetings with the Fire and Police Chiefs, the Committee recommends that the Board authorize two 2 additional Firemen and one 1 Radio Operator - Typist II for the Fire Department and two 2 Patrolmen for the Police Department. Trustee Zettek stated that recent legislation will give the Board one quarter (71'—,%) per cent additional sales tax which will increase the revenue approximately Ten Thousand ($10,000.00) Dollars per month. Trustee Zettek stated that the Committee also discussed the salary being paid to the Fire Prevention Inspectors and it is recommended that the salary be based on on hourly rate and that it be increased from Three Dollars Seventy-five ($3.75) Cents to Four ($4.00) Dollars for a seven (7) hour day and from Three Dollars Seventy-five ($3.75) Cents to Four Dollars Thirty-five ($4.35) Cents for an eight (8) hour day. These amounts include the five (5%) per cent raise given all employees in May, 1969. This was deferred one week pending further study of the material submitted supporting this request. At this time, 9:33 p.m. , the President declared a recess to permit residents in attendance at this meeting to address questions and comments to the Board members. President Pahl reconvened the meeting at 9:35 p.m, and directed the Clerk to call the roll . Upon the roll being called, the following Trustees answered "PRESENT" - Chernick, Coney, Keith, McGrenera, Ullmann, Zettek; "ABSENT" - none. The Clerk reported that the Plan Commission has approved the pre- annexation zoning petition of Centex Corporation for M-1 of approximately 100 acres lying immediately west of State Route 83. Following discussion, it was moved by Trustee McGrenera and seconded by Trustee Chernick that the Board direct the Village Attorney to prepare the necessary ordinances of annexation and rezoning and direct the Attorney to negotiate arrangements on a traffic signal using the suggested figure of Five Hundred ($500.00) Dollars per acre. If not accepted, then a public hearing will be called on a pre- annexation agreement. The motion was voted upon by acclamation, whereupon the President declared the motion carried. Copies were distributed of a proposed pre-annexation agreement between the Village and the Elk Grove Village Veterans Club, Inc. (V.F.W. ) relating to their property on the north side of Devon Avenue between Ridge Avenue and Tonne Road. It was moved by Trustee McGrenera and seconded by Trustee Coney that the Board adopt Resolution No. 76-69 authorizing the President and Clerk to sign a pre-annexation agreement between the Village and the Elk Grove Village Veteran' s Club, Inc. Trustee Keith raised the question of proper screening around the rear - 3 - Reg. 7/8/69 to prevent annoyance to adjoining property owners. A discussion followed concerning the type of barrier which should be erected and amending the agreement to provide for same. The Village Clerk suggested the following amendment: "Fences shall be constructed of materials designed to prevent automobile traffic lights from reflecting onto adjoining privately owned residential property as deemed sufficient by the Village Engineer, same to be constructed prior to the issuance of a certificate of occupancy." The foregoing motion was amended with the consent of the second to include the foregoing amendment as read by the Clerk. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, McGrenera, Ullmann, Zettek; "NAY" - none; "ABSENT" - none. Whereupon the President declared the motion carried. It was moved by Trustee McGrenera and seconded by Trustee Ullmann that the Board direct the Village Attorney to draft the appropriate ordinance and take appropriate steps to annex the V.F.W. property described in the foregoing agreement. The motion was voted upon by acclamation, whereupon the President declared the motion carried. Trustee McGrenera left the meeting at 10:05 p.m. The Clerk reported receipt of the approval of the Plan Commission of Centex Industrial Park Subdivision Unit Nos. 129 and 130. It was moved by Trustee Keith and seconded by Trustee Chernick that ! the Board adopt Resolution No. 77-69 entitled, "A RESOLUTION OF (1)` APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT NO. 129", subject to the approval of the Village Engineer. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, Ullmann, Zettek; "NAY" - none; "ABSENT" - McGrenera. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Chernick that the Board adopt Resolution No. 78-69 entitled, "A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS CENTEX INDUSTRIAL PARK UNIT NO. 13011, subject to the approval of the Village Engineer. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, Ullmann, Zettek; "NAY" - none; "ABSENT" - McGrenera. Whereupon the President declared the motion carried. Mr. Harry Mikkelsen withdrew his objections made at the last meeting regarding the Mutual Aid and its attendant liability. The Attorney presented a proposed legal notice announcing a public hearing to consider an amendment to the 208 acre annexation agreement, which amendment would change the terminal date from 1975 to 1974. It was moved by Trustee Zettek and seconded by Trustee Coney that the Board direct the publication of a legal notice of hearing on an amendment to the 208 acre annexation agreement to be held at 7:55 p.m. on August 5, 1969. The motion was voted upon by acclamation, whereupon the President declared the motion carried. A discussion followed concerning the proposed retention basin for the Rogers Industrial Park, Attorney Hofert described the alternatives open to the Board, whereupon it was moved by Trustee Keith and seconded by Trustee Ullmann that the Board direct the Village Attorney to obtain an option to purchase a two and one-half (22' ) acre retention basin site for - 4 - Reg. 7/8/69 G One ($1 .00) Dollar and to obtain an agreement for maintenance for seven (7) years from Mr. Arthur J. Rogers, Developer, to maintain same for as long as he owns the property; the Village to have the right to turn it over to the Park District or another governmental body; and to get a commitment from Mr. Rogers of his obligation to obtain, by litigation if necessary, disposition of storm water at his expense. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Coney, Keith, Ullmann, Zettek; "NAY" - Chernick; "ABSENT" - McGrenera. Whereupon the President declared the motion carried. The Board discussed the correspondence from Mr. James Clementi of the Water b Sewer Department regarding the proposed 1 million gallon reservoir for Well #6, whereupon it was moved by Trustee Keith and seconded by Trustee Zettek that the Board accept the June 27, 1969 bid of Chicago Bridge and Iron to furnish a one million gallon water reservoir at Well #6 based on the unusual circumstances of the Village' s have two (2) tanks built at one time and the benefit to the community of proceeding on this arrangement, said reservoir to be built at a cost not to exceed Seventy-nine Thousand ($79,000.00) Dollars. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Chernick, Coney, Keith, Ullmann, Zettek; "NAY" - none; "ABSENT" - McGrenera. Whereupon the President declared the motion carried. At the request of the Village Manager, it was moved by Trustee Coney and seconded by Trustee Keith that the Board authorize an expenditure upwards of Eight Thousand ($8,000.00) Dollars to engage a contractor to install necessary sleeves and piping for a water line under one half of Busse Road at such time as there is no other choice, and to put the jfacility in prior to reaching a certain stage of construction on\c Busse- Road. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE'' Chernick, Coney, Keith, Ullmann, Zettek; "NAY" - none; "ABSENT" - McGrenera. Whereupon the President declared the motion carried. Trustee Coney reported that due to a delay in the availability of specifications and plans for the new Municipal Building, it will be necessary to delay the bid opening one week, whereupon it was moved by Trustee Coney and seconded by Trustee Zettek that the Board authorize the advertisement of a new bid opening date of August 4, 1969, award date for August 12, 1969• The motion was voted upon by acclamation, whereupon the President declared the motion carried. Copies were distributed to the Board of a letter dated July 8, 1969 from Consulting Engineers Hansen, Schneeman and Associates setting forth a certain method of procedure for construction inspection. Mr. Willis stated that the procedures set forth in the letter will be followed unless the Board directs otherwise and that copies of the communication will be forwarded to developers and to Elk Grove Engineering. It was moved by Trustee Chernick and seconded by Trustee Coney that the meeting be adjourned. The motion was voted upon by acclamation, where- upon the President declared the motion carried and the meeting adjourned at 11 : 15 p.m. Eleanor G. Tum er, Village Clerk APPROVED: �-� 'JacklD. Pahl , President - 5 - Reg. 7/8/69